HomeMy WebLinkAboutContract 49954-A1 CITY SECRETARY
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CONTRACT N0.
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s�C'pq�p9� FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 49954
WHEREAS, the City of Fort Worth("City") and Girls Incorporated of Tarrant County (hereafter
"Agency") made and entered into City Secretary Contract No.49954("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Community
Development Block Grant Program ("CDBG"), Program No. B-17-MC-48-0010, Catalog of Federal
Domestic Assistance No. 14.218;
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to change the
submission method of required monthly reimbursement requests;
WHEREAS,the City has entered into an agreement with ZoomGrants to provide an online database
for Agency to submit monthly reimbursement requests;
WHEREAS,submission of monthly reimbursement requests is now required through Zoom Grants
and will be effective with the January reimbursement request that is due February 15,2018;
WHEREAS, paper submission and submission to the psa@fortworthtexas.gov fortworthtexas.gov a-mail address or
contract administrator's e-mail address will no longer be accepted;
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the
Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
Section 9.2.4 Delivery of Reimbursement Request is deleted in its entirety, and replaced with
the following:
Reimbursement Requests will be submitted through ZoomGrants on the designated due
date.
Section 9.2.5 Countywide Azencies is deleted in its entirety, and replaced with the following:
Countywide Agencies shall submit EXHIBIT "A-2" — Reporting Requirements for
Countywide Agencies quarterly with the December,March,June and September Reimbursement
Requests.
II.
This amendment is effective as of the Effective Date of the Contract.
III.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
Amendment No. 1 to CSC No.49954 OFFICIAL RECORD Page 1
Girls Incorporated of Tarrant County(CDBG)
CITY SECRETARY
FT.WORTH,TX
[SIGNATURES APPEAR ON FOLLOWING PAGE]
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Amendment No. 1 to CSC No. 49954 Page 2
Girls Incorporated of Tarrant County(CDBG)
ACCEPTED AND AGREED:
GIRLS INCORPORATED OF
TARRANT COUNTY CITY OF FORT WORTH
By: �hr;`f- 6� �_'_ ) By: 7Z1. L�
kaifi'fedLima4;"President and CEO Fernando Costa,Assistant City Manager
ATTEST: F0 FSR APPROVE AS TO FORM AND........., r�
�. O EGALITY:
By: .
City Secreta '* Paige Meb e,Assistant City Attorney
M&C:E1-1-&�43 � � O
1295 Certification No.2017-23s
Date: August 1,2017
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements
Barbara Asbury
Compliance and Planning an er
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CITY SECRETARY
FT.WORTH,TX
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Amendment No. 1 to CSC No. 49954 Page 3
Girls Incorporated of Tarrant County(CDBG)
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL-ACTION: -Approved on 81112017 - Ordinance No.22814-08-2017 im
DATE: Tuesday, August 1, 2017 REFERENCE NO.: G-19056
LOG NAME: 19NS HUDACTIONPLAN PY2017-2018
SUBJECT:
Conduct Public Hearing and Approve the City's 2017-2018 Action Plan for the Use of Federal Grant Funds
in the Amount of$10,778,461.00 to be Awarded by the United States Department of Housing and Urban
Development from the Community Development Block Grant, HOME Investment Partnerships Program,
Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs, Authorize
Collection and Use of Program Income, Authorize Waiver of Application of Indirect Cost Rates, Authorize
Execution of Related Contracts and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2017-2018 Action Plan
for use of federal grant funds to be awarded by the United States Department of Housing and Urban
Development in the amount of$10,778,461.00 from the Community Development Block Grant, HOME
Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Person with
AIDS grant programs, and for the use of program income from activities using prior years' federal grant
funds;
2. Approve the City's 2017-2018 Action Plan for submission to HUD, including allocations of grant funds
to particular programs and activities as detailed below;
3. Authorize the collection and use of an estimated $150,000.00 of program income which resulted from
activities using prior years' Community Development Block Grant funds, for the City's Priority Repair
Program;
4. Authorize the collection and use of an estimated $300,000.00 of program income which resulted from
activities using prior years' HOME Investment Partnerships Program funds, for the completion of the
Hardy Street and HFC Terrell Single Family Infill housing development projects and 10 percent for
administrative costs as detailed below;
5. Authorize the City Manager or his designee to execute contracts for one year terms with the agencies
listed in Tables 1, 2 and 3 below, for Program Year 2017-2018 for Community Development Block Grant,
Emergency Solutions Grant, and Housing Opportunities for Person with AIDS grant funds, contingent
upon receipt of funding and satisfactory completion of an Environmental Review and all regulatory
requirements;
6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency or
department requests an extension and such extension is necessary for completion of the program or to
amend the contracts if necessary to achieve program goals provided any amendment is within the scope
of the program and in compliance with City policies and all applicable laws and regulations governing the
use of federal grant funds;
Logname: 19NS HUDACTIONPLANPY2017-2018 Page I of 6
7. Authorize a waiver of indirect cost rates as applicable for the Grants Fund in accordance with the City's
Administrative Regulations; and
8. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the
Grants Fund in the total amount of$10,778,461.00 consisting of$6,526,863.00 in Community
Development Block Grant funds, $2,047,626.00 in HOME Investment Partnerships Program funds,
$577,437.00 in Emergency Solutions Grant funds, and $1,176,535.00 in Housing Opportunities for Person
with AIDS grant funds, plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's 2017-2018 Action Plan summarizes the major housing and community development activities
and proposed expenditures for the program year beginning October 1, 2017 and ending September 30,
2018 for use of federal grant funds totaling $10,778,461.00 from the United States Department of Housing
and Urban Development (HUD) for Community Development Block Grant (CDBG), HOME Investment
Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons
with AIDS (HOPWA) grant programs. It also summarizes the use of program income resulting from
activities using prior years' CDBG and HOME funds, the primary purpose of which is to benefit low and
moderate income City of Fort Worth residents. ESG funds primarily benefit homeless persons, and
HOPWA funds primarily benefit low and moderate income persons with HIV/AIDS.
Staff developed initial recommendations for the allocation of the estimated funding from HUD based on
prior years' funding levels. A public hearing was held on April 19, 2017 to provide citizens the opportunity
to participate in the development of the Action Plan. The Staff recommendations for award amounts were
presented to the Housing and Neighborhood Services Committee on May 6, 2017 and were adopted by
the Community Development Council (CDC) on May 10, 2017. Following the publication of final funding
amounts for FY2017-18 from HUD on June 14, 2017, Staff recommendations were updated to reflect the
actual grant amounts and these revised recommendations were forwarded to the CDC and presented to
the City Council through an Informal Report at the City Council Work Session on June 20, 2017.
Notice of a 30 day public comment period from June 30, 2017 to July 31, 2017 was published in the Fort
Worth Star-Telegram on June 25, 2017, in La Estrella on June 27, 2017, and in La Vida News: The Black
Voice on June 29, 2017. Any comments received are maintained by the Neighborhood Services
Department in accordance with federal regulations. The City must hold two public hearings as part of the
HUD-required citizen participation process. The first public hearing is scheduled to be held by City Staff
on July 19, 2017, and the second public hearing is scheduled for August 1, 2017 at the City Council
meeting.
A summary of Staffs final funding recommendations is provided below and in Tables 1, 2 and
3. Additionally, a spreadsheet of all specific funding recommendations is attached. The 2017-2018 Annual
Action Plan must be submitted to HUD by August 15, 2017.
A waiver of indirect costs is being requested to maximize program benefits. The CDBG program provides
for 23 full-time positions with estimated salaries of$1.3 million. Addition of indirect costs would result in
reduction in Staff and services. The indirect costs that are being asked to be waived are estimated to be
$215,386.00.
CDBG
For Program Year 2017-2018, it is recommended that the amount of$6,526,863.00 in CDBG funds, and
an estimated amount of$150,000.00 in CDBG program income totaling $6,676,863.00 be allocated as
follows:
Public Services -$979,029.00
Logname: 19NS HUDACTIONPLANPY2017-2018 Page 2 of 6
This item includes social services for low to moderate income, disabled and disadvantaged populations.
Housing Program Services -$2,922,228.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush-Up, homebuyer and
housing services, accessibility modifications to the homes of senior and/or disabled individuals, the Lead
Hazard Reduction Demonstration Grant Match, and related project delivery costs for these programs.
Infrastructure Projects & Public Facilities - $579,255.00
This item includes funding for the Worth Heights Community Center Americans with Disability Act
Improvements.
CDBG Economic Development -$740,979.00
This item is the City's annual payment of its Section 108 loan from HUD. The Section 108 Program is a
loan guarantee program which enables CDBG grantees to borrow up to five times the annual entitlement
grant.
CDBG Estimated Program Income -$150,000.00
This item includes funding for the City's Priority Repair Program. CDBG program income that is received
which is over the estimated amount but not used for the City's Priority Repair Program will be allocated to
priority activities in the City's Consolidated Plan subject to City Council approval.
CDBG General Administration -$1,305,372.00
This item includes costs for administering the CDBG grant including allocations for Financial Management
Services and Planning and Development Departments.
HOME
For Program Year 2017-2018, it is recommended that the amount of$2,047,626.00 in HOME funds, and
an estimated amount of$300,000.00 in HOME program income totaling $2,347,626.00 be allocated as
follows:
Homebuyers Assistance Program (HAP) - $700,000.00
This item includes funding for down payment and/or closing cost assistance to low and moderate income
homebuyers.
Community Development Housing Organizations (CHDO) Set Aside -$307,144.00
HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing
projects and CHDO administrative operating costs. These funds will be used by Housing Channel
(formerly Tarrant County Housing Partnership), a CHDO, for the Riverside Single Family Infill
Development (COUNCIL DISTRICT 8). The houses will be sold to homebuyers making at or below 80
percent of the area median income as set by HUD.
Rental Housing Development— $835,720.00
This item represents gap financing for a portion of the costs of developing Columbia Renaissance Square,
Phase II, an affordable multifamily senior development (COUNCIL DISTRICT 8).
Logname: 19NS HUDACTIONPLANPY2017-2018 Page 3 of 6
HOME General Administration —$204,762.00
This item includes costs for administering the HOME grant.
HOME Estimated Program Income -$300,000.00
This item represents gap financing for the Columbia Renaissance Square, Phase II multifamily senior
development. HOME program income that is received which is over the estimated amount but not used for
the Columbia Renaissance Square, Phase II project will be allocated to the Riverside Single Family
Infill development, or to priority activities in the City's Consolidated Plan subject to Council approval. HUD
allows the City to take 10 percent of any HOME program income to be used for the costs for administering
the HOME grant.
HOPWA
For Program Year 2017-2018, it is recommended that the amount of$1,176,535.00 in HOPWA funds be
allocated as follows:
Non-Profit Service Providers -$1,141,239.00
HOPWA Program Administration—$35,296.00
ESG
For Program Year 2017-2018, it is recommended that the amount of$577,437.00 in ESG funds be
allocated as follows:
Non-Profit Service Providers -$534,130.00
ESG Program Administration — $43,307.00
CONTRACT RECOMMENDATIONS
The CDC and Staff recommend that contracts be executed with the listed agencies for the amounts shown
in the following tables:
Community Development Block Grant Contracts:
Table 1 — CDBG Agencies
Organization Program Amount__
B Christian Learning Center _Child Care Services $ 76,350.00
atholic Charities Diocese of Fort Employment/Job Training $ 101,800.00
Worth, Inc. _
irls Inc. of Tarrant County Youth-services _ $ 111,980.00
Goodwill Industries of Fort Worth, Employment/Job Training 6,350.00
Inc. _ _ _
Housing Channel Housing Counseling $ 118,088.00
Services
he Ladder Alliance _Employment/Job Training F$ 94,974.00
Meals on Wheels, Inc. of Greater General & Special Needs $ 76,350.00
arrant County ___
Presbyterian Night Shelter of Public Service Special [_$ 144,987.00
Logname: 19NS HUDACTIONPLANPY2017-2018 Page 4 of 6
�arrant County INeeds I
Sixty and Better, Inc. Public Services: Elderly Fs-101,800-00
United Community Centers Child Care Services $ 76,350.00_
DBG Public Service Subtotal_ _ _ $ 979,029.00
Rehabilitation, Education and ccessibility $ 102,000.00
Advocacy for Persons with
Handicaps, dba REACH, Inc.**
otal CDBG Contracts $1,081,029.00
**REACH will be funded from the CDBG Housing Programs and Services budget
Housing Opportunities For Persons With AIDS Contracts:
Table 2 — HOPWA Agencies
Organization _ _F Program Amount
arrant County Samaritan Administration (seven $ 510,204.00
Housing, Inc. percent), Supportive
Services and Facility
Based housing Subsidy
_ ssistance
IDS Outreach Center, Inc. Supportive Services, $ 631,035.00
Tenant Based Rental
Assistance (TBRA), and
Short Term Rent Mortgage
and Utility Assistance
(STRMU)
Total HOPWA Contracts $1,141,239.00
Emergency Solutions Grant Contracts:
Table 3 — ESG Agencies
Organization F ProgramAmount
V
sbyterian Night Shelter of Shelter $ 126,625.00
rrant County Operations/Services _
SafeHaven of Tarrant County Shelter $ 75,975.00
10perations/Services J
Lighthouse for the Homeless dba Shelter $ 95,343.00
rue Worth Place Operations/Services
he Salvation Army, a Georgia Homeless Prevention $ 126,625.00
Corporation
Center for Transforming Lives IRapid Rehousing $ 109,562.00
Total ESG Contracts $ 534,130.00
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Neighborhood
Services Department and approved by the M/WBE Office, in accordance with the M/WBE or BDE
Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier
opportunities are negligible.
Logname: 19NS HUDACTIONPLANPY2017-2018 Page 5 of 6
All figures have been rounded to the nearest dollar for presentation purposes.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, adoption of the
attached appropriation ordinance and receipt of grant funds, funds will be available in the current
operating budget, as appropriated, of the Grants Operating Federal Fund. This is a reimbursement
grant. The Neighborhood Services Department has the responsibility to validate the availability of funds
prior to an expenditure being made.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Aubrey Thagard (8187)
Barbara Asbury (7331)
Additional Information Contact: David Reitz (7563)
ATTACHMENTS
1. 19NS HUDACTIONPLAN PY2017-2018 019 AO 17.docx (Public)
2. 2017-2018 HUD Allocation.pdf (CFW Internal)
3. Form 1295 -All Agencies.pdf (Public)
4. HUD 2017-18 AP Selected Slides.pdf (Public)
5. MWBE Waiver.pdf (CFW Internal)
6. SAM Search -All Agencies.pdf (CFW Internal)
Logname: 19NS HUDACTIONPLANPY2017-2018 Page 6 of 6
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CERTIFICATE OF INTERESTED PARTIES
FORM 1295
l of l
Complete Nos.l-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-236061
Girls Inc,of Tarrant County
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/13/2017
being filed.
City of Fort Worth Date Acknow dge
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
CDBG 2017 18
Delivery of research based education prevention leadership and mentoring programs for girls.
Nature of interest
4 Name of Interested Pa Ci State Count place of business
Party City, ,Country( ) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party, ❑
X
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
',uuuy,�
MARLENE M, SWEDA
*4 Notary Public,State of Texas
My Commisslon Explres r
July 01, 2018
Sign re of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE /
Swam to and subscribed before me,by the said L1 CY"S ,this the day of
20 17 ,to certify which,witness my hand and Seel at 01W.
Signature of officer administering oath Printed name of officer adntinistering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883