HomeMy WebLinkAboutContract 43102-CO1 FORT WORTH�, City of Fort Worth CITY SECRETARY
Change Order Request Approval CONTRACT NO. ID
(Upload Change Order Breakdown in Links)
For Change Order Submittal No.: 1
Change Order No.: COAppr-01 Date Started: 3/23/2018
City Sec. No.: 43102 Date Due: 5/12/2018
Project Name: 00856 - South-Central High-Speed Corridor Quiet Zone
Project Numbers: C00856 DOE Numbers: N/A
Project Chane Order #1 to CSN 43102 for Grade Crossing Construction and
Description: Maintenance Agreement with BNSF for the crossing at W. Seminary for an
additional amount of $98,041.
Project/Contract
Compliance Clint Hoover City Inspector: Darryl Ruffin
Manager:
Contractor:
COUNCIL ACTION (If Required):
M&C Log Name: 20SCHSC RAILROAD SAFETY IMPROVEMENTS
M&C Number: **C-28004 M&C Date: 12/6/2016
COST AND DAYS SUMMARY:
Requested
Department: Cost($) Fund Account Center: Days:
TRW $ 98,041.00
Total: $ 98,041.00 Total Requested Days: 0
Action Required: Allow existing Purchase Order to increase by this amount.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Lissette Acevedo, TPW
Date
Ricardo Matute, TPW
Date 3 /Zq l/ts
Kim Arnold, TPW C k" �
Date 312-0ij i 1
Doug Wiersig, TPW 4
C.�.
Date
Doug Black, LEGAL Vk*C- C,- C&
Date Lys 2016- [2�4 }
Susan Alanis, CMO 4 4 1 S
T
Mary Kayser, CS s
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'. Efate
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
77
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Contract Compliance Manager:
By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all perform ce and reporting
require t .
.11
Clint Hoover, P.E.,ftA
Sr. Professional Engineer
OFFICIAL RECORD
CITY 810FWAW
I�:WORTNI roc
FORT WORTH City of Fort Worth
`— Change Order Request Breakdown
Project Namel Grade Crossing Construction and Maintenance Agreement-W.Seminary City Sec# 43102
Client Project#(s)l00856
Contractor] BNSF Railway PM Lissette Acevedo Inspector Darryl Ruffin
Change Order Submittal# Date 3/19/2018
Contract Time
Dept. TPW Totals (CD)
Original Contract Amount $112,000.00 $112,000.00
Extras to Date
Credits to Date
Pending Change Orders(in M&C Process)
Contract Cost to Date $112,000.00 $112,000.00
Amount of Proposed Change Order $98,041.00 $98,041.00
Revised Contract Amount $210,041.00 $210,041.00
Original Funds Available for Change Orders $0.00
Remaining Funds Available for this CO $0.00
Additional Funding(if necessary) $98,041.00 $98,041.00
CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 87.549/6
MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $140,000.00
,IU5TIFICATJON OMASOHS)FOE.CHANGE ORDER
he City entered r„8 an agreement wil I; USF zailway to sh�r2 costs for cm$.rL-_L•cfl d-ailrcav inha.=.-..::'.:,e on ir,SF Rairvay iaulities on November 17,X011 ;CSN
43102). The project was put on hold until 2016,and the costs for the construction increased in those 5 years. BNSF Railway sent the City updated construction costs in 2016.
City Council approved these additional costs on December 6,2016(M&C C-28004). The increase in cost for the W.Seminary crossing improvements was$98,041. This
change order will allow the existing Purchase Order to be increased by this amount.
E
]RECORD
City of Fort Worth
Change Order Additions
Project Name Grade Crossing Construction and Maintenance Agreement-W.Seminary City Sec# 43102
ClientProject# 00856
Contractorl BNSF Railway PMJ Lissette Acevedo InspectorF Darryl Ruffin
Change Order Submittal# O1 Date 3/19/2018
ADDITIONS
ITEM DESCRIPTION DEPT uty Unit Unit CostTotal
BNSF Railway construction cost sharing increase
TPW $98,041.00
Sub Total Additons
Change Order Additions Page 1 of 1
FORTWogrx City of Fort Worth
,I- Change Order Deletions
Project Name I Grade Crossing Construction and Maintenance Agreement-W.Seminary City Sec# 43102
Client Project# 1 00856
Contracto BNSF Railway PM Lissette Acevedo Inspector Darryl Ruffin
Change Order Submittal# 0 Date 3/19/2018
MLI=I TUNS
HEM L)LbURIP- DEPT uty Unit Unit os otal
TPW $0.00
Sub ota Deletion
Change Order Deletions Page 1 of 1
MISBE Breakdown for this Change Order
MISBE Sub Type of Service Amount for this CO
Total $0.00
Previous Change Orders
CO# DATE AMOUNT
Total $0.00
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRT WO RT 1
COUNCIL ACTION: Approved on 12/6/2016
REFERENCE ** 20SCHSC RAILROAD
DATE: 12/6/2016 NO.: C-28004 LOG NAME: SAFETY IMPROVEMENTS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendments to Three Agreements in the Combined Amount of$201,298.00
with the Burlington Northern Santa Fe Railway Company for Upgrades of Railroad Signal
Equipment at W. Seminary Drive, W. Butler Street and W. Biddison Street for a
Collectively Revised Amount of$440,181.00 and Authorize Execution of an Agreement
with CTC, Inc., in the Amount of$150,730.00 for the Installation of Wayside Horns at W.
Butler Street and W. Biddison Street(COUNCIL DISTRICTS 6 and 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize Amendment No. 1 to a Grade Crossing Construction and Maintenance Agreement, City
Secreta;•Contract No. 43102, with the Burlington Northern Santa Fe Railway Company in the
amount of$98,041.00 for upgrades to railroad signal equipment at W. Seminary Drive for a revised
City cost amount of$210.241.00;
2. Authorize Amendment No. 1 to a Wayside Horn Agreement, City Secretary Contract No. 43104,
with the Burlington Northern Santa Fe Railway Company in the amount of$128,052.00 for upgrades
to railroad signal equipment at W. Butler Street for a revised City cost amount of$170,904.00;
3. Authorize Amendment No. 1 to a Wayside Horn Agreement, City Secretary Contract No. 43103,
with the Burlington Northern Santa Fe Railway Company in the reduced amount of$24,795.00 for
upgrades to railroad signal equipment at W. Biddison Street for a revised City cost amount of
$59,036.00; and
4. Authorize the execution of a contract in the amount of$150,730.00 with CTC, Inc., for the
installation of Wayside Horns at W. Butler Street and W. Biddison Street.
DISCUSSION:
The City of Fort Worth received a federal earmark to be used to deploy railroad crossing safety
improvements at crossings on the South Central High Speed Rail Corridor for the establishment of
quiet zones. These improvements are necessary to improve safety at these crossings and to
establish quiet zones. The City will reimburse Burlington Northern Santa Fe Railway Company
(BNSF)for improvements required to their tracks and equipment and a construction contract with
CTC, Inc., will be executed to install Wayside Horn Systems at W. Butler Street and W. Biddison
Street. Once the quiet zones are established, trains will no longer sound their horns at each of these
crossings, which will significantly reduce the noise impact to the surrounding homes.
Previous City Council approvals related to this project include: acceptance of a federal grant in the
amount of$379,985.00 (Mayor and Council Communication (M&C) C-22731), approval of the
execution of an Agreement with BNSF, (M&C C-25440) in the amount of$238,883.00 for upgrades to
railroad signal and crossing equipment.
Due to the unexpected increase in railroad construction costs that exceeds the current project budget
originally authorized by the City Council, additional funds in the combined amount of$201,298.00 are
needed to complete the railroad improvements.
The City advertised for bids for the installation of Wayside Horn Systems at W. Butler Street and W.
Biddison Street. The sole bid received for the project was from CTC, Inc., of Fort Worth, Texas in the
amount of$150,730.00. The unit prices for these work elements is responsible and comparable to
other bid costs. Additionally, the City received TxDOT approval to award this contract to CTC, Inc., in
a memorandum dated March 13, 2013.
A portion of this project will include 2014 Bond Program funds. Available resources within the
General Fund will be used to provide interim financing for these expenses until debt is issued. Once
debt associated with this project is sold, bond proceeds will reimburse the General Fund, in
accordance with the statement expressing official Intent to Reimburse which was adopted as part of
the ordinance canvassing the bond election (Ordinance No. 21241-05-2014) and the subsequent
ordinance authorizing debt in 2016 (Ordinance No. 22216-05-2016).
The total project costs are summarized in the following table:
Total Project
Description of Project Costs City Costs Federal Grant I Railroadil
Costs
Project Management/
Construction Services $ 22,000.00 $ 0,0071
.00 $ 0.00 $ 22,000.00
Construction-CTC $150,730.00 $ 0.00 $ 0.00 J $150,730.00
Construction—RR reimbursement $ 60,196.00 $379,985.00 $ 0.00 $440,181.00
Construction—RR costs $ 0.00 $ 0.00 $110,149.00 $110,149.00
Right-of-way $ 0.00 $ 0.00 $ 0.00 $ 0.00
State Direct Costs $ 10,228.00 $ 0.00 $ 0.00 11 $ 10,228.00
Quiet Zone Establishment $ 25,000.00 $ 1 $ 0.00 $ 25,000.00
Total Project Costs $268,154.00 1 $379,985.00 $110,149.00 $758,288.00
This project is located in COUNCIL DISTRICTS 6 and 7.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as appropriated
of the 2014 Bond Program, the Grants Capital projects Federal Fund and the 2007 Critical Capital
Projects Fund.
Description Existing Additional Appropriations Proposed
Appropriations Per M&C Appropriations
2014 Bond-34014 $241,380.00 $0.00 $241,380.00
Grant/Cap.-31001 $396,210.00 $0.00 $396,210.00
2007 Critical Cap-39001 $146,281.93 $0.00 $146,281.93
TOTAL $793,871,93 $0.00 $783,871.93
TO
Fund Department Account Project Program Activity Budget Reference#
ID ID Year (Chartfield 2) Amoun9
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Todd Estes (5448)
ATTACHMENTS
B_N_SF-signed FORM 1295 for City of Fort Worth.pdf
CTC WSH Form 1295 Certificate-signed.pd
SCHSC MC map.pdf
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•"" MAINTAIN PROPRIETARY CONFIDENTIALITY •'•'•
EXHIBIT D-Signal Cost Estimate BNSF RAILWAY COMPANY
W.Seminary Drive-DOT No.020478S FHPM ESTIMATE FOR
Revised on 3/08/2016 CITY OF FT WORTH
LOCATION FT WORTH DETAILS OF ESTIMATE PLAN ITEM: 000216701 VERSION: 2
PURPOSE,JUSTIFICATION AND DESCRIPTION
W.SEMINARY DRIVE-FORT WORTH,TX;INSTALL GATES/FLASHERS;TEXAS DIV;FT WORTH SUBDIV;LS 7500;MP 341.10;DOT#
0204785;SEQ#38506.
MONTHLY POWER UTILITY COST CENTER:61698
THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTATIVE PACKAGES USED FOR ESTIMATING PURPOSES ONLY.
THIS ESTIMATE IS GOOD FOR 90 DAYS.THEREAFTER THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR,MATERIAL,AND
OVERHEAD.
CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD.
rrrsrssrsssasssss►aarrrrr rrrrss SIGNAL WORK ONLY ssssssrrrsrssrrsssrssssssasrrsr
THE CITY OF FT.WORTH,TX IS FUNDING THIS PROJECT 80'/a, BNSF IS FUNDING 20%.
•• *ADVISE THAT AFE IS ON HOLD PENDING NOTICE THAT NEW COST HAS BEEN ACCEPTED BY CITY.*'*•
MAINTAIN PROPRIETARY CONFIDENTIALITY
DESCRIPTION QUANTITY U/M COST TOTAL$
srsrsssssr
LABOR
rsrrarrrrs
SIGNAL FIELD LABOR-CAP 1006.0 MH 31,015
SIGNAL SHOP LABOR-CAP 80.0 MH 2,489
PAYROLL ASSOCIATED COSTS 22,004
DA OVERHEADS 32,535
EQUIPMENT EXPENSES 9,025
INSURANCE EXPENSES 5,624
TOTAL LABOR COST 102,692 102,692
rrrrrrssrssss
MATERIAL
f rrrNrrripr
BATTERY,10 VGL-255,18 VGL-350 1.0 LS N 7,954
BELLS 1.0 EA N 196
BUNGALOW 6X6 1.0 EA N 6,456
BUNGALOW MATERIAL 1.0 LS N 7,130
CABLE,2016 TW 500.0 FT N 580
CABLE,3C/2 500.0 FT N 2,760
CABLE,5010 70.0 FT N 129
CABLE,506 1000.0 FT N 3,950
CABLE,7014 1000.0 FT N 1,690
CHARGERS,12/20,12/40 1.0 LS N 848
CONDUIT,PVC 4,SCH 80 500.0 FT N 1,685
ELECTRICAL MATERIAL 1.0 EA 1,500
EVENT RECORDER I.0 EA N 3,560
FIELD MATERIAL 1.0 IS N 7,386
FOUNDATION,STEEL 2.0 EA N 1,458
GATE KEEPER 2.0 EA N 3,726
GATE MECHANISM,S-60 2.0 EA N 12,032
HAWK 48 DIM 1.0 EA N 1,425
LED LIGHT 16.0 EA N 3,216
LED LIGHT GATE KIT 4.0 EA N 744
LIGHT OUT DETECTOR 2.0 EA N 2,046
SHUNT,NBS WITH ENCLOSURE 2.0 EA N 2,162
SIGN,DOUBLE-SIDED X-BUCK 2.0 EA N 328
SURFACE ROCK 22.0 CY N 1,100
TELLULAR DEVICE(RTU) LO EA N 3,052
MATERIAL HANDLING 75
USE TAX 6,708
OFFLINE TRANSPORTATION 958
Page 1 of 2
TOTAL MATERIAL COST 84,854 84,854
OTHER
as«aria+aa
AC POWER SERVICE 1.0 EA 10,000
CONTRACT ENGINEERING 1.0 LS N 8,000
CONTRACT FLAGGING/SIGNS/CONES 1.0 LS N 5,500
DIRECTIONAL BORE 510.0 FT N 25,500
TOTAL OTHER ITEMS COST 49,000 49,000
PROJECT SUBTOTAL 236,546
CONTINGENCIES 23,654
BILL PREPARATION FEE 2,602
GROSS PROJECT COST 262,802
LESS COST PAID BY BNSF 52,561
TOTAL BILLABLE COST 210,241