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HomeMy WebLinkAboutContract 27056 CITY SECRETARY , CITY OF FORT WORTH, TEXAS CONTRACT NQ, _2Z01y .,�. STANDARD AGREEMENT FOR ARCHITECTURAL SERVICES This AGREEMENT is between the City of Fort Worth (the "CITY"), and Mesa Design Associates, Inc. (the "ARCHITECT"), for a PROJECT generally described as: Planning and landscape architectural services for development of the Master Plan for the Fort Worth Nature Center and Refuge. Article I Scope of Services A. The Scope of Services is set forth in the letter dated June 15, 2001 from Mesa Design Associates, Inc. to Mr. Randle Harwood describing the Masterplan for the Fort Worth Nature Center and Refuge, Fort Worth, Texas attached and incorporated into this Agreement as Attachment A. Article II Compensation A. The ARCHITECT'S compensation is set forth on Pages 8, 9, and 10 of Attachment A. Article III Terms of Payment Payments to the ARCHITECT will be made as follows: A. Invoice and Payment (1) The ARCHITECT shall provide the City sufficient documentation to reasonably substantiate the invoices. (2) 'The ARCHITECT will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within thirty (30) days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within thirty (30) days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. 1� PEC-00P© ,r�ff IC"[C� ?mEly R. 0;G:'TH,TEL (5) If the CITY fails to make payment in full to ARCHITECT for billings contested in good faith within sixty (60) days of the amount due, the ARCHITECT may, after giving seven (7) days' written notice to CITY, suspend services under this AGREEMENT until paid in full, including interest. In the event of suspension of services, the ARCHITECT shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the ARCHITECT Amendments to Article IV, if any, are included in Attachment A. A. General The ARCHITECT will serve as the CITY's professional architectural representative under this Agreement, providing professional architectural consultation and advice and furnishing customary services incidental thereto as described in Attachment A. B. Standard of Care The standard of care applicable to the ARCHITECT's services will be the degree of skill and diligence normally employed in the State of Texas by professional Architects performing the same or similar services at the time such services are performed. C. Surveys and Mapping (1) The ARCHITECT shall advise the CITY with regard to the necessity for subcontract work such as special surveys, mappings or investigations in connection with design and architect work to be performed hereunder. The ARCHITECT shall also advise the CITY concerning the results of same. Such surveys, maps, investigations and any other documents prepared in this PROJECT shall be furnished by the CITY, unless otherwise specified in Attachment A. D. Preparation of Architect Drawings The ARCHITECT will provide to the CITY the original drawings of all plans in ink on reproducible plastic film sheets, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ARCHITECT shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. ARCHITECT's Personnel at Center and Refuge The presence or duties of the ARCHITECT's personnel at the Nature aqf 1V 2 Center, whether as on-site representatives or otherwise, do not make the ARCHITECT or its personnel in any way responsible for those duties that belong to the CITY or the CITY's employees, servants or officers and do not relieve the employees, servants or officers of the CITY of their obligations, duties, and responsibilities. The ARCHITECT and its personnel have no authority to exercise any control over any employee, servant, or officer of the CITY or any other entity or their employees in connection with their work or any health or safety precautions. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ARCHITECT shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) The schedule for project completion shall be ten months as outlined in the revised schedule included in attachment A. G. Minority and Woman Business Enterprise (M/WBE) participation In accord with City of Fort Worth Ordinance No. 11923, the City has goals for the participation of minority business enterprises and woman business enterprises in City contracts. ARCHITECT acknowledges the M/WBE goal established for this contract and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the ARCHITECT may result in the termination of this agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. H. Right to Audit (1) ARCHITECT agrees that the CITY shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ARCHITECT involving transactions relating to this contract. ARCHITECT agrees that the CITY shall have access during normal working hours to all necessary ARCHITECT facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ARCHITECT reasonable advance notice of intended audits. (2) ARCHITECT further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the p this article together with subsection (3) hereof. CITY shall iA1��ORD CCR til"11%,IN 3 duo J}u;7�Vp consultant reasonable advance notice of intended audits. (3) ARCHITECT and sub-consultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ARCHITECT for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. I. ARCHITECT's Insurance (1) Insurance coverage and limits: ARCHITECT shall provide to the City certificate(s) of insurance documenting policies of the following coverage at minimum limits that are to be in effect prior to commencement of work on the PROJECT: Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the PROJECT. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Professional Liability $1,000,000 each claim/annual aggregate (2) Certificates of insurance evidencing that the ARCHITECT has obtained all required insurance shall be delivered to the CITY prior to ARCHITECT proceeding with the PROJECT. (a) Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. (b) Certificate(s) of insurance shall document that insurance coverage specified according to items section I(1) and 1(2) of this agreement are provided under applicable policies documented thereon. (c) Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insura Gt CUDD f requirements. (d) A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto ARCHITECT's insurance policies. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. (e) Insurers for all policies must be authorized to do business in the state of Texas or be otherwise approved by the CITY; and, such insurers shall be acceptable to the CITY in terms of their financial strength and solvency. (f) Deductible limits, or self insured retentions, affecting insurance required herein shall be acceptable to the CITY in its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the City. (g) Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. (h) The City shall be entitled, upon its request and without incurring expense, to review the ARCHITECT's insurance policies including endorsements thereto and, at the CITY's discretion, the ARCHITECT may be required to provide proof of insurance premium payments. (i) The Commercial General Liability insurance policy shall have no exclusions by endorsements unless the CITY approves such exclusions. (j} The Professional Liability insurance policy, if written on a claims made basis shall be maintained by the ARCHITECT for a minimum two (2) year period subsequent to the term of the respective PROJECT contract with the CITY unless such coverage is provided the ARCHITECT on an occurrence basis. (k) The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. It is understood that insurance cost is an allowable component of ARCHITECT's overhead. (1) All insurance required in section I., except for the Professional Liability insurance policy, shall be written on an occurrene� ;_r �,�i ,��0� order to be approved by the CITY. rr 5 If Lia Utz"�:'�'��W UL5�i (m) Subconsultants to the ARCHITECT shall be required by the ARCHITECT to maintain the same or reasonably equivalent insurance coverage as required for the ARCHITECT. When sub- consultants maintain insurance coverage, ARCHITECT shall provide CITY with documentation thereof on a certificate of insurance. Notwithstanding anything to the contrary contained herein, in the event a sub-consultant's insurance coverage is canceled or terminated, such cancellation or termination shall not constitute a breach by ARCHITECT of the Agreement. J. Independent Consultant The ARCHITECT agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. K. Disclosure The ARCHITECT acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ARCHITECT further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data The CITY will make available to the ARCHITECT all technical data in the CITY's possession relating to the ARCHITECT's services on the PROJECT. The ARCHITECT may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ARCHITECT as required for the ARCHITECT's performance of its services. C. Prompt Notice The CITY will give prompt written notice to the ARCHITECT whenev ^� ��L � X1,4 ;SEC 'l END 6 INN�I�� gKiffiff a UV�✓J��AY � a observes or becomes aware of any development that affects the scope or timing of the ARCHITECT's services or of any defect in the work of the ARCHITECT or construction contractors. D. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ARCHITECT's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ARCHITECT shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ARCHITECT, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ARCHITECT will be at the CITY's sole risk. The final designs, drawings, maps, plats, specifications and documents shall be owned by the CITY. C. Force Majeure The ARCHITECT is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ARCHITECT. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ARCHITECT with seven (7) days written notice to the other party. (2) If this AGREEMENT is terminated, the ARCHITECT will be paid for termination expenses as follows: All consultants' fees and reimbursables expended through the date of termination. (3) If the Project should go "on hold" for more than sixty (60) days due to the cause of the CITY, the ARCHITECT reserves the right to charge a $5,000 restart fee (4) Prior to proceeding with termination services, the ARCHITECT will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ARCHITECT for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ARCHITECT's personnel and ARCHITECT's compensation will be made. F. Indemnification ARCHITECT covenants and agrees to and does hereby indemnify, hold harmless and defend, at its own expense, CITY, its officers, servants and employees, from and against any and all claims or suits for property loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kind or character, whether real or asserted, arising out of the work and services to be performed hereunder by ARCHITECT, its officers, agents, employees, subcontractors, licensees or invitees, whether or not caused, in whole or in part, by the alleged negligence of the officers, servants, employees, of the CITY; and said ARCHITECT does hereby covenant and agree to indemnify, defend, and hold harmless the CITY, its officers, servants and employees for any and all claims or suits for property loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kind or character, whether real or asserted, arising out of, the work and services to be performed hereunder by ARCHITECT, its officers, agents, employees, or subcontractors, whether or not caused, in whole or in part, by the alleged negligence of the officers, servants, or employees of the CITY. ARCHITECT likewise covenants and agrees to, and does hereby, indemnify and hold harmless CITY from and against any and all injuries, damage, loss or destruction to property of City during the performance of any of the terms and conditions of this Agreement, whether arising out of in whole or in part, any and all alleged acts or omissions of officers, or employees of ARCHITECT. G. Assignment 8 Ffo KIETH, � . Neither party will assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ARCHITECT, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any action arising under the terms and conditions of this agreement shall lie in the state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. J. Alternate Dispute Resolution (1) All claims, disputes, and other matters in question between the CITY and ARCHITECT arising out of, or in connection with this Agreement or the PROJECT, or any breach of any obligation or duty of CITY or ARCHITECT hereunder, will be submitted to mediation. If mediation is unsuccessful, the claim, dispute or other matter in question shall be submitted to arbitration if both parties acting reasonably agree that the amount of the dispute is likely to be less than $50,000, exclusive of attorney's fees, costs and expenses. Any award rendered by the arbitrators less than $50,000, exclusive of attorney's fees, costs and expenses, will be final, judgment may be entered thereon in any court having jurisdiction, and will not be subject to appeal or modification except to the extent permitted by Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11). (2) Any award greater than $50,000, exclusive of attorney's fees, costs and expenses, may be litigated by either party on a de novo basis. The award shall become final ninety (90) days from the date same is issued. If litigation is filed by either party within said ninety (90) day period, the award shall become null and void and shall not be used by either party for any purpose in the litigation. K. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any r be invalid, illegal, or unenforceable in any respect, such invalidity, ille of lie-i ��U unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. L. Observe and Comply ARCHITECT shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ARCHITECT agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A- Scope of Services and Compensation Executed this the day of , 20 ATTEST: CITY OF FO T WO By: , Gloria Pearso`6 - Joe Pis ua City Secretary Interi As 'stan Ci Manager APPROVED AS TO FORM -' AN LEGALITY Contract17Authorization Assistant ,it Attorney Date ATT* ARCHITECT �Zy — �-MCNAL PE CUP ziw'� -T n r, r.P, 10 FoW��flfl, � {a ATTACHMENT : A CONTENTS 1 ) SCOPE OF SERVICES LETTER 2)MWBE PARTICIPATION COMMITMENT LETTER 3) REVISED SCHEDULE jFF j�1'. G� uD Py 11 MESA design group June 15,2001 Mr.Randle Harwood Mr.Wayne Clark Fort Worth Nature Center Parks and Community Services Department 4200 South Freeway, Suite 2200 Fort Worth,Texas Project: Masterplan for the Fort Worth Nature Center and Refuge Fort Worth,Texas This letter of proposal describes planning and landscape architectural services to be provided by MESA Design Associates, Inc., cost of these services and general conditions under which those services would be executed. SCOPE OF SERVICES: Task 1: Data Collection and Analysis 1.1 The Consultant Team will initiate the project by reviewing all the existing base information relative to the scope of this project including the following: ■ Previous programming and goal setting documents - Five year strategic plan(1996) - Audubon Master Plan(1972) - Museum assessment plans I,II,and III(1992) - Visitors Study - Education and recreation task force recommendation ■ Current plans by the City of Ft.Worth,Trinity River Authority,Lake Worth Trust,and other jurisdictions which have prepared plans and/or studies relating to the site and surrounding context of the Ft.Worth Nature Center ■ Agreements with existing property owners,property owner associations,and/or jurisdictions that affect development of the Nature Center or use of the property within any likely areas of future expansion(This does not include title work or land surveys) ■ Existing Ft.Worth comprehensive plan ■ Policies,requirements,programs of various agencies,boards,commissions having impact on the operations,future funding,and expansion of the Nature Center. The consultants will summarize these reports and distill the cognizant points for discussion with the project team 1.2 The Consultant Team will supplement the above identified data to create a database consistent with this scope of work described in the Client's request for proposal,as amended. Information will be gathered and verified, including the following list. This information will be summarized as follows: Clf C�L�fu C`I UI'N Y U Vo �"I�UC�U119 UL'iL�ia Landscape Architecture Urban Design Planning 3100 McKinnon Street Suite 905 Dallas,Texas 75201 214/871-0568 214/871-1507 Ifax mesadesigngroup.com FORT WORTH NATURE CENTER PROPOSAL PAGE 2 a) Natural and Cultural Resource Analysis The consultant will evaluate existing data as follows: ■ Infrared Aerial Photography/Survey--City GIS Base ■ Summary of Natural Resources • Summary of Cultural Resources ■ Vegetation Cover Types • Historic Vegetation Pattern ■ Soils Map ■ Wetlands/Waters of the U.S.Map(no delineation) ■ Floodplain/Floodway Map(based on FEMA data) ■ Wildlife Habitat Map ■ Generalized Summary of Existing Infrastructure • Natural and Cultural Resources Management Options A minimal amount of ground truthing will be included. The consultant will produce a natural and cultural resources analysis/plan as a preliminary product of the master plan. This will include a habitat map,archaeological cultural history map and a synthesis map which values land and habitat from a management and visitation perspective. The consultant will suggest a GIS mapping/data collection system for later inputting by future universities or consultants services. b) Physical Plan/Influences/Site Sequence Map ■ Real Estate trends identification ■ Fort Worth Park system and contextual recreation ■ Form analysis of the site from a sequence and experiential perspective ■ Existing infrastructure roads,trails,buildings,and exhibits ■ Existing ecosystems and cultural zones ■ Traffic Analysis c) Program Plan Analysis:Existing Facilities.Programs,and Conditions ■ User preference analysis • User behavior mapping ■ Existing programs analysis ■ Education special events,land management,recreation/access ■ Program opportunities onsite/offsite ■ Facilities and program management analysis ■ Maintenance analysis and needs d) Economic/Marketing Strategy Plan Influences ■ Market and demand trends analysis - Population,age,income and other demographic trends influencing education, natural resource attractions and the interests of families - Growth and development trends for nature-based educational facilities - Competing and complementary attraction factors,including facilities in Texas ■ Comparable facilities analysis - Attendance trends and characteristics - Attendee demographics - Revenue sources - Operational costs J���D,V 01=af 1�cUP FORT WORTH NATURE CENTER PROPOSAL PAGE 3 - Marketing programs - New facility and program initiatives ■ Existing operating budgets and revenue patterns ■ Existing visitation,demographics,frequency ■ Existing marketing/public awareness 1.3 At the completion of date collection,a copy of each analysis will be forwarded to the Project Team for review. Task 2: Workshop#1 -Vision Goals and Objectives 2.1 It would be our intention to request from the city a core group of individuals to represent the various Client agencies for project participation.Together with the Key Consultants, we will form a Project Team for interaction,review and discussion regarding the master plan.The Consultants will conduct a one day Project Team workshop to review consultant data collection/observations and develop program ideas for the master plan. 2.2 In the first part of the workshop,the Client Task Force will have an opportunity to verify consultant data analysis,identification of opportunities,constraints,and acquire additional input from the group. 2.3 The second half of the workshop will include a brainstorming session on goals,programs and ideas. The consultants will include a preliminary presentation of program ideas to inspire discussion.This list will help formulate the plan.Areas of program discussion may include the following: ■ Resource management programs ■ Educational programs ■ Recreational programs ■ Visitor experience,access and transportation ■ Recreational programs ■ Facility development and infrastructure ■ Community connectivity physical and programmatic/marketing programs ■ Operations and Maintenance/service programs,access ■ Financial-fundraising and operations 2.4 An evening presentation/public comment meeting can be arranged as part of this workshop or at another time. Task 3: The Program and Management Plan 3.1 The Consultant Team will develop the program and management plan including the following: ■ Land use network and associated needs for the operations of the facility ■ Natural resource management plan-outline ■ Cultural resource management plan-outline ■ Visitor access,visitor interpretation network and associated issues for interpretative programs and their impact on distribution,management and design of the above materials ■ Recreational programs ■ Environmental Education programs ■ Retreat and Multi-user programs ■ Maintenance network and associated implications for maintenance programs, maintenance management,facilities,and costs RNA FORT WORTH NATURE CENTER PROPOSAL PAGE 4 ■ Vehicular and pedestrian circulation management network and review of potential impacts to existing facilities,relationship to land use,and traffic management 3.2 This analysis will consider preliminary facility capital and operation cost estimates and potential sources of revenue. These estimates will be refined as facility and program design becomes more specific. 3.3 At the end of this task,the Consultant will create a program/goals prioritization matrix,which will later be used to develop development phasing. The preliminary program and management plan will be forwarded to the project team for review. Task 4: Design Charette/Client Workshop#2 4.1 At the completion of the program plan development phase,the Consultant Team will conduct a three day design charette at the Hardwick Interpretive Center,Fort Worth Nature Center.The charette will begin with a presentation of the preliminary program plan for verification and comments. 4.2 This workshop will include development of the alternative solutions that address the four initial areas of concern: 1)Natural area management and restoration 2)New visitor center/Existing facilities 3)New and existing circulation strategies 4)Other ideas/influences 5)Financial feasibility and sustainability 4.3 There will be a mid charette presentation of alternative concepts and selection of a direction.This refinement of the preliminary concepts will address the following: 1)Site plan 2)Building plan/elevations 3)Interior architectural program/floor plans/exhibits 4)Site visitor experience/exhibits 4.4 There will be a second presentation of the preliminary concept plans at the conclusion of the charette.These concepts will be used to finalize the physical and architectural design in tasks 5 and 6. This second presentation can be available to a larger public audience if appropriate. Task 5: The Physical Concept Plan The Consultant Team will prepare an overall concept plan for the Nature Center property and its context which identifies the distribution and/or alignment and/or configuration of the following elements: ■ Overall Concept Plan - Appropriate entry - Visitor circulation experience - Visitor Center Site - Site exhibit locations - Trail system(perhaps a separate document) - Traffic circulation and accommodations of vehicular facilities ■ Interpretive graphics,environmental education plans ■ Contextual map showing defined boundary of the Nature Center including connections to other recreation,parks or environmental sites as well as �� D IJ- G'�� p lla UVu cl� 9�t5!/ua FORT WORTH NATURE CENTER PROPOSAL PAGE 5 de-annexation of land if any. - Mitigation and minimalization of external encroachments and/or threats to operation of the Nature Center Task 6: Conceptual Architectural and Thematic Element Design Simultaneous with the physical concept plan,certain built elements of the site will be further illustrated by conceptual design. The design team anticipates providing illustrative renderings for fundraising purposes. The areas of conceptual design are as follows: ■ Main entrance and entry sequence ■ Site of visitor center including parking ■ Visitor Center-Exterior elevations,floor plan,exhibit concepts ■ Program facilities including amphitheater,lake edge treatments,and elevated walkways ■ Site exhibit concepts ■ Thematic elements including signage and way finding markers ■ Restoration of existing historic structures and their incorporation into relationship to the above designed elements ■ Landscape themes/ideas ■ Other access points Task 7: Project Presentation Client Workshop#3 ■ The consultants will make a preliminary presentation to the project team of the refined program plan,the physical plan,and the conceptual architectural ideas. Task 8: Economic Strategy Plan 8.1 Cost Estimate-The consultant will refine the preliminary capital cost estimate from Task 4,based on more detailed program design specifications and on typical building, transportation and other construction cost factors. Cost categories include: ■ Land acquisition ■ Building restoration and new construction ■ Grounds and exhibit construction ■ Access and circulation ■ Education and other programming 8.2 The consultant will prepare one or more demand forecasts for the proposed facility, including a near-term forecast(three to five years)and longer term(10 years). Multiple forecasts would correspond to selected master plan concepts or time frames. The forecasts will be based in part on the demand analysis and on data collected from comparable facilities. 8.3 Finally,there will be a preliminary operating budget prepared for the facility showing revenues and costs at the five and 10-year points. This budget will clearly show the projected operational costs for the facility and the anticipated sources of operational revenue necessary to cover these costs. If appropriate,this analysis can be conducted for two or more development and/or operational scenarios. Budget categories include: ■ Staff ■ Administration and facility/grounds operation ■ Marketing/fundraising �,�+U''tltlU' Y17Y�10 FORT WORTH NATURE CENTER PROPOSAL PAGE 6 ■ Volunteer recruitment and retention ■ Revenue sources(earned,donations,foundation,corporate,endowment) Our objective would be to specify an operating budget that shows revenue that is adequate to cover anticipated operating costs. Task 9: Prioritatization/Phasing Recommendations The Consultant Team will prepare phasing recommendations based on prioritization of the physical and program implementation within the original goals of the project.Phasing recommendations will consider a sequence of capital and operating costs,with the phasing plan organized to assure that revenue is available at each phase to cover capital expenses and the costs of startup and operations. Task 10: Final Draft Report A final report will be drafted and sent to all Team members and client for comments. Task 11: Final Presentation The consulting team will make a presentation to the Park Board and City Council if appropriate. OPTIONAL TASKS: Either of the following tasks could be included in the project if you wish,either a separate items or as components of the master planning effort. Optional Task 1:Membership/User survey A survey of membership and/or facility users would provide the Nature Center with additional information about the most important customers,useful for member retention,recruiting additional members and for facility and program financial planning. This survey would be conducted by mail and would consider: ■ Length and category of membership ■ Frequency and duration of facility use/attendance ■ Activities at the facility;participation in facility events ■ Purchases ■ Satisfaction with membership;intention of continuing membership ■ Additional contributions made to this and other facilities ■ Other organizations of which they are a member;associated contributions ■ Suggestions for facility improvement;perhaps specific ranking of facility development options ■ Demographics(education,income,age,family status) We suggest that DRA prepare the survey instrument and analyze the data,but otherwise make use of your resources to distribute and collect the completed questionnaires. The report for this task could be either a stand-alone product or integrated with the master plan document. ��0;O� ,� �� uDD FORT WORTH NATURE CENTER PROPOSAL PAGE 7 Optional Task 2: Market Area Survey This task would focus on gathering information about the facility's stature and appeal in one or more primary market areas,providing valuable insights for planning and marketing purposes. Examples of topics to be covered include: ■ Recognition ■ Prior visitation ■ Attitudes regarding the facility(such as quality,appeal,access,cost,interest in visiting) ■ Attendance at other similar and/or competing facilities;membership at these facilities ■ Interest in visiting the facility ■ Primary factors that influence attendance(e.g.,quality,facilities,cost,distance, congestion,safety) ■ Media use and marketing influence ■ Demographics An important portion of this work involves identifying the characteristics of the potential market for additional Nature Center attendance and membership,in particular the factors that most strongly influence individuals or households to visit a garden and to become members. This task would involve contacting a sample of target market area households and either conducting an oral interview or eliciting an agreement to fill out a self-administered questionnaire. Subject to the Nature Center's objectives for this task it may be feasible to identify a target list of households from garden society,publication and other sources to which a mailed questionnaire can be sent. While this approach would not produce a representative sample of market area households it is relatively inexpensive and would provide some very useful information. Optional Task 3:Comprehensive Natural/Cultural Resource Mapping and Management Plan This exercise would allow the consultant to perform a thorough resource survey,create a series of GIS layers,and detail a more comprehensive resource management plan/approach. These options are detailed as follows: ■ Investigate various ecological restoration scenarios and associated cost ■ Utilizing GIS,develop analysis documents and map the findings ■ Undertake a more comprehensive natural resources reconnaissance to define existing conditions/patterns-map findings ■ Prepare matrix of restoration projects,cost,and schedule ■ Identify/coordinate with regulatory agencies,possible funding entities,scientific community,and other interested parties ■ Undertake a limited survey including shovel testing of cultural resources within the boundary of the project area ■ Develop a trail plan that includes natural and cultural resources interpretive features ■ Using the Environmental Framework,coordinate with involved parties to develop a detailed Public Use/Wilderness Management Plan �� d G1 CE,C0ED Mrd f%F—Affil Py �o CDENH,TEL FORT WORTH NATURE CENTER PROPOSAL PAGE 8 COST OF SERVICES Consultant Fee: Task 1: Data Collection 1.1 Natural and Cultural Resource Analysis $20,000.00 1.2 Physical Plan influence/Sequence Analysis $7,600.00 1.3 Program Analysis $3,600.00 1.4 Economic Market Trends $5,200.00 Task 2: Workshop#1 -Vision Goals and Objectives $12,960.00 Task 3: The Program and Management Plan $27,800.00 Task 4:Design Charette/Client Workshop#2 $22,200.00 Task 5: The Physical Concept Plan $14,800.00 Task 6: Conceptual Architectural and Thematic Element Design $23,800.00 Task 7: Project Presentation Client Workshop#3 $7,040.00 Task 8: Economic Strategy Plan 8.1 Cost Estimate $5,400.00 8.2 Demand Forecasts/Operating Budget Forecasts/Revenue Options $12,320.00 Task 9: Prioritatization/Phasing Recommendations $4,160.00 Task 10: Final Draft Report $10,800.00 Task 11: Final Presentation $2,240.00 SUBTOTAL FEES $179,920.00 Reimbursables Estimate "Conditions,Item E"Below $18,000.00 Travel $7,500.00 TOTAL FEES $205,420.00 Optional Tasks: Task 1: Membership/User Survey Estimate $6,000.00 Task 2: Market Area Survey Estimate $18,000.00 Task 3: Comprehensive Natural/Cultural Resource Mapping and Management Plan Estimate $31,000.00 Task 4: Survey Allow Estimate $10,000.00 ADDITIONAL SERVICES Additional Services including presentations and submissions to the City beyond those defined in this proposal are not included in the scope of the contract will be executed at the following rate: Hourly Basis Principal $120.00 Project Manager $70.00 Associate Principal $90.00 Landscape Archite P P 0 1, FORT WORTH NATURE CENTER PROPOSAL PAGE 9 Illustrator $100.00 Clerical $45.00 Associate $80.00 CONDITIONS: A. The client will provide the following: 1. Boundary and general topographic survey locating structures, existing trees and significant vegetation, existing property lines, roads and utilities that cross the property on AutoCAD disk or GIS format. 2. Existing Architectural Plans. 3. Budgetary considerations. 4. All previous studies and data documentation. B. Not included are the following: 1. Schematic design or construction documents of improvements or structures. 2. Models and illustrative drawings not specifically described in Scope of Services. C. MESA Design Associates, Inc. may subcontract consultants in the performance of any services described in this agreement. D. MESA Design Associates, Inc. does not act as General Contractor in any way. MESA Design Associates,Inc.does not accept responsibility for poor craftsmanship during construction. E. The above described compensation for MESA Design Associates, Inc. does not include the following non-labor costs: 1. Photostats or photocopying/plotting 2. Binding 3. Printing/reprographics 4. Photography/film/film processing. 5. Mylars and reproducibles 6. Federal Express,courier and/or delivery fees. 7. Mailing/Postage. 8. Microfilming/scanning/digitizing. 9. Blue printing,printing or binding 10. Long distance telephone calls 11. Mileage @31 12. Travel expenses 13. Other products and services requested by the Client and not specifically described herein 14: Permits and/or registration fees. There will be a 10%Administrative Fee for all reimbursable expenses to compensate for bookkeeping. F. Either Client or Consultant may terminate this contract with seven (7) days written notice. Upon termination, Client will be responsible for payment of all Consultant fees and reimbursables expended through the date of termination. G. Should the project go"on hold"for more than sixty(60)days,the Consultant reserves the right to charge a$5,000 restart fee. H. Compensation for all services shall be paid in Dallas,Dallas County,Texas. ,. FORT WORTH NATURE CENTER PROPOSAL PAGE 10 I. Payment Schedule: Billing will be on a design progress basis at the end of each month. Submitted by: Approved: MESA DESIGN GROUP,INC. Tary Arterbum Principal Client 4"/'O -) _�- )ate cc:Karen Melaun MESA July 23, 2001 design group Mr. Mike Ficke Parks and Community Services Department 1 4200 South Freeway, Suite 2200 Fort Worth, TX 76115 Phone: (817) 871-5746 i 2 5 2001 Fax: (817) 871-5742 Re: Fort Worth Nature Center Master Plan - - Dear Mike, It is our intention to meet the 20%M/WBE requirements for professional services on the Fort Worth Nature Center Master Plan as follows: Wendy Lopez &Associates Environmental Consultant $36,000 Oaklawn Reprographics $5,500 Total M/WBE Participation $41,500 (20%) Total Proposed Professional Contract $205,420 (100%) Please let me know if you need any other information regarding this matter. Sincerely, MESA Design Group JT aIr yrburn Principal MR. fg' CCO D (NW Ri-AERPY I TEa Landscape Architecture Urban Design Planning 3100 McKinnon Street Suite 905 Dallas,Texas 75201 214/871-0568 214/871-1507(fax) mesadesigngroup.com Fort Worth Nature Center and Refuge Master Plan Revised Schedule Task 1 Data Collection and Analysis October 1, 2001 - November 30, 2001 Task 2 Workshop #1 - December 13, 2001 Task 3 Program and Management Plan Preliminary - December 13, 2001 - January 30, 2002 Final Plan - March 14, 2002 Task 4 Client Workshop #2 March 14, 2002 Task 5 Physical Concept January 30, 2002 - March 14, 2002 Task 6 Conceptual, Architectural and Thematic Element Design March 14, 2002 - May 14, 2002 Task 7 Client Workshop #3 May 17, 2002 Task 8 Economic Strategy Plan January 30, 2002 - March 14, 2002 Task 9 Prioritization/Phasing Recommendations June 15, 2002 Task 10 Final Draft July 1, 2002 Task 11 Final Presentation July 16, 2002 Final Report Delivery August 15, 2002 OFFICIAL POE C-0 2,12M,RY prooff. l Va. City of Fort Worth, Texas "floor And Council Communication DATE REFERENCE NUMBERLOG NAME PAGE 7/24/01 **C-18682 80MESA 1 of 2 SUBJECT EXECUTION OF PROFESSIONAL SERVICES AGREEMENT WITH MESA DESIGN GROUP AND ADOPTION OF APPROPRIATION ORDINANCE FOR MASTER PLAN DEVELOPMENT OF THE FORT WORTH NATURE CENTER AND REFUGE RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by $211,420.00 in the Capital Projects Reserve Fund, TESCO Easement Project from available funds; and 2. Authorize the City Manager to execute a professional services agreement with MESA Design Group in the amount of $211,420.00 for master plan development for the Fort Worth Nature Center & Refuge. DISCUSSION: The 1998 Park, Recreation and Open Space Master Plan and the 2000 Comprehensive Plan identify completion of a new Master Plan for the Fort Worth Nature Center and Refuge (FWNC&R) as a priority for completion by the end of 2002. The purpose of the master plan is to meet the goals and objectives of the 1996 FWNC&R Strategic Pian, which identifies numerous goals and objectives related to the management and development of the physical infrastructure of built and natural resources at the FWNC&R. Towards this end, development of the Master Plan was included in the department's Annual Work Plan for this fiscal year, with completion of the Master Plan scheduled in Spring 2002. This project has also been endorsed by the Friends of the FWNC&R. Project scope of services includes the collection of data and analysis of natural and cultural resources, analysis of influences of current trends, analysis of existing facilities, programs and conditions and a membership/user survey. Once data collection is complete, a physical concept plan, conceptual architectural and thematic plan, a forecast of revenue and costs over a three-to-five and ten year period and an economic strategy plan for fund raising purposes will be developed. Funding for development of the master plan will be provided by the TESCO Easement-FW Nature Center account, Project No. 001500. This account was established in 1981 (M&C C-5671), when the Texas Electric Service Company requested easement through the northern end of the FWNC&R. It was agreed that 22.22 acres would be utilized for the easement at a price of $4,800.00 per acre. In 1981, a sum of $106,6660.00 was paid to the City and placed in an interest bearing account. As stated in M&C C-5671, the proceeds from the easement would be reserved for, and available to the FWNC&R. There are no restrictions on the use of the funds. Currently, the account totals $238,551.58. The Parks and Community Services Department is requesting authorization to enter into a contract with MESA Design Group in the amount of$211,420.00. City of Fort Worth, Texas 4relyar And Council communicalflon DATE REFERENCE NUMBER LOG NAME PAGE 7/24/01 **C-18682 80MESA 2 of 2 SUBJECT EXECUTION OF PROFESSIONAL SERVICES AGREEMENT WITH MESA DESIGN GROUP AND ADOPTION OF APPROPRIATION ORDINANCE FOR MASTER PLAN DEVELOPMENT OF THE FORT WORTH NATURE CENTER AND REFUGE The project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the TESCO Easement - Fort Worth Nature Center Project of the Capital Projects Reserve Fund. LW:n xr 44 Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) GC10 441012 013010015000 $211,420.00 APPROVED Libby Watson 6183 GC10 539120 080010015000 $211,420.00 CITY COUNCIL Originating Department Head: ha X"Dwt;L Richard Zavala 5704 (from) JUL 24 2001 Additional Information Contact: City secretary of the city of Fort worth,Wxas Richard Zavala 5704 Adopt0d Ordinme NO