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Home My WebLink AboutContract 33118-A2 CITY SECRETARY CONTRACT NO. 35 2 AMENDMENT NO. 2 STATE OF TEXAS § CITY SECRETARY CONTRACT NO. 33118 COUNTY OF TARRANT § WHEREAS, the City of Fort Worth (City) and Lockwood, Andrews &Newnam, Inc., (Engineer) made and entered into City Secretary Contract No. 33118 (the Contract) which was authorized by the City Council by M&C C-21236 on the 10th day of January 2006; and WHEREAS,the Contract involves engineering services for the following project: East Central Business District Storm Drain Watershed Planning Study (Phase 2),City Project No. 00083. WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated October 5, 2012, a copy of which is attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $47,135.00. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of$563,335.00. 3. All other provisions of the contract,which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 12-17-12 x,09 :30 IN EXECUTED on this the t-44"" day of �C'CZ r� -f , 2012, in Fort Worth, Tarrant County, Texas. APPROVAL RECOMMENDED: CITY OF FORT WORTH: G$j Doug Wi0sig Fernando Costa Director Assistant City Manager Transportation and Public Works Department ATTEST: 1 AV odOo 00 p 00 0 0 o '0 C' ecretary �a 0000°� �utL.00'd'� LOCKWOOD,ANDREWS &NEWNAM, INC. ENGINEER helma F. B x, PE Director of Engineering APPROVED AS TO FORM AND LEGALITY: Assistant City orney i OFFICIAL RECORD CITY SECRETARY F'9'.WORTH,TX Lockwood,Andrews &Newnam,Inc. A LEO A DALY COMPANY October 9, 2012 Mr.Steven E. Eubanks, P.E.,CFM Sr. Professional Engineer TPW Stormwater Management 1000 Throckmorton Street Fort Worth,TX 76102 Re:Amendment 2 for Additional Services for the East Central Business District(ECBD)Storm Drain Watershed Planning Study,City Project No.00083 Dear Mr. Eubanks, Lockwood,Andrews and Newnam, Inc. (LAN) has included herein for your consideration our proposal for additional services for the East Central Business District Storm Drain Watershed Planning Study(Phase 2) project, City Project No.00083. Additional compensation is requested to cover necessary effort for developing a complete dataset for it to be used for InfoWorks hydrodynamic modeling that is not part of the current scope of services, and to obtain finished floor elevations on a number of structures that were identified as part of the initial study efforts to be in risk of flooding during the 1%annual chance storm. Developing a complete dataset includes preparation of documents and tables comparing survey data from city-wide efforts to other potential sources,and reporting differences in data. It also includes fully populating the data set.To fully populate the ECBD model database, multiple data sources and methods are employed. Survey data from different sources are used to populate the ECBD data set, namely:the East Downtown Storm Drain Structural Rehabilitation project,the ECBD SWMM project and the GIS data collection effort. Once the survey data is applied,the model is supplemented with information gathered from available as-built plans. Remaining gaps in the data are populated by data inferring and engineering judgment. We propose to provide the additional services for a not to exceed lump sum amount of$47, 135.00.A revised project schedule is included in this proposal. We have included City of Fort Worth standards Attachment"A"—Scope of Work,Attachment"B"—Compensation&Payment Schedule with Exhibits B- 1, B-2,B-3, B-3A and Amendment No. 2. 1320 South University Drive • Fort Worth,Texas 76107 • 817.820.0420 • Fax:817.820.0441 • www.lan-inc.com Mr.Steve Eubanks City of Fort Worth October 5,2012 Page 2 LAN will include 7.6% MWBE participation for this contract amendment.We appreciate the opportunity to serve and support the City of Fort Worth for this important project and the opportunity to provide this revised proposal. We look forward to completing the effort with the highest quality normally expected from our firm and to continuing our successful relationship. If you have any questions or comments, please feel free to contact me at your convenience. Respectfully submitted, Derek St.John Team Leader Flood Control and Drainage Group Amended Amount Total Contract Original Contract Amount $ 0.00 $231,800.00 Amendment-1 $284,400.00 $516,200.00 Amendment-2 $ 47,135.00 $563,335.00 Attachments included: Attachment"A"—Scope of Work, Attachment"B"—Compensation&Payment Schedule with Exhibits B-1, B-2, B-3, B-3A Amendment No. 2 ATTACHMENT"A" EAST CENTRAL BUSINESS DISTRICT STORM DRAIN WATERSHED PLANNING STUDY AMENDMENT 2 CITY PROJECT NO.00083 SCOPE OF WORK The purpose of this scope of work is to develop a complete dataset for it to be used for InfoWorks hydrodynamic modeling and to obtain finished floor elevations on a number of structures that appear to be in risk of flooding during the 100-yr storm event. Professional Services 1. Complete Data Set for InfoWorks SD Models a. Prepare documents and tables comparing survey data from city-wide efforts to other potential sources b. Report differences in data c. Utilize survey data from various sources to populate trunk line invert elevations, namely:the East Downtown Storm Drain Structural Rehabilitation project,the ECBD SWMM project and the GIS data collection effort d. Supplement data with information gathered from available as-built plans e. Populate remaining gaps in the data by data inferring and engineering judgment. 2. Obtain Finished Floor Elevations (FFE) a. Provide finished floor elevations and lowest adjacent grades for a select number of structures in the Hillside Apartments property b. Submit FFE data in the format as outlined in the FEMA guidelines and Specifications for Flood Hazard Mapping Partners,Appendix N: Data Capture Guidelines and Appendix A:Guidance for Aerial Mapping and Surveying. Schedule The scope shall be completed within 90 calendar days after receiving the executed amendment and the notice to proceed from the City. ATTACHMENT"A" Page 1 of 1 ATTACHMENT"B" EAST CENTRAL BUSINESS DISTRICT STORM DRAIN WATERSHED PLANNING STUDY AMENDMENT 2 CITY PROJECT NO.00083 COMPENSATION AND PAYMENT SCHEDULE 1. Compensation A. The Engineer shall be compensated a total lump sum of$47,135.00(forty seven thousand one hundred and thirty five dollars). Payment of the total lump sum fee shall be considered full compensation for the services described in Attachment"A"for all labor, materials,supplies and equipment necessary to complete the scope of services. B. The Engineer shall be paid in accordance with "Exhibit B-1,"supplement to Attachment"B." Each invoice from the Engineer shall be verified as to its accuracy and compliance with the terms of this contract by an officer of the Engineer. C. Additional Tasks that may be assigned not currently in the Scope of Services may be billed and paid on an hourly basis for actual hours worked and expenses incurred at an hourly billing rate as provided in "Exhibit B-2." No additional Tasks will be performed without prior written authorization from the City. D. Professional Services Fee summary provided in "Exhibit B-3." E. Total Project Fees including MWBE participation is provided in "Exhibit B-3A" 2. Schedule The intent of the schedule is to complete the effort described in Attachment"A"and deliver a final report within 180 calendar days after the Amendment No.2 is executed and "Notice to Proceed" letter is issued. Attachment"B" Page 1 of 1 EXHIBIT"B-1" (SUPPLEMENT TO ATTACHMENT B) ECBD STORM DRAIN WATERSHED PLANNING STUDY(PHASE 2) MODEL CONVERSION TO INFOWORKS SD CITY PROJECT NO.00083 METHOD OF PAYMENT PROGRESS REPORT REQUIREMENTS I. Method of Payment Partial payment shall be made to the Engineer monthly upon City's approval of an invoice from the Engineer outlining the current labor and expenses of the total project. The budget does not include revisions to the scope after the NTP. If revisions are requested by the City, a revision of scope and budget will be required. II. Progress Reports A. The Engineer shall submit to the designated representative of the Director of the Department of Transportation/Public Works monthly progress reports covering all phases of the analysis in the format required by the City. B. Periodic reports concerning MWBE participation shall be submitted as required by the MWBE Office. EXHIBIT"B-1" Page 1 of 1 EXHIBIT"B-2" (SUPPLEMENT TO ATTACHMENT B) BROADMOOR OPEN CHANNEL STUDY STUDY NO. SWS-007 HOURLY RATE SHEDULES Compensation to LAN for approved hourly reimbursable services shall be computed on the basis of: Position Rate Range/Hour Principal $ 200.00- $ 250.00 Sr. Project Manager $ 180.00- $ 225.00 Sr. Engineer $ 135.00- $ 220.00 Engineer $ 105.00- $ 150.00 Technician $ 80.00- $ 110.00 Administrative $ 75.00- $ 100.00 Graphic Artist $ 80.00- $ 110.00 Architect $ 105. 00- $ 150.00 Rates for In-house Services and Printing Description Rate Bond $ 5.00 per plot Vellum $8.00 per plot Mylar $ 15.00 per plot Bluelines/Blacklines $0.45 per square foot Offset and Xerox Copies $0.10 per single side copy Offset and Xerox Copies $0.20 per double side copy Binding(Reg. Cover) $5.00 per book Mileage Current IRS-Approved Rates Other Direct Expenses Other direct expenses are reimbursed at actual cost times a multiplier of 1.10. They include out sourced printing and reproduction expense, communication expense, and other miscellaneous expenses directly related to the work, including costs of work required to be done by independent persons other than staff members. EXHIBIT"B-2" Page 1 of 2 These rates are effective through December 31, 2012, and are subject to adjustment beginning January 1, 2013, and each January 1 thereafter. EXHIBIT"B-2" Page 2 of 2 EXHIBIT "B-3" (SUPPLEMENT TO ATTACHMENT B) ECBD STORM DRAIN WATERSHED PLANNING STUDY AMENDMENT 2 CITY PROJECT NO. 00083 PROFESSIONAL SERVICES FEE SUMMARY TASK FEE Task 2.1 - Complete Data Set for InfoWorks SD $43,535.00 Models Task 2.2 — Obtain Finished Floor Elevations (FFE) in $3,600.00 Flood Prone Areas SERVICE TOTAL $47,135.00 EXHIBIT"B-3" Page 1 of 1 EXHIBIT "B-3A" (SUPPLEMENT TO ATTACHMENT B) ECBD STORM DRAIN WATERSHED PLANNING STUDY AMENDMENT 2 CITY PROJECT NO. 00083 SUMMARY OF TOTAL PROJECT AMENDMENT 2 FEES Consulting Firm Prime Responsibility Amount Percent PRIME ENGINEER: Lockwood, Andrews, & Newnam, Inc. Developing a Complete Data Set for InfoWorks Modeling $43,535.00 92.36% (Task 2.1) SUB ENGINEER: ANA Consultants, LLC Obtain FFE of selected structures $3,600.00 7.64% (Task 2.2) Total for Professional Services $47,135 100% Project Description Scope of Services Total Fee MWBE Fee Percent East Central Business District Watershed Planning Study—Amendment 2 LAN Engineering Services $43,535 92.36% ANA Consultants Field Verification $3,600 7.64% EXHIBIT"B-M' Page 1 of 1