HomeMy WebLinkAboutContract 48070-R2 CSC No.
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 10,2018
Bermex,Inc
1333 Home Ave.
Akron,OH 44310
Email: ionesCcci%bennexinc.com
Phone#800-622-2562 ext 215
Re: REQUEST TO EXERCISE RENEWAL OPTION
Professional Services Agreement
Contract No. CSC No.48070(the"Contract")
Renewal Term No.2: October 1,2018 to September 30,2019
The above referenced Contract will expire on September 30,2018.Pursuant to the Contract,contract renewals are at the sole option of
the City. This letter is to inform you that the City is exercising its right to renew CSC No. 48070 for an additional one year period,
which will begin immediately upon the expiration of the current term and will end on September 30, 2019. All other terns and
conditions of CSC No. 48070 remain unchanged. Please return this signed acknowledgement letter, along with a copy of your
current insurance certificate,to the address set forth below,acknowledging receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-
to-date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
FMS,Purchasing Division
817-392-8355—Direct
817-392-8440—Fax
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.48070 for a one year period ending on September 30,2018
By; Ic..Xek R .Se-p D 3 Pr-e S.A,,� Date: 5— /0
Printed Name a e
Signa re
CITY OF FORT WORTH: ATTEST:
Jesus J. Ch_apa; Assistant City Manager Mary J.Kayser,City Secretary
Date: � �f s7��� M&C No.
F:0-RT
RECOMMENDED BY:
Christopher Harder, Interim Water Director
f
Date: 5` l 1 t OFFICIAL RECO a s:.
CITY SECRETARY
FT.WORTH,TY
CSC No.
APPROVED AS TO FORM AND LEGALITY:
By: _ �U,4(409
Christa Reynolds
Assistant City Attorney
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring 1 p rformance and reporting requirements.
Edgar Gar ' a`ter Systems Superintendent
Date:
M&C Review Page 1 of 2
Official site of the ON of Fort Worth,Texas
CITY COUNCIL AGENDA FORT WORT 11
COUNCIL ACTION: Approved on 8/2/2016
REFERENCE 13P16-0061 WATER METER
DATE: 8/2/2016 NO.: P-11909 LOG NAME: READING SERVICE AND
DELIVERY DG WATER
CODE: P TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Contract with Bermex, Inc., in an Amount Up to$2,394,934.00, for the First Term
for Water Meter Reading Services and the Delivery of Delinquent Account Notices for the
City's Water Department(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with Bermex, Inc., in an amount
up to $2,394,934.00, plus up to five renewals, for the purpose of water meter reading services and the
delivery of Delinquent Account Notices for the City's Water Department.
DISCUSSION:
The City of Fort Worth (City) will use this contract to read water meters at over 240,000 retail account
locations for the City's Water Department for monthly water meter reading throughout the City, and the
delivery of customer Delinquent Account Notifications (DANs). The contract will be used to ensure that
monthly water meter reading is conducted accurately throughout the City. The information obtained from
the meter readings will allow for the calculation, billing and receipt of water and wastewater service
revenue.
BID ADVERTISEMENT-A Request for Proposals (RFP)was advertised in the Fort Worth Star-Telegram
on Wednesdays between December 30, 2015 and January 27, 2016. Additionally, thirty-two vendors were
solicited from the purchasing database system; four responses were received. The proposals were
reviewed by an evaluation committee consisting of staff from the Water Department. The evaluation factors
included response to meeting required meter reading services, plan for completion of work, contractor's
ability to meet specifications and requirements, prior performance working with government entities
including references of work, contractor's response to reporting and progress reporting and cost. The
proposal from Bermex, Inc., was found to be fair and reasonable and presents the best value to the City.
PRICE ANALYSIS -The cost per meter offered by Bermex, Inc., will remain at$0.51 cents, the same as the
current agreement awarded in 2010, for Fiscal Year 2017, and will not increase until Fiscal Year 2018. Staff
reviewed the prices and determined the pricing to be fair and reasonable. Prices for each year's meter
reading services are estimated based on cycle and route size, and projected growth:
Cost Per DAN Annual
Year Meter Meter Annual Amount Cost Per DAN Amount Annual Total Cost
2017 $0.51 $1,713,600.00 F $2.92 11 $681,333-34-7F- $2,394,933.34
2018 $0.53 I $1,526,000.00 $3.02 IF $604,000.00 $2,130,000.00
2019 $0.53 $1,526,000.00 $3.17 $634,000.00 $2,160,000.00
2020 $0.55 $1,584,000.00 $3.27 $654,000.00 $2,238,000.00
2021 $0.55 1 $1,584,000.00 $3.42 11 $684,000.00 $2,268,000.00
2022 $0.57 11 $1,641,000.00 $3.52 $704,000.00 $2,345,000.00
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the
City Manager in the amount up to $50,000.00 without specific City Council approval as long as sufficient
funds have been appropriated.
http://apps.cfwnet.org/council_packet/me_review.asp?ID=22583&councildate=8/2/2016 5/21/2018
M&C Review Page 2 of 2
CONTRACT TERMS - Upon City Council's approval, the contract will begin on August 3, 2016 and expire
on September 30, 2017.
RENEWAL OPTIONS -The contract may be renewed for up to five one-year terms at the City's sole
discretion. This action does not require specific City Council approval provided that City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE OFFICE -A waiver of the goal for the MBE/SBE subtracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides purchasing authority up to $2,394,934.00 as specified. The Director of
Finance certifies that funds are available in the current operating budget, as appropriated, in the other
Contractual Services account of the Water Department. Prior to an expenditure being made, the Water
Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# I Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID Year Chartfield 2
560011 0604009 1 5330201 $4394,933.3
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Aaron Bovos (8517)
Jack Dale (8357)
Additional Information Contact: Darian Gavin (2057)
ATTACHMENTS
Bermex Inc Form 1295 Certificate.0
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22583&councildate=8/2/2016 5/21/2018