HomeMy WebLinkAboutContract 48212-A1 AMENDMENT No . 1 CITY SECRETARY _
C®NTRACT N0. 4tau-L
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and
Kennedy/Jenks Consultants, Inc. , (ENGINEER) made and entered
into City Secretary Contract No. 48212, (the CONTRACT) which
was authorized by M&C C-27917 on the 13th day of September,
2016 in the amount of $256, 616.00; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Sanitary Sewer Rehabilitation, Contract 97 (City Project
No. CO2739) ; and
WHEREAS, it has become necessary to execute Amendment
No. 1 to the CONTRACT to include an increased scope of work and
revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
February 15, 2018, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals $87 ,785 .00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $346,401 . 00
3.
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
OFFICIAL,RECORD
c��rsF�9rr�,o CITY 80CRIKTARY
Page -1- FT�WOR 111 TX
APPROVED: ENGINEER
City of Fort Worth Kennedy/Jenks Consultants, Inc. ,
Jesus J. Chapa Kathy Fre 11, P.E.
Assistant City Manager Principal
DATE: DATE:
APPROVAL RECOMMENDED:
Christopher Harder, P.E.
Assistant Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements.
Name of Emplo
Title: Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C: N/A
Qvla�-- Date N/A
Douglas W. Black
Senior Assistant City At ��-�w
ATTEST:
A. ��
r` U Z�'
M r J. ys r
City SecretaryAS
OFFICIAL RECORD
CITY SECRETARY
Page -2- WORTHs TX
Kennedy/Jenks Consultants
Engineers&Scientists
Texas Registration Number F-1341
777 Main Street,Suite 600
Fort Worth,TX 76102
817-887-8051
15 February 2018
Robert Sauceda, P.E.
City of Fort Worth, Water Department
1000 Throckmorton Street
Fort Worth, TX 76102
Subject: Sanitary Sewer Rehabilitation Contract 97
Amendment Request, CS#48212
City Project No.: 02739
K/J 1645003.00
Dear Mr. Sauceda,
Kennedy/Jenks and our subconsultant have completed the conceptual design and survey tasks
for the aforementioned project executed under City of Fort Worth Project No. 01793, and
agreement executed on 27 September 2016. We verbally discussed the prospect for a budget
amendment to cover out-of-scope work identified during the conceptual design. As discussed at
our 30 percent design review meeting,we are hereby submitting a formai request for a budget
augmentation.
Budget Augmentation
A summary of out-of-scope items by task is provided below,
Tasks 3.0 and Task 4.0-Additional Plan and Profile Sheets and Additional Design
(Sub-tasks 3.1.3, 3.1.5.4, 4.1.1, 4.2.1, 4.3.1)
The following additional design effort has been identified for this project.
1. Segment M-191 Village Creek: The City requested approximately 170 additional feet of
sewer line rehabilitation to be added to this segment. This request will add an additional plan
and profile.sheet and will increase the design effort to complete. Refer to the Conceptual
Design Report, Figures 8 and 8A for added length.
2. Segment M-191 Dillard/Berry(open-cut approach): The scoped design approach for
Segment M-191 is rehabilitation utilizing pipe bursting. Based upon the findings summarized
in the Conceptual Design Report, the agreed-upon approach for this segment is open-cut to
divert the flow from sanitary sewer Segment M-191 to Segment M-170A. The open-cut
approach requires more detailed design than the original pipe burst ap roach. The
OFFICIAL RECORD
p:1201811695003.00_fortwaMconbad97102enhnlvagmts12.0t-rlmeontaftudgetaugemenfetiauq.tlwntrxtemendnenLadditlonaLmw_fnal2.15.18.doc CITY��CRIrrAR
I7.WORY'M,TX
Kennedy/Jenks Consultants
Robert Sauceda, P.E.
15 February 2018
Page 2
Dillard/Berry intersection is highly congested with existing utilities and it is expected
additional enlarged plan and/or details will likely be required.
3. Additional Plan and Profile Drawings: The level-of-effort for this project submitted to the City
includes preparation of a total of 40 design drawings, including 24 plan and profile drawings.
Please note Kennedy/Jenks assumptions included in Design Services Agreement,
Attachment A, page 9 of 15. In accordance with the project samples provided during 30
percent, the plan and profile drawings will be set-up at a 20-scale. The anticipated number
of plan and profiles sheets required for the project is 37. Please refer to the attached Sheet
Index developed for the project. A total of 53 drawing are estimated for the project.
Accordingly, the associated effort for the additional 13 plan and profile sheets required for
the project is included in this subtask.
The level-of-effort associated with the development of 13 additional plan and profile drawings
and additional design services is $51,830.This includes effort for preliminary (60 percent,
$30,675) and final design (90 and 100 percent, $21,155), additional effort for sheet by sheet
opinion of probable construction costs (OPCC), and reproduction costs for additional sheets for
each submittal.
The City Standard Agreement, Article IV.D, indicates Mylar drawings are required. The level-of-
effort (LOE) breakdown (Exhibit B-2) included in our contract does not include reproduction
costs to cover Mylar printing of final drawings. As such, the cost to provided final Mylar drawings
has been added as Task 4.2.1.1 in the attached Level of Effort spreadsheet.
Task 5.1.6- Conformed Specifications and Drawings
This task includes incorporating all addenda into the contract document and issuing conformed
sets of contract documents. Attachment A of our Design Services contract for this project
includes this task item; however, the level-of-effort associated with this task is not accounted for
in the level-of-effort(LOE) breakdown (Exhibit B-2) included in our contract. For this reason, the
effort associated with issuing confirmed documents (including additional plan and profile sheets)
is included in this amendment request. The level-of-effort associated with preparing conformed
documents is $3,540 including reproduction costs.
Task 6.2.1— Record Drawings(Additional 13 Sheets)
This task includes the additional effort associated with preparation of record drawings for an
additional 13 sheets. The level-of-effort associated with this task is $740.
Task 7.3 Temporary Right-of-Entry Preparation and Submittal
The hours and effort included in our agreement for Right-of-Entry Documents, Task 7.1 (refer to
Exhibit B-3, Level of Effort Spreadsheet) includes 5 labor hours of effort. This task and
associated effort was intended for right-of-entry coordination with our surveyor for the purposes
of acquiring right-of-entry from the property owners in order to survey facilities located in
residential back yards. The labor hours were not intended to cover the effort required to prepare
Temporary Right-of-Entry (TROE) documents to be included in the contract documents for use
during construction. Per the City's requirements, the TROE documents for construction require
p: 016\1645003.00_fort worth contract 97\02-cntrctsagmts12.01-primcontracttudgetaugementationno.t\contract amendment_additionalsow_final 2.15.18.doc
Kennedy/Jenks Consultants
Robert Sauceda, P.E.
15 February 2018
Page 3
preparation of forms for each property owner to sign as well as a figure for each TROE
document. We anticipatea total of 30 TROE's will be required for this project.
The level-of-effort associated with development of 30 TROE documents for construction
purposes and associated coordination is $10,560.
Task 8.1.1 Additional Design Survey
Additional survey requirements for this project have been identified during the conceptual
design phase. A summary of the additional design survey items is provided below.
1. Segment M-191 Village Creek: The City requested approximately 170 additional feet of
sewer line rehabilitation to be added to this segment. Additional survey to encompass the
area added to this segment (extending from the upstream end of initial segment alignment
to Burton Avenue) is required.
2. Segment M-191 Dillard/Berry (open-cut approach): The scoped design approach for
Segment M-191 is rehabilitation utilizing pipe bursting. As such, the area required for pipe
bursting of this segment was surveyed. Based upon the findings summarized in the
Conceptual Design Report, the agreed-upon approach for this segment is open-cut to divert
the flow from M-191 to Segment M-1 70A. The open-cut approach requires additional survey
to encompass the open-cut diversion area in E. Berry Street. For reference refer to the
Conceptual Design Report, Figure 14A.
3. Segment L-3289: Arial survey was performed for this segment since it is primarily located in
residential back yards. Supplemental on the ground survey for this segment consisted of
locating existing manholes within residential backyards and surveying the manhole locations
and flow lines. Ground survey efforts were unable to locate a manhole shown on record
drawings to be at a critical horizontal bend. The potential absence of this manhole will
require a pit to be excavated for CIPP (insertion/extraction pit at the bend) and a manhole to
be installed at this horizontal bend location. Additional detailed on the ground survey is
required to accurately show existing facilities (fence locations, backyard structures, etc.)
where this pit and new manhole will be located. Two (2) large trees have also been
identified in close proximity to the anticipated pit location and will likely be impacted. The
supplemental survey will include a tree survey of the adjacent trees. Additional on the
ground survey for this segment would encompass the area shown on the attached Figure
5A.
4. Survey of Segment L-3291: This segment was added to the overall project by the City on
May 9, 2016. The survey costs associated with this additional segment were inadvertently
not accounted for in the level-of-effort for the project submitted to the City.
5. Survey of utilities to be potholed: The conceptual design investigations for the project
revealed several locations where potholing of existing utilities is recommended; primarily for
locating gas lines in close proximity to the segments. A total of 16 potential pothole locations
have preliminary been identified. It is expected the location of these requested potholes will
be refined during 60 percent design and potholed by the City prior to commencing 90
p:120W1W003.00_fortworth contract 97102-cntrctsagmts12.01-primcontractlbudgetaugementatonno.ticontract amendment_add'itionalsow_final 2.15.18.doc
Kennedy/Jenks Consultants
Robert Sauceda, P.E.
15 February 2018
Page 4
percent design. The scope-of-work for this survey item includes survey of the exposed
utilities once the utilities are exposed. The daily rate for this item is $1,720. A total of three
(3) days are budged for this task for a total of$5,160.
The level-of-effort associated with the additional design survey as described herein is $21,115.
This cost includes associated coordination effort and five (5) percent subconsultant mark-up.
Attached to this request is our subconsultant's (Shield Engineering Group) cost for the
additional survey (please note the cost of survey for potholes in this attachment is a daily rate).
A summary of the requested budget augmentation for this project is provided in Table 1 below.
TABLE 1
BUDGET AUGMENTATION SUMMARY
Task Additional Effort
Task 3.0 Preliminary Design (60 Percent) -Additional Plan and $30,675
Profile Sheets and Additional Design
Task 4.0 Final Design-Additional Plan and Profile Sheets and $21,155
Additional Design
Task 5.1.6 Conformed Specifications and Drawings $3,540
Task 6.2.1 Record Drawings (Additional 13 Sheets) $740
Task 7.3 Temporary Right-of-Entry Preparation and Submittal $10,560
Task 8.1.1 Additional Design Survey $21,115
Requested Budget Augmentation $87,785
Total Adjusted Contract Amount $346,401
The total requested budget augmentation to cover the items included herein is $87,785.
Attached to this letter is the revised Exhibit B-2, Level of Effort Spreadsheet.
Thank you for giving us the opportunity to serve the City of Fort Worth. We look forward to
receiving approval for this request. If you have any questions or require additional information,
please contact me at 817-733-0488.
Very truly yours,
KENNEDYMENKS CONSULTANTS
Kathy Fretwell, P.E.
Principal
cc: Tony Sholola, City of Fort Worth
p:1201611645003.00_fort oath contract 9A02cntrctsagmts12.01-primcontrachbudgetaugementabonno.11contract amendment addtonalsow_final 2.15.18.doc
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City of Fort Worth
Sanitary Sewer Rehabilitation, Contract 97
INDEX OF DRAWINGS
P&P Sheets Sheet No. Sheet Description
1 COVER SHEET
2 GENERAL NOTES AND LEGEND
3 PROJECT LAYOUT 1
4 PROJECT LAYOUT 11
5 PROJECT LAYOUT III
6 PROJECT LAYOUT III
7 OVERALL WATER LAYOUT
8 OVERALL SEWER LAYOUT
9 L-5653 RE-ALIGMENT LAYOUT
10 M-191 (BERRY) RE-ALIGMENT LAYOUT
1 11 L-5015 PLAN AND PROFILE STA,b+ O END
2 12 L-5016 PLAN AND PROFILE STA.5 TO 0+98
3 15 i.-5017 PLAN AND PROFILE STA.0+00 TO 4+00
4 14 L-50171.501 7A P N- L3 PRF S T+'00 TO 5+18 AND 0 0-0 TO tI#52
5 1 L-5115 PLAN AND PROFILE S�'il &M TO 5+670
6 16 L-5115 PLAN AND PROMLEM 3466TJOiM
7 17, "1 15 PLAN AM P .1 M TU f +00
8 18 -511 PLAN MD- M- S &.15+00 T 75 MD
—
9 % L.-5223 PLAN AND PR FI S A.21+07 TO 2+29
10 g2l
L-5514 PLAN AND PROFILE S A.0 TO 3+27
11 L-5514 PLAN AND PWOFILE STA.3+27 O 8+00
12 .-5514 PLANA PROFILi I'A.X-M- O'13+00
13 L-5614 PLANA PROF A.13+00M M
14 24 L-5E353 PDkN AND PROFILE TA.X+00 TO 3+30
15 25 L-6605 PLAN AND PROFILE T .O+MT 4+04�
16 26 L-5805 PLAN AND Pf MMIR STA.4+00 TO 6+19
17 27 L-5909 PLAN AND PROFILE STA 7+73 TO 1,2+50
18 2 L-6909 AND L-5911 ON W R OF ILE ST'A 12+50 To 15W33 Alm.0;-06 1+10
19 M34
.-3286 PLAN AND PR FILE STA.0+00 To 4+50
0 L-3286 PLAN AND PROFILE; TAA.,4+ O 9+00
21 L--3286 PLAN AND PRO I ST .§;WTO 14+00
22 L-3285 PLAN AND OFILE§T-A. 4+00 TU 15+73
23 L 3 8 PLAN AND PROFILE A.0+00 TO 4+50
24 L-3289 PLAN AND PROFILE STA.4+50 TO 9+00
25 35 L-3289 PLAN AND PROFILE STA.9+00 TO 14+00
26 36 L-3289 PLAN AND PROFILE STA. 14+00 TO END
27 37 L-3291 AND L-3291A PLAN AND PROFILE STA.0+00 TO 3+48 AND 0+00 TO END
28 38 M-171 PLAN AND PROFILE STA. 17+87 TO 22+00
29 39 M-171 PLAN AND PROFILE STA. 22+00 TO 26+50
30 40 M-171 PLAN AND PROFILE STA.26+50 TO 30+00
31 41 M-171 PLAN AND PROFILE STA. 30+00 TO 33+21
32 42IM-170A PLAN AND PROFILE STYA
33 43 M-191 (BERRY) PLAN AND PROFILE STA.XX+XX TO STA.XX+XX
34 44 M-191 (VC) PLAN AND PROFILE STA. 86+76 TO 90+00
35 45 M-191 C PLAN AND PROFILE STA. 90+00 TO 94+50
36 46 M-191 (VC) PLAN AND PROFILE STA. 94+50+TO 98+00
37 47 M-191 (VC) PLAN AND PROFILE STA. 98+00+TO 99+58
48 TRAFFIC CONTROL 1
49 ITRAFFIC CONTROL II
50 TYPICAL DETAILS I
51 TYPICAL DETAILS II
52 EROSION CONTROL DETAILS
53 POTENTIAL DETAIL SHEET FOR M-191 OPEN-CUT
APRIL 2017 CONTRACT 97 ADDITIONALS
Hours of effort Rate Cost
1.M-191 to Burton Ave Field Crew Time: 16 $165 $2,640
(EASEMENTS AS NEEDED$1500/each) Survey Tech Time: 6 $100 $600
RPLS Oversight Time: 2 $155 $310
TOTAL=j $3,550
2.M-191 Dillard/Berry open cut Field Crew Time: 24 $165 $3,960
Survey Tech Time: 8 $100 $800
RPLS Oversight Time: 0 $155 $0
TOTAL= $4,760
3.Gas Manholes Will try to open
4.Potholing of utilities Field Crew Time: 8 $165 $1,320
(DAILY RATE) Survey Tech Time: 4 $100 $400
RPLS Oversight Time: 0 $155 $0
TOTAL= $1,720
5.Survey in backyard for L-3289 Field Crew Time: 16 $165 $2,640
(±IF ANY ACCESS ISSUES) Survey Tech Time: 8 $100 $800
RPLS Oversight Time: $155 $0
TOTAL= $3,440
6.L-3291 Added May 9,2016 Field Crew Time: 12 $165 $1,980
(ADDED AFTER INITIAL FEE WAS DETERMINED) Survey Tech Time: 8 $100 $800
RPLS Oversight Time: $155 $0
TOTAL= $2,780
SUM= $16,250
(ITEM#4 IS DAILY RATE)
(DOES NOT INCLUDE EASEMENTS FOR ITEM#1)
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 3/20/2018 - Ordinance No. 23144-03-2018
DATE: Tuesday, March 20, 2018 REFERENCE NO.: **C-28633
LOG NAME: 60SSR97AKENNEDYJCFUNDING
SUBJECT:
Adopt Appropriation Ordinance in the Amount of$107,785.00 for Increased Project Management Costs on
Sanitary Sewer Rehabilitation, Contract 97 for Various Sanitary Sewer Mains Located Within the Historic
Rosedale Park, Stop Six/Poly Oversight, Stop Six Sunrise Edition and Fairhaven Neighborhoods
(COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated
receipts and appropriations in the Sewer Capital Fund-Legacy in the amount of$107,785.00 from
available funds for the purpose of funding Sanitary Sewer Rehabilitation, Contract 97 for Various Sanitary
Sewer Mains Located Within the Historic Rosedale Park, Stop Six/Poly Oversight, Stop Six Sunrise
Edition and Fairhaven Neighborhoods. (City Project No. CO2739)
DISCUSSION:
On September 13, 2016, Mayor and Council Communication (M&C C-27917), the City Council authorized
the execution of an Engineering Agreement with Kennedy/Jenks Consultants, Inc., in the amount of
$258,616.00 for the preparation of plans and specifications for the Sanitary Sewer Rehabilitation, Contract
97 project.
This project requires additional funding for project management and to cover costs associated with
Amendment No. 1 in the amount of$87,785.00 for the necessary design to replace severely deteriorated
sanitary sewer mains located immediately upstream or downstream of some project mains.
Engineering for Sanitary Sewer Rehabilitation, Contract 97 is one component of the overall project that
includes project management, utility coordination, construction, material testing, inspection and
contingencies. The overall project budget is$5,000,000.00. Design is expected to be completed by July
2018. Construction is anticipated to commence in November 2018 and be completed by November 2019.
This project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.
This project will have no impact on Water Department's operating budget.
The project is located in COUNCIL DISTRICT 5.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION/ CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of
the Water Capital Projects Fund. The Fiscal Year 2018 Water Operating Fund Budget includes
appropriations of$29,022,689.00.00 for the purpose of providing Pay-As-You-Go funding for Sewer
Capital Projects. After this transfer for Fiscal Year 2018, the balance will be $12,244,510.00.
Appropriations for Sanitary Sewer Rehabilitation, Contract 97 as depicted below:
http://apps.cfwnet.org/ecouncil/printme.asp?id=25614&print=true&DoeTvne=Print 10 1/?ffl Q
Fund Existing Additional Project
Appropriations Appropriations Total*
Sewer Capital Fund - $394,000.00 $107,785.00 $501,785.00
Legacy 59607
Project Total $394,000.00 $107,785.00 ![_$501,785.00
*Numbers rounded for presentation purposes.
FUND IDENTIFIERS (FIDs):
TO
Fund Departmentccoun Project Program ctivity Budget Reference# rmounl
ID 1A ID Year (Chartfield 2)
FROM
Fund Department ccoun Project Program ctivity Budget Reference# moun
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Kenneth Morgan (8246)
Additional Information Contact: Susan Schwinger (6529)
ATTACHMENTS
1. 60SSR97AKENNEDYJCFUNDING FID Table.docx (CFW Internal)
2. 60SSR97AKENNEDYJCFUNDING A018r.docx (Public)
http://apps.cfwnet.org/ecouncil/printme.asp?id=25614&print=true&DoeTyI)e=Print 3/21/9,019
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