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HomeMy WebLinkAboutContract 26845 STATE OF TEXAS § CITY SECRETARY COUNTIES OF TARRANT § CONTRACT No. AND DENTON 1. This contract is by and between the City of Fort Worth, Grantee, and Women's Haven of Tarrant County , Inc., Service Provider, and in aid of Criminal Justice Division Grant Number WF-99-V30-13414-03, titled Domestic Assault Response Team (DART). It is understood by all parties that payment obligations created by this contract are conditioned upon the availability of State or Federal funds appropriated or allocated for the payment of such obligations. The term of this contract shall commence on June 1, 2001, and shall end on May 31, 2002, unless extended or terminated as otherwise provided for in this contract. 2. The GRANTEE AGENCY is responsible for closely monitoring the Service Provider and the exercise of reasonable care to enforce all terms and conditions of the grant. Service Provider agrees to fully cooperate in the monitoring process. 3. Requirements of the Uniform Grant Management Standards(UGMS)promulgated pursuant to Section 783, of the Government Code are adopted by reference as part of this contract,including the contract provision as in Section 36, Common Rule of OMB, of the above standards. The GRANTEE AGENCY shall keep all project records. Records shall be retained for a least THREE (3) YEARS, following the closure of the most recent audit report and until any outstanding litigation, audit or claim has been resolved. Records are subject to inspection by CJD, or any state or federal agency authorized to inspect the same. 4. The Service Provider will furnish the following: • Provide emergency shelter to women and children who fear they are in danger o domestic abuse. • Provide programs which meet the immediate physical and emotional needs of clients. • Provide programs for clients which will help curtail the cycle of abuse. • Provide programs to increase public awareness of domestic abuse and to address issues relating to its prevention. • Encourage and coordinate cooperation with other organizations to effect and fulfill the purposes of Women's Haven of Tarrant County, Inc. • One Victim Specialist at a salary of$22,360 and fringe benefitr � �� combined total of$28,068. ,..r, NEDJ�C- �� 011 5. Payment for the above(not to exceed$28,068 of the total amount of the grant)will be made as follows: a monthly reimbursement request with an itemized statement of expenses. 6. Billing for the above will be provided in the same manner as it. would be provided to institutional purchasers in the absence of a grant and shall consist of a brief statement of the service or other item provided and the basis for the billing rate. 7. In the event of a default of the Service Provider, the GRANTEE AGENCY may cancel or suspend the contract and the SERVICE PROVIDER shall be entitled to recover for all services provided or materials delivered prior to the cancellation date (or unused materials may be returned) or shall repay any funds advanced for services not yet rendered. S. All licenses,legal certifications,or inspections required for the services,facilities,equipment, or materials, and all applicable state and federal laws and local ordinances must be complied with by the SERVICE PROVIDER. Failure to comply with this requirement shall b�e treated as a default. 9. This contract shall automatically terminate on the grant expiration date or any extension date thereof granted by CJD or upon termination of the underlying grant by CJD. All services billed hereunder must be rendered within the grant period. 10. The provisions of this agreement are severable and if for any reason a clause, sentence, paragraph or other part of this agreement shall be determined to be invalid by a court or federal or state agency,board or commission having jurisdiction over the subject matter thereof,such invalidity shall not affect other provisions which can be given effect without the invalid provision. 11. The failure of City or District to insist upon the performance of any term or provision of this agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's or District's right to assert or rely upon any such term or right -2- ��11I, VINU to �f�1� on any future occasion. 12. Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this contract and agreement, venue for said action shall lie in Tarrant County, Texas. 13. This written instrument constitutes the entire agreement by the parties hereto concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. ,41 IN WITNESS WHEREOF, the parties he to have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, this&4/' ay of , A.D. 2001. ATTEST: CITY OF FORT WORTH 0 O/A/zYW By: City Secretary Libby Vratson Assistant City Manager APPROVED AS TO FORM AND LEGALITY: David Yett, City Attorney By: IV A s Stant i y A orney Date: /of ATTEST: WOMEN'S HAVEN OF TARRANT COUNTY, INC By: Sharon Marshall Executive Director i i S� contract Authorization Date -4- CU RCIfidy I�uo �VS��Wy �Ly(/N STATE OF TEXAS § COUNTIES OF TARRANT § AND DENTON BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas,on this day personally appeared Sharon Marshall,Executive Director,known to me to be the same person whose name is subscribed to the foregoing instrument, and acknowledged to me that the same was for the purposes and consideration therein expressed, as the act and deed of Women's Haven of Tarrant County,Inc , and in the capacity therein stated as its duly authorized officer or representative. NEN UWDER MY HAND AND SEAL OF OFFICE this ! day of ) 2001. RAFAELA ALADRO MY COMJ�MON D(PIRES o ry ublic in and for a * Augusrt 07,2003 the S to of Texas OF��rOl�!s STATE OF TEXAS § COUNTIES OF TARRANT § AND DENTON BEFORE ME,the undersigned authority, a Notary Public in and for the State of Texas,on this day personally appeared Libby Watson, known to me to be the same person whose name is subscribed to the foregoing instrument,and acknowledged to me that the same was the act of the City of Fort Worth and that she executed the same as the act of said City of Fort Worth for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UND R MY HAND AND SEAL OF OFFICE this f day of 12001. ROSELLA BARNES �2�� �� =r �0. NOTARY PUBLIC Notary Public in and for �t y state of Texas the State of Texas Comm.Exp.03-31-2005 v �U C�LS`.UiIb�W p ix City of Fort Worth, Texas "agor And Council communicalflon DATE REFERENCE NUMBERLOG NAME PAGE 2/6/01 **G-13145 35PROPOSAL7S 1 of 4 SUBJECT FISCAL YEAR 2001-2002 CRIMINAL JUSTICE GRANT PROPOSALS RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to apply for and accept, if awarded, five grants from the Governor's Office, Criminal Justice Division in the amount of$645,970; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Federal Awarded Assets Fund by $17,726 from available funds; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the State Awarded Assets Fund by $18,408 from available funds; and 4. Authorize the transfer of $143,291 from the Federal Awarded Assets Fund to the Grants Fund for the City's match; and 5. Authorize the transfer of $141,956 from the State Awarded Assets Fund to the Grants Fund for the City's match; and 6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $645,970 from available funds; and 7. Approve a contract with Women's Haven at a cost not to exceed $29,550; and 8. Waive indirect costs in the amount of $89,957. DISCUSSION: Each year, the Governor's Office, Criminal Justice Division (CJD) funds projects for various law enforcement agencies throughout the state based on grant applications submitted by the agencies. Criminal Justice grant applications from agencies in the metroplex area will be reviewed by the North Central Texas Council of Governments. The Police Department has developed one new and four renewal projects, listed below: Child Violence Intervention Proiect/5 This grant funds a full-time human services specialist who will continue to work with the five police detectives from the Crimes Against Children Unit. All six positions are assigned at the Alliance for Children facility. The primary focus is to serve 10 primary victims per month in person and the immediate family and/or secondary victims would then be included for in-person services. Additionally, the victim will be provided one-on-one crisis intervention, information and referral if necessary, and assistance with filling out victims' compensation forms. 145 child victims/families have been seen in person and 2,300 primary and secondary child crime victims have been mailed Crime Victims Compensation applications. City of Fort Worth, Texas "avoir and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 2/6/01 **G-13145 35PROPOSALS 2 of 4 SUBJECT FISCAL YEAR 2001-2002 CRIMINAL JUSTICE GRANT PROPOSALS Domestic Assault Response Team (DARTU4 The Domestic Assault Response Team (DART) program will continue to operate teams consisting of a family violence detective and a trained crisis intervention volunteer, in the East Field Operations Division and the North Field Operations Division. DART activities include crisis intervention, information and referral, and facilitating admission to the emergency shelter when indicated. Victim services will be provided through the human services administrator, administrative secretary, the victim services specialist and DART volunteers. During the 1999-2000 grant period, the DART program trained 30 volunteers, and served 791 primary and 914 secondary victims. Sex Offender Registration/Monitoring Unit/4 The focus of this project is to create an extension of the sex offender registration program by the monitoring and surveillance of registered sex offenders living within the City of Fort Worth. Two detectives will continue assisting in the registration of sex offenders and conducting investigations. The office assistant will perform data entry, retrieval, production of reports, and other clerical activities. Over 1,000 registered sex offenders were monitored for compliance and 26 were arrested for non-compliance during the 1999-2000 grant period. Approximately 1,000 surveillance/ investigations of registered sex offenders were conducted. Enhanced Domestic Assault Response Team/4 This program primarily provides for the salaries of the two detectives who are assigned to the program and ride with a trained crisis intervention volunteer. The detectives work closely with the personnel assigned to the DART program. The teams respond to domestic violence calls in the North Field Operations Division and East Field Operations Division. DART activities include crisis intervention, information and referral, facilitate admission to the emergency shelter when indicated, conduct comprehensive evidence gathering and investigation, and relieve patrol from the scene in a timely manner when the law enforcement process is complete. A total of 791 responses were made by DART teams during the 1999-2000 grant period. Computer Crime Fraud Expansion During the past half decade there has been an explosion of the popularity of the internet and the use of personal computers. These devices brought speed and convenience for the consumer. An unfortunate side effect to this was that it made many forms of crime faster and more efficient, particularly-various fraud offenses. This growth has impacted the Fraud Detail, increasing the average caseload of fraud detectives to 85 cases per month, precluding them from properly attacking computer-based offenses. Through the addition of a fraud detective, the acquisition of specialized training in computer crimes at no cost to the grant, and the addition of a state-of-the-art video system, the fraud detail will lower the average caseload per detective. a City of Fort Worth, Texas "nuor And Council communicalflon DATE REFERENCE NUMBER LOG NAME- PAGE 2/6/01 **G-13145 35PROPOSALS 3 of 4 SUBJECT FISCAL YEAR 2001-2002 CRIMINAL JUSTICE GRANT PROPOSALS Project Title CJD Grant City Match In-Kind Total Child Violence Intervention Project/5 $ 8,803 $ 34,524 $ 43,327 (*$173) (*$173) Domestic Assault Response Team/4 $ 79,835 $ 44,635 $18,025 $142,495 Sex Offender Registration/Monitoring Unit/4 $ 90,039 $141,706 $231,745 Enhanced Domestic Assault Response Team/4 $ 77,521 $ 64,132 $18,025 $159,678 Computer Crime Fraud Expansion $ 68,475 $ 250 $ 68,725 *$1,343) (*$1 343 Total $324,673 $285,247 $36,050 $645,970 City matching funds of $125,565 were included in the Federal Awarded Assets adopted budget, and City matching funds of $123,548 were included in the State Awarded Assets adopted budget. Because these matches were underestimated, additional funds totaling $36,134 are being appropriated from state and federal Awarded Assets to cover the difference. *Indirect costs were computed using two percent (2%) of the total direct charges requested lin CJD funds. The indirect costs are included in the total amount of the grant program. Since the maximum award for the Domestic Assault Response Team and Enhanced Domestic Assault Response Team is $80,000 each, it is necessary to waive the indirect costs in the amount of $45,497 ($18,127 and $27,370, respectively). Since we are approaching the end of the 5-year funding'cycle by CJD for the Sex Offender Registration program, we are asking to waive the indirect costs in the amount of $44,460 so as not to make the program cost prohibitive. Additionally, the CJD has mandated that in the event of any misuse or loss of issued CJD funds, the City will replace these funds in full. The in-kind match of $36,050 represents time donated by the volunteers. Pre-applications have been submitted to the North Central Texas Council of Governments in order to meet state budget estimate deadlines. The North Central Texas Council of Governments will prioritize all grant applications and, shortly afterwards, it will be known which projects can reasonably be expected to receive state funds. The required matching funds for these grants will be budgeted for in the Special Trust Fund as part of the normal budget process. City of Fort Worth, Texas "liffor AndCommunication Cl ounc DATE REFERENCE NUMBER LOG NAME PAGE 2/6/01 **G-13145 35PROPOSALS 4 of 4 SUBJECT FISCAL YEAR 2001-2002 CRIMINAL JUSTICE GRANT PROPOSALS FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current operating budget, as appropriated, of the Grants Fund. LW:k Submitted for City Manager's FUND JACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) 6)GR76 451644 035202682000 $ 8,803.00 Libby Watson 6183 4&6)GR76 472107 035202682000 $ 34,524.00 Originating Department Head: 6)GR76 511010 035202682010 $ 43,327.00 6)GR76 451644 035202683000 $ 79,835.00 4&6)GR76 472107 035202683000 $ 44,635.00 6)GR76 488339 035202683000 $ 18,025.00 6)GR76 511010 035202683010 $124,470.00 6)GR76 517040 013202683020 $ 18,025.00 6)GR76 451644 035202684000 $ 90,039.OD 5&6)GR76 472108 035202684000 $141,706.00 6)GR76 511010 035202684010 $231,745.00 6)GR76 451644 035202685000 $ 77,521.00 4,5&6)GR76 472107 035202685000 $ 64,132.00 6)GR76 488339 035202685000 $ 18,025.00 6)GR76 511010 035202685010 $141,653.00 6)GR76 517040 013202685020 $ 18,025.00 6)GR76 451644 035202686000 $ 68,475.00 5&6)GR76 472108 035202686000 $ 250.00 APPROVED 6)GR76 511010 035202686010 $ 68,725.00 2)R107 472076 0352000 $ 17,726.00 CITY COUNCIL 2)R107 538070 0352000 $ 17,726.00 3)R108 472076 0352000 $ 18,408.00 FEB 6 2001 3)R108 538070 0352000 $ 18,408.00 Ralph Mendoza 48386 (from) �&-- 4) R107 538070 0352000 $143,291.00 MySw:m"0(&e Additional Information Contact: 5)R108 538070 0352000 $141,956.00 tyatlFort Wortk'l=a 7)GR76 539120 035202683010 $ 29,550.00 Ralph Mendoza 48386 Adopted Ordinanto UOti6fiV Adopted Ordinance No. 1115os- Adopted Ordinance No.