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HomeMy WebLinkAboutContract 49953-A1 C;Ty op^^7V RY [ 0141 k"k,o i'ay. L A I FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 49953 WHEREAS,the City of Fort Worth("City")and Presbyterian Night Shelter(hereafter"Agency") made and entered into City Secretary Contract No.49953 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"), Program No. B-17-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to change the submission method of required monthly reimbursement requests; WHEREAS,the City has entered into an agreement with ZoomGrants to provide an online database for Agency to submit monthly reimbursement requests; WHEREAS,submission of monthly reimbursement requests is now required through"Loom Grants and will be effective with the January reimbursement request that is due February 15,2018; WHEREAS, paper submission and submission to the psanae fortworthtexas.gov e-mail address or contract administrator's e-mail address will no longer be accepted; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. Section 9.2.4 Delivery of Reimbursement Request is deleted in its entirety, and replaced with the following: Reimbursement Requests will be submitted through ZoomGrants on the designated due date. 11. This amendment is effective as of the Effective Date of the Contract. Ill. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] o"iCKL RECORD Amendment No. I to CSC No. 49953 CITY SECRETARY Page 1 Presbyterian Night Shelter(CDBG) " ,WORTH,Tx ACCEPTED AND AGREED: PRESBYTERIAN NIGHT SHELTER CITY OF FORT WORTH By: By: Tob WChief Executive Offie Fernando Costa,Assistant City Manager ATTE �]� APPROVE AS TO FORM AND EGALITY: 7B : � By: 7K" ty Secretary TEX Paige Mebane,Assistant City Attorney M&C: 3- —n 1295 Certification No. 2017-236183 Date:August 1, 2017 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements 6 Lx—�� Barbara Asbury Compliance and Planning Manager OW 810MAW IFTA II VNI TQC Amendment No. I to CSC No. 49953 Page 2 Presbyterian Night Shelter(CDBG) City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/1/2017 -Ordinance No.22814-08-2017 DATE: Tuesday,August 1, 2017 REFERENCE NO.: G-19056 LOG NAME: 19NS HUDACTIONPLANPY2017-2018 SUBJECT: Conduct Public Hearing and Approve the City's 2017-2018 Action Plan for the Use of Federal Grant funds in the Amount of$10,778,461.00 to be Awarded by the United States Department of Housing and Urban Development from the Community Development Block Grant,HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs,Authorize Collection and Use of Program Income,Authorize Waiver of Application of Indirect Cost Rates,Authorize Execution of Related Contracts and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RJECOMMENDATON: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2017-2018 Action Plan for use of federal grant funds to be awarded by the United States Department of Housing and Urban Development in the amount of$10,778,461.00 from the Community Development Block Grant, HOME Investment Partnerships Program,Emergency Solutions Grant,and Housing Opportunities for Person with AIDS grant programs,and for the use of program income from activities using prior years' federal grant funds; 2. Approve the City's 2017-2018 Action Plan for submission to HiUD, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated$150,000.00 of program income which resulted from activities using prior years'Community Development Block Grant funds,for the City's Priority Repair Program; 4. Authorize the collection and use of an estimated$300,000.00 of program income which resulted from activities using prior years' HOME Investment Partnerships Program funds,for the completion of the Hardy Street and HFC Terrell Single Family Infill housing development projects and 10 percent for administrative costs as detailed below; 5. Authorize the City Manager or his designee to execute contracts for one year terms with the agencies listed in Tables 1,2 and 3 below,for Program Year 2017-2018 for Community Development Block Grant,Emergency Solutions Grant, and Housing Opportunities For Person with AIDS grant funds, contingent upon receipt of funding and satisfactory completion of an Environmental Review and all regulatory requirements; 6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program or to amend the contracts if necessary to achieve program goals provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 7. Authorize a waiver of indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative Regulations;and 8. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of $10,778,461.00 consisting of$6,526,863.00 in Community Development Block Grant funds, $2,047,626.00 in HOME Investment Partnerships Program funds, $577,437.00 in Emergency Solutions Grant funds, and$1,176,535.00 in Housing Opportunities for Person with AIDS grant funds,plus any program income,all subject to receipt of such funds. DIS TCN: The City's 2017-2018 Action Plan summarizes the major housing and community development activities and proposed expenditures for the program year beginning October 1,2017 and ending September 30,2018 for use of federal grant funds totaling$10,778,461.00 from the United States Department of Housing and Urban Development(HUD)for Community Development Block Grant (CDBG),HOME Investment Partnerships Program(HOME),Emergency Solutions Grant(ESG)and Housing Opportunities for Persons with AIDS(HOPWA)grant programs. It also summarizes the use of program income resulting from aetivities using prior years'CDBG and HOME funds,the primary purpose of which is to benefit low and moderate income City of Fort Worth residents. ESG funds primarily benefit homeless persons,and HOPWA funds primarily benefit low and moderate income persons with HIVIAIDS. Staff developed initial recommendations for the allocation of the estimated funding from HUD based on prior years' funding levels.A public hearing was held on April 19,2017 to provide citizens the opportunity to participate in the development of the Action Plan. The Staff recommendations for award amounts were presented to the Housing and Neighborhood Services Committee on May 6,2017 and were adopted by the Community Development Council(CDC) on May 10,2017.Following the publication of final funding aruounts for FY2017-18 from HUD on June 14,2017,Staff recommendations were updated to reflect the actual grant amounts and these revised recommendations were forwarded to the CDC and presented to the City Council through an Informal Report at the City Council Work Session on June 20,2017. Notice of a 30 day public comment period from June 30,2017 to July 31, 2017 was published in the Fort Worth - a Estrella on June 27,2017,and in La Vida News: The Black Voice on June 29, 2017. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. The City must hold two public hearings as part of the HUD-required citizen participation process. The first public hearing is scheduled to be held by City Staff on July 19,2017,and the second public hearing is scheduled for August 1, 2017 at the City Council rueeting. A summary of Staff's final funding recommendations is provided below and in Tables 1,2 and 3. Additionally, a spreadsheet of all specific funding recommendations is attached.The 2017-2018 Annual Action Plan must be submitted to HUD by August 15,2017, A waiver of indirect costs is being requested to maximize program benefits. The CDBG program provides for 23 full-time positions with estimated salaries of$1.3 million.Addition of indirect costs would result in reduction in Staff and services. The indirect costs that are being asked to be waived are estimated to be 5215,386.00. CDBG For Program Year 2017-2018,it is rcconunended that the amount of $6,526,863.00 in CDBG funds,and an estimated amount of$150,000.00 in CDBG program income totaling $6,676,863.00 be allocated as follows: Public Services-$979,029.00 This item includes social services for low to moderate income,disabled and disadvantaged populations. Dousing Program Services-$2,922,228.00 This item includes funding for the City's Priority Repair Program,Cowtown Brush-Up,homebuyer and housing services,accessibility modifications to the homes of senior and/or disabled individuals,the Lead Hazard Reduction Demonstration Grant Match,and related project delivery costs for these programs. Infrastructure Projects&Public Facilities-$579,255 00 This item includes funding for the Worth Heights Community Center Americans with Disability Act Improvements. CDBG Economic Development-S740,9 79.00 This item is the City's annual payment of its Section 108 loan from HUD. The Section 108 Program is a loan guarantee program which enables CDBG grantees to borrow up to five times the annual entitlement grant. CDBG Estimated Program Income-$150,000.00 This item includes funding for the City's Priority Repair Program. CDBG program income that is received which is over the estimated amount but not used for the City's Priority Repair Program will be allocated to priority activities in the City's Consolidated Pian subject to City Council approval. CDBG General Administration-$1,305,372.00 This item includes costs for administering the CDBG grant including allocations for Financial Management Services and Plauning and Development Departments. LLOffE For Program Year 2017-2018, it is recommended that the amount of $2,047,626.00 in HOME funds,and an estimated amount of$300,000 00 in HOME program income totaling$2,347,626 00 be allocated as follows: Homebuyers Assistance Program(HAP)-$700,000.00 This item includes funding for down payment and/or closing cost assistance to low and moderate income homebuyers. Community Development Housing Organizations(CHDO)Set Aside-$307,144.00 HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing projects and CHDO administrative operating costs. These funds will be used by Housing Channel(formerly Tarrant County Housing Partnership),a CHDO,for the Riverside Single Family Infill Development(COUNCIL DISTRICT 8). The houses will be sold to homebuyers making at or below 80 percent of the area median income as set by HUD. Rental Housing Development–$83S,720 00 This item represents gap financing for a portion of the costs of developing Columbia Renaissance Square,Phase 11,an affordable multifamily senior development(COUNCIL DISTRICT 8). HOME General Administration–$204,762.00 This item includes costs for administering the HOME grant. HOME Estimated Program Income-$300,000.00 This item represents gap financing for the Columbia Renaissance Square, Phase II multifamily senior development.HOME program income that is received which is over the estimated amount but not used for the Columhia Renaissance Square,Phase II project will be allocated to the Riverside Single Family Infill development,or to priority activities in the City's Consolidated Plan subject to Council approval. HUD allows the City to take 10 percent of any HOME program income to be used for the costs for administering the HOME grant. HVEF-A For Program Year 2017-2018,it is recommended that the amount of $1,176,535.00 in HOPWA funds be allocated as follows: Non-Profit Service Providers-$1,141,239.00 HOPWA Program Administration–$35,29600 L5.9 For Program Year 2017-2018, it is recommended that the amount of $577,437.00 in ESG funds be allocated as follows: Non-Profit Service Providers-5334,130.00 ESG Program Administration&ndush;543,307.00 f--'t3NJTRACT Rlst"r3AMIE,AIDAiIOA'S The CDC:and Staff recommend that contracts be executed with the listed agencies for the amounts shown in the following tables: --C�oimmunity Detiel4 �ris'►rt block Grant Contracts: Table I — CDBG Agencies Gr anization Pro),-ram Amount AB Christian Learning Child Care Services $ .enter 76;350.00 Catholic Charities DioceseEmployment/Job $ of Fort Worth,Inc. Training 101,300.00 Girls Inc. of Tarrant Youth Services $ .aun ty1 11,980,00 Goodwill Industries of Employment/Job $ Fort Worth,Inc. raining 76,350.00 Housing Channel Housing Counseling $ 118,0$8.00 Services The Ladder Alliance EmploymentlJob $ raining 94,974.00 eals on Wheels,Inc. of General& Special $ Greater Tarrant County eeds 76,350.00 Presbyterian Night Shelter Public Service $ f Tarrant County S etial Needs 144,987.00 Sixty and Better,Inc. Public Services: - $ Elderly 101,800.00 United Community Centers Child Care Services $ 76,35 .00 CDBG Public.service $ Subtotal 979,029.00 Rehabilitation,Education Accessibility $ and Advocacy for Persons 102,000.00 with Handicaps,dba REACH, �no.* Total CDBG Contruets $1,0$1,029.00 **REACH will be funded from the CDBG Housing Programs and Services budget floes ftortunities For Persons With AIDS Contacts: Table 2–HOPS 4 Agencies Organization Program Amount Tarrant County Samaritan Administration $ Housing, Inc. (seven percent), 510,204.00 Supportive Services nd Facility Based housing Subsidy Assistance IDS Outreach Center's Inc. Supportive Services, S Tenant Based Rental 631,035.00 Assistance(TBRA), and Short Terra Rent Mortgage and Utility Assistance (STRMV Total HOPW4 Contraets SI,141,239.00 er enc n -Grant Contracts: Table 3 &n h; ESG Agencies Or anization Pro ram__ Amount Presbyterian Night Shelter Shelter $ 125,625.00 f Tarrant Coun!j OperationslServices SafeHaven of Tarrant Shelter $ 75,975.00 Countyerations/Services Lighthouse for the Shelter 95,343.00 Homeless dba True WorthOperations/Services Place The Salvation Army,a Homeless Prevention $ 126,625.00 Borgia Corporation 'enter for Transforming Rapid Rehousing 109,562.00 Lives Total ESG Contracts 534,130.00 A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Neighborhood Services Department and approved by the M/WBE Office, in accordance with the MIWBE or BDE Ordinance, because the purchase of goods or services from source(s)where subcontracting or supplier opportunities are negligible. All figures have been rounded to the nearest dollar for presentation purposes: These programs are available in ALL COUNCIL DISTRICTS. FISCAL INIj _RNIATION I CERTIFICA'flO—N- The Director of Finance certifies that upon approval of the above recommendations,adaption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget,as appropriated, of the Grants Operating Federal Fund. This is a reimbursement grant. The Neighborhood Services Department has the responsibility to validate the availability of funds prior to an expenditure being made. FUND IL]Ea-I1=IERS (FIDs): iv Department Account Program Activity Budget Rcfe.rence# Amount Fund ID Account IU year (Chartfield 2) Fund Account Program Activity Amount Department Project Budget Reference# ID ID Year (ChartField 2) -CERTIFICATION : Submitted for City Manager's Fernando Costa (6122) Originating Department Head: Aubrey Thagard (8 187) Barbara Asbury (7331) AdditionalInformation tact: David Reitz (7563) ATTACFiN ENTS 1. 19NS HU[]AC'TIUNPLANPY2Q 17-2018_019 110_17 docx (P.bli,) 2. 2017-2018 HUI-)Allocation.pdf r _rw wwrnalj 3. koLM 1295 -All ALyencjQs.ndf (Pubfio) 4. HIM 2017-18 AP Selected Slides.pdf IPublie) 5. MWBE WaiyCr.1d�f (c.Fw ltitemdi) 6. SAM Search-All Agyencies.pdf ( .Fw [snal) �= Ig0`5cc CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos.I-4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 it there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business, 2017-236183 Presbyterian Night Shelter of Tarrant County,Inc. Pori Worth,TX United States Crate Filed: 2 Name of government entity or state agency that is a party to the contract far which the form is 0711312017 being filed. City of Fort Worih Date Ackn tr 3 Provide the identification number used by the governmental entity or state agency to track or identify the contradrind provide a description of the services,goods,or other property to be provided under the contracL CDBG Case management Nature of interest 4 Name of interested Party City,State.Country(place of business) {check applicable) ) Controlling Intermediary Mildred,Matt Fort Worth,TX United States X Means-Dufrene,MaryAnn Fort Worth,TX United States X LaCamp,Jim Fort Worth,TX United States X Owen,Toby Fort Wonh,TX United States X 5 Check only if there is NO Interested party. ❑ 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. �'"'""'•• CARRIE M.TAYLOR _ .` Notary Public.State of Toxos i :+* comm.Expires 12.10.2©18 Noloty ID 13004947.3 Nitlei3! _ Lure of authorized agent of contracting business entity AFFIX NOTARY STAMP I SEAL ABOVE alk Sworn to and subscribed before me,by the said 1 LI ,} f,u this the day of to certify which,witness my hared and seal of office. r i L7r 11 a Signal !affix ministeriruj oath Printed name of officer ami stering oath Title of officer administering oath Forms provided by Texas Ethics Commission wvww.ethics.state.tx.us Version V1.0.883