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CITY OF FORT WORTH
Ey6 G� SEGR� REQUEST TO EXERCISE RENEWAL OPTION
May 4, 2018
Demetra Farwell
All City Management Services, Inc.
Corporate Secretary
10440 Pioneer Blvd. Suite 5
Santa Fe Springs, California 90670
Re: REQUEST TO EXERCISE RENEWAL OPTION
All City Management Services, Inc—School Crossing Guard Services
Contract No. CSC#48895(the"Contract')
Renewal Term No.#1: February 8,2018—September 30, 2018
The above referenced Contract will expire on February 7,2018. Pursuant to the Contract,renewals are at the mutual
agreement of the parties. This letter is to inform you that the City requests renewal of CSC No. #1 48895 through
September 30,2018,which will begin immediately upon the execution of this renewal. All other terms and conditions
of CSC No.#48895 remain unchanged. Please return your signed agreement letter,along with a copy of your
current insurance certificate,to the address set forth below.
Please log onto BuySpeed Online at htip:,t/fortworthtexas.gov/purchasing to insure that your company information is
correct and up-to-date.
If you have any questions concerning this Request for Contract Renewal,please contact me at the telephone number
listed below.
Sincerely yours,
James Rodriguez
Fort Worth Police Department
Sr. Management Analyst
505 West Felix St.
Fort Worth,TX 76115
/Yes, renew this contract through September 30, 2018.
_No, do not renew this contract.
ALL Cl Y MANAGEM SERVICES, INC. �(
Date:
Dem Farw I
Corporate Sec etary
Signature
CFW&All City Management Services Renewal Page 1 of
OFFICIAL RECORD
CITY SECRETARY
!1:'11'1',WORTM,TX
CSC No.
APPROVED AND AGREED
CITY OF FORT v�JOjRTII
By: - ---6(�!/
Jesus J. Chapa
Assistant City Manager
Date: /e
APPROVAL RECOMMENDED:
By: J,
Chief Joel F.Fitzgerald
Chief of Police
Date: ,Sri 6
APPROVED AS TO FORM AND LEGALITY:
By:
Matt Murray
Assistant City Attorney
Date: 5 +z=-
CONTRACT AUTHORIZATION:
M&C P-11996 FORT
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By: �Y?
ary f. Kayser * 'k
City Secretary '
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Date: 6- 1(Q/ ld
OFFICIAL.RECORD
CITY SECROTAR'Y
ISI',WOR H9 Tx
CFW&All City Management Services Renewal Page 2 of 2
M&C Review
Page 1 of 2
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
Fo� H
COUNCIL ACTION: Approved on 2/7/2017
DATE: 2/7/2017 REFERENCE P-11996 LOG NAME: 13P17-0045 CROSSING
NO.: GUARD SVCS MM POLICE
CODE: P TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Execution of a Professional Services Agreement with All City Management
Services, Inc., for Crossing Guard Services in an Amount Up to $1,495,844.00 Per Year
for the Police Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Professional Services
Agreement with All City Management Services, Inc., to provide crossing guard services for the Police
Department in an amount up to $1,495,844.00 per year.
DISCUSSION:
The Police Department will use this Agreement to provide crossing guard services for school
crossings in the morning and afternoon hours for school days and summer school days during the
school year. Each school crossing guard will work three hours per day. Currently, the City of Fort
Worth Police Department covers 10 school districts and 137 schools with elementary age children for
a total of 232 intersections. All 232 intersections will be provided coverage.
The Request for Proposals (RFP) consisted of evaluation factors of purchase price, proposed project
schedule, proposer's past experience, proposer's references, proposer's plan and method for hiring
crossing guards, solvency of company and bonding, proposer's flexibility and proposer's plan for
running the crossing guard program: guards, substitutes, and supervision. The Police Department
evaluated the proposals submitted and concluded that All City Management Services presented the
best value to the City.
REQUEST FOR PROPOSAL ADVERTISEMENT - This RFP was advertised in the Fort Worth Star-
Telepram on November 2, 2016, November 9, 2016, November 16, 2016, November 23, 2016, and
November 30, 2016. Sixteen vendors were solicited from the purchasing database system; three
responses were received.
PRICE ANALYSIS - There is an increase of 15 percent in pricing compared to previous year in-house
crossing guard services per intersection. Police Department staff reviewed the proposed pricing and
determined the prices to be fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager in the amount up to $50,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council's approval, the Agreement will begin on February 8, 2017
and end on February 7, 2018.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24242&councildate=2/7/2O17 5/17/2018
M&C Review
Page 2 of 2
RENEWAL OPTIONS - This Agreement may be renewed for up to four successive one-year terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the Police Community Programs/Youth Section and that prior to an expenditure
being made, the Police Department has the responsibility to validate the availability of funds.
BQN\17-0045\MM
TO
IFund Department Account Project I Program Activity l Budget Reference # Amount
ID ID I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv: Valerie Washington (6192)
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Form 1295.odf
Aaron Bovos (8517)
Jack Dale (8357)
May Ma (2058)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24242&councildate=2/7/2O17 5/17/2018