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HomeMy WebLinkAboutContract 49253-R1 CSC NO. 49253 RF CITY OF FORT WORTH ,$ CONTRACT RENEWAL NOTICE CITY SECRETARY 3 —�,, May 178 CONTRACT N0._� HVJ North Texas—Chelliah Consultants, Inc. 8701 John Carpenter Frwy Suite 250 Dallas, Texas 75247-4640 Attn: Fadi N. Faraj RE: NOTICE OF CONTRACT RENEWAL Geotechnical Engineering and Materials Testing Services Contract No. CSC No.49253("Contract") Contract Amount: $500,000.00 The above referenced Contract will expire on July 5, 2018.Authorized work ordered prior to the expiration date may continue; however no new work orders may be processed under this agreement, unless renewed. Pursuant to the Contract,two contract renewals are permitted. This letter is to inform you that the City is exercising its option to renew CSC No. 49253 for an additional one year period, which will begin on the Effective Date established in the renewal document attached hereto. The charge for project management(PM)on each invoice,Attachment B to the original contract,will be increased to 7%of the total services provided on the invoice. . The Contract requires certain amendments to comply with recently enacted state laws and other staff-requested changes. The First Renewal and Amendment is attached hereto for your review and execution. The amendments will be incorporated into the original Contract terms with this renewal.All other terms and conditions of the Contract remain unchanged. If your firm agrees to the amendments and renewal terms, please sign and return this acknowledgment letter and the First Renewal and Amendment document and provide a copy of your current insurance certificate to the undersigned. Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date If you have any questions concerning this Contract Renewal, please don't hesitate to contact me. Sincerely Yours, Zelalem Aregp TPW Capital Delivery/Lab Services 5000 Martin Luther King Jr. Fwy Fort Worth, Texas 76119 (817)392-8930 By: yAQAa�N E�.1.\flk1� P)I II Date: *_Ja o2A1� Printed Name and Title OUD1�C — C . , Signat e OFFICIAL RECORD CITY SECRETARY Page i of i �'.WORTH,TX CITY OF FORT WORTH AMENDMENT AND FIRST RENEWAL OF AGREEMENT WHEREAS,this Amendment and Renewal of Agreement is between the City of Fort Worth, ("CITY"), and HVJ North Texas —Chelliah Consultants, Inc., ("CONSULTANT"); and WHEREAS, CITY and CONSULTANT desire to amend and renew the Original Agreement(City Secretary#49253); and WHEREAS, the Original Agreement and this Renewal were approved by M&C C- 28278 (June 20,2017), for the Project generally described as: Geotechnical Engineering and Materials Testing Services; NOW, THEREFORE, it is agreed by the CITY and CONSULTANT as follows: Article I The Scope of Services as set forth in the Original Agreement remains unchanged. Article II The CONSULTANT's compensation for this Renewal shall not exceed a total of $500,000.00. Article III The CONSULTANT's charge for project management (PM) on each invoice, Attachment B to the original contract, shall be increased to 7%of the total services provided on the invoice. Article IV The Agreement is hereby amended to include the following language: Immigration Nationality Act CONSULTANT shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, CONSULTANT shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. CONSULTANT shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any CONSULTANT employee who is not legally eligible to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO First Renewal of Agreement Pagel of 3 Construction Inspection Services for Infrastructure Projects VIOLATIONS OF THIS PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to CONSULTANT, shall have the right to immediately terminate this Agreement for violations of this provision by CONSULTANT. Article V The Agreement is hereby amended to include the following language: Prohibition on Contracts with Companies Boycotting Israel CONSULTANT acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, CONSULTANT certifies that CONSULTANT's signature provides written verification to the City that CONSULTANT. (1)does not boycott Israel;and(2)will not boycott Israel during the term of the contract. Article VI All other provisions of the Original Agreement not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City Manager. APPROVED: City of Fort Worth HVJ North Texas—Chelliah Consultants, Inc. Susan Alanis Devarajan Chelliah Assistant City Manager Managing Owner DATE: 41 k1 s DATE: 15W3 tW 1'v First Renewal of Agreement Page 2 of 3 Constriction Inspection Services for Infrastnicture Projects APPROVAL RECOMMENDED: Douglask Wiersig, P.E. erector, Transportation/Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: An 264�� Date: (L'-X'11 Douglas W. Black Assistant City Attorney A;%" FORT OF ar J. Kayser '2 City Secretary Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all perfonnance and reporting requirements. �s IZ � � i � Zelalem AWga, P. . Sr. Professional Engineer OFFICIAL RECORD CITY SECRETARY FT.WORTN,TX First Renewal of Agreement - age 3 of 3 Consbziction Inspection Services for Infrastructure Projects Official CITY COUNCIL AGENDA FORT WbRTII COUNCIL ACTION: Approved on 6/20/2017 REFERENCE LOG 202017 GEOTECH ENGINEERING DATE: 6/20/2017 NO.: **C-28278 NAME: AND MATERIALS SERVICES CONTRACTS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of One-Year Annual Contracts with Renewal Options for Geotechnical Engineering and Materials Testing Services for Various Construction Projects with Twelve Companies: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas — Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, Each for a Fee Not to Exceed $500,000.00 Annually (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute individual contracts with Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona & Associates, Inc., HVJ North Texas— Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, for geotechnical engineering and materials testing for various construction projects. The term of each Agreement is one-year with two one-year renewal options. The annual amount of each contract is up to $500,000.00. DISCUSSION: A Request for Proposals (RFP) was published for these services in the Fort Worth Star-Telegram on February 2, 2017, February 9, 2017, February 16, 2017 and February 23, 2017. The Transportation and Public Works Department received written Statements of Qualifications (SOQ) on March 2, 2017 from 21 firms. Each firm's SOQ was evaluated based upon pre-established selection criteria including qualification of personnel, experience, performance on previous City contracts and availability of testing equipment. An inter-departmental committee selected the most qualified, and now recommends the following firms for contract approval: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas — Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC. Funding for the geotechnical engineering and materials testing services for City projects will be provided through various project funding sources. Services for the developer projects will be paid by the developers who initiate the construction projects. M/WBE OFFICE - M/WBE Office in conjunction with the Transportation and Public Works Department has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE firms on this project. Eight of the twelve firms recommended for award are SBE certified: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Globe Engineers, Inc., Gorrondona & Associates, Inc., HVJ North Texas — Chelliah Consultants, Inc., and T Smith Inspection and Testing, LLC. The remaining four firms Fugro USA Land, Inc., Landtec Engineers, LLC, Rone Engineering Services, Ltd., and Terracon Consultants, Inc., committed to 15 percent SBE participation. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as appropriated, on a project by project basis of the Water Capital Fund, the Sewer Capital funds and the TPW CFA Fund. Prior to an expense being incurred, the participating department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfii 2) FROM Fund Department Account I Project Program Activity Budget Reference# Amount ID ID Year (Chartfii 2) Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Roy Teal (7958) Zelalem Arega (8930) ATTACHMENTS Form 1295 Certificate 100214967 Signed 5-30-17CMJ Geotech p-df Form 1295 Geotech 12 Engineers(Revised)_pdf Forn1295 Terracon Geotech.pdf Client#: 1364795 HVJNORTH DATE(MM/DD/YYYY) ACORDTM CERTIFICATE OF LIABILITY INSURANCE 1 8/11/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Michelle Weweh USI Southwest n/CONN,Ext:713 490-4512 FAX PVCNo; 713-490-4700 9811 Katy Freeway, Suite 500 -ADDRESS: michelle.weweh@usi.com Houston, 77024 INSURERS)AFFORDING COVERAGE NAIC# 713 490-4600 0 INSURER A:Associated Industries Ins.Co., 23140 INSURED INSURER B HVJ North Texas - Chelliah Consultants, Inc. _INSURERC: 8701 John W.Carpenter Frwy., Suite 250 INSURER D: Dallas,TX 75247 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUB POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR PREMISES Ea RENTED $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO PRODUCTS-COMP/OP AGG $ POLICY_ JECT _ LOC OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIREDAUTOS AUTOS Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DEC) I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N TATUTE JER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT I$ A Professional AES 1040128 0711712017 0711712018 $2,000,000 per claim Liability $2,000,000 annl aggr. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: HVJ Project#DC1710051 Annual Contract-2017,Geotechnical Engineering and Materials Testing Services. The Professional Liability policy provides a Blanket Waiver of Subrogation when required by written contract. CERTIFICATE HOLDER CANCELLATION City of Fort Worth SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 5000 Martin Luther King Fwy. ACCORDANCE WITH THE POLICY PROVISIONS. Fort Worth,TX 76119-4166 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) 1 of 1 The ACORD name and logo are registered marks of ACORD #S21295344/M21183772 CBPZP AC" OR 9/11/2017 ® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) �/ 0 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Integrity Insurance Solutions NAME: Jacquelyn Kingsbury 2050 North Loop West Suite 110 A/CNNo Ext: (713) 682-8600 A/C No:(713) 682-8610 E-MAIL Houston TX 77018 ADDRESS: serviceOintegrity-ins.com INSURERS AFFORDING COVERAGE NAIC# INSURERA:Ohio Security Insurance Cc 24082 INSURED (214) 678-0227 INSURERB:Ohio Casualty Insurance Co 24074 HVJ North Texas - Chelliah Consultants, Inc. INSURER C: 8701 John W Carpenter Freeway INSURER D: Dallas TX 75247 INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER:cert ID 3814 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGES( RENTED CLAIMS-MADE lxl OCCUR Y Y BKS58110145 07/17/2017 07/17/2018 PREMISES Ea occurrence) $ 1,000,000 MED EXP(Any one person) $ 15,000 PERSONAL&ADV INJURY $ 1,000,000 GENI AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO- JECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident) ccident 1,000,000 C X ANY AUTO Y Y BAS58110145 07/17/2017 07/17/2018 BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PRO PERTYDAMAGE X AUTOS ONLY Ix AUTOS ONLY Per accident $ B X UMBRELLA LIAB X OCCUR Y Y US058110145 07/17/2017 07/17/2018 EACH OCCURRENCE $ 6,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 6,000,000 DED RETENTION$ $ A WORKERS EMPLOYCOMPENSATION ILIT Y/N Y XWSSSIIO145 07/17/2017 07/17/2018 X STATUTE EERH AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/M EMBER EXCLUDED? LN N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The General Liability and Auto policies include a blanket additional insured endorsement when there is a written contract between the certificate holder and the named insured that requires such status. The General Liability, Auto Liability, and Workers Comp policies include a blanket waiver of subrogation endorsement only when there is a written contract between the certificate holder and named insured. The General Liability policy contains an endorsement with Primary and Noncontributory wording. Umbrella follows form.** ** Client Reference No. Annual Contract - 2017 Project/Contract Name: Geotechnical Engineering and Materials Testing Services CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Port Worth ACCORDANCE WITH THE POLICY PROVISIONS. 5000 Martin Luther King Frwy. AUTHORIZED REPRESENTATIVE Fort Worth TX 76119-4166 J ° ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ­_ t _. 7 DESCRIPTION OF OPERATIONS SECTION CONTINUED DATE 08/11/2017 CERTIFICATE HOLDER: INSURED: City of Fort Worth HVJ North Texas - Chelliah Consultants, Inc. 5000 Martin Luther King Frwy. 8701 John W Carpenter Freeway Dallas TX 75247 Fort Worth TX 76119-4166 DESCRIPTION OF OPERATIONS CONTINUED: HVJ Project Number: DC1710051 DOC(10/2003)