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HomeMy WebLinkAboutContract 48834-R1 X 61 8 910 7" Cb o� ?9 CSC NO.48834 P,�CEiVE� pa 25 2018 a FORM NIoRTH CITY OF FORT WORTH CITY SECRETARY C�l`(OF � <y �ITYSvE m CONTRACT RENEWAL NOTICE CONTRACTNO. o- March 28, c'//1 0 . 19Gi tL na T,Ramey&Associates, Inc. 3320 Belt Line Rd. Farmers Branch, TX 75234 Attn: Lilah Ramey RE: NOTICE OF CONTRACT RENEWAL Construction Inspection Services for Various City Construction Projects Contract No. CSC No.48834("Contract") Contract Amount: $900,000 The above referenced Contract expired on March 8, 2018.Authorized work ordered prior to the expiration date may continue; however no new work orders may be processed under this agreement, unless renewed. Pursuant to the Contract, two contract renewals are permitted. This letter is to inform you that the City is exercising its optionto renew CSC No. 48834for an additional one year period, which will begin on the Effective Date established in the renewal document attached hereto. The Hourly Labor Rates in Attachment B will be increased by 2%. The Contract requires certain amendments to comply with recently enacted state laws and other staff-requested changes. The First Renewal and Amendment is attached hereto for your review and execution. The amendments will be incorporated into the original Contract terms with this renewal.All other terms and conditions of the Contract remain unchanged. If your firm agrees to the amendments and renewal terms, please sign and return this acknowledgment letter and the First Renewal and Amendment documentand provide a copy of your current insurance certificateto the undersigned. Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date If you have any questions concerning this Contract Renewal, please don't hesitate to contact me. Sincerely yours, Roy Teal TPW Capital Delivery 8851 Camp Bowie Blvd. West Fort Worth, Texas 76116 (817) 392-7958 By: L-1�'1�c /�G/1'J� �, t Date: /� 9//eq 2Prind Name and Title '�rc�st�a'`t Signature OFFICIAL RECORD CITY SECRETARY page i of i Fr_WORTH,TX CITY OF FORT WORTH AMENDMENT AND FIRST RENEWAL OF AGREEMENT WHEREAS, this Amendment and Renewal of Agreement is between the City of Fort Worth, ("CITY"), and Lina T. Ramey &Associates, Inc., ("CONSULTANT");and WHEREAS, CITY and CONSULTANT desire to amend and renew the Original Agreement(City Secretary#48834); and WHEREAS, the Original Agreement and this Renewal were approved by M&C C- 28098(February 7, 2017), for the Project generally described as: Construction Inspection Services for Various City Construction Projects; NOW, THEREFORE, it is agreed by the CITY and CONSULTANTas follows: Article I The Scope of Services as set forth in the Original Agreement remains unchanged. Article II The CONSULTANT'scompensation for this Renewal shall be$900,000.00. Article III The CONSULTANT'S hourly labor rates, Attachment B to the original agreement, shall be increased by two per cent. Article IV Inspectors The Agreement is hereby amended to include the following language: The CITY reserves the right to review the resume, CV or other certifications for each Inspector proffered by CONSULTANT to perform work under this AGREEMENT. CONSULTANT shall make every effort not to change Inspectors accepted by the CITY for the duration of a PROJECT as defined under Task 1, Construction Inspection, of Attachment A to theoriginal AGREEMENT. Article V The Agreement is hereby amended to include the following language: Immigration Nationality Act FirstRenewal of Agreement Page 1 of 3 Construction Inspection Services for Infrastructure Projects CONSULTANTshall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, CONSULTANTshall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. CONSULTANTshall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any CONSULTANTemployee who is not legally eligible to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to CONSULTANT, shall have the right to immediately terminate this Agreement for violations of this provision by CONSULTANT. Article VI The Agreement is hereby amended to include the following language: Prohibition on Contracts with Companies Boycotting Israel CONSULTANTacknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, CONSULTANT certifies that CONSULTANT's signature provides written verification to the City that CONSULTANT. (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. Article VII All other provisions of theOriginal Agreement not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City Manager. APPROVED: City of Fort Worth Lina T. Ramey& Associates, Inc. FirstRenewal of Agreement Page 2 of 3 Construction Inspection Services for Infrastructure Projects Susan Alanis Lina Ramey, PE Assistant City Manager President DATE: 41 a 4:11 DATE: �3^a 67- 1 APPVAL RECOMMENDED: Dougl iersig, P.E. Direc , ansportation/Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: VZ� Date: Douglas W. Black Assistant City Attorney ATTEST: 'q OF FO y . Kays p City Secretary .... `ry Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Xoy Teal Construction Manager OFFICIAL RECORD CITY SECRETARY FT,WORTH,TX FirstRenewal of Agreement Page 3 of 3 Construction Inspection Services for Infrastructure Projects DATE(MMIDD/YYYY) Ami L® CERTIFICATE OF LIABILITY INSURANCE 3/29/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER McLaughlin Brunson NAME: Brian R Hadar A Risk Strategies CompanyPHONN xt: 214 503-1212 ac Not: (214)503-8899 12801 N CENTRAL EXPY, STE 1710 E-MAIL Dallas, TX 75243 ADDRESS: certificate mclau hlinbrunson.com INSURER(S)AFFORDING COVERAGE NAI # INSURERA: Continental CasualtyCompany 20443 INSURED INSURER B: National Fire Insurance Co of Hartford 20478 Lina T. Ramey&Associates, Inc INSURERC: AXIS Insurance Company 37273 16350 Park Ten Place, Suite 143 Houston TX 77084 INSURER D: Trumbull Insurance Company 27120 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 41105884 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM/DD/YYYY MM/DD/YYYY A �/ COMMERCIAL GENERAL LIABILITY ✓ ✓ 6024307202 5/14/2017 5/14/2018 EACH OCCURRENCE $1,000,000 DAMAGE TO CLAIMS-MADE EZOCCUR —PREMISES Ea occurrence) $1,000.,000 ✓ Contractual Liability MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 ✓�JPRO- POLICY [�J LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ B AUTOMOBILE LIABILITY ✓ ✓ 6024307216 5/5/2017 5/5/2018 Ea a8cideDtSMINEINGLE LIMIT $1,o0O,000 ✓ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident A �/ UMBRELLA LIAB �/ OCCUR ✓ ,/ 6024307734 5/14/2017 5/14/2018 EACH OCCURRENCE $10,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 DED RETENTION$ $ D WORKERS COMPENSATION ✓ 46WBCA09766 5/14/2017 5/14/2018 �/ STATUTE ETPERH AND EMPLOYERS'LIABILITY Y I N ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1.000.000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 1 $1,000,000 C Professional Liability ✓ DP002460-01-2017 5/14/2017 5/14/2018 Per claim/Annual $5,0001,000 Aggregate DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is subject to a deductible.Thirty(30)day notice of cancellation is in favor of the certificate holder.Transportation&Public Works is named as an additional insured on the general,auto and umbrella liability coverage as required by written contract.A waiver of subrogation is shown in favor of the additional insured on all policies as required by written contract. CERTIFICATE HOLDER CANCELLATION Transortation & Public Works SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn: Roy Teal ACCORDANCE WITH THE POLICY PROVISIONS. 8851 Camp Bowie West Blvd. Fort Worth TX 76116 AUTHORIZED REPRESENTATIVE 41 Brian Hadar ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 41105884 1 17/18 GL/AL/UL/WC/PL I Jessica Dishman 1 3/29/2018 5:19:00 PM (EDT) I Page 1 of 1 M&C Review Pagel of Official site mthe City mFort Worth,Texas CITY COUNCILAGENDA FoRTIVORTII COUNCIL ACTON' Approved on 21712017 REFERENCE 20—�01OCO08T��UCT|ON DATE: 2/7/2017NO.:�'�O17 °°[-2OO98 LOG NAME: INSPECTION SERVICES CONTRACTS CODE: CTYPE: CONSENT PUBLICNO HEARING: SUBJECT: Authorize Execution ofOne-Year Annual Contracts with Renewal Options for Construction Inspection Services for Various City Construction Projects with Freeae and Nichols, Inc., Lamb-Star En0|neehn0, L.P., Lina T. Ramey and Associates, Inc., K8u|tateoh Engineering, Inc., Pape-Dawson Engineers, Inc., CMT Engineering, Inc. d/b/a PaveTex. TE| Program/Construction Management, Inc., Teague 0a|| & Perkins, Inc., and VRX. Inc., with a Fee Not to Exceed $900.000.00 Annually Per Firm (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the Qb/ Council authorize the City Manager to execute individual contracts with Freese and Nichols, Inc., Lamb-Star En0ineehn0, L.P., Lina T. Ramey and Associates, Inc., Multatenh Engineering, Inc., Pape-Dawson Engineers, Inc., CMT Engineering, Inc. d/b/a PaveTex. TE| Program/Construction Management, Inc., Teague Nall & Perkins, Inc., and VRX. Inc., for construction inspection services for various City construction projects. The bann of each contract is one-year with two one-year renewal options. The annual amount nfeach contract not to exceed $900,000.00. DISCUSSION: The Transportation and Public VVorho Department solicited firms to provide construction inspectors to inspect various City-wide projects as a supplement to Staff in order to accommodate peak periods of construction. A Request for Qualifications (RFQ) was published for these services in the Fort Worth Star-Telegram in August 2016. The Department received Statements of Qualifications (8OC>)for professional aen/ioea from 11 firms for providing construction inspection men//oea. Each firm's 8OC) was evaluated based upon pre-established selection criteria including qualification of personnel, experience and performance on previous City contracts and availability. An inter-departmental committee selected as most qualified and recommends the following firms for contract approval, Freese and Nichols, Inc., Lamb-Star Engineering, L.P., Lina T. Ramey and Associates, Inc., yWu/ta0enh Engineering, Inc., Pape- Dawson Engineers, Inc., CMT Engineering, Inc. d/b/a PaveTex. TE| Program/Construction Management, Inc., Teague Ne/} & Perkins, Inc., and VRX. Inc. Funding for the construction inspection aen/inea for various City construction projects will be provided through various project funding sources. The Office of Business Diversity in conjunction with the Transportation and Public Works Department has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE firms on this project. Lamb-Star En0ineerin0, L.P., Lina T. Ramey &A0000iatem. Inc., Mu|tabyoh En0ineering, Inc., CMT Engineering, Inc. d/b/a PaveTex. TE| Program Construction Management, Inc., and VRX. Inc., are certified SBE firms. Freese and yJioho|a. Inc., Pape-Dawson Engineers and Teague Nall & Perkins, Inc., are also being recommended for awards. bUm://appo.cfwnctorr/couocil nacket/mc_rcvicvv.asp?lD~~24738&conoci}da1e~~2/7/2Ol7 4/25/2018 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, funds will be available in the current capital project budgets, as appropriated in the various funds for TPW Capital Projects. The participating department has the responsibility to validate the availability of funds prior to an expenditure being made. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Roy Teal (7958) ATTACHMENTS 2016-12-15 Lamb-Star 1295 Form.odf Form 1295-Multatech-Cont-Insp.pdf Freese Nichols Form 1295 for Infr Const Inspec.pdf Lina Ramey Assoc 1295 FormRev.pdf Pape-Dawson Engineers Form 1295 Signed.0 PaveTex SMuratec1295.pdf TEI Program Construction Management 1295 Form C28016121616380.pdf TNP Form1295.pdf VRX Form 1295 Form-City of FW Inspection-121516.W http://apps.cfwnet.org/council_packet/mc review.asp?ID=24238&councildate=2/7/2017 4/25/2018 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos,1,2,3,5,and 6 it there are no Interested parties. CERTIFICATION OF RUl G 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-154149 Lina T Ramey&Associates Farmers Branch,TX United States Date Filed: 2 Name of governmentail entity or state agency that is a party to the contract for which the forms 01113/2017 being filed. City of Fort Worth Date Ac edge: 3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contracL 0000000000000 Infrastructure Construction Inspection Services.This supersedes certificate 2016-147176. 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 AFFIDAVIT I swear,or affirm,undernal pe ty of perjury,that the above disclosure is true and correct. MIND Y PHiltCP3 "�*�NotaryPublic.State of Tomas fi Comm,Expires 04.05.2011 •-C. r+ mp} .= sa„Ma Nor Notary 10 12937823-4 Sr nature authorized agent of contracting business entity AFFIX NOTARY STAMP!SEAL ABOVE Swom to and subscribed before me,by the said ,this the, day of. 2041 to certify which,witness my hand and seal of e. X 1� 0 1 ail /n AAA 1/11 Signat re of o ser roistering oath Printed na a of officer a rAstering oath ntle of officer dministering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us 1/ersion,VI.0.277�