HomeMy WebLinkAboutContract 46981-A1 CITY SECRETARY
AMENDMENT No.1 CONTRACT NO.
TO CITY SECRETARY CONTRACT No. 46981
WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 46981, (the
CONTRACT) which was authorized by M&C C-27418 on the 18 day of August,
2015 in the amount of $ $204 , 190 . 00; and
WHEREAS, the CONTRACT involves engineering services for the
following project :
Six Points Urban Village Streetscape Phase II, Project No. 02653;
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated May 25, 2017, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design management and construction phase coordination
to be performed by Engineer totals $127,520. 00. (See Attached Funding
Breakdown Sheet, Attachment B)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $331, 710. 00.
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect .
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EFFECTIVE as of the date subscribed by the City' s designated
Assistant City Manager.
APPROVED:
City of Fort Worth ENGINEER
Freese and Nichols, Inc.
Fernando Costa Chris Bosco, P.E.
Assistant City Manager Principal
DATE: _
/////7 DATE: l�/a3/ice
APPAL AREMMENDE
R dle Ha ood
Director, Planning and Development Department
APPROVED AS TO FORM AND LEGALITY: M&C: C-28414
a7 Date: October 10, 2017
Douglas"< Black Form 1295# : 2017-198869
Assistant City Attorney
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitorin and administration of this contract, including ensuring all
pe,�m ce and repo ing irements .
A=6?
Wilma Smith, P.E. , Senior Professional Engineer
Transportation and Public Works Department
ATTEST: * GiTY 0
' •o
Mary J. a e
City Secretary ••*••Ny'+a
OFFICIAL RECORD
City Fort Worth CITY SECRETARY
Professional Services Agreement Amendment Template
PMO 2 of 3 Release 8/1/2012 FT.WORTH,TX
ATTACHMENT B
FUNDING BREAKDOWN SHEET
City Secretary No. 46981
Amendment No . 1
Department Fund Identifier Department (FID) Amount
Planning & 34014-0060419-5330500-CO2653-
Development C06530-2016-14010205 $127, 520 . 00
Total: $127 , 520 . 00
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA 'FORTWORTH
COUNCIL ACTION' Anorovea on ,w iv,.rw R
DATE: 10/10/2017 REFERENCE*"C-28414 NAME:LUU 06SIXPOINTSUVPH1&2DESIGNAMENDS
CODE: C TYPE: CONSENTPUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment 2 to City Secretary Contract No.46057, in the Amount
of$133,700.00, and Amendment 1 to City Secretary Contract No. 46981, in the Amount of
$127,520.00, Both Being Engineering Services Agreements with Freese and Nichols, Inc.,
for Additional Engineering and Project Management Services for the Six Points Urban
Village Streetscape Improvements(2014 BOND PROGRAM) (COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize Execution of Amendment 2 to City Secretary Contract No. 46057 in the amount of
$133,700.00, an Engineering Services Agreement with Freese and Nichols, Inc., for additional
engineering and project management services for the Six Points Urban Village Phase 1 Streetscape
Improvements along Race Street from Grace Avenue to Holden Street; and
2. Authorize Execution of Amendment 1 to City Secretary Contract No. 46981 in the amount of
$127,520.00, an Engineering Services Agreement with Freese and Nichols, Inc.,for additional
engineering and project management services for the Six Points Urban Village Phase 2 Streetscape
Improvements along Race Street from Grace Avenue to Oakhurst Scenic Drive and Along Sylvania
Avenue from 150 Feet North of Race Street to the State Highway 121 Frontage Road.
DISCUSSION:
On June 2, 2015, Mayor and Council Communication (M&C G-18493), the City Council allocated the
amount of$2,500,000.00 in 2014 Bond Program Urban Village Funds to the Six Points Urban Village
for complete street improvements in accordance with the 2007 Six Points Urban Village Master Plan
and the Comprehensive Plan. In addition, as part of the Fiscal Year 2017 capital projects budget, an
additional $1,548,533.00 in 2014 Bond Program Urban Village Funds was appropriated to the Six
Points Urban Village complete street improvements projects to cover an anticipated Phase 1 shortfall
due to increases in construction costs and easement acquisition costs, for a total 2014 Bond Program
Urban Village Funds appropriation of$4,048,533.00 for the Six Points Urban Village.
Phase 1 Scope Amendment
On October 14, 2014, Mayor and Council Communication (M&C C-27028), the City Council
authorized the execution of an Engineering Services Agreement in an amount not to exceed
$217,925.00 with Freese and Nichols, Inc., for the design of pedestrian and streetscape
improvements in the Six Points Urban Village. On January 1, 2016, the City executed Contract
Amendment 1 (46057-A1) in the amount of$33,000.00 for additional easement acquisition services,
including processing 25 additional easement documents. The proposed Contract Amendment 2
includes the following expanded scope: historic resources survey, additional survey documents,
additional project design and property owner meetings, and construction phase meetings and
documentation (City and TxDOT).
Phase 2 Scope Amendment
On August 18,2015, Mayor and Council Communication (M&C C-27418), the City Council authorized
http://apps.fortworthtexas.gov/council_packet/mc_review.asp?ID=25129&councildate=l... 10/13/2017
the execution of an Engineering Services Agreement in an amount not to exceed $204,190.00 with
Freese and Nichols, Inc., for preparation of engineering documents for the construction of the Six
Points Urban Village Phase 2 streetscape improvements. The proposed Contract Amendment 1
includes the following expanded scope: modify the preliminary design, prepare intersection design
details for design competition, additional project and property owner meetings, construction phase
meetings and documentation.
Below is the Six Points Streetscape Improvements Project(Phase 1 &2) estimated schedule. The
Phase 1 bid advertisement date is contingent upon TxDOT approval.
Activity JlPhase 1 Phase 2
Design Complete August 2017 Iseptember 2017
Design Services Contract
October 2017October 2017
Amendment M&C Approval
Advertise Construction September 2017 1 October 2017
Award Construction Contract ,December 2017 January 2018
The project is included in the 2014 Bond Program.Available resources within the General Fund will
be used to provide interim financing until debt is issued. Once debt associated with the project is sold,
bond proceeds will reimburse the General Fund, in accordance with the statement expressing official
Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election
(Ordinance No. 21241-05-2014)and subsequent events taken by the Mayor and City Council.
Streetscape projects such as this typically have a higher long-term basic maintenance cost than
standard street projects because of additional landscaping and paving details. The Park and
Recreation Department has estimated an annual budget impact for this project could average
$5,400.00 per 1/10th mile (block), depending upon the extent of landscape improvements.
Freese and Nichols, Inc., agrees to maintain its initial DBE commitment of 14 percent that it made on
the original Agreement(CSC No.46981) and extend and maintain the same DBE commitment of 14
percent to this first amendment. Therefore, Freese and Nichols remains in compliance with the City's
BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous DBE
Commitment form executed by an authorized representative of its company.
Freese and Nichols, Inc., agrees to maintain its initial DBE commitment of 13 percent that it made on
the original Agreement(CSC No. 46057) and extend and maintain the same DBE commitment of 13
percent to this second amendment. Therefore, Freese and Nichols, Inc., remains in compliance with
the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of
Previous DBE Commitment form executed by an authorized representative of its company.
The project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as
appropriated, of the Grants Fund for the Phase 1 project, and that the appropriations are included in
the Fiscal Year 2017 Adopted Budget of the 2014 Bond Program pursuant to Ordinance No. 21457-
09-2014.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
http://apps.fortworthtexas.gov/council_packet/mc review.asp?ID=25129&councildate=l... 10/13/2017
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year I (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Randle Harwood (6101)
Additional Information Contact: Patrina Newton (8068)
ATTACHMENTS
MC Map - Six Points Phase I.pdf
_ MC Map - Six Points Phase II.pdf
Phase1Form 1295.pdf
Phase2Form 1295.pdf
http://apps.fortworthtexas.gov/council_packet/mc_review.asp?ID=25129&councildate=l... 10/13/2017
ts Urban Village Phase II Streetscape Project IRGINIA` zM �� uo� MURPHY r m t °r Lu — M�
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CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3.5,and 6 if there are no interested parties. CERTIFICATION OF FILING
I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-198869
Freese and Nichols,Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a parry to the contract for which the form s 04/26/2017
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract
Contract No.46981-A1
Engineering Services
Nature ofinterest
4 Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Payne,Jeff Frisco,TX United States X
New,John San Antonio,TX United States X
Hatley,Tricia Oklahoma City,OK United States X
Gooch,Tom Fort Worth,TX United States X
Milrany,Cindy Fort Worth,TX United States X
Nichols,Mike Fort Worth,TX United States X
Coltharp,Brian Fort Worth,TX United States X
Pence,Bob Fort Worth,TX United States X
Herchert,Robert Fort Worth,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
SUSANNE M.JOHNSON
* aotary t�hlk.5t"of Texas
nn
ooeFlip- - 91070
Not"ID i1MM&A
Sign re ofth zed agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said Kelly J.Shriver this the 26th day of Apfll ,
20 17 ,to certify which,witness my hand and seal of office.
nqSusanne M.Johnson Notary
Signature of officer administeroath Printed name of officer administering oath Tide of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
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4055 International Plaza,Suite 200 • Fort worth,Texas 76109 • 817-735-7300 • fax 817-735-7491 www.freese.com
May 25, 2017
Mrs.Wilma Smith
Project Manager
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Re: Phase II-Contract Amendment Proposal No. 1 for Six Points Urban Village Phase
(Contract No.46981-Ai)
Dear Mrs.Smith:
This letter is written in response to our discussions related to providing additional design management
and construction phase coordination services for the City of Fort Worth for the Six Points Urban Village
project from Oakhurst Scenic Drive to Grace Avenue. It is our understanding that the City of Fort Worth
will be providing full time construction inspection and performing materials testing. FNI would provide
project management services during construction in support of TPW during construction. With the
decision from the City legal department to no longer allow right-of-entry agreements for minor grading
we have include 15 additional temporary easement documents in this amendment for your review and
approval.
FNI proposes a contract modification fee not to exceed $127,520.00. Refer to the attached level of
effort spreadsheet for a detailed breakdown of the proposed services.The following is a summary of our
DBE participation to date for this project.
Contract and Amendments Total Fee SBE Fee SBE%
Original Contract $204,190 $29,850 14.6%
Amendment No. 1 $127,520 $18,000 14.1%
Project Total $332,710 $47,850 14.4%
Thank you for the opportunity to be of service to the City of Fort Worth. If you have any questions
concerning this proposal, please do not hesitate to contact me at 817-735-7359.
Sincerely,
Freese and Nichols,Inc.
Chris Bosco, P.E.
Project Manager
AMENDMENT No.1
TO CITY SECRETARY CONTRACT No. 46981-A1
WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 43013, (the
CONTRACT) which was authorized by M&C C-27418 on the 3rd day of
September, 2015 in the amount of $ $204,190. 00; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Six Points Urban Village Streetscape Phase II, Project No. 02653;
WHEREAS, it has become necessary to execute Amendment No.1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated May 25, 2017, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design management and construction phase coordination
to be performed by Engineer totals $127,520. 00. (See Attached Funding
Breakdown Sheet, Attachment B)
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $331, 710. 00.
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official'Release 8/1/2012
Page 1 of 3
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Freese and Nichols, Inc.
Fernando Costa Chr. s Bosco, P.E.
Assistant City Manager Principal
DATE: DATE:
APPROVAL RECOMMENDED:
Randle Harwood
Director, Planning and Development Department
APPROVED AS TO FORM AND LEGALITY: M&C:
Date:
Douglas W. Black
Assistant City Attorney
ATTEST:
Mary J. Kayser
City Secretary
City of Fort worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 2 of 3
FUNDING BREAKDOWN SHEET
City Secretary No. 46981-A1
Amendment No. 1
Department Fund-Account-Center Amount
Planning & C210 531200 069650265330
Development $127, 520 .00
Total: $127, 520 .00
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
ATTACHMENT "A"
Scope for Engineering Desiqn Related Services for Construction Coordination
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
OBJECTIVE
The objective of the project is to provide project management support for the Six Points
Urban Village project and provide regular updates to the Transportation and Public Works
department
WORK TO BE PERFORMED
Task 1. Design Phase Management Support
Task 2. Project Management Support during Construction
Task 3. Survey—Temporary Easement Documents
Task 4. Additional Services
TASK 1. Design Phase Management Support
ENGINEER will support the construction phase of the project as follows.
1.1 Project Management Support
• The ENGINEER shall coordinate with Right-of-Way agent(Up to 4 meetings)
• The ENGINEER shall attend and document up to 10 additional meetings with
property owners
• The ENGINEER will coordinate with project control specialist monthly.
• The ENGINEER will attend up to 15 meeting with program manager
• The ENGINEER will prepare documents for M&C's (Up to 2 M&C's)
• The ENGINEER will update the intersection design concept materials and specs
based on the results of the design competition.
• The ENGINEER will update the final plans with a reduced cross section to 11 feet
lanes to maximize the parkway width.
ASSUMPTIONS
• 10 property owner meetings
• The intersection design competition selection will not change the geometry of the
intersection. The modification will only include material design and material
specifications.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 1 of 3
.w
DELIVERABLES
A. Meeting Documentation
TASK 2. Project Management Support during Construction.
ENGINEER will support the construction phase of the project as follows.
2.1 Project Management Support
• The ENGINEER will prepare project summary memo
• The ENGINEER will prepare weekly progress meetings (up to 30)
• The ENGINEER will coordinate reviews of submittals, BFI's, pay estimates, and
change orders.
• The ENGINEER shall attend up to 24 construction coordination meetings and
document the meeting with meeting minutes
• The ENGINEER will prepare up to 15 monthly progress memos with project photos
and description of progress and any current construction issues or delays.
• The ENGINEER will coordinate with project control specialist monthly.
• The ENGINEER will review record drawings for project closeout
ASSUMPTIONS
• 24 site visits or attendance at construction meetings
DELIVERABLES
A. Monthly project status memos
B. Decision Log
TASK 3. Survey—Temporary Easement Documents
3.1 Survey Documents
• FNI's sub consultant will prepare up to 17 additional temporary construction easements for the
project.
ASSUMPTIONS
• The temporary construction easements are needed for minor grading adjacent to the
proposed sidewalk extending beyond the existing right-of-way.
DELIVERABLES
A. 15 Temporary Construction Easements
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 2 of 3
TASK 4. ADDITIONAL SERVICES
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Construction management and inspection services
• Construction survey staking
• Performance of materials testing or specialty testing services.
• Post Construction Subsurface Utility Engineering
• Asbuilt Survey
City of Fan Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 3 of 3
Level of Effort SPreedstleet
TASK/HOUR BREAKDOWN
Design Services for
Six Points Urban Village(Phase II)
City Project No.02553
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