The URL can be used to link to this page

Home My WebLink AboutContract 38536-A3 l.+ie,v f 8"ar"srf G �allJ. AMENDMENT No.3 TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and Alan Plummer Associates, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 38536, (the CONTRACT) which was authorized by M&C C-38536 on the 31st day of March, 2009 in the amount of $889,676.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $79,414 .00 which was authorized by M&C C-24626 on December 7, 2010 and Amendment No. 2 in the amount of $4081795.00 which was authorized by M&C C-28193; and WHEREAS, the CONTRACT involves engineering services for the following project: Sanitary Sewer Main 257 Upper and Middle Village Creek Parallel Relief Main Part 2; and WHEREAS, it has become necessary to execute Amendment No. 3 to the CONTRACT to include an increased scope of work and revised fee. NOWTHEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated January 8, 2018 a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $90,740.00. 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1,468, 625.00 . RECEIVED - MAR 2 0 2018 OFFICIAL RIICQRI� 07YOctORT / CITY BQCRUARY CI7 ySECR6RV rH lxT.WORTH,TX Page -1- 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: ENGINEER City of✓Fort . Wortrh Alan Plummer Associates, Inc. _ Le't'� Jesus J. Chapa Cletus R. Martin, P.E. Assistant City Manager Conveyance Group Leader DATE: �� V DATE: APPROVAL RECOMMENDED: Chris Harder, P.E. Assistant Director, Water Department APPROVED AS TO FORM AND LEGALITY: M&C: N/A Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name of Employee Qnz= A2. Ti e: Project Manager Date:,. �J Douglas W. Black ` Senior Assistants;*tnON, V4 ATTEST: Mary J. er OFFICIAL RECORD City Secretary CITY SECRETARY FT.WORTH,TX Page -2- ENVIRONMENTAL ENGINEERS AND SCIENTISTS 0318-040-01 January 8,2018 Mr.John Kasavich,P.E. City of Fort Worth Water Department-Engineering Services Division 1000 Throckmorton Street Fort Worth,Texas 76102 Re: Upper and Middle VC Sanitary Sewer M-257 Relief Pipeline,Part 2. Contract Amendment No.3 Dear Mr.Kasavich: This Contract Amendment No.3 is provided for the detailed design of the Upper and Middle Village Creek Sanitary Sewer M-257 Relief Pipeline,Part 2. The detailed scope for Contract Amendment No. 3 is attached to this letter. This amendment Is necessary to collect topographic survey and to evaluate impacts of field changes at three ponds along the alignment on the design and other design changes. The Engineer will perform the work outlined below. 1) Modify plans to reflect new topographic conditions. 2) Modify plans to reflect new pipe size. 3) Manage survey sub-consultant 4) Update siphon design calculations based on new pipe sizes at two siphons. 5) Additional Easement staking for land appraisal support. 6) Additional coordination with Property Management Staff,preparation of exhibits,supporting documents. 7) Additional meetings for design reviews,junction box operations and shapes,property management support and project management. 8) Additional Access location evaluation,easements and coordination. 9) Additional Permanent easements south of Burleson Retta Road. The following table identifies the original contract,and previous and current amendments. Amount Council Approved Original Contract $889,676 031312009 Amendment 1 $79,414 12172010 Amendment 2 $408,795 4/182017 Amendment 3 S90,740 Total Cost $1,468,625 Based on discussions with City staff,it is APAI understands that the amendment amount will be deducted from the total land cost in the City Council M&C C-28193 which was approved 4/18/2017. The M&C dedicated$2,181,205.00 for project management and real property acquisitions. If you have any questions concerning this amendment,please let me know. Sincerely yours, ALAN PLUMII\AER ASVOViATL.17 INC. /KZ4� Clete Martin, P.E.,TX 81507 1320 SOUTH UNIVERSITY DRIVE Principal SUITE 300 Enclosures(1) FORT WORTH.TEXAS 76107 PHONE 817,806.1700 FAX 817.870.2536 F:\projects%03181040-01\ProjectMgmt\ContractsWnendment No.3UCasavich_Ilr 3.docx TOPE Firm Na 13 EXHIBIT A SCOPE OF SERVICES CITY OF FORT WORTH UPPER AND MIDDLE VILLAGE CREEK SANITARY SEWER RELIEF PARALLEL PIPELINE MAIN-257, PART 2 Special Services Request Amendment No. 3. Additional Survey & Easement Acquisition Assistance 12/18/2017 The City of Fort Worth has requested the following special services from Alan Plummer Associates, Inc. These services are related to additional assistance for easement acquisition and encroachments on the existing easements along the route of the pipeline. The additional scope is as follows: Congregation of the Mother Coredemptrix/Holy Family Religious & Retreat Center Property. 1) Additional coordination meetings with City staff (3) for encroachment of the pond on the parcel owned by Holy Family Religious & Retreat Center. 2) Site Survey of Pond Retreat Center. The topographic survey will be collected twice, once for existing conditions and in the future once the easement is restored (if authorized). Review sub-consultant deliverables, and manage survey sub-consultant. 3) Perform section cuts based on the new topo to illustrate cover and separation distances to the new pond slope. 4) Prepare new access easement on Retreat Center Property. Todd Dunham Property 1) Additional coordination meetings with City staff (1) for encroachments of the ponds on the parcel owned by Todd Dunham. 2) Site Survey of Pond on Todd Dunham Property. The topographic survey will be collected twice, nee for existing conditions and in the future once the easement is restored (if authorized). Review sub-consultant deliverables and manage survey sub-consultant. 3) Perform section cuts based on the new topo to illustrate cover and separation distances to the new pond slope. Southern Oaks Golf Course Property 1) Additional coordination meetings with City staff (2) for encroachment of the ponds on the parcel owned by Southern Oaks Golf Course. 2) Site Topographic survey of pond and electrical conduit on Southern Oaks Golf Course. The topographic survey will be collected twice, once for existing conditions and in the future once the easement is restored (if authorized). Review sub-consultant deliverables and manage survey sub-consultant. 3) Perform section cuts based on the new topo to illustrate cover and separation distances to the new pond slope. 4) Modification to the alignment along Southern Oaks Golf Course to avoid Tee Box. 5) Revise Permanent Easement documents for three Parcels south of Burleson Retta Road to include the existing pipeline in the limits of the easement. F:\projects\0318\040-01\ProjectMgmt\Contracts\AmendmentNo.3\Attachment A Scope ofServices.doc EXHIBIT A SCOPE OF SERVICES CITY OF FORT WORTH UPPER AND MIDDLE VILLAGE CREEK SANITARY SEWER RELIEF PARALLEL PIPELINE MAIN-257, PART 2 Special Services Request Amendment No. 3. Additional Survey & Easement Acquisition Assistance 12/18/2017 Other Items: 1) Assist the City with preparing special language, exhibit for offer letters for easement acquisition for parcels which have not had easements secured prior to August of 2017. Including preparing exhibits related to Access Road details, utility locations exhibits, sanitary sewer services, document containing Frequently Asked Questions answering property owners questions and power point presentation for Public Meetings (2). This task includes a detailed project construction sequencing to identify timeline of construction on each parcel and the sequence of construction dependence on the access locations and project permitting. 2) Additional coordination with City staff for reviewing junction boxes, siphon design, property acquisition process, preparation of exhibits for land acquisition and city communication with property owners, additional thirty five meetings to coordinate with Property Management staff and coordinate with Field Ops staff and other coordination with City staff. 3) Modify siphon design based on revised pipe diameter to 42-inches for two siphons. 4) Modifications to pipe size from Station 177+00 to the end of the project. 5) Easement staking along pipeline route for up to 24,700 LF for the purpose of land appraisal, property owner coordination and field visits. This includes the staking of the edge of the temporary construction easement, the permanent easement and access easements at 200' Intervals or (nearest line of sight) and at HPI's. 6) Easement re-staking along pipeline route for up to 13,000 LF (Part 213) for the purpose of land appraisal, property owner coordination and field visits. This includes the staking of the edge of the temporary construction easement, the permanent easement and access easements at 200' Intervals or (nearest line of sight)and at HPI's. 7) Prepare updated access easement from McPherson Road along an alternative Route. 8) Additional Coordination for Permanent Access to Project Site. F:\prqiects\0318\040-01\ProjectMgmt\Contracts\AmendmentNo.31Attachment A Scope of Services.doc ATTACHMENT B COMPENSATION 12/18/2017 Design Services for UPPER AND MIDDLE VILLAGE CREEK RELIEF SANITARY SEWER MAIN-257, PART 2 AMENDMENT NO. 3 City Project No.01227 Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $90,740 as summarized in Exhibit B-1 —Engineer Invoice and Section IV—Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Water Department, monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 3 F:\projects\0318\040-01\ProjectMgmt\Contracts\Amendment No.3Wttachment B for Lump Sum Design Projects v3.doc B-1 ATTACHMENT B COMPENSATION 1211812017 IV. Summary of Total Project Fees Item Description Fee No. 1 Encroachments on easement on Congregation of the Mother Coredemptrix $8,500 Parcel 2 Encroachments on easement Dunham Parcel $3,946 3 Encroachments on easement on Southern Oaks Golf Course Parcel $5,536 4 Design changes and pipe size reduction $8,537 5 Easements Staking and Assistance to Acquire Easements $25,097 6 Additional Meetings for coordination with City Staff $27,170 7 Additional Access Easement and Coordination $5,158 8 Additional Permanent Easement $4,372 9 Reimbursable and Markups $2,424 Total $90,740 City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 3 F:\projects\0318\040-01\ProjectMgmt\Contracts\Amendment No.3Wttachment B for Lump Sum Design Projects v3.doc B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 3 F:\projects\0318\040-01\ProjectMgmt\ContractsWmendment No.3\Attachment B for Lump Sum Design Projects v3.doc B-3 N ti Q yy ro No o aNN aoo 7`p Gi om� 30 E'a O O 1-F mlf dma d ftgM W— i m o wwn� p `o m mmr� �E 0 z° tl1 O - Z c ~ m E w w v m c 3 m � � E ' a1. z q N m n m'l pJ p iT b 0 ON 4D mI T-tmri�N p�� h m 0m C.4 J o $ Y~!C o m Q ami N ~ ani ma m 0 »N mZ� m v oam Z.d m W D m'c d a a m y o icn U O O n N $Y v MN tai NNN Q N m m `m � L U m A ° 9 o a E 9 d U W� W m a❑w � w N U c m �D��Hm NE�w w p gin 8,2 u n o"mwm w m 3 a Wi m+ a Y C :5 r d'� 2 2 2 w w wz gig gg g�3c88m'in m'�- _ n n=J, v ata 9Hmvay`� m8 ~ m N g z d N N N m�p -.J, .U UU D da 6 tY dad w w d v av vav f 3 cl N a 3 S ~'d5 C J— 3mp o �v �A05 U�aU tfri':awv e s iivaj- F)RT WOR City of Fort Worth ACCEPTANCE OF PREVIOUS M/WBE COMMITMENT FORM (for use with CHANGE ORDERS or AMENDMENTS greater than$50,000) Td'Ide'Cgrt plet60by QltyAroject Manager Amendment.(for Professional Selaes:A�teeineiit), Project Name: City Projeot Number Sanitary Sewer Main 267 Upper and Middle Village Creek 01227 Relief Main,Part 2,Amendment No.3 ofty`Projeof Manager Consultant: John Kasavlch Alan Piummer Associates,Inc. City's iUtMIBE Project:Goal: 24 Grlglhal Atnount.ofAgreement: $809,676.00 _Acceptep,ivl WHE Pommitrnw, 24 % Total of'Prepious Ameridrrients $488,209.00 Date of Last M/WBE Report: 12/16/2017 Amourit:far this.Amend-eiit: $90,740.00 ..Amendment:#: 3 f2eylsed Amount of-i Cdf ttant€ $1,468,626.00 Date: 1/2/2018 Language to be-Inserted in the M&G for this Agreement Alan Plummer Associates,Inc,agrees to maintain its Initial MfWBE commitment of 24%that it made on the original agreement and extend and maintain that same M/WBE commitment of 249/6 to all prior amendments up to and Inclusive of this Amendment No.3. Therefore Alan Plummer Associates, Inc. remains in compliance with the City's M/1NBE Ordinance and attests to Its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. To be Completed-by the Representative of the Cons lalw t / Clete Martin Principal,Conveyance Group Pg Printed Signature Title Authorized Signature/Date .Alan Plummer Associates,Inc. George Farah Company Name Contact Name(if different) 1320 S,University Dr.,Suite 300 Cmartin@apalenvcom Address E-mail address Fort Worth,Texas,76017 817-806-1700 817-8.70-2646 City/State/Zip Phone number Fax Number 66% as of 12/16/2017 M/WBE%Paid to Date Date City Project--. anagen as reV dWe -Ire-vWt_ aasoicWed With this- fen• fent, considers it the same or similar to work lri tia,:ori 'inaL Agreement,and recommends that the: Gon'sultaht have the option to etain.arid Got f[tni its exis_ting MfW. E-commiim6nt. John Kasavich /g City Project Manager Ity.Pro)ect Manager5ignaiure Date . Attach Comp/efe Amendment Docurnentation and Forward to MIWBE office CompletedTo be Compliance /WBECO.* pli ce Staff ID# MlWBE Current%Level via.Last ReportRec'd ( a- �S M/WBE Signature Date