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Home My WebLink AboutContract 32427 AMENDMENT NO. 1 STATE OF TEXAS $ CITY SECRETARY CONTRACT NO.22�_97 (M&C Needed) COUNTY OF TARRANT $ WHEREAS, the City of Fort Worth (City) and DeOtte, Inc. , (Engineer) made and entered into City Secretary Contract No. 31326, (the Contract) which was authorized by the City Council by M&C C- 20519 on the 8th day of February, 2005; and WHEREAS, the Contract involves engineering services for the following project: Access Road and I.H. 20 Access Road. WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; NOW .THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I, of the Contract is amended to include the addition- al engineering services specified in M&C C-21007, adopted by the City Council on the 20th day September, 2005, and further amplified in a proposal letter dated August 8, 2005, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $157,790.00. 2 . Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $948,710.00. C)RIGINAL 1 `. ,�. h.5 LtJ ✓ i J�l' Ic ((,L 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the day of 2005, in Fort Worth, Tarrant County, Texas. "TEST: C i� IW"I C tAutho ization r Hendrix U�t� City Secretary APPROVAL RECOMMENDED: MrcA. A. Douglas Rademaker, P.E. Director, Department of Assistant City Manager Engineering DeOTTE, INC.Engineer G . m"r� Name:_ 2553 East Loon 820 North Fort Worth, TX 76118 APP AS TO LEGALITY: Assistant Oty ttorney DeOtte, Inc. CIVIL ENGINEERING August 8,2005 Ms. Dena Johnson, P.E. Project Manager Engineering Department City of Fort Worth 1000 Throckmorton Fort Worth, Texas 76102 Ref: Pavement Reconstruction—Amendment to City Contract No. 31326 Reconstruction of 5100 linear feet of Wichita Street to 32 feet wide Reconstruction of 5660 linear feet of Anglin Drive to 30 feet wide Reconstruction of 5300 linear feet of Lon Stevenson Drive to 25 feet wide Ms. Johnson, This letter is to serve as a request for an amendment to the contract on the referenced project. The following items are identified as additions to the scope of work: 1. Design Services a. Design and plan production construction cost $840,930 x 7.80/ox.85 =$55,750 2. Additional Services Drainage Analsis/Calcs =$ 2,000 1 HOA mtg w/exhibits = $1,600 2 City mtgs =$ 800 Scoping Mtg with TNP = $ 400 Bid opening =$ 220 Compile Bid Tab =$ 300 Pre Con Mtg =$ 220 Reproduction =$5,000 SWPPP =$2,000 TxDOT Permits (2) =$1,500 10% sub =$8,000 Sub Total =$22,040 3. Design Survey(Planimetric and Topographic) 1 fax(817)590-8600 2553 East Loop 820 North•Fort Worth,Texans 76118 (817)589-0000 a. Wichita =$ 20,000.00 b. Lon Stephenson =$25,000.00 c. Anglin Drive =$ 35,000.00 sub-total =$ 80,000.00 Total Amendment#1 =$157,790.00 Sincerely, D ee, Inc. )� (:Jam E. DeOtte,P.E., R.P.L.S. L liTY 1�i��°;�G � arja;,t ZU R? .tea .`✓�..�W� ��6:0 w 1 4�1i 1 Vl 4 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 9/20/2005 -Ordinance No. 16605-09-2005 & Ordinance No. 16606-09-2005 DATE: Tuesday, September 20, 2005 LOG NAME: 30LANDFILL REFERENCE NO.: **C-21007 SUBJECT: Adopt Appropriation Ordinances and Authorize Execution of Amendment No. 1 to Engineering Agreement with DeOtte, Inc., for Landfill Access Road and I.H. 20 Access Road RECOMMENDATION: It is recommended that the City Council 1. Adopt the attached appropriation ordinance increasing appropriations in the Solid Waste Fund by $174,790.00, and decreasing unreserved retained earnings by the same amount; 2. Authorize the transfer of $174,790.00 from the Solid Waste Fund to the Solid Waste Capital Improvements Fund; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Solid Waste Capitol Improvements Fund by $174,790.06 from available funds; and 4. Authorize the City Manager to execute Amendment No. 1 to City Secretary Contract No. 31326 with DeOtte, Inc., in the amount of $157,790.00 for additional engineering services on the project, thereby increasing the contract amount to $948,710.00. DISCUSSION: On February 8, 2005, (M&C C-20519) the City Council authorized the execution of an engineering agreement with DeOtte, Inc., in the amount of $790,920.00 for the southeast Landfill Access Road from existing Southeast Landfill Weight Station to I.H. 20 and Improvement to the I.H. 20 Access Road near the Southeast Landfill Access Road. On May 10, 2005, (M&C C-20730) the City Council authorized the execution of a Memorandum of Understanding (MOU) with the City of Forest Hill, Texas for the construction of the Southeast Landfill Access Road. The MOU provides the terms and conditions to be undertaken by Fort Worth and Forest Hill for the boundary adjustments and conveyance of certain land that is needed to construct an adequate and safe entrance road (Southeast Landfill Access Road) into the City's Southeast Landfill facility. The MOU also requires both municipalities to execute an Interlocal Agreement for the rehabilitation of Wichita Street, from the southern right-of-way of US Highway 820 to a location north of the northern right-of-way of Alta Mesa Boulevard East; Anglin Drive, from the southern right-of-way of 1-20 Service Road to the southern right-of- way of Lon Stephenson Drive and Lon Stephenson Drive, from the eastern right-of-way of Forest Hill Drive to the western right-of-way of Anglin Drive. Amendment No. 1 will allow DeOtte, Inc., to provide the engineering services for the rehabilitation of Wichita http://www.cfvvnet.org/council_packet/Reports/mc_print.asp _ 9/20/2005 Ua P rage L of L Street, Anglin Drive and Lon Stephenson Drive within the limits described above. DeOtte, Inc., proposes to perform the necessary additional engineering services for a lump sum fee of $157,790.00. City staff considers this fee to be fair and reasonable for the scope of services proposed. In addition to the amendment amount, $17,000.00 is required for additional project management by the Engineering Department. DeOtte, Inc., is in compliance with the City's M/WBE Ordinance by committing to 38% M/WBE participation. The City's goal on the project is 25%. The project is located in COUNCIL DISTRICT 8, Mapsco 93X and Y. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that, upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Solid Waste Capital Improvements Fund. The unrestricted cash balance of the Solid Waste Fund will be $8,571,134.00. TO Fund/Account/Centers FROM Fund/Account/Centers P195 541200 052195005002 $157,790.00 PE64 538070 0525001 $174,790.00 PE64 538070 0525001 $174,790.00 P195 541200 052195005002 $157,790.00 P195 472064 052195005002 $174,790.00 P195 531350 030195005002 $17,000.00 P195 531350 030195005002 $17,000.00 Submitted for City Manager's Office by; Marc Ott (8476) Originating Department Head: A. Douglas Rademaker(6157) Additional Information Contact: A. Douglas Rademaker(6157) N http://www.cfwnet.org/council_packet/Reports/mc_print.asp �L 9/20/2005 2