HomeMy WebLinkAboutContract 50648 —,f SECRETARY
�("RACT NO.
INTERLOCAL COOPERATION CONTRACT
THE STATE OF TEXAS
COUNTY OF TARRANT
This Interlocal Cooperation Contract (this "Contract") is entered into by and between the
Contracting Parties shown below pursuant to authority granted in and in compliance with
the Interlocal Cooperation Act, Chapter 791, Texas Government Code.
I. Findings:
Each party finds that the subject of this Contract is necessary for the benefit of the
public and that each has the legal authority to perform and to provide the government
functions or services which are the subject matter of this Contract; and
Each party finds that the performance of this Contract is in its common interest and
that the division or payment of costs fairly compensates the performing party for the
services or functions under this Contract; and
II. Contracting Parties:
The Receiving Party: City of Fort Worth, Texas (sometimes "City"), a municipal
corporation of the State of Texas:
Attn:
Richard Martinez
Assistant Director Transportation Public Works
City of Fort Worth
City Hall — Second Floor
200 Texas St.
Fort Worth, TX 76102
richard.martinez@fortworthtexas.gov
Agreement terms and all other matters:
See Section IX
The Performing Party: The University of Texas at Arlington (sometimes "UTA"), a
State University of Higher Education established under the laws
of the State of Texas as an institution of the University of Texas
System:
9 3 Programmatic Matters:
o� m OFFICIAL RECORD
Ali Abolmaali, P.E., Ph.D CITY SECRETARY
rn Professor and Department Chair
z U � Dept. of Civil Engineering FTS WORTNv TX
v
Page 1 of 6
UTA Box 19308
Arlington, TX 76019
Tel. 817-272-5055 Fax. 817-272-2630
Email: abolmaali@uta.edu
Agreement terms and all other matters:
See Section IX
III. Statement of Services to be Performed
UTA will perform academic review of the City's construction policies and practices with
regard to assisting City staff in developing policies and manuals of practices and guideline
specifications related to pavement, storm drainage, traffic study, intersection
improvements, sidewalk, ADA ramps, pavement utility cut policy, and other related projects
on a task order basis.
The first task order will be a review of the City's Utility Construction Policy as detailed in
the attached "Exhibit A."
IV. Contract Amount
Compensation by the City to UTA under this Contract is an amount not to exceed Four
Hundred Thousand and 00/100 Dollars ($400,000.00). Individual task orders will be issued
up to the Contract Amount. This Contract may be amended from time to time to add scope
and increased amounts.
V. Payments
UTA will invoice the City for their services based on an estimated cost per task order,
which shall be established prior to issuance of any task order, in a lump sum. The amount
of the first task order under this Contract shall be as provided on Exhibit "A".
City will remit payments to UTA for services satisfactorily performed under this Contract in
accordance with the Texas Prompt Payment Act, Chapter 2251, Texas Government Code.
The payments shall be submitted to: The University of Texas at Arlington, 219 West Main
Street, Box 19136, Arlington, TX 76019-0136 (Attn: Grant and Contract Accounting).
Payments made under this Contract will (1) fairly compensate Performing Party for the
services performed under this Contract, (2) be made from current revenues available to
Receiving Party
VI. Warranties
Performing Party warrants that (1) it has authority to perform the services under authority
granted in Section 65.31, Texas Education Code and Chapter 791, Texas Government
Code, (2) it has all necessary power and has received all necessary approvals to execute
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and deliver this Contract; and (3) the representative signing this Contract on its behalf is
authorized by its governing body to sign this Contract.
Receiving Party warrants that (1) the services are necessary and authorized for activities
that are properly within its statutory functions and programs; (2) it has the authority to
contract for the services under authority granted in Chapter 791, Texas Government Code;
(3) it has all necessary power and has received all necessary approvals to execute and
deliver this Contract; and (4) the representative signing this Contract on its behalf is
authorized by its governing body to sign this Contract.
VII. Term of the Agreement
This Agreement is for a term commensurate with the expenditure of the funds, effective as
of the Effective Date as established, below and shall terminate upon the exhaustion of the
funds or the expiration of three (3) years from the Effective Date, unless terminated sooner
under Section VIII.
Vlll. Termination
In the event of a material failure by a Contracting Party to perform its duties and obligations in
accordance with the terms of this Contract, the other party may terminate this Contract upon
sixty (60) days' advance written notice of termination setting forth the nature of the material
failure; provided that, the material failure is through no fault of the terminating party. The
termination will not be effective if the material failure is fully cured prior to the end of the 60
day period.
This Agreement may be terminated by the written agreement of both Parties. Termination or
cancellation of this Agreement shall not affect the rights and obligations of the Contracting
Parties accrued prior to termination. Upon termination, Receiving Party shall pay Performing
Party for all reasonable and non-cancellable expenses incurred or committed to be expended
as of the effective termination date. UTA shall invoice the Receiving Party for all such items
within sixty (60) days of the termination notice.
IX Notices
All notices, communications and reports required or permitted under this Contract shall be
personally delivered or mailed to the respective parties by depositing same in the United
States mail, postage prepaid, at the addresses shown below, unless and until either party
is otherwise notified in writing by the other party, at the following addresses. Mailed
notices shall be deemed communicated as of actual receipt.
If intended for Receiving Party, to:
Richard Martinez
Assistant Director
City of Fort Worth
Transportation and Public Works Department
Page 3 of 6
200 Texas St.
Fort Worth, TX 76102
817-392-7914
richard.martinez@fortworthtexas.gov
If intended for UTA, to:
Jeremy Forsberg
Assistant Vice President for Research
The University of Texas at Arlington
701 S. Nedderman Drive
Box 19145
Arlington, TX 76019-0145
Executed and effective as of the date subscribed by the party whose signature
makes this Contract fully executed ("Effective Date") by the following duly
authorized representatives of the Contracting Parties:
Receiving Party Performing Party
City of Fort Worth The University of Texas at Arlington
-
By:;'
By: _
Name: Susan Alanis Name: Dr. Duane Dimos
Title: Assistant City Manager Title: Vice President for Research
Date: 4 ( (a Date: 3/21/2018
APPRO RECOMMENDED:
By: Uj ('i
Douglas iersig
Director, Transportation an Public Works Dept.
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting
requirem. r s�
Riad Nusrallah OFFICIAL RECORD
Street Program Manager CITY SECRETARY
FT. 0F',I,TX
APPROVED AS TO FORM AND LEGALITY
By:
Douglas W. Black
Sr. Assistant City Attorney
ATT ST
I' �F F0
a q J. Kayser
City Secretary
Form 1295 No. N/A
M&C No.: C-28619AS
M&C Date: March 20, 2018
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Page 5 of 6
Exhibit "A".
First UTA Task: Update current City of Fort Worth utility construction policy
Lump sum cost estimate: $88,000
Page 6 of 6
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 3/20/2018
DATE: Tuesday, March 20, 2018 REFERENCE NO.: **C-28619
LOG NAME: 202018 RESEARCH SERVICES UTA
SUBJECT:
Authorize Execution of an Agreement with the University of Texas at Arlington in an Amount Not to Exceed
$400,000.00 to Provide Research Services and Assistance in Lieu of Consultants to the Transportation and
Public Works Department for Various Work Activities on an As-Needed (Task Order) Basis (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with the University of
Texas at Arlington, in an amount not to exceed $400,000.00, for a duration concurrent with the availability
of funds to provide research services for Transportation and Public Works Department on various work
activities on an as needed (task order) basis.
DISCUSSION:
This contract will provide a wide variety of research services by researchers and students at the University
of Texas at Arlington to assist Transportation and Public Works staff in various work activities such as
policies, standards, procedures, materials and new delivery techniques on an as needed (task order)
basis. An initial task order will be to assist in updating the City's Utility Construction Policy and pavement
restoration techniques. The Agreement will expire when authorized funds have been exhausted or
services are no longer needed.
This contract will be with a governmental entity, state agency or public institution of higher education:
University of Texas Arlington.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that funds are available in the various operating and capital funds on a
work order by work order basis and that prior to any expenditure being made, the department has the
responsibility to validate the availability of funds.
FUND IDENTIFIERS (FIDS):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year (Chartfield 2)
FROM
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Logname: 202018 RESEARCH SERVICES UTA Page 1 of 2
Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Riad Nusrallah (2729)
Additional Information Contact: Richard Martinez (7914)
ATTACHMENTS
1. UTA Interlocal Agreement.doc (CFW Internal)
Logname: 202018 RESEARCH SERVICES UTA Page 2 of 2