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HomeMy WebLinkAboutContract 49951-A1 RECEIVED CITY SECRETARY MAP 12 2018 CONTRACT NO. CIN OF FORT WOMy CITYSFCRLWY FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.49951 WHEREAS, the City of Fort Worth ("City") and AIDS Outreach Center (hereafter "Agency") made and entered into City Secretary Contract No.49951 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Housing Opportunities for Persons with AIDS Program ("HOPWA"), Program No. TX-H-17+002, Catalog of Federal Domestic Assistance No. 14.241; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to change the submission method of required monthly reimbursement requests; WHEREAS,the City has entered into an agreement with ZoomGrants to provide an online database for Agency to submit monthly reimbursement requests; WHEREAS,submission of monthly reimbursement requests is now required through Zoom Grants and will be effective with the January reimbursement request that is due February 15, 2018; WHEREAS, paper submission and submission to the psakfortworthtexas.gov e-mail address or contract administrator's e-mail address will no longer be accepted; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. Section 9.2.4 Overview Report is deleted in its entirety, and replaced with the following: Agency shall submit the Overview,Report,attached hereto as EXHIBIT"H"—Overview Report, quarterly with the December, March,June and September Reimbursement Requests. Section 9.2.5 Delivery of Reimbursement Request is deleted in its entirety,and replaced with the fallowing: Reimbursement Requests will be submitted through ZoomGrants on the designated due date. lI, This amendment is effective as of the Effective Date of the Contract. €I1. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. Amendment No. 1 to CSC No. 49951 OFFICIAL RECORD Page 1 AIDS Outreach Center(HOPWA) CITY SECRETARY [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No.49951 Page 2 AIDS Outreach Center(HOPWA) ACCEPTED AND AGREED: AIDS Outreach Center CITY OF FORT WORTH Shannon Hilg ` Executiveatv� �j` Fernando Costa,Assistant City Manager ATTEST: PPROVE AS TO FORM AND ,k' EGALITY: TME)�Vll By: By. VtyCSecretary Paige Meb e,Assistant City Attorney - Igo 61295 Certification o. 2016-61369 Date:August 1,2017 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements 5 Barb ra Asbury Compliance and Planning Manager O"ICIAL RECORD Amendment No. 1 to CSC No. 49951 CIn SECRETARY Page 3 AIDS Outreach Center(HOPWA) FT.WORTH,TX City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8!112017 -Ordinance No.22814-08-2017 DATE: Tuesday,August 1,2017 REFERENCE NO.: G-19055 LOG NAME: 19NS HUDACTIONPLANPY2017-2018 SUBJEU: Conduct Public Hearing and Approve the City's 2017-2018 Action Plan for the Usc of Federal Grant Funds in the Amount of$10,778,461.00 to be Awarded by the United States Department of Housing and Urban Development from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs,Authorize Collection and Use of Program Income, Authorize Waiver of Application of Indirect Cost Rates,Authorize Execution of Related Contracts and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2017-2018 Action Plan for use of federal grant Funds to be awarded by the United States Department of Housing and Urban Development in the amount of$10,778,461.00 from the Community Development Block Grant, HOME Investment Partnerships Program,Emergency Solutions Grant,and Housing Opportunities for Person with AIDS grant programs,and for the use of program income from activities using prior years' federal grant Funds; 2. Approve the City's 2017-20 t 8 Action Plan for submission to HUD, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated$150,000.00 of program income which resulted from activities using prior years' Community Development Block Grant funds,for the City's Priority Repair Program; 4. Authorize the collection and use of an estimated $300,000.00 of program income which resulted from activities using prior years' HOME Investment Partnerships Program funds,for the completion of the Hardy Street and HFC Terrell Single Family Infill housing development projects and 10 percent for administrative costs as detailed below; 5. Authorize the City Manager or his designee to execute contracts for one year terms with the agencies listed in Tables 1, 2 and 3 below,for Program Year 2017-2018 for Community Development Block Grant,Emergency Solutions Grant,and Housing Opportunities for Person with AIDS grant funds, contingent upon receipt of funding and satisfactory completion of an Environmental Review and all regulatory requirements; 6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program or to amend the contracts if necessary to achieve program goals provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 7. Authorize a waiver of indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative Regulations; and 8. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of $10,778,461.00 consisting of$6,526,863.00 in Community Development Block Grant funds,$2,047,626.00 in HOME Investment Partnerships Program funds, $577,437.00 in Emergency Solutions Grant funds, and$1,176,535.00 in Housing Opportunities for Person with AIDS grant funds,plus any program income,all subject to receipt of such funds. DISCUSSION: The City's 2017-2018 Action Plan summarizes the major housing and community development activities and proposed expenditures for the program year beginning October 1,2017 and ending September 30,2018 for use of federal grant funds totaling$10,778,461.00 from the United States Department of Housing and Urban Development(HUD)for Community Development Block Grant (CDBG),HOME Investment Partnerships Program(HOME), Emergency Solutions Grant(ESG)and Housing Opportunities for Persons with AIDS(HOPWA)grant programs. It also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds,the primary purpose of which is to benefit low and moderate income City of Fort Worth residents. ESG funds primarily benefit homeless persons,and HOPWA funds primarily benefit low and moderate income persons with HIVIAIDS. Staff developed initial recommendations for the allocation of the estimated funding from HUD based on prior years' funding levels.A public hearing was held on April 19,2017 to provide citizens the opportunity to participate in the development of the Action Plan.The Staff recommendations for award amounts were presented to the Housing and Neighborhood Services Committee on May 6,2017 and were adopted by the Community Development Council(CDC) on May 10,2017.Following the publication of final funding amounts for FY2017-18 from HUD on June 14,2017, Staff recommendations were updated to reflect the actual grant amounts and these revised recommendations were forwarded to the CDC and presented to the City Council through an Informal Report at the City Council Work Session on June 20,2017. Notice of a 30 day public comment period from June 30,2017 to July 31, 2017 was published in the Fort Worth Star-Telegram on June 25.2017_in La Estrella on June 27,2017,and in La Vida News: Thj$lack Voice on June 22, 2017. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. The City must hold two public hearings as part of the HUD-required citizen participation process. The first public hearing is scheduled to be held by City Staff on July 19,2017, and the second public hearing is scheduled for August 1, 2017 at the City Council meeting. A summary of Staff's final funding recommendations is provided below and in Tables 1,2 and 3. Additionally,a spreadsheet of all specific funding recommendations is attached. The 2017-2018 Annual Action Plan must be submitted to HUD by August 15,2017. A waiver of indirect costs is being requested to maximize program benefits. The CDBG program provides for 23 full-time positions with estimated salaries of$1.3 million. Addition of indirect costs would result in reduction in Staff and services. The indirect costs that are being asked to be waived are estimated to be $215,386.00. CDBG For Program Year 2017-2018, it is recommended that the amount of ,$6,526,853.00 in CDBG funds,and an estimated amount of,$150,000.00 in CDBG program income totaling$5,576,863.00 be allocated as follows: Public Services-$979,029.00 This item includes social services for low to moderate income,disabled and disadvantaged populations. Housing Program Services-$2,922,228.00 This item includes funding for the City's Priority Repair Program,Cowtown Brush-Up,homebuyer and housing services,accessibility modifications to the homes of senior and/or disabled individuals, the Lead Hazard Reduction Demonstration Grant Match,and related project delivery costs for these programs. Infrastructure Projects& Public Facilities-$579,255.00 This item includes funding for the Worth Heights Community Center Americans with Disability Act Improvements. CDBG Economic Development-$740,979.00 This item is the City's annual payment of its Section 108 loan from HUD. The Section 108 Program is a loan guarantee program which enables CDBG grantees to borrow up to five times the annual entitlement grant. CDBG Estimated Program Income-$150,000.00 This item includes funding for the City's Priority Repair Program. CDBG program income that is received which is over the estimated amount but not used for the City's Priority Repair Program will be allocated to priority activities in the City's Consolidated Plan subject to City Council approval. CDBG General Administration-S1,305,372.00 This item includes costs for administering the CDBG grant including allocations for Financial Management Services and Planning and Development Departments. HOME For Program Year 2017-2018,it is recommended that the amount of $2,047,626.00 in HOME funds, and an estimated amount of$300,000.00 in HOME program income totaling$2,347,626.00 be allocated as follows. DomebuyersAssistance Program(HAP) -$700,000.00 This item includes funding for down payment and/or closing cost assistance to low and moderate income homebuyers. Community Development Dousing Organizations(CHDO)Set Aside-$307,144.00 HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing projects and CHDO administrative operating costs. These funds will be used by Housing Channel(formerly Tarrant County Housing Partnership),a CHDO, for the Riverside Single Family Infill Development(COUNCIL DISTRICT S). The houses will be sold to homebuyers making at or below 80 percent of the area median income as set by HUD. Rental Dousing Development–$835,720.00 This item represents gap fmancing for a portion of the costs of developing Columbia Renaissance Square,Phase 11,an affordable multifamily senior development(COUNCIL DISTRICT 8). HOME General Administration –$204,762.00 This item includes costs for administering the HOME grant. HOME Estimated Program Income-$300,000 00 This item represents gap financing for the Columbia Renaissance Square, Phase II multifamily senior development.HOME program income that is received whieh is over the estimated amount but not used for the Columbia Renaissance Square,Phase II project will be allocated to the Riverside Single Family Infill development,or to priority activities in the City's Consolidated Plan subject to Council approval.HUD allows the City to take 10 percent of any HOME program income to be used for the costs for administering the HOME grant. HOPWA For Program Year 2017-2018,it is recommended that the amount of $1,176,535 00 in HOPWA funds be allocated as follows: Non-Profit Service Providers-$1,141,239.00 HOPWA Program Administration–$35,296.00 LG For Program Year 2017-2018, it is recommended that the amount of $577,437.00 in ESG funds be allocated as follows: Nun-Profit Service Providers=$534,130 fell ESG Programs Administration– 5=13,307.00 -C—?1VTRACTRFC[Ih1:M11E?I[��T NS The CDC and Staff recommend that contracts be executed with the listed. agencies for the amounts shown in the following tables: CommgnjU Development Block Grant Contracts: Table I – CDBG Agencies Organization Program Amount B Christian Learning Child Care Services $ Center _ 76350.00 Catholic Charities DioceseEmployment/job S of Fort Worth,Inc. Training 101,800.00 Girls Inc. of Tarrant Youth Services S County 111,980.00 oodwill Industries ofEmployment/Job S Fort Worth, Inc, Training 76,350:00 ousing Channel Housing Counseling 118,088.00 Services The Ladder AllianceEmployment/Job S _ Training 94,974.00 Meals on Wheels,Inc. of General&Special $ Greater Tarrant County Needs _ 76,350.00 Presbyterian Night Shelter Public Service $ f Tarrant County Special Needs 144,987.00 Sixty and Better,Inc. Public Services: $ -lderl 1 131,800.00 United Community Centers Child Care Services - $ - _ 76,3 50.00 CDBG Public Service $ Subtotal. 979,029.00 Rehabilitation,Education Accessibility $ and Advocacy for Persons 102,000.00 with Handicaps, dba REACH, Total CDBG Contracts V5 081,029.00 **REACH will be funded from the(-.'I)BG Housing Programs and Services budget flousi g ftortunities For Persons Wick AIDS CQntraets. Table 2–Hf PWA Agencies ©r anization Program Amount Tarrant County Samaritan Administration $ Housing, Inc. seven percent), 510,204.00 Supportive Services nd Facility Based housing Subsidy Assistance IDS Outreach Center, Inc. Supportive Services, S Tenant Based Rental 631,035.00 Assistance(TBRA), and Short Term Rent Mortgage and Utility ssistance.(MMU) Total HopwA Contracts i51,141,239 00 Emerp;ency Solutions Grant Contracts: Table 3&ndash• SSG Agencies Organization Pro rani Amount Presbyterian Night Shelter Shelter 126,625.00 f Tarrant County Operation /Services SafeHaven of Tarrant Shelter S 75,975.00 County eratlons/Services Lighthouse for the Shelter 95,343.00 Homeless dba True WorthOperations/Services Place The Salvation Army, a Homeless Prevention $ 126,625.00 Georgia Corporation .enter for Transforming Rapid Rehousing 109,562.00 Ives Total ESG Contracts $ 534,130.00 A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Neighborhood Services Department and approved by the M/WBE Office; in accordance with the MIWBE or BDE Ordinance,because the purchase of goods or services from source(s)where subcontracting or supplier opportunities are negligible. All figures have been rounded to the nearest dollar for presentation purposes. These programs are available in ALL COUNCIL DISTRICTS. FISCAL!NFQRMA'I'l FICATI€ N- The Director of Finance certifies that upon approval of the above recommendations,adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget,as appropriated,of the Grants Operating Federal Fund.. This is a reimbursement grant. The Neighborhood Services Department has the responsibility to validate the availability of funds prior to an expenditure being made. FUND IDENTIFIERS (Ij Ds): io Fund Department Account Project Program Activity Budget Reference# Amount III ID Year (Chartfield 2) FROM Fund Account Program Activity Amount Department Project Budget Reference# ID ID Year (Chartfield 2) ERTI Submitted f Fernando Costa (6122) Originating Department Head Aubrey Thagard (8187) AdditionaLinfurmation Contact: Barbara Asbury (7331) David Reitz (7563) ATTACHMENTS 1. 19NS HUDACTIONPLANPY201Z-2018 0,119 AO_17.docx (Public) 2. 2017-2018 HUD Allocation.pdf (CFW Internal) 3. 4. HUD 2017-18 AP Selected S1idg,5,pdf (Public) 5. MWBE Waiver.pdf (CFW Internal) 6. SAM Search-All Agencies_pd£ (cFW lntemal) CERTIFICATE OF INTERESTED PARTIES r-oRm 1295 Complete Nos,1-4 and 6 if there are Interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form;and the city,state and country of the business entity's place Certificate Number: of business. 2017-236078 AIDS Outreach Center Fort Worth,TX United States Date f=iled: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 07113/2017 being filed. City of Fort Worth hateA nI d9ed.. W 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to he provided under the contract. 47281-A1 I Supportive services,tenant based rental assistance,short-term rental,mortgage,or utility assistance 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermedlary - I I 5 Check only if there is NO Interested Party, ❑ x 6 AFI A T 1 swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. ,''`a`{r�`•, LARRY D. ELLIS 'y : ?Notary Public,State of Texas _ T Cor nrn.Expires 06.14-2016 yN,°; .�' Notary I❑ 128305350 SlgoXture of authorized agent of contracting business entity AFFIX NOTARY STAMP I SEAL ABOVE �p Sworn to and subscribed before me,by the said ak fit v�r1 i+'LGlin this the dory of T, 20_I .to certify which,witness my hand and seal of office. Signature of off idd administering oath Printed naAe of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics:state.tx.us Version V1.0.883