HomeMy WebLinkAboutContract 32880-A5 CITY SECRETAR'y
CONTRACT NO, 3�20
AMENDMENT NO. 5
EXTENSION OF AGREEMENT FOR
ACQUISITION AND RELOCATION SERVICES
WHEREAS, DFW Advisors Ltd. Co. ("Contractor") and the City of Fort Worth
("City") entered into an agreement ("Agreement") for acquisition and relocation services
on December 13, 2005, (City Secretary Contract No. 32880) for the fee simple
acquisition of property and the relocation of the occupants in connection with the noise
mitigation program at Meacham International Airport ("Project").
WHEREAS, Amendment Number 1 to the Agreement (City Secretary Contract
No. 36612) extended the term of the agreement from July 1, 2007 to February 28, 2008
and increased compensation to the contractor by $148,225.00 for a total contract amount
of$1,026,676.00.
WHEREAS, Amendment Number 2 to the Agreement (City Secretary Contract
No. 37118) extended the term of the agreement from March 1, 2008 to August 2008 and
increased compensation to the contractor by $133,412.00 for a total contract amount of
$1,160,088.00.
WHEREAS, Amendment Number 3 to the Agreement (City Secretary Contract
No. 37775) extended the term of the agreement from September 1, 2008 to February 28,
2009 and increased compensation to the contractor by $192,811.61 for a total contract
amount of$1,352,899.61.
WHEREAS, Amendment Number 4 to the Agreement (City Secretary Contract
No. 38381) extended the term of the agreement from March 1, 2009 to September, 31
2009.
WHEREAS, it has become necessary to execute Amendment Number 5 to said
Agreement between the City and the Contractor to increase compensation to the
contractor by $13,000.00 for a total contract amount of$1,365,899.61.
NOW THEREFORE, City and Contractor agree as follows:
1. 1. Section IV of the Agreement entitling COMPENSATION TO THE
CONTRACTOR is hereby amended by adding the following provisions:
a. The total contract amount of$1,352,869.61 as approved previously will be
increased by a total of$13,000.00, for a maximum contract amount of
$1,365,899.61. A reallocation of the funds in accordance with the attached
and incorporated Exhibit"A" (Budget and Contract Revision) wil
permitted.
OFFICIAL RECORD
CITY SECRETARY
- - 9 a 1 0 :5 8 1 h FT.WORTH,TX
2. Unless specifically revised herein, all the other terms of the Agreement shall remain
unchanged and continue in full force and effect.
Executed on this of–:j � , 2009 in Fort Worth, Tarrant County,
Texas.
CITY OF FORT WORTH: CONTRACTOR:
C
By: eA�0 By:
Assistant Citi nager
RECOMMENDED:
By:
Airport Systems Director
Ap roved asPo form and legality: Attest:
' ssistant City Xtt4Aeyv City Secreta
Contract Authorization - g
Date
-- —
Oi-FKAAL RECOR
CITY SECRETARY
7.WORTH,TX
City of Fort Worth, Texas
Meacham International Airport
Contract Amendment No. 5
Additional Hours/Fees Needed
Hours/Unit Additional
Person Position Hours/Unit Billing Rate Amounts
Leticia Rojo Administrative Assistant 258.501 $ 50.29 $ 13,000.00
Total Prime Consultant $13,000.00
M&C Review Pagel of 2
0.,I !C`ai site of `.�.SP:; of F",:,t' ofthe,,xas
FORT WORTH
DATE: 7/28/2009 REFERENCE NO.: **C-23682 LOG NAME: 55DFW ADV
AMD 5
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Amendment No. 5 to City Secretary Contract No. 32880 with DFW Advisors,
Ltd., Co., to Provide Additional Project Management for the Noise Mitigation Program,
Phase V, at Fort Worth Meacham International Airport and Approve Additional Payment in
the Amount of$13,000.00
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 5 to
City Secretary Contract No. 32880 and approve an increase in the payment amount of the contract by
$13,000.00, with a revised contract amount not to exceed $1,365,869.61.
DISCUSSION:
On December 6, 2005, (M&C C-21181)the City Council approved the selection and award of contract
to DFW Advisors, Ltd., Co., (DFW Advisors)for the management of the Noise Mitigation Program,
Phase V, at Meacham International Airport. The contract was for the acquisition of 31 parcels in
connection with the Federal Aviation Regulations (FAR) Part 150 Noise Study for Meacham
International Airport. The original amount of the contract was $878,421.00. Grant funds of
$3,400,000.00 for Land—Noise Compatibility, of which $170,000.00 is the City match, were made
available under a grant accepted by the City Council on August 24, 2004 (M&C G-14473).
On September 4, 2007, (M&C C-22359) City Council approved Amendment No. 1 to City Secretary
Contract No. 32880 with DFW Advisors, Ltd., Co., to extend the contract by mutual agreement in
writing between the parties and to increase the contract amount by$148,225.00, bringing the total
contract amount to $1,026,646.00.
On April 15, 2008, (M&C C-22761) City Council authorized approval for Amendment No. 2 to City
Secretary Contract No. 32880 with DFW Advisors, Ltd., Co., in order to extend the contract date and
approve additional payment in the amount of$133,412.00 to cover the completion of the acquisition
of remaining properties, as well as assisting with the completion of the asbestos abatement and the
demolition of the 31 residential structures acquired in this phase. Additionally, DFW Advisors is
responsible for ensuring an update to the Exhibit A property map, close-out of Phase IV and Phase V
files, attending condemnation hearings for the remaining parcels, as well as ensuring that permanent
fencing is provided surrounding all properties acquired.
On September 23, 2008, (M&C C-23066) City Council approved Contract Amendment No. 3 to City
Secretary Contract No. 32880 which authorized an additional payment of$192,811.61 bringing the
total contract amount to $1,352,869.51.
On March 27, 2009, Contract Amendment No. 4 was executed in order to extend the term of the
contract to September 30, 2009. No M&C was required for this change.
Contract Amendment No. 5 is necessary to cover an increase in expenditures due to complexity of
this project and the time limits on appraisals. The consultant had to resubmit numerous appraisals to
ensure that the most current information was available. This has led to an increase in expenditures
above what was originally budgeted. The consultant has indicated an additional $13,000.00 will be
needed to complete the project. Staff has reviewed the consultant's request and believes this
additional amount is reasonable. The final contract amount payable under the original contract plus
the increase amount shall not exceed $1,365,869.61.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=12078&councildate=7/28/2009 7/28/2009
-M&C Review Page 2 of 2
A reallocation of funds based on actual expenditures incorporated into a revised Acquisition and
Relocation Budget for Phase V will permit the above recommended increase. The total grant funding
of$3,400,000.00 is still adequate to complete the land inventory and reuse plan.
The property is located in COUNCIL DISTRICT 2, Mapsco 48W.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Airports Grant fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR14 539120 055218974230 $13.000.00
Submitted for City Manager's Office by: Carl Smart(6525)
Originating_Department Head: Kent Penney (5403)
Additional Information Contact: Aya Ealy (5406)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=12078&councildate=7/28/2009 7/28/2009