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HomeMy WebLinkAboutContract 33120-A4 AMENDMENT No.4 CITY SECRETARY CONTRACT NO. �3 00" "1 TO CITY SECRETARY CONTRACT No. 33120 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 33120, (the CONTRACT) which was authorized by M&C #C-21234 on the 10th day of January, 2006 in the amount of $ 189, 000; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $314, 925 which was authorized by M&C #C-22994 on August 26, 2008; Amendment Number 2 in the amount of $352, 698 which was authorized by M&C #C-26245 on May 14, 2013; and Amendment Number 3 in the amount of $48, 000 which was administratively authorized on December 21, 2016; and WHEREAS, the CONTRACT involves engineering services for the following project: Central Arlington Heights Storm Drain Watershed Planning Study; and WHEREAS, it has become necessary to execute Amendment No. ; to the CONTRACT to include an increased scope of work and revised fee . NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated September 14, 2017, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $37,000. (See Attached Funding Breakdown Sheet) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $941, 623. City of Fort Worth Professional Services Agreement Amendment Template O"ICULL RECOF � PMO Official Release 8/1/2012 Page 1 of 3 �,�SECRETARY ft M "mo TX 3 . Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 6 months, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. 4 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth ENGINEER Freese and Nichols, Inc. ALI Jesus J. Chapa Scott Hub , P.E. Assistant City Manager Associate DATE: DATE: �— APPR L RECOMMENDED: Uk —Doul Wiersig, P.E. Direc o , Transportation and Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C : t'V/iQ• Date: Sr. Assistant City Attorney ATT S ORT ' Par J. Kayser U? _ City Secretary City of Fort Worth 7� x f Professional Services A Amendment Tem r CSA , x g p S reement late $ PMO Official Release 8/1/2012 Page 2 of 3 °> w �;� Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements . '��AA j kk -�) M . Dl� Jen er M. )Dyke Sr. lanne City of Fort Worth � Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 � FUNDING BREAKDOWN SHEET City Secretary No. 33120 Amendment No. 4 Department Fund-Account-Center Amount 0200431 52002-5330500-100091 $37 , 000 . 00 Total : $37, 000 City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 FREESE 4055 International Plaza,Suite 290 • fort Worth,Texas 76109 • 817-735-7300 • fax 817-735-7491 September 14, 2017 Ms.Jennifer Dyke,CFM Sr. Planner Transportation and Public Works Department Stormwater Management Division City of Fort Worth 200 Texas Street Fort Worth,Texas 76102 Re: Proposal for Central Arlington Heights Watershed Planning Study Amendment#4 Dear Ms. Dyke: In response to your request, Freese and Nichols, Inc. is pleased to present this scope of services for the above referenced project. This proposal includes the following services and tasks: Task Description Fee 1 Project Management and Meetings $5,000 2.1 Grant Applications(including$5,000 contingency) $20,000 3.2 Floodproofing $12,000 Total Proposed Amendment $37,000 The attached Scope of Services(Attachment A) includes a detailed description of the scope of work. Thank you for the opportunity to assist the City on this project. If you have any questions, please call me at(817) 735-7378. Sincerely, Freese and Nichols, Inc. 15—9� Scott Hubley, P.E.,CFM Associate Project Manager ATTACHMENT A CENTRAL ARLINGTON HEIGHTS (CAH) STORM DRAIN WATERSHED PLANNING STUDY AMENDMENT #4 CITY PROJECT NO. 00080 SCOPE OF WORK PROJECT UNDERSTANDING The Central Arlington Heights (CAH) watershed has experienced several flooding events in recent years, both during and after the construction of the Ashland and Western capital projects. While these projects were only intended to provide incremental flood benefits, the occurrence of continuing floods has clearly demonstrated their limited nature. Historically, the neighborhood has been strongly opposed to voluntary property acquisitions; however, several residents have approached the City with an interest in selling their property. One grant application has already been submitted and is pending review by the Texas Division of Emergency Management. The purpose of this effort is to prepare additional grant applications for voluntary property acquisitions along with performing the necessary engineering analyses and benefit cost applications to support these applications. FNI will perform the following services. Each task will be performed independently only upon written authorization from the City. BASIC SERVICES TASK 1. PROJECT MANAGEMENT AND MEETINGS ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting • Attend up to four(4) meetings to discuss the work effort with City staff • Prepare and submit monthly progress reports in the format provided by the respective CITY Department to accompany monthly invoices. DELIVERABLES A. Meeting summaries with action items 1 B. Monthly progress reports C. Baseline project schedule D. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes TASK 2. VOLUNTARY PROPERTY ACQUISITION GRANT APPLICATIONS 2.1 Grant Application Assistance • Update existing grant information and modeling to reflect property ownership changes and project footprint changes. • Prepare grant application for Flood Mitigation Assistance (FMA), Pre-Disaster Mitigation Grant Program (PDM), or Hazard Mitigation Grant Program (HMGP) for up to fifteen (15) properties. This scope assumes that previous HMGP grant application will be used as basis and will be updated to include changes to the project. • Up to two (2) different grant applications will be submitted. • Respond to one (1) round of comments from state and one (1) round of comments from FEMA for each application. • A contingency of$5,000 has been included to accommodate potential future updates to grant applications due to property owner turnover or other changes outside the control of FNI. • Utilize remaining funds from Amendment #3 to respond to comments from HMGP application submitted in January 2017. TASK 3. FLOOD MITIGATION ALTERNATIVES ANALYSIS 3.1 Elevating and Floodproofing • Provide conceptual evaluation of elevating and floodproofing as mitigation measures for single family residential, duplex, commercial, and apartment. Collect standard FEMA reference materials and summarize ballpark costs for each method. Document evaluation within a technical memorandum. Evaluation will be suitable as a reference document and applicable for any elevating and floodproofing on a city- wide basis. • Identify candidate properties within CAH for elevations and/or floodproofing. Identify these properties on a map and apply ballpark cost estimates to the candidate properties. • No detailed hydraulic modeling will be performed. • Document analysis in a technical memorandum and update the memo once based on 1 round of review comments from the City. SPECIAL SERVICES: ENGINEER will perform additional related tasks as directed by the City to potentially include but not limited to meetings, coordination, public involvement, hydraulic analyses, and grant applications. ENGINEER will not proceed with special services without written authorization from the City. 2 ADDITIONAL SERVICES: 1. Preliminary or final design of recommended improvement alternatives 2. Assistance with real estate transactions or property acquisition 3. Evaluation of alternatives in addition to those listed above 4. Field survey 5. Coordination with individual property owners 6. Assistance with legal proceedings 7. Assistance with additional grant application cycles beyond those listed above TIME OF COMPLETION: FNI agrees to submit grant applications by FEMA established deadlines. FNI agrees to complete Task 3 within 60 days of notice to proceed. 3 ATTACHMENT B COMPENSATION CENTRAL ARLINGTON HEIGHTS WATERSHED STUDY CITY PROJECT NO. 00080 Time and Materials with Rate Schedule Project I. Compensation A. The ENGINEER shall be compensated for personnel time, non-labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the ENGINEER's team member performing the work. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. A summary of current hourly billing rates is provided below: CAD Technician/Designer- 1 91 CAD Technician/Designer-2 117 CAD Technician/Designer-3 145 Construction Manager- 1 85 Construction Manager-2 111 Construction Manager-3 131 Construction Manager-4 164 Corporate Project Support- 1 87 Corporate Project Support- 2 105 Corporate Project Support- 3 139 Intern/Coop 53 Professional - 1 107 Professional -2 130 Professional -3 146 Professional -4 169 Professional -5 197 Professional -6 225 Technology Charge 8.50 ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non-labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 5 B-1 ATTACHMENT B COMPENSATION sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 5 B-2 IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Freese and Nichols, Inc. Engineering and PM $37,000 100% MWBE Sub-Consultant none Non —M/WBE Consultants none TOTAL $37,000 100% City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 5 B-3