HomeMy WebLinkAboutContract 33091 Child Care Local Match Contribution Agreement CITYsECRETARY�
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GENERAL AGREEMENT TERMS /
CONTRACT NO. ...___
SECTION 1: Legal Authority
In the State of Texas,the Texas Workforce Commission(Commission) is designated as the lead
agency for the administration of Child Care and Development Funds (CCDF) available under
Title VI of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, (42
U.S.C. §9801, et seq.).
Pursuant to federal regulations (45 Code of Federal Regulations §§ 98 and 99),the Commission
is the CCDF Lead Agency for Texas and the entity designated to accept donated funds from any
private entity or transferred funds from any public entity or certifications of expenditures from
public entities that may be used as match for available federal funds. As such,the terms of this
agreement are contingent upon the certification of private donations (if applicable) by the
Commission and the final acceptance of this agreement in an open meeting by a majority of the
Commission.
SECTION 2: The contributor, by executing this agreement, certifies that:
a. It is not currently a party to an administrative proceeding pending before the
Commission. If the contributor should become a party to an administrative proceeding
before the Commission prior to acceptance of this agreement, this agreement shall be
void.
b. The contributor, if it is a for-profit entity, does not currently:
i) have a contractual relationship with the Commission for services or products of a
value of$50,000.00 or greater; or
ii) have a bid before the Commission for such a contract, except for a contract or bid
that relates solely to providing child care services.
C. Upon execution of this agreement, the contributor shall not enter into a contract with the
Commission or submit a bid in response to a request for proposal issued by the
Commission before the first anniversary of the date on which the Commission accepted a
donation from the contributor unless the contract or bid relates only to providing child
care services.
SECTION 3: The contributor agrees as follows:
a. To remit to the Commission the pledged local share in accordance with Item E,
Donation/Transfer Payment(s) and Public Entity Certification of Expenditures Schedule.
b. For donations and transfers of funds, checks remitted by the contributor must be made
payable to the Texas Workforce Commission or to the Board and submitted to the
Commission through the Board.
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C. To keep, and make available to the Commission or the Board upon request, records
adequate to show that the contributed funds put forth in this agreement are eligible for
matching purposes.
d. When certifying expenditures of public funds as the local match, to provide the Board
and Commission with a statement that certifies the expenditures and includes information
detailing services delivered and expenditures in the format and within the time frames
prescribed by the Board.
e. To certify that the expenditures used as child care match are eligible for federal match,
and were not used to match other federal funds.
f. Donations from private entities:
(i) are donated without any restriction that would require their use for a specific
individual, organization, facility, or institution;
(ii) do not revert to the donor's facility or use;
(iii) are not used to match other Federal Funds;
(iv) shall be certified both by the donor and by the Commission;
(v) shall be subject to the audit requirements in 45 CFR §98.65; and
(vi) shall provide the Board and the Commission, upon request, data needed for
federal reporting purposes.
SECTION 4: The Board agrees as follows:
a. To use the funds donated or transferred by the contributor, and the resulting federal
funds, for child care services within the workforce area consistent with the intent of this
agreement.
b. To ensure that child care services provided by funding made available through this
agreement are only those provided in accordance with all applicable local, State, and
federal laws and regulations.
C. To ensure that certified public expenditures (if applicable)represent expenditures eligible
for federal match; were not used to match other federal funds; and were not federal funds
unless authorized by federal law to be used to match other federal funds.
d. To ensure that donations from private entities:
(i) are donated without any restriction that would require their use for a specific
individual, organization, facility, or institution;
(ii) do not revert to the donor's facility or use;
(iii) are not used to match other federal funds;
(iv) shall be certified both by the donor and by the Commission;
(v) shall be subject to the audit requirements in 45 CFR 98.65; and
(vi) shall provide the Commission, upon request, data needed for federal reporting
purposes.
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e. To inform the contributor of the time frames and procedures for remitting payment of
pledged funds or submitting reports delineating certification of expenditures during the
contribution period.
f. To comply with federal regulations in 45 CFR 98.53 relating to matching fund
requirements and 98.54 relating to restrictions on the use of funds.
SECTION 5: The Board and the contributor agree as follows:
a. That performance under this agreement is contingent upon the certification of private
donations (if applicable) and the final acceptance of this agreement in an open meeting
by a majority of the Commission.
b. "Child Care Local Match Contribution Information" is incorporated by reference.
C. To submit a certification of expenditures report, certifying that the child care related
expenditures were incurred according to regulations and policies to draw down such
federal matching funds, and have not already been used as match for any other federal
matching program.
d. This agreement for the contributor to provide matching funds is contingent upon the
availability and amount of unmatched federal Child Care and Development Fund
appropriations. If such funds are otherwise unavailable or reduced, written notice of
termination, payment suspension, or funding reduction will be given by any party.
e. These terms and conditions may be amended by written agreement of all parties at any
time prior to the current agreement end date, as indicated on page one of this agreement,
contingent upon acceptance of the amended terms and conditions by all parties.
f. If federal, State, or local laws or other requirements are amended or judicially interpreted
so as to render continued fulfillment of this agreement, on the part of any of the parties,
substantially unreasonable or impossible, and if the parties should be unable to agree
upon any amendment that would therefore be needed to enable the substantial
continuation of the services contemplated herein,the parties shall be discharged from any
further obligations created under the terms of this agreement, except for the equitable
settlement of the respective accrued interests or obligations incurred up to the date of
termination.
g. This agreement may be terminated by any party, for any reason, upon written
notification to the other parties of at least 30 days in advance of such
termination. Such written notification will be sent to the contributor's
address as specified on Page 5 of this agreement.
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CHILD CARE LOCAL MATCH CONTRIBUTION INFORMATION
A. BOARD INFORMATION:
Board Name: Tarrant County Local Workforce Development Board(Workforce Solutions)
Board Address: 2601 Scott Ave, Suite 400,Fort Worth,TX 76103
Board Staff—Contact Name: Lisa Witkowski Phone: 817.413.4441 Fax: 817.531.5681
E-mail Address: lisa.witkowski(u�twc.state.tx.us
B. CONTRIBUTOR INFORMATION:
Contributor Name: City of Fort Worth
Contributor Address: 1000 Throckmorton
Fort Worth,Texas 76102
Type of Entity: PUBLIC ENTITY
Name of Fiscal Agent (if applicable):
Vendor ID Number or Federal Employer ID Number of 75-6000528
Contributor or Contributor's Fiscal Agent:
Contributor Contact Name: Joe Paniagua Phone: 817.392.6116 Fax:
E-mail Address: Joe.Paniagua@fortworthgov.org
C. ORIGINATING AGREEMENT INFORMATION:
Type of Contribution: ❑ Donation(Private Entity) ❑ Transfer(Public Entity)
® Certification (Public Entity)
Pledged Local Match Amount: $1,000,000 Federal:$1,927,427 Total:$2,927,427
Program Number: 03090008
Did a Board Member assist in securing this local match agreement? ❑ YES ® NO
•If YES,Name of Board Member:
•How did the Board Member assist?
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D. UTILIZATION OF FUNDS DESCRIPTION:
The planned utilization of funds, including planned amounts,is described below.Utilization of funds must be in
compliance with the State's Child Care and Development Fund Plan in effect for the contract period.
1. Cash Contributions: The description below addresses the Board's planned utilization of local and federal
funds resulting from donation and transfer of funds agreements.
Planned Funding
Description (Local and Federal)
Direct Child $
Care
Child Care Consumer Education, including Information and Referral Services(2-1-1)
QualityHImproving salaries or other compensation for providers of CCDF-funded child
care $
Improvement
❑Activities to support early language,literacy and numeracy development,
including related professional development activities
Activities to support inclusive child care
Collaborative Reading Initiatives
Professional development activities,(i.e.training,education or technical
assistance to providers, including resources
2. Certification of Expenditures: The descriptions below describe(1)the allowable child care services or
activities that resulted in local certified expenditures,the source of the local funds and(2)the Board's
planned utilization of the matched federal funds resulting from the certification of expenditures.
Description Funding
Direct Child 1. Expenditures certified by the contributor resulted from services provided at: Amount of
Care Source of Local Funds: funding:
(Local Share)
Direct Child 2.Board's planned use of federal funds: Federal funds will be used for direct care Amount of
Care through the CCMS. funding:
(Federal Share)
$1,927,427
1.Expenditures certified resulted from the following activities:
Consumer Education Amount of
Information and Referral Services funding:
Professional development activities(i.e.Training,education or technical assistance (Local Share)
to roviders, including resources)
Child Care Improving salaries or other compensation for providers of CCDF-funded child care $1,000,000
Quality Activities to support early language, literacy and numeracy development
Improvement Activities to support inclusive child care
Collaborative Reading Initiatives
71 Other—Describe in detail the activities:City of Fort Worth will be certifying
quality improvement funds to expand after school enrichment activities for children
in Fort Worth ISD.
Source of Local Funds: City crime taxfunds
2.Board's planned use of federal funds:
Consumer Education, including Information and Referral Services(2-1-1) Amount of
Improving salaries or other compensation for providers of CCDF-funded child care funding:
Child Care Activities to support early language,literacy and numeracy development, (Federal Share)
Quality including related professional development activities $
Improvement Activities to support inclusive child care
Collaborative Reading Initiatives
Professional development activities(i.e.Training,education or technical assistance
to providers, including resources
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E. DONATION/TRANSFER PAYMENT(S)AND CERTIFICATION OF EXPENDITURES SCHEDULE:
In compliance with Section 3 (a)of this agreement,the contributor will remit payment or reports of actual
expenditures in accordance with the completed schedule below.
1. Donation/Transfer Payment(s)(Local Funds)
Donation/Transfer Date Actual Amount
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
TOTAL
❖ Donation/Transfer Date must be within the contract begin and end dates.
2. Public Entity Certification of Expenditures(Local Funds):
Certification Period Planned Amount of
Reporting Date * Expenditures
1. From 10/1/05 to 8/31/06 9/30/06 $1,000,000
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
TOTAL $1,000,000
❖ Certification period must be within the contract begin and end dates.
❖ Explanation is required below if reporting dates are outside the contract end date.
Completed original,signed forms must be sent to Contract Management,101 East 15th Street,Room 424T,Austin, Texas 78778-
0001. Please call TWC Contract Manager,if you have any questions. An individual may receive and review information that the
Texas Workforce Commission collects, by sending an e-mail to open.record�a wcstatetxus or writing to TWC Open Records
Unit,101 East 15th Street,Room 264,Austin,Texas 78778-0001.
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CERTIFICATION OF EXPENDITURES
BY A PUBLIC ENTITY
Name of Contributing Public Entity: CITY OF FORT WORTH
The public entity named above certifies expenditures in the amount of $1,000,000 to be used as
state matching funds to draw down available federal matching funds as authorized in the Child
Care and Development Fund regulations at 45 C.F.R. §98.53.
By signing below, the public entity named above certifies that the funds specified above:
1) are not federal funds, or are federal funds authorized by federal law to be used to
match other federal funds;
2) are not used to match other federal funds; and
3) represent expenditures eligible for federal match.
Signature of authorized agent:
Printed name of authorized agent: Joe Paniagua
Title of authorized agent: Assistant City Manager
Attested By: ,
NO M&C REQUIRED
Marty Hen_*&
City Secretary
E
APPSM,1D ASTO
FORM AN"i LEGALITY:
CITY ATTORNEY
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CITY SECRETARY j
CONTRACT NO.
Child Care Local Match Contribution Agreement
Local Workforce Development Board
NAME OF CONTRIBUTOR I CITY OF FORT WORTH
PLEDGED LOCAL MATCH AMOUNT
DONATION
TRANSFER
CERTIFICATION OF
EXPENDITURES $ 1,000,000
The contributor identified above pledges the local funds as indicated in order for the Texas
Workforce Commission(Commission)to draw down additional federal funds. Both the local
and matched federal funds will be used for the provision of allowable child care services or
activities in the Tarrant County Local Workforce Development Board development area.
All parties understand and agree that(1)the appropriate Federal Medical Assistance Percentage
for Texas will be used to determine the amount of federal funds matched as a result of this local
contribution; and (2) this agreement is contingent upon acceptance of this agreement in an open
meeting by a majority of the Commission.
SIGNATURES: The person signing this agreement on behalf of the contributor or the Board
hereby warrants that he or she has been fully authorized to:
• execute this agreement on behalf of his or her organization; and
• validly and legally bind his or her organization to all the terms, performances, and
provisions of this agreement.
For the faithful performance of this agreement as delineated, the parties below affix their
signatures and bind their agencies effective October 1, 2005 and continuing through September
30,2006.
CITY OF FORT WORTH TARRANT COUNTY LOCAL WORKFORCE
DEVELOPMENT BOARD
Signature
Printed Name Joe P is ua Jud 4cDonalld
Title Assistant Maiiiger E cutive Director
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