HomeMy WebLinkAboutContract 32411 CITY SEORETAR'Y
CONTRACT NO.
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS
COUNTY OF TARRANT §
THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a
municipal corporation situated in Tarrant,Denton, and Wise Counties,Texas,hereinafter called the "City",
acting herein by and through Marc Ott, its duly authorized Assistant City Manager, and Perkins + Will,
hereinafter called the "Architect", acting herein by and through Philip Callison, its duly authorized
representative, for the purpose of providing architectural programming, design, and construction phase
services for design of Neighborhood Police Station and Traffic Division Facility.
WITNESSETH:
That for and in consideration of the mutual covenants and agreements herein contained,City and Architect
do hereby covenant and agree as follows:
SECTION I SERVICES OF THE ARCHITECT
1.1 The City hereby contracts with Architect as an independent contractor, and the Architect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Programming for a 13,040-square foot facility and design and construction phase
services for a Neighborhood Police Station and Traffic Division Facility located at
1100 Nashville Avenue in Fort Worth,Texas.
SECTION II PERSONNEL
1. The following personnel will be assigned to this Project:
1.1. City of Fort Worth
1.1.1. Project Manager: Alfonso Meza,Registered Architect
1.2. Architect
1.2.1.Principal in Charge:Philip Callison,AIA,LEED,AP
1.2.2.Project Coordinator: Kip Schecht,LEED,AP
2. Neither party may change key personnel without the prior written agreement of the other party.
SECTION III CHARACTER OF ARCHITECT'S SERVICES
1. Architect shall consult with the City to clarify and define City's requirements relative to the
assignments and review available data.
2. Architect agrees to commit the personnel to each assignment as necessary in order to complete the
assignment in an expeditious manner.
3. The Architect shall advise City as to the necessity of City's providing or obtaining additional services
and data from others required in connection with the Assignment at City's cost and expense (which
services and data Architect is not to provide hereunder but on which Architect may rely in performing
services hereunder),and act as City's representative in connection with any such services of others.
4. The Architect shall pay for the printing of contract documents required for design submittals and
presentations as a part of the reimbursable allowance.
5. The Architect shall perform services as outlined in the Perkins + Will letter dated July 25, 2005 and
Architectural Services Division Email dated August 19,2005, (attachments"A"and`B"respectively)
attached hereto and incorporated herein..
6. Architect shall apply for building permits and provide such service as may be necessary for the
building permits to be issued. The City shall pay any fees for such Building Permits.
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SECTION IV SPECIAL SERVICES OF ARCHITECT
1. If authorized in writing by City, Architect shall furnish or obtain from others Special Services
necessary to complete the assignments. These services are not included as part of the Basic Services
outlined in SECTION I - SERVICES OF THE ARCHITECT and the Architect's Proposal. These
Special Services will be paid for by City as indicated in Section V.
SECTION V COMPENSATION TO ARCHITECT
1. The total compensation for all of the assignments to be performed by Architect as described in
CHARACTER AND EXTENT of ARCHITECT'S SERVICES hereof shall be $295,398, hereinafter
referred to as the"total fee",plus up to$4,600 in reimbursable expenses.
2. Architect shall be paid the following percentages of the total fee at the following stages of the project:
1.1. Completion of Programming and Schematic Design 20%
1.2. Completion of Design Development and cost estimates 40%
1.3. Completion of Construction documents 75%
1.4. Action by City Council to accept bids 80%
1.5. Final acceptance of the Project by the City 100%
1.6. Reimbursement of allowable expenses shall not exceed $4,600 and shall be payable monthly as
allowable expenses are incurred. Allowable expenses include:
1.6.1.Printing Costs
1.6.2.Enhanced CAD drawings for public and City meetings.
1.6.3.Long distance phone calls
1.6.4.Postage and courier expenses
1.6.5.Other costs with prior approval of the City.
SECTION VI RESPONSIBILITY FOR CONSTRUCTION COSTS
1. The Construction Budget for this Project is $2,500,000. If the Construction Budget is exceeded by
the lowest bona fide bid,the City may(1)award the contract,(2 abandon the project and terminate this
agreement, or (3) cooperate in the reduction of the Project Scope and features as required to stay
within the Construction Budget in order to rebid the Project. If the City decides to reduce the scope of
the project and rebid, the Architect shall, without additional fee, modify the Drawings and
Specifications as necessary to stay within the Construction Budget. In the event the City abandons the
project, the City may terminate this Agreement, and the Architect shall be entitled to 80%of the total
fee plus allowable reimbursement.
2. The Architect shall inform the City in writing of the probable construction cost at the submission of
each design phase. The City shall either approve the adjustment of the Construction Budget or direct
the Architect to adjust the Project design,at no additional cost to the City,to stay within the previously
approved Construction Budget.
SECTION VII METHOD OF PAYMENT
1. The Architect shall be paid not more frequently than once per month on the basis of statements
prepared from the books and records of account of the Architect, such statements to be verified as to
accuracy and compliance with the terms of this Agreement by an officer of the Architect. Payment
according to statements will be subject to certification by the Director, Transportation and Public
Works Department or his duly authorized representative that such work has been performed.
2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the
work on the Assignment until completion. If City fails to make any payment required herein for
services and reimbursable expenses within sixty days after approval of Architect's statement thereof,
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Architect may, after giving seven days written notice to City, suspend services under this Agreement
until Architect has been paid in full all amounts due for services actually performed and reimbursable
expenses incurred.
SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES
1. Programming and Schematics Phase:
I.I. The Architect shall visit the site and make himself familiar with the scope of the assignment
1.2. Prepare alternative floor and site plans,architectural concepts and principal equipment and finish
plans and area-based cost estimates.
1.3. Architect shall not proceed to the Design Phase until the City has approved in writing the
Program Design Manual.
2. Design Phase:
2.1. The Architect shall perform all services necessary to survey, plat, prepare and vacate easements
and any other property issues necessary to complete the design and secure a construction permit.
2.2. The design shall include all site work, design and coordination of utilities, landscaping and
facility design required for a complete and functional project.
2.3. The Architect shall prepare presentation graphics using plans necessary for the design and attend
two public meetings during the design of the project.
2.4. Architect shall prepare the design in stages as follows:
2.4.1.Design Development Phase: Preparation of architectural and MEP floor plans, principal
elevations, civil and utility site plans, cartoon set, selection of principal equipment and
finishes, and discipline-based cost estimates. Upon written approval of this phase of the
work,Architect may proceed to the Construction Document Phase.
2.4.2.Construction Document Phase: Preparation of details,mechanical, electrical, and plumbing
plans,finishes schedules,detailed technical specifications,and detailed cost estimates.
2.5. Format of Drawings
2.5.1.Drawings at all stages of design will have the following characteristics: Scale for floor plans
will be 1/8"or such other scale as may be agreed to in writing for all disciplines,elevations
will be at same scale as floor plans, area plans will have same scale for all disciplines, and
site plans for all disciplines will be at same scale.
2.5.2.Drawings shall plot to 2204 sheet to facilitate half-size 11x17 prints. Fonts shall be legible
at half-size.
2.6. Architect, at its sole cost and expense, shall engage a consultant to prepare "Elimination of
Architectural Barriers Registration" and submit the applications to the Texas Department of
Licensing and Regulation. The City will pay all fees required for TDLR reviews and inspections.
All designs shall be in conformance with the Elimination of Barriers Act, State of Texas,City of
Fort Worth Building Codes and the Americans with Disabilities Accessibility Guidelines for
Buildings and Facilities.
2.6.1.The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in
modifying a facility in the event it is constructed in accordance with the Architect's designs
and is subsequently determined to be in non-conformance with the above Act, Codes or
Guidelines.
2.6.2.The City will bear the construction costs associated with enhancements. The Architect will
reimburse the City for costs to replace or rework features that were constructed in
accordance with the design but fail to meet accessibility requirements or building codes.
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2.7. The Architect shall include procedures for mitigating environmental impact, use of recycled
building materials, sustainable construction,and a building-commissioning program in the design
of the project.
2.8. The Architect shall submit estimates of probable construction cost for each stage of design to the
City.
2.9. The City shall acknowledge the probable construction costs and scope in writing at each stage of
design.
2.10.Upon written approval of the final design, the Architect shall make whatever final changes are
necessary and submit the drawings and technical specifications to the City for use in bidding.
2.11.The Architect shall provide electronic files in PDF or DWF format for posting to the Internet.
3. Bidding:
3.1. The Architect shall respond to Contractors inquiries,prepare necessary addenda, and conduct the
Prebid Conference.
3.2. The Architect shall coordinate printing of documents for bidding.
3.3. Following bidding, the Architect shall investigate the qualifications of up to three bidders and
make recommendations concerning the capability of the bidder to satisfactorily perform the
contract.
4. Construction Services:
4.1. The Architect shall assist the City by approving submittals, observing construction procedures
and results, reviewing methods and costs associated with proposed change orders, and resolving
construction problems.
4.2. Architect shall attend periodic job site meetings,prepare meeting notes and distribute them to all
participants and key project personnel.
4.3. At the completion of construction, the Architect shall conduct and document the final inspection
and assist the City on the resolution of construction or design deficiencies.
4.4. Architect will review contractor's pay requests.
4.5. Architect will conduct final acceptance and end of warranty inspections.
4.6. The Architect shall provide electronic files to the Contractor for the Contractor's preparation of
"Record Drawings"for the City's archives.
4.7. Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such other
operating system as determined by the City.
5. All designs,drawings, specifications,documents,and other work products of the Architect,whether in
hard copy or in electronic form, are instruments of service for this Project, whether the Project is
completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be at
the City's sole risk. The City shall own the final printed designs, drawings, specifications and
documents. Transfer of ownership of the contract documents does not constitute sale of the
documents
SECTION IX CITY RESPONSIBILITIES
1. Provide criteria and information as to City's requirements and designate a person with authority to act
on City's behalf on all matters concerning the Assignment.
2. Assist Architect in obtaining existing studies, reports and other available data and services of others
pertinent to the Assignment and in obtaining additional reports and data as required.
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3. Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon
public and private property as may be required for Architect to perform services hereunder.
4. Designate in writing qualified persons who will act as City's representatives with respect to the
Assignment for the purposes of transmitting instructions, receiving information, interpreting and
defining City's policies and decisions with respect to Architect's services.
5. Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make
temporary repairs,and to operate mechanical and electrical systems as required by the Architect in the
development of the design.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of Architect.
8. Provide"Front End",including Division 1 requirements,for use in assembling the Project Manual.
9. Prepare easements and right-of-way acquisition conveyance documents, from description provided by
Architect, contact owners,negotiate for or condemn all easements and right-of-way,pay all filing and
legal fees associated therewith.
10. Provide such legal,accounting, insurance and other counseling services to City as may be required for
the Assignment.
11. Manage the advertisement and bidding of the project, issue addenda, distribute bid documents, award
contract,and execute the contracts.
12. Administer the construction of the Project.
13. Provide inspection and management services.
14. Provide contractors prepared field drawings to the Architect for review.
15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes
fees charged by Oncor for new or revised service.
16. Print documents for bidding and record.
17. Bear all costs incident to compliance with this Section.
SECTION X TERMINATION
1. The City may terminate this Agreement at any time for convenience or for any cause by notice in
writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all
services and work and the placing of all orders or the entering into contracts for supplies, assistance,
facilities and materials in connection with the performance of this Agreement and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this Agreement.
2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Architect
for services performed in accordance herewith prior to such termination, less such payments having
been previously made. Such payment shall be based upon the work completed up to the date of
termination of the Agreement in accordance with the method of compensation prescribed in Sections
V and VI hereof. Architect shall also be compensated for all termination-related expenses such as
meeting attendance, document reproduction, transfer of records, etc. Provided, however, Architect
shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the
applicable phase as stated in Section V.
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3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City
reproducible copies of all completed or partially completed engineering documents prepared under this
Agreement that shall become the property of the City and may be used by the City in any manner it
desires. The Architect shall not be liable for the use of such materials for any project other than the
project described in this Agreement.
SECTION XI INDEMNITY AND INSURANCE
1. Approval by the City of contract documents shall not constitute or be deemed to be a release of the
responsibility and liability of the Consultant, its officers, agents, employees and Subconsultants, for
the accuracy and competency of the services performed under this Agreement, including but not
limited to surveys,location of subsurface investigations,designs,working drawings and specifications
and other Engineering documents.
2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City
for any negligent act,error or omission in the conduct or preparation of the subsurface investigations,
surveys, designs, working drawings and specifications and other Engineering documents by the
Consultant, its officers, agents, employees and Subconsultants, it being the intent of the parties that
approval by the City signifies the City's approval of only the general design concept of the
improvements to be constructed.
3. In this connection the Consultant shall indemnify and hold the City and all its officers,agents,servants
and employees harmless from any loss, damage, liability or expenses, on account of damage to
property and injuries, including death, to all persons, including but not limited to officers, agents, or
employees of the Consultant or Subconsultant, and all other persons performing any part of the work
and improvements, which may arise out of any negligent act, error or omission in the performance of
the Consultant's professional services or in the preparation of designs, working drawings,
specifications and other documents.
4. The Consultant shall defend at its own expense any suits or other proceedings brought against the
City, its officers, agents, servants and employees, or any of them on account thereof,and shall pay all
expenses and satisfy all judgments which may be incurred by or rendered against them arising out or
the indemnification; provided and except, however, that this indemnification provision shall not be
construed as requiring the Consultant to indemnify or hold the City or any of its officers, agents,
servants or employees harmless from any loss,damages, liability or expense,on account of damage to
property or injuries to person caused by defects or deficiencies in design criteria and information
provided to Consultant by City, or any deviation in construction from Consultant's designs, working
drawings,specifications or other documents.
5. Without limiting the above indemnity, Consultant shall maintain a policy of comprehensive general
liability insurance coverage with carriers acceptable to City in at least the following amounts:
Commercial General Liability $1,000,000 Per Occurrence
$2,000,000 Aggregate Limit
Workers Compensation
Coverage A: Statutory limits
Coverage B:Employers Liability Insurance
$100,000 Each Accident/Each Occurrence
$100,000 Disease—per each employee
$500,000 Bodily Injury/Disease—Policy Limit
Automobile Liability
$1,000,000 each accident on a combined single basis
OR
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$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
Professional Liability Insurance
(Errors and Omissions) $1,000,000 Per occurrence
$2,000,000 Project aggregate
6. Consultant shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall
contain a provision that such insurance cannot be canceled without 30 days prior written notice to
City. The City reserves the right to revise insurance requirements specified in this agreement to the
best interests of the City.
7. General Insurance Requirements
7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured
thereon. The term "City" shall include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under
applicable policies documented thereon.
7.3. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements.
7.4. A minimum of forty-five days notice of cancellation, non-renewal or material change in coverage
shall be provided to the City. A ten days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto Consultant's insurance policies. Notice shall be sent
to the Facilities Manager, Transportation and Public Works Department, 1000 Throckmorton, Fort
Worth,TX 76102.
7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this
agreement. It is understood that insurance cost is an allowable component of the Consultants
general overhead.
7.6. The City reserves the right to revise insurance requirements specified in this agreement according to
the best interests of the City.
7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise
approved by the City; and, such insurers shall be acceptable to the City in terns of their financial
strength and solvency.
7.8. Deductible limits, or self-insured retentions, affecting insurance required herein may be acceptable
to the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be also approved. Dedicated
financial resources or letters of credit may also be acceptable to the City.
7.9. The City shall be entitled, upon its request and without incurring expense, to review the
Consultant's insurance policies including endorsements thereto and, at the City's discretion, the
Consultant may be required to provide proof of insurance premium payments.
7.10.All insurance, except for the Professional Liability insurance policy, shall be written on an
occurrence basis.
7.11.The Professional Liability Policy shall be written on a "claims made" and shall be in effect for
the duration of this agreement and for 12 months following Consultant's issuance of the
Certificate of Substantial Completion. The Consultant's current insurer shall list the City as a
certificate holder for a period of ten years following the issuance of the Certificate of Substantial
Completion by the Consultant. The City shall be notified at least 30 days prior to cancellation or
substantial change in coverage.
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8. The City shall require its General Contractor to include the Consultant as an additional insured on its
general liability insurance.
ARTICLE XII INDEMNITY PERTAINING TO HAZARDOUS MATERIALS
1. City acknowledges Architect will perform part of the work at City's facilities that may contain
hazardous materials, including asbestos containing materials, or conditions, and that Architect had no
prior role in the generation,treatment, storage,or disposition of such materials. In consideration of the
associated risks that may give rise to claims by third parties or employees of City,City agrees in so far
as permitted by law, to indemnify Architect from any and all losses, damages, claims, or actions
brought by third party or employees of City against Architect or Architect's employees, agents,
officers, or directors, in any way arising out of the presence of hazardous materials or conditions at
City's facilities, except for claims shown by final judgment to arise out of the sole negligence of
Architect. The City shall defend at its own expense any suits of other proceedings brought against the
Architect and its officers,agents, servants,and employees or any of them on account thereof. Nothing
herein shall be construed so as to require the City to levy or assess any tax.
2. In connection with hazardous waste, including petroleum products, City agrees to the maximum extent
permitted by law to defend, hold harmless and indemnify Architect from and against any and all
claims and liabilities resulting from City's violation of any federal, state or local statute,regulation or
ordinance relating to the disposal of hazardous substances or constituents. Nothing herein shall be
construed so as to require the City to levy or assess any tax.
3. The requirements contained in this Section shall not apply if the Architect introduces the hazardous
materials or conditions.
SECTION XIII RIGHT TO AUDIT
1. Architect agrees that the City shall,until the expiration of three(3)years after final payment under this
Agreement, have access to and the right to examine any directly pertinent books, documents, papers
and records of the Architect involving transactions relating to this Agreement. Architect agrees that
the City shall have access during normal working hours to all necessary Architect facilities and shall
be provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Architect reasonable advance notice of intended audits.
2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the
subconsultant agrees that the City shall,until the expiration of three(3)years after final payment under
the subcontract, have access to and the right to examine any directly pertinent books, documents,
papers and records of such subconsultant, involving transactions to the subcontract, and further, that
City shall have access during normal working hours to all subconsultant facilities, and shall be
provided adequate and appropriate work space, in order to conduct audits in compliance with the
provisions of this article. City shall give subconsultant reasonable advance notice of intended audits.
3. Architect and Subconsultants agree to photocopy such project-related documents as may be requested
by the City. The City agrees to reimburse Architect and Subconsultant for the costs of copies at the
rate published in the Texas Administrative Code.
SECTION XIV SUCCESSORS AND ASSIGNS
1. The City and the Architect each bind themselves, their successors and assigns,to the other party to this
Agreement and to the successors and assigns of each other party in respect to all covenants of this
Agreement.
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SECTION XV ASSIGNMENT
1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION XVI INDEPENDENT ARCHITECT
1. Architect shall perform all work and services hereunder as an independent Architect, and not as an
officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the
exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and
Subconsultants. Nothing herein shall be construed as creating a partnership or joint venture between
the City and the Architect, its officers, agents, employees and Subconsultants, and doctrine of
respondent superior has no application as between the City and the Architect.
SECTION XVII M/WBE GOALS
1. In accordance with City of Fort Worth Ordinance No. 15530,the City has goals for the participation of
minority and woman business enterprises in City contracts. Architect acknowledges the M/WBE goal
of 25% established for this contract and its commitment to meet that goal. Any misrepresentation of
facts (other than a negligent misrepresentation) and/or the commission of fraud by Architect may
result in termination of this agreement and debarment from participating in City contracts for a period
of time not less than three years.
SECTION XVIII OBSERVE AND COMPLY
1. Architect shall at all times observe and comply with all Federal and State laws and regulations and
with all City ordinances and regulations which in any way affect this agreement and the work
hereunder, and shall observe and comply with all orders, laws, ordinances and regulations which may
exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment.
No plea of misunderstanding or ignorance thereof shall be considered. Architect agrees to defend,
indemnify and hold harmless City and all its officers, agents and employees from and against all
claims or liability arising out of the violation of any such order, law, ordinance, or regulation,whether
it be by itself or its employees.
SECTION XIX MISCELLANEOUS
1. If any action,whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas—Fort Worth Division. This Agreement
shall be construed in accordance with the laws of the State of Texas.
2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised
this Agreement and that the normal rule of construction to the effect that any ambiguities are to be
resolved against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto
shall not, in any form or manner, be considered a third party beneficiary of this Agreement. Each
party hereto shall be solely responsible for the fulfillment of its own contracts or commitments.
IN TESTIMONY THEREOF,the City of Fort Worth has caused this instrument to be signed in triplicate in
its name and on its behalf, by its City Manager and attested by its City Secretary, with the Corporate Seal
affixed; and the Architect has also properly executed this instrument in triplicate copies, each of which is
deemed an original.
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EXECUTED IN THE CITY OF FORT WORTH,TEXAS,THIS 30th day of August,A.D.,2005.
By: APPROVED:
Philip L. allison,AIA,LEED
Perkins+Will
By:
Associate Principal Marctt
Assist t City Manager
APPROVAL RECOMMENDED: RECORDED:
G,)-? � e f -\
By: By: _)(
Robert Goo e,Director Marty Hendrix
Transportation and Public Works Department City Secretary
a
cant act Authorization
J
APPROVED O FORM ITY:
Date
By: ' Date: +
y Ra ey
Assist City ttomey
The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,78758,telephone(512)305-
9000,has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statutes,Article 249a.
Page 10
Attachment "A"
6200 N.Central Expressway t: 214.775.6200
Dallas,TX 75206 f: 214.775.6201
www.perkinswill.com
PERKINS
- WILL
July 25, 2005
Mr. Alfonso Meza, Registered Architect
Project Manager
City of Fort Worth
TPW/Facilities Management - Architectural Services
319 West 10th Street
Fort Worth, TX 76102-4616
RE: Revised Fee Proposal for the New Fort Worth Nashville Police Traffic Facility
Dear Alfonso,
We appreciate the opportunity to submit this revised proposal to provide Full Design Services for
the Nashville Police Traffic Facility project. This proposal revises our May 16, 2005 proposal. This
revision replaces the M/WBE MEP Firm Floresca Basharkhah Partners with another Fort Worth
M/WBE MEP Firm, the LopezGarcia Group. All fee amounts have remained the same.
SECTION 1. PROJECT DESCRIPTION
The Fort Worth Police Department (FWPD) is proposing to build a new police substation facility to
serve the community. This facility will be located on approximately 1.9 acres southeast of
downtown Ft. Worth at the intersection of Nashville Ave. and Avenue D, near the Texas Wesleyan
University Campus. At present, the site is occupied by a former two story bank building that
currently houses police operations for this area. We understand that if possible, the department
would like to keep this facility in operation during the design and construction of the new facility.
Upon completion of the new facility, the existing building will be demolished to make room for
parking requirements. Based on the preliminary space program that was developed by the City of
Fort Worth, it is anticipated that the substation building will need to be approximately 13,040
square feet. Do to site constraints; the design for the new facility may require a two story solution.
Currently, LEEDTM certification is not a project requirement, however, the City of Fort Worth would
like to further explore the ramifications of LEEDTM certification for this project. The construction
budget for this facility is $2.5 million.
SECTION 2. BASIC SCOPE OF SERVICES
For purposes of this Proposal, Basic Services shall include those Architectural and Engineering
services defined as such, by AIA Document B151-1997, paragraphs 2.2 through 2.6. These
services include full architectural, structural, mechanical, electrical, and plumbing design services
for schematic design, design development, construction documents, bidding, and construction
administration. Services beyond those identified as Basic Services are considered Optional
Additional Services as defined in paragraphs 3.4.1 through 3.4.20. These services are identified
NORTH AMERICA I ASIA I MIDDLE EAST I AFRICA I EUROPE
City of Fort Worth Nashville Police Substation Fee Proposal
Page 2 of 15
in this proposal as Specialty Consultants (Section 3) and Optional Additional Services (Section 4).
Initially, Basic Services shall include:
Architectural Services
In the performance of these services described above, the Architects Design services shall include
the services of the following:
• Perkins+ Will, Dallas, TX
Consultant Services
In the performance of these services described above, the Consultant Engineering services shall
include the services of the following:
• Structural Engineer— R.L. Woods & Associates, Arlington, TX
• Mechanical Engineer— LopezGarcia Group, Fort Worth, TX
• Electrical Engineer— LopezGarcia Group, Fort Worth, TX
• Plumbing Engineer— LopezGarcia Group, Fort Worth, TX
Phases of Service
In the performance of services described in Section 2 — Basic Scope of Services, the Phases of
Service shall include the following:
PHASE DURATION
1. Schematic Design 6 Weeks + 4 Weeks Review
2. Design Development 6 Weeks+ 4 Weeks Review
3. Construction Documents 12 Weeks+ 4 Weeks Review
4. Bidding / Negotiation 12 Weeks (TBD)
5. Construction Administration 52 Weeks (TBD)
Scope of Work
Phase 1: Schematic Design;
Perkins+Will will provide Schematic Design Documents based on the mutually agreed-upon
program, schedule, and budget for the Cost of the Work. The documents shall establish the
conceptual design of the Project illustrating the scale and relationship of the Project components.
The Schematic Design Documents shall include a conceptual site plan, and preliminary building
plans, sections and elevations. Preliminary selections of major building systems and construction
materials shall be noted on the drawings or described in writing. At the owner's request, a 3-D
computer generated model or rendering of the final schematic design will be developed at
additional cost. The following tasks may be included during the SD Phase:
• (Optional) Perkins+Will will conduct a LEED/Design Charrette with owner/user and
consultants to establish a strategy for obtaining LEED certification for this facility.
• Perkins+Will will develop 3 Schematic Design Concepts that will consist of diagrammatic
plans, massing studies, exterior elevations, and site plans. An existing topographic surve
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• Perkins+Will will conduct a work session with City/Police Dept. review and evaluate
concepts.
• Perkins+Will will conduct periodic meetings during Schematic Design with City/ Police
Dept. to review needs and progress.
• Perkins+Will will develop and finalize one Schematic Design concept, selected by City/
Police Dept. staff to incorporate into Design Development and submit to City/Owner for
their review.
• Perkins+Will will incorporate review comments from City/ Police Dept into the Schematic
Design concept.
• Perkins+Will will develop and submit a Statement of Probable Cost for the final Schematic
Design.
• Perkins+Will will identify zoning and re-platting issues and requirements and schedule for
documents for re-platting if necessary at additional cost TBD.
• (Optional) Perkins+Will will provide proposed systems and design items to achieve
required number of "points" in LEED rating system.
• Perkins+Will will develop a draft, for review, Schematic Design Package in an 11X17
format with plans, elevations, specification outline, and Statement of Probable Cost.
• Perkins+Will will finalize Schematic Design Package incorporating revisions from
City/Police.
Phase 2: Design Development
Based on the approved Schematic Design and updated budget for the Cost of the Work,
Perkins+Will will lead the design team in developing the various components of the project
through Design Development. The Design Development Documents shall illustrate and describe
the refinement of the design of the Project, establishing the scope, relationships, forms, size and
appearance of the Project by means of plans, sections and elevations, typical construction details,
and equipment layouts. The Design Development Documents shall include specifications that
identify major materials and systems and establish in general their quality levels. Typical
deliverables from the DD Phase include:
Civil;
• Preliminary grading plan
• Preliminary utility layout and/or storm water layout plan
• Diagrammatic site plan
• Revised topographic site plan
• Erosion control plan
Landscape;
• Planting site plan showing conceptual landscaping/ hardscaping
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Architectural;
• Cover information sheet
• Site Plan with conceptual landscape/ hardscape
• Life Safety Plans
• Floor Plans
• Roof Plan
• Reflected Ceiling Plans
• Exterior Elevations
• Interior Elevations
• Typical exterior wall sections
• Vertical Circulation Sections, Details
• Door & room finish schedules
• Typical Millwork Details
• Outline specifications
• Preliminary colors, finishes and materials board
Structural;
• Foundation plan
• Diagrammatic framing plan
M.E.P.;
• MEP Site Plan & Details
• Single Line HVAC Plans & Details
• Electrical Plans & Details
• Lighting Plans
• Power Plans
• Plumbing Water &Waste Plans
(Optional) LEED-U.S. Green Building Council
• Finalize points being pursued for LEED Certification
• Research, recommendation and documentation of methods to support LEED certification
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(Optional) Furniture Package
• Furniture Plan(s)
• Furniture boards—Two schemes
• Furniture Schedule
• Furniture Specifications and materials
Signage/Graphics
• Design and prepare interior and exterior signage/graphics to be integrated into the
architectural design.
• Interior graphics shall comply with Texas Accessibility Standards and ADA.
• Design an exterior monument sign to compliment building design.
Probable Construction Cost Estimate:
• Perkins+Will will develop a detailed Statement of Probable Cost with a 5% contingency.
• Perkins+Will will submit copies of Design Development Package to owner for comments
and approval
Phase 3: Construction Documents
Perkins+Will will provide Construction Documents based on the approved Design Development
Documents and updated budget for the Cost of the Work. The Construction Documents shall set
forth in detail the requirements for construction of the Project. The Construction Documents shall
include Drawings and Specifications that establish in detail the quality levels of materials and
systems required for the Project. Perkins+Will will submit drawings to the State of Texas for
compliance review with the Texas Accessibility Standards and will assist the City of Fort Worth in
securing permits for construction. Perkins+Will will attend periodic meetings during the CD Phase
and will provide appropriate progress prints at project meetings. As an option, Perkins+Will will
submit the drawings and application forms to the U.S. Green Building Council (USGBC) for
compliance review to obtain certification in accordance with the USGBC LEED rating system for
this facility. Typical deliverables from the CD Phase include:
Civil;
• Existing topographic survey
• Grading Plan
• Utility Plan and Details
• Erosion control
• Storm Water Prevention Plan ( SWPPP)
• Specifications
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Landscaping;
• Landscape Plan
• Irrigation Plan and Details
• Planting Details & Plant Schedule
• Specifications
Architectural;
• Cover information sheet
• Accessibility/Life Safety sheets
• Site Plan and Site details
• Floor Plans
• Roof Plan
• Reflected Ceiling Plan with Lighting
• Exterior Elevations
• Exterior Wall Sections
• Vertical Circulation Drawings and Detail sheets
• Large Scale Plans of selected areas as required
• Door& room finish schedules
• Enlarged Exterior Elevations
• Exterior Details
• Interior Elevations
• Interior Details
• Millwork Details
• Specifications and Project manual
• Security Hardware
Structural
• Foundation plan and Details
• Framing Plans and Details
• Specifications
M.E.P.
• MEP Site Plan
• HVAC Plans& Details
• Electrical Plans& Details
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• Lighting Plans and schedules & photometrics
• Power Plans
• Plumbing Plans, Details and risers
• Security Plans with devices
Signage/Graphics
• Signage Plans and Details
(Optional) Furniture Bid Package;
• Furniture Plan
• Furniture Schedule
Probable Construction Cost Estimate:
• Perkins+Will will develop a detailed Statement of Probable Cost with a 5% contingency.
• Perkins+Will will submit copies of Construction Document Package to owner for comments
and approval
Phase 4: Bidding/Negotiation;
Perkins+Will will assist the City of Fort Worth during the bidding process, including responding to
contractors inquiries, preparing necessary addenda, conducting a Pre-Bid Conference, and
coordinating printing of documents for Bidding. Following Bidding, Perkins+Will shall investigate
the qualifications of up to three bidders and make recommendations concerning the capability of
the bidder to satisfactorily perform the contract.
Phase 5: Construction Administration;
Perkins+Will will assist the owner during construction by the following:
• Conduct a Pre-Construction Meeting
• Attend periodic job site meetings and prepare and distribute meeting notes
• Review and process shop drawings and submittals
• Respond to RFI's from the contractor
• Conduct periodic site visits and observation as appropriate to the progress of the
construction —The Architect shall neither have control over or charge of, nor be
responsible for, the construction means, methods, techniques, sequences or procedures,
or for safety precautions and programs in connection with the Work, since these are solely
the Contractor's rights and responsibilities under the Contract Documents.
• Review contractor's Pay Applications and provide recommendations to the City of Fort
Worth regarding approval
• Conduct preliminary and final Punch Lists
• Certify substantial completion
• Drawings Record Pre are
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• (Optional) Provide LEED Documentation for submittal for certification
• (Optional) On site receiving, coordination and placement direction of furniture
Format of Drawings and Specifications
• Drawings at all stages of design will have the following characteristics; Scale for Floor
Plans and Elevations will be 1/8", Floor Plans and Site Plans will be the same scale for all
disciplines.
• Drawings shall plot to 22x34 sheets to facilitate half-size 11x17 prints. Fonts shall be
legible at half-size.
• Perkins+Will will be using AutoCAD v.2004 for the preparation of drawings on this project.
• Specifications will be prepared in MS Word.
• CD-R drawings (.plt or .tif files) and specifications will be provided to the City of Fort
Worth for its use.
SECTION 3. SPECIALTY CONSULTANTS
The Scope of Services for the proposed Fort Worth Nashville Neighborhood Police and Traffic
facility requires that a number of Specialty Consultants be retained by Perkins + Will. The services
of these Consultants are in addition to those for the Engineering Consultants that are included in
the Basic Services. The proposed Specialty Consultants are as follows:
• Civil Engineering- Charles Gojer & Associates, Dallas, TX
• Topographic & Boundary Survey—Charles Gojer & Associates, Dallas, TX
• Landscape Architect - Studio Tincup, Arlington, TX
• Cost Estimating— Riddle & Goodnight, Arlington, TX
SECTION 4. ADDITIONAL SERVICES
The following services are optional to be performed by Perkins+ Will for the proposed Fort Worth
Nashville Neighborhood Police &Traffic Facility project. These expanded services are not normally
included under Basic Services, but are recommended for this project. The scope for each task is
defines as specifically as possible. The required fee is included in Section 5 - Proposed
Compensation. In cases where the scope is unclear, or has not yet been defined, an "estimated
fee" is indicated.
1. Pre-Design Services- Programming: Duration —4- 6 weeks+ 2 weeks review (TBD)
Option 1 — Existing Program Validation:
Assuming that the City of Fort Worth and FWPD are satisfied with the content of the
existing Space Program that was developed in 2003, this programming effort will consist
of establishing office standards that validate area requirements, establish growth
projections, and adjacencies for the functions listed. These standards will be bench
marked against standards from similar projects around the country. Documentation
provided in this phase would include:
• Executive Summary
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• Finalize Adjacency Diagrams
• General Design Guidelines
• Space Standards
• Room by Room Descriptions
• Site Requirements Narrative
Option 2 — Full Programming:
Should the City of Fort Worth and FWPD have concerns with the content of the existing
Space Program that was developed in 2003; this Full Programming effort will consist of a
holistic approach to determine the needs and requirements for the proposed police
facility, as it serves the Nashville neighborhood jurisdiction and the City of Fort Worth.
During this study, local and national demographic data will be analyzed along with area
crime statistics and growth factors to determine the optimum allocation of positions and
man power required for this facility. Once this has been determined and approved by city
and department staff, office standards will be established along with growth projections,
and adjacencies. Documentation provided in this phase would include:
• Executive Summary
• Staff Questionnaires
• Demographic Data
• Ops. Data/Crime Stats.
• Staffing Requirements
• Staff Growth Factors
• Finalize Adjacency Diagrams
• General Design Guidelines
• Space Standards
• Room by Room Descriptions
• Site Requirements Narrative
2. Building Commissioning Program —As Required
This task will include the services of Perkins + Will and selected Consultants in support of
Building Commissioning Program as required per Section VIII — "Procedures for Providing
Design Services", Sub-section 2.7 of the Standard City of Fort Worth/Architect Agreement.
Phase One- Design Phase. HVAC
1. Assist in the development of design intent and basis of desip'n documentation for
mechanical systems.
2. Perform design review of HVAC concepts and construction documents. (LEED —
Energy—Added Commissioning)
3. Assist in the development and integration of LEED and commissioning requirements
into the contract plans and specifications.
4. Develop a preliminary construction phase commissioning plan.
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5. Perform energy modeling for LEED Energy points (up to 40hours) (LEED EA Credit 1)
Phase Two—Construction Phase HVAC
1. Review selected submittals for commissioning and operations facilitation. (LEED —
Energy—Added Commissioning)
2. Observation and verification of construction and installation. Assistance in
coordination of building systems and preparation of final commissioning plan for
required city and functional testing.
3. Observation and verification of start up and initial checkout. This section will include
enhancement of the commissioning plan with the contractors, and building and
system assistance to the contractor in setting priorities and completing the building.
4. Review of HVAC System Test and Balance process and report. Test and Balance by
others. (Note: Not required if AIR Engineering does the test and balance)
5. Functional and Performance Testing of HVAC Systems and documentation.
6. Documented verification and assistance in the preparation of Systems manuals and
Operation and Maintenance manuals. This section provides for a standardized
arrangement of 0&M documents verified for application to the actual equipment
installed. Design, testing, and operations documentation is integrated into one
package to facilitate building operation. (LEED — Energy - added Commissioning) This
proposal does not include conversion of written documentation to computer format.
7. Training coordination and documented verification of training. (Not including video
taping of training)
8. Development and production of Commissioning report.
9. Develop a Re-Commissioning Management Manual (LEED— EA 3.0 additional
commissioning)
10. Construction Indoor Air Quality Plan (LEED — IEQ 3.1)
Phase Three—Operation HVAC
1. Near warranty end or post occupancy review. (LEED — EA 3.0 additional
commissioning)
Phase One - Design Phase. Electrical (Pricing contingent upon the mechanical section as
the base)
1. Assist in the development of design intent and basis of design documentation for
electrical systems.
2. Perform design review of Electrical concepts and construction documents.
3. Assist in the development and integration of commissioning requirements into the
contract plans and specifications.
4. Develop a preliminary construction phase commissioning plan.
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Phase Two—Construction Phase Electrical
1. Observation and verification of construction and installation. Assistance in
coordination of building systems and preparation of final commissioning plan for
required city and functional testing.
2. Observation and verification of start up and initial checkout. This section will include
enhancement of the commissioning plan with the contractors, and building and
system assistance to the contractor in setting priorities and completing the building.
3. Functional and Performance Testing of Electrical Systems and documentation
4. Documented verification and assistance in the preparation of Systems manuals and
Operation and Maintenance manuals. This section provides for a standardized
arrangement of 0&M documents verified for application to the actual equipment
installed. Design, testing, and operations documentation is integrated into one
package to facilitate building operation. This proposal does not include conversion of
written documentation to computer format.
5. Training coordination and documented verification of training. (Not including video
taping of training)
6. Development and production of Commissioning, report.
Note: Gerald Kettler, President of AIR Engineering and Testing, Inc. is presently serving
as or has completed work as Commissioning Agent on a the following LEED Projects: a
major multi-building office project in Southlake, Texas (achieved Silver rating), the
City of Dallas Police HQ, the Dallas EcoPark project, several City of Dallas library and
other projects, and several projects for the City of Frisco. He presently serves as a
subcommittee chair to develop the new ASHRAE Guideline One Commissioning
Guideline, and as chair of ASHRAE Technical Committee 7.9 on Commissioning.
3. LEED Support & Design — Duration: As Required
This task will include the services of Perkins + Will and selected Consultants in support of
achieving LEED Certification for the new facility. Per the USGBC, a third-party consultant,
is required to lead the commissioning effort. Services will include:
• Support /Coordination for the third-party commissioning consultant.
• Required documentation at the end of each Phase of service.
• Required documentation for LEED application
• Coordination with the general contractor during construction in support of LEED
certification.
• Energy modeling as required for the concepts to be tested.
• LEED Additional Commissioning—AIR Engineering &Testing, Dallas, TX
4. Security Electronics & Hardware— Duration: As Needed
• This Task will include the services of Charles HBE Texas to provide consulting services for
the security electronics and hardware portion of the project.
5. Platting—Duration: As needed n n
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This Task will include the services of Charles Gojer &Associates to complete a Replat of
the Project Property if necessary.
SECTION 5. PROPOSED COMPENSATION
We understand the approved budget for this project to be:
13,040 square foot Building "Design To" Budget : $2,500,000
Based on this established budget, Perkins+Will proposes compensation for services described
above as follows:
PROPOSED SERVICES PROPOSED FEE COMMENTS
Basic Services(Refer to Section 2):
Architectural (Perkins+Will) $166,500.00 1.73 O.H. multiplier
Structural (R.L. Woods & Associates) $ 24,750.00 1.68 O.H. multiplier
MEP (LopezGarcia Group) $ 30,400.00 1.64 O.H. multiplier
Total $221,650.00
Specialty Consultants (Refer to Section 3):
Civil Engineering (Charles Gojer & Assoc.) $ 15,500.00 1.93 O.H. multiplier
Topo + Boundary Survey (Gojer & Assoc.) $ 2,950.00
Landscape Architect (Studio Tincup) $ 11,175.00 1.50 O.H. multiplier
Cost Estimating (Riddle & Goodnight) $ 3,740.00
Total $ 33,365.00
Total (Basic Services & Specialty Consultants) $255,015.00
Additional Services (Refer to Section 4):
1. Pre-Design Services— Programming
Option 1-Exist. Prog. Validation $ 16,300.00 (Recommended)
Option 2- Full Programming $ 19,753.00
2. Building Commissioning Program (AIR) $ 17,730.00 (Required)
3. LEED Certification $ 42,500.00
4. Security Hardware (HBE Texas) $ 2,900.00 (Required)
5. Platting(Gojer & Assoc.) $ TBD
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6. Geotechnical Investigation (Rone Eng.) $ 2,675.00
M/WBE Participation for Total Compensation
R.L. Woods & Associates 9.71%
Structural
Charles Gojer &Associates 6.08%
Civil
LopezGarcia Group 11.92%
M/E/P
Studio Tincup 4.38%
Landscape Design
Total M/WBE Participation 32.09%
SECTION 6. ADDITIONAL SERVICES
For all services requested by the City of Fort Worth outside those listed above with written
approval, Perkins +Will will be compensated on an hourly basis at the rates listed below:
Principal $260.00/hr.
Project Designer $210.00/hr.
Project Manager $210.00/hr.
Project Architect $100.00/hr.
Draftsman $80.00/hr.
Clerical $60.00/hr.
(Current P+W Overhead Multiplier= 1.73)
R. L. Woods &Assoc. will be compensated on an hourly basis at the rates listed below:
Project Manager $125.00/hr.
Senior Engineer $110.00/hr.
Engineer $ 95.00/hr.
Graduate Engineer II $ 80.00/hr.
Graduate Engineer 1 $ 70.00/hr.
Chief Draftsman/Senior Tech. $ 65.00/hr.
Drafter I I/Technician $ 55.00/hr.
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Drafter I/Technician $ 40.00/hr.
Clerical/Administration $ 40.00/hr.
(Current Overhead Multiplier= 1.68)
LopezGarcia Group will be compensated on an hourly basis at the rates listed below:
Principal $148.79/hr.
Project Manager $140.16/hr.
Mechanical Eng. $123.70/hr.
Electrical Eng. $124.57/hr.
Plumbing Eng. $ 90.62/hr.
HVAC/Plumbing Designer $ 71.10/hr
CAD Tech $ 60.26/hr
Clerical Support $ 59.25/hr
(Current Overhead Multiplier= 1.64)
Charles Gojer&Assoc. will be compensated on an hourly basis at the rates listed below:
Principal $110.00/hr.
Senior Engineer $ 90.00/hr.
Design Engineer $ 80.00/hr.
CADD Operator $ 60.00/hr.
Clerical $ 40.00/hr.
(Current Overhead Multiplier= 1.93)
Studio Tincup will be compensated on an hourly basis at the rates listed below:
Principal $ 75.00/hr.
(Current Overhead Multiplier= 1.50)
SECTION 7. REIMBURSABLE EXPENSES
Reimbursable expenses are in addition to compensation for basic and additional services and
include expenses incurred by Perkins+Will and its consultants in the interest of the project. This
would include expenses in connection with travel, long distance communications, fees to approval
authorities, and the expenses of presentation materials, reproductions, printing, plottin osta e
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and handling, courier and overnight services, models, artist renderings or mock-ups, and LEED
related expenses. These expenses shall be reimbursed at their actual cost to Perkins+Will. Should
reimbursable expenses exceed this allowance amount, Perkins+Will will get written approval from
the City of Fort Worth prior to incurring additional expenses.
Reimbursable Allowance: $4,600.00
DISPUTE RESOLUTION — MEDIATION
Any claim, dispute or other matter in question arising out of or related to this Agreement shall be
subject to mediation as a condition precedent to arbitration or the institution of legal or equitable
proceedings by either party. If such matter relates to or is the subject of a lien arising out of the
Architect's services, the Architect may proceed in accordance with applicable law to comply with
the lien notice or filing deadlines prior to resolution of the matter by mediation.
The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question
between them by mediation which, unless the parties mutually agree otherwise, shall be in
accordance with the Construction Industry Mediation Rules of the American Arbitration
Association currently in effect. Request for mediation shall be filed in writing with the other party
to this agreement and with the American Arbitration Association.
The parties shall share the mediator's fee and any filing fee and any filing fees equally. The
mediation shall be held in the place where the Project is located, unless another location is
mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement
agreements in any court having jurisdiction thereof.
CONTRACT FOR SERVICES
If this proposal meets with your approval, please sign below and we will begin work on the City of
Fort Worth's Standard Architects Contract. This contract will be submitted for approval and will
serve as the only contract for this project. Perkins+Will has reviewed the contract and find it
acceptable as a form of agreement on this project.
Once again Alfonso, thank you for this opportunity to offer our proposal for this project. We are
looking forward to beginning work on this exciting project. We understand the urgency for this
project and we are prepared to begin immediately. Should you have any questions, please feel free
*L.
son, AIA LEEDT"'
Associate Principal
Authorization:
Mr. Alfonso Meza, RA Date
Project Architect
City of Fort Worth
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Attachment "B"
Murayama, Dalton
From: Murayama, Dalton
Sent: Friday,August 19, 2005 3:41 PM
To: 'Philip.Callison@perkinswill.com'
Cc: Meza, Alfonso; Murayama, Dalton
Subject: FW: Nashville Neighborhood Police Station - Revised Proposal
Phil, as discussed yesterday, the following is the project contract verification of the cost line items based on your attached
letter:
$166,500.....Architectural (Perkins+Will)
24,750.....Structural (RL Woods)
30,400.....MEP (LopezGarcia)
$221,650
$15,500.....Civil Engr(Gofer)
2,950.....Topo+Survey (Gofer)
11,175.....Landscape (Studio Tincup)
3,740.....Cost Est (Riddle+Goodnight)
$33,365
$19,753.....Full Programming
17,730.....Bldg Commission (AIR)
2,900.....Security Hardware (HBE Texas)
$40,383
$295,398 TOTAL A/E CONTRACT(+ $4,600 Reimbursable)
The A/E agreement will be on the August 30, 2005 City Council agenda for approval. Appreciate your staying with this to
get to this point. PIs call if you have any questions (817 392-8088).
Regards, Dalton
-----Original Message-----
From: Callison, Philip [mailto:Philip.Callison@perkinswill.com]
Sent: Monday, July 25, 2005 5:15 PM
To: Murayama, Dalton
Cc: Meza, Alfonso; Pontious, Kent
Subject: Nashville Neighborhood Police Station - Revised Proposal
Dalton,
Here is a revised proposal that reflects the change of MEP consultant to LopezGarcia Group. I have also attached their
M/WBE Certificates. Please let me know if you need anything else.
Phil Callison, AIA LEEDTM AP
6200 North Central Expressway, Dallas, Texas 75206
t: 214.775.4817 f: 214.775.6201 www.perkinswill.com
Perkins+Will. Ideas+ buildings that honor the broader goals of society
oip t
This email and any files transmitted with it are confidential and intended solely for the addressee. If you are not the named addressee: uw9'' '°'USr°' .,
distribute,copy or alter this email,
9/21/2005
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/30/2005 - Ordinance No. 16559-08-2005
DATE: Tuesday, August 30, 2005
LOG NAME: 20PERKINSWILL REFERENCE NO.: **C-20926
SUBJECT:
Adopt Appropriation Ordinance and Authorize the Execution of a Architectural Design Contract to
Perkins and Will for the Design of the Nashville Neighborhood Police Station and Traffic Division
Facility
RECOMMENDATION:
It is recommended that the City Council:
1) Authorize the City Manager to transfer $332,000.00 from the Crime Control and Prevention District Fund
to the CO Special Project Fund;
2) Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the CO
Special Project Fund by $332,000.00; and
3) Authorize the City Manager to execute a contract with Perkins and Will, in the amount of $300,000.00,
for the design of the Nashville Neighborhood Police Station and Traffic Division facility located at 1100
Nashville Avenue.
DISCUSSION:
The existing Nashville Neighborhood Policing District (NPD) facility, located at 1100 Nashville Avenue,
houses the Traffic Division and NPD #6 for the Police Department. The existing facility is a former bank
building that was purchased by the City in 1969. Due to its condition, environmental considerations and the
space planning concerns of a growing Police Department, this project is a high priority.
In March 2005, the Crime Control and Prevention District (CCPD) Board and the City Council approved
CCPD funding for the design portion of the project to replace the Nashville facility.
A Request for Qualifications from architectural design firms was published in the Commercial Recorder and
on the Buzzsaw Website in November, 2004. Seventeen firms provided submittals. The City staff ranked
the submittals, interviewed the top three firms and selected Perkins and Will as the best qualified firm.
Perkins and Will is in compliance with the City's M/WBE Ordinance by committing to 28% M/WBE
participation. The City's goal for this project is 25%.
The project is located in COUNCIL DISTRICT 8.
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 10/10/2005
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of
the CO Special Project Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
11 $332,000.00 1.)GR79 538070 0359816 $332,000.00
C290 472079 208090023830
C290 472079 208090023830 $300,000.00
$332.000.00 C290 531200 208090023830
U $300,000.00
C290 531200 208090023830
C290 511060 208090023830
$32,000.00
Submitted for City Manager's Office b Marc Ott (8476)
Originating Department Head: Robert Goode (7804)
Additional Information Contact: Dalton Murayama (8088)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 10/10/2005