HomeMy WebLinkAboutContract 46938-R1 CITY SECRETARY
CONTRACT NO.
FIRST RENEWAL OF CITY SECRETARY CONTRACT NO. 46938
CSE 132q�g A LICENSE AGREEMENT BETWEEN THE CITY OF FORT WORTH AND
JAN ogiN THE VAN ZANDT COTTAGE FRIENDS, INC.
G5 GO ���p�`l FOR VAN ZANDT COTTAGE
THIS FIRST RENEWAL TO CITY SECRETARY CONTRACT NUMBER 46938
("First Renewal") is made and entered into by and between THE CITY OF FORT WORTH
("City"). a home-rule municipal corporation of the State of Texas, acting by and through its duly
authorized Assistant City Manager, and THE VAN ZANDT COTTAGE FRIENDS, INC.
("Licensee"), a Texas non-profit corporation, acting by and through its duly authorized
representative.
WHEREAS, the City and Licensee entered into a license agreement for Van Zandt
Cottage" the same being Fort Worth City Secretary Contract Number 46938 ("Agreement");
WHEREAS, the Agreement provides for a primary term of three years, with one (I) one-
year renewal option;
WHEREAS" the primary term expires on August 19, 2018;
WHEREAS. the parties wish to renew and extend the Agreement for the first renewal
period of one year;
NOW, THEREFORE" the City and Licensee agree to renew and extend the Agreement
for the first renewal term as follows:
I.
The City and Licensee agree to renew and extend the Agreement for a first renewal term
of one (1) year, effective beginning on August 20, 2018 and ending on August 19, 2019 ("First
Renewal Term"").
II.
1. All other terms and conditions of the Agreement shall remain in full force and
effect except as specifically set forth in this First Renewal.
2. All terms of this First Renewal that are capitalized but not defined shall have the
meanings assigned to them in the Agreement.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
First Renewal of CSC 46938 Pa of 2
License Agreement Between the City of Fort Worth and The Van Zandt Cottage Friends, Inc.
IN WITNESS WHEREOF, the parties hereto have executed the Agreement in
duplicates in Fort Worth. Texas, this day of
CITY OF FORT WORTH THE VAN ZANDT COTTAGE FRIENDS,
INC;.
By: �� By /-t17 d9,"(
Fernando Costa Name:
Assistant City Manager Title:
Recommended hy:tx
laa
R hard Zavala, Director
Pak & Recreation Department
APPROVED AS TO FORM
AND LEGALITY:
Richard A. McCracken
Assistant City Attorney
ATTEST: Contract Compliance Manager
By signing, I acknowledge that I am the person
responsible for the monitoring and
administration of this contract including
ensuring all performance and reporting
(�arj Kayser requ cements.
Citv Secretary FORT
•.O
M&C C-27294 (5/12!15) L-
Form 1295: N/A (a j� �
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�XAS
First Renewal of CSC 46938 OFFi®L ,z CORD
License Agreement Between the City of Fort Worth and The Van Zandt Cottage Friends. I icCITy$ECRE'I'ARY
FT.WORTH,TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, May 12, 2015 REFERENCE NO.:
LOG NAME: 80VZC FRIENDS RESTORATION
SUBJECT:
Authorize Execution of a License Agreement with The Van Zandt Cottage Friends, Inc., to Restore the Van
Zandt Cottage, Approve Development Fee Waivers and Authorize Acceptance of a Gift Deed Conveying to
the City of Fort Worth All Interest in the Improvements to the The Van Zandt Cottage(COUNCIL DISTRICT
9)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a License Agreement with The Van Zandt Cottage Friends, Inc.,to restore
the Van Zandt Cottage;
2. Approve the waiver of all development fees associated with the project in the approximate amount of
$2,000.00;
3. Find that the waiver of such fees serves to carry out the public purpose of improving City property with
privately-donated funds and that adequate controls are in place through the License Agreement to carry
out such public purpose; and
4. Authorize the acceptance of a gift deed conveying to the City of Fort Worth all interest in any real
property improvements, fixtures and equipment at the Van Zandt Cottage.
DISCUSSION:
The Van Zandt Cottage(Cottage) located at 2900 Crestline Road, in Council District 9, was built in the
mid-1800s. Major K. M.Van Zandt bought the house and the accompanying farmland in 1869 from the
A.G. Scoggin family. It is the oldest home in Fort Worth still on its original location, a Recorded Texas
Historic Landmark, a Local Historic and Cultural Landmark and listed on the National Register of Historic
Places as a significant example of an early, if not the first, public-private partnership to preserve a historic
site in Fort Worth. The City of Fort Worth purchased the Cottage along with most of the current Cultural
District from the K.M. Van Zandt Land Company in 1936 in connection with the construction of the Will
Rogers Memorial Center and the Frontier Center for the Texas Centennial.
On November 21, 2000,the Parks and Community Services Advisory Board endorsed the Van Zandt
Cottage Master Plan. All components of the Master Plan have been achieved with the exception of
completing the restoration of the interior of the Cottage. On August 17, 2005, the Parks and Community
Services Advisory Board endorsed the Restoration Plan for the Cottage done by Arthur Weinman
Architects. The restoration and stabilization of the foundation of the Cottage, a critical first step,was
completed in September 2007 in partnership with The Van Zandt Cottage Friends, Inc. (Friends).
The Friends is conducting a capital campaign to complete the objectives of the 2005 Restoration Plan and
is donating the restoration and necessary improvements to this Fort Worth historic landmark valued at up
to$400,000.00. This final phase will take approximately three years to complete and will include: removal
and replacement of existing 1936-era electric infrastructure; installation of new underground utilities;
Logname: 80VZC FRIENDS RESTORATION Page 1 of 2
installation of an HVAC system, sub-floor ductwork, and a dry well in the root cellar to manage moisture;
lead paint abatement on interior walls and ceilings; securing ceilings; installation of insulation; repainting
interior; replacing deteriorated wallpaper with historic reproduction wallpaper; and constructing back
exterior door to match the existing front door.
The City and the Friends will enter into a License Agreement outlining the rules and requirements
governing the relationship between the two parties, allowing the Friends access to the Cottage for
restoration work and providing for the donation of the improvements to the City upon completion of the
improvements via a Gift Deed. The term of the License Agreement will be for three years and will include
a one-year renewal option to cover any delays in the restoration process.
Staff recommends that the City Council agree to waive all development fees related to the project that
would otherwise be charged by the City, including the following: (i) all building permit, plan review,
inspection,and re-inspection fees(ii)all zoning fees(iii)all temporary encroachment fees (iv)all platting
fees (v) all fire, sprinkler and alarm permit fees and (vi)electrical and mechanical fees. All other fees
charged or assessed by the City, in accordance with applicable federal, state and local laws, ordinances,
rules and regulations are not waived and shall be fully payable. The estimated value of the fees to be
waived is in the amount of$2,000.00. Staff recommends these fee waivers as an appropriate tool that
incentivizes and promotes private financial participation in City projects and maximizes the fiscal efficiency
of the financial participation. Restoration of the Cottage will be overseen through the permitting processes
outlined in the City Code. The fee waivers will serve the public purpose of improving City property with
privately-donated funds and the License Agreement will have in place adequate controls to carry out such
public purpose.
At its April 22, 2015 meeting, the Parks and Community Services Advisory Board endorsed staffs
recommendation to the City Council to enter into a contract with the Friends to complete the restoration of
the Cottage and accept the donation of improvements.
The Van Zandt Cottage is located in COUNCIL DISTRICT 9 and serves the entire City.
FISCAL INFORMATION I CERTIFICATION:
The Financial Management Services Director certifies that this action will have no effefct on the City funds.
FUND CENTERS:
TO Fund/Account/Centers FROM Fu nd/Accou nt/C enters
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sandra Youngblood (5755)
ATTACHMENTS
No attachments found.
Logname: 80VZC FRIENDS RESTORATION Page 2 of 2