HomeMy WebLinkAboutContract 49492-CO1 CITY SECRETARY
CONTRACT NO. �1 �lZfi
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Change Order Form
Client: City of Fort Worth,TX
Date: 5/14/2018
Generated By: Blake Verboom
Authorized By: Mike McAleer OFFICIAL RECORD
Change Overview: CITY SECRETARY
FT.WORTH,U
This change order is being created to address several issues that appeared in the contract due
to clerical errors.There is no impact regarding task responsibilities or the project schedule.
There is also no change regarding costs incurred by the City of Fort Worth. Corrective changes
are detailed in the below narrative.
Narrative Description of Change:
Contract number 49492—Dated August 10,2017.
KEY PROJECT ASSUMPTIONS—Pg. 34
• Client will allow users unauthenticated access the following web addresses to ensure adequate
access to system resources:
• my.brozostech.com- 72.32.135.122(ports 80,443)
• Reports2014.brazostech.com-72.32.74.195(ports 80,443)
• brozossupport.tylertech.com-207.182.213.55(ports 80,443)
• syncsvc.brozostech.com - 72.32.135.120(ports 80,443)
• syncsvc2.brazostech.com -72.32.135.125(ports 80, 443)
The above details are not relevant due to the City of Fort Worth's self-hosted server setup.
These details are deleted from the agreement.
KEY PROJECT ASSUMPTIONS—Pg. 35
• The Client will deploy initially on Fourteen(14)PDA's(Panasonic Xis)and 1Tablet provided by
the department.
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Modified as
The Client will deploy on One Hundred Fifty-Eight(158) Panasonic N1's and Thirty(30)
Laptops or MDC's. Laptops and associated printers will be provided by the department.
KEY PROJECT ASSUMPTIONS—Pg. 35
• Deployment of the Tyler Brazos ECS for the Client will utilize Tyler's hosted server
environment.
Modified as:
• Deployment of the Tyler Brazos ECS for the client will utilize City of Fort Worth hosted
server environment.
KEY PROJECT ASSUMPTIONS—Pg. 35
• If an Interface to any CMS I RMS systems is included in this Phase of the project,it
should be reflected in the contract, and will include the synchronization of tables/files.
Interfaces included:Idaho State Court System(Tyler-Odyssey), Records Management
(Tyler-New World system), E-Impact State Crash data base, and ITS(Incident Tracking
System-Locally created data base).
Modified as:
• If an Interface to any CMS I RMS systems is included in this Phase of the project,it
should be reflected in the contract,and will include the synchronization of
tables/files. Interfaces included: eCitation export to CourtView CMS,eCitation export
to Journal eCourt CMS,eCitation export into a local CFW database,and basic Active
Directory interface for login credentials.
Narrative Description of Change (continued...)
OUT OF SCOPE—Pg. 35
• Custom interfaces. Custom interfaces involve the development of a standard,repeatable
process for transferring information into or out of the Tyler software. These interfaces
may take the form of a user-initiated import/export program, an API, or a web service.
There are no custom interfaces included in the scope of the agreement unless detailed in
Attachment C-Brazos Solutions Summary
Modified as:
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• Custom interfaces. Custom interfaces involve the development of a standard,
repeatable process for transferring information into or out of the Tyler software.
These interfaces may take the form of a user-initiated import/export program, an API,
or a web service,also include interfaces aforementioned in KEY PROJECT
ASSUMPITONS. There are no custom interfaces included in the scope of the
agreement unless detailed in Attachment C-Brazos Solutions Summary
ATTACHMENT C—Pg.45
Tyler Technologies will work with the Client to deliver the Electronic Citation System (ECS). The
System will be installed on City of Lone Tree's PDA's and allow officers to capture all information
for citations/warnings,print a copy of the citation for the violator, and electronically transfer all
information into the respective Court system(s).
Modified as:
Tyler Technologies will work with the Client to deliver the Electronic Citation System(ECS).
The System will be installed on City of Fort Worth's PDA's and allow officers to capture all
information for citations/warnings,print a copy of the citation for the violator,and
electronically transfer all information into the respective Court system(s).
ATTACHMENT C—Pg.47
The Tyler Brazos ECS client software will be installed on 20 PDA's allowing the officers to write,
print, and push citations electronically to the Court software system(s).All ECS software is
embedded on the PDA and is completely functional with or without a network connection. The
software will be configured for the Client and the Client will have the ability to define, approve
and modify the layout of all screens and print jobs under the scope of this agreement.
Modified as:
The Tyler Brazos ECS client software will be installed on One Hundred Fifty-Eight(158)
Panasonic N1's and Thirty(30) Laptops or MDC's allowing the officers to write,print,and
push citations electronically to the Court software system(s).All ECS software is embedded on
the PDA and is completely functional with or without a network connection.The software will
be configured for the Client and the Client will have the ability to define,approve and modify
the layout of all screens and print jobs under the scope of this agreement.
ATTACHMENT C—Pg.47
• Ticket types will consist of Criminal and Traffic for Municipal eCitation and Warning
Tickets.
Modified as:
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• Ticket types Ticket types include Traffic Citations,General Complaint Citations, Parking
Citations and Written Warnings.
ATTACHMENT D—Pg.49
TYLER BRAZOS ECS SERVER:
Tyler will host the ECS server, database server and verify operation of the system.Any hardware
purchases required to meet system specifications are the responsibility of Tyler.
Modified as:
TYLER BRAZOS ECS SERVER:
City Of Fort Worth will host the ECS server,database server and verify operation of the
system.Any hardware purchases required to meet system specifications are the responsibility
of City Of Fort Worth.
Impact of Change:
Schedule Impact: Delay of milestone&sub-tasks on Tyler Technologies Implementation Project
Plan including:
Task Proposed Date Changes
N/A N/A
Cost Impact:
Change DetailCredit Debit Total
N/A N/A N/A N/A
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Revision No.: 2017481-1
No changes may be made to this project without the agreement of the Project Manager(s), and
must be approved by the Project Director. Submit endorsed Change order to the Tyler
Technologies Project Manager
Date Approved Comments Approved By Signature
All other provisions of the Contract that are not expressly modified or amended herein shall remain
in full force and effect.
[Remainder ofpage is intentionally left blank, signature page to follow]
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By:
OFFICIAL RECORD Name: Dixon
CITY SECRETARY Title: President,Justice Group
FT.WORT"s TX Date: '
..............................................................................................................
CITY OF FORT WORTH:
By: �Q� C�-�
Namq- S an Alanis
Title: istant City Manager
Date: 2rDI
APPROVED AS TO FORM AND LEGALITY:
Contract Compliance Manager: By signing I
acknowledge that I am the person responsible for the
monitoring and administration of this contract,
B . including ensuring all performance and reporting
N e:�---� requirements.
Title: Assistant City A. nttef ey
ATTEST•
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By:
Mary J.Kayser V: Steve Streiffert
City Secretary * s, Assistant Director,IT Solutions
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Contract Authorization:
M&C O / V 11S
Date Approved:
Form 1295 Certificate No,�20gj— of 3a 5,5✓
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CITY COUNCILAGENDA -
COUNCIL ACTION: Approved on 8/1/2017
REFERENCE ** 13P17-0412 E-TICKET SYSTEM
DATE: 8/1/2017 NO.: P-12078 LOG NAME: SB ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement for Software, Hardware, Services and One Year of
Maintenance for Electronic Citation Solution with Tyler Technologies, Inc., Using a
Cooperative Contract in the Total Amount Up to $682,736.00 for the Information
Technology Solutions Department for the First Year (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council authorize a Purchase Agreement for software, hardware,
services and a one year maintenance plan for electronic citations with Tyler Technologies, Inc.,
using a National Joint Powers Alliance Contract No. 110515-TTI in the total amount up to
$682,736.00 for the Information Technology Solutions Department for the first year and an
estimated $70,000.00 for the maintenance for the second year.
DISCUSSION:
The City of Fort Worth's Police, Parking and Code Compliance Departments currently provide a
combination of electronic and paper citations to the Municipal Court Services Department that are
manually scanned to CourtView Justice Solutions (CJS) to create cases. Approval of this Mayor
and Council Communication (M&C) will provide the Police, Transportation & Public
Works(TPW)/Parking Enforcement and Code Compliance Departments with 158 handheld
electronic citation writers, mobile printers and an electronic interface into the Municipal Court
Services System. Instead of hand-written citations that have to be re-entered into the court or
public safety records management systems, patrol officers can easily enter citation information in a
mobile device, which is automatically uploaded into the Municipal Court Services Management
System.
The benefits to the City from this system will be: reduced time spent on traffic stops and parking
citations, increased officer and violator safety, elimination of data entry errors on citations,
elimination of data entry into court and public safety records systems, reduction of the total cost of
processing citations, complete citation, statistical and mapping reports and automatic document
completion of suspects information from driver's license, vehicle identification number or
registration sticker.
This phase represents a multi-year plan for the Police Department. At the conclusion of Fiscal
Year 2016, The Police Department transferred $600,000.00 from General Fund savings to this
Capital Project. The five-year IT Capital Plan projects that $600,000.00 will be budgeted annually
beginning in Fiscal Year 2019 and ending in Fiscal Year 2022 to completely outfit the
department. Funds are anticipated from the Crime Control & Prevention District. Maintenance for
this system is estimated to be $70,000.00 per year paid for by the appropriate departments through
the Information Technology Solutions annual budget allocation.
PRICE ANALYSIS—The City has no previous purchase history for this type of system. Staff has
reviewed this price and determined it to be fair and reasonable for the scope of services proposed.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24898&councildate=8/1/2017[8/2/2017 10:50:06 AM]
M,&C RVJNW
M/WBE OFFICE —A waiver of the goal for the MBE/SBE subcontracting requirements was
requested by the Purchasing Division and approved by the M/WBE Office in accordance with the
BDE Ordinance because the purchase of goods and services is from sources where subcontracting
or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made
by the City Manager in the amount up to $100,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall commence on August 2,
2017 and shall expire on August 1, 2018.
RENEWAL OPTIONS - This Agreement may be renewed for one year in accordance with the
National Joint Powers Alliance Contract No. 110515-TTI or applicable successive NJPA contracts
for the same services. This action does not require specific City Council approval provided that the
City has appropriated sufficient funds to satisfy the City's obligation during the renewal terms.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available within the existing appropriations of the
General Capital Project Fund (Police), Municipal Parking Capital Projects Fund (TPW-Parking),
and the Solid Waste Fund (Code Compliance) for this purchase agreement and that prior to an
expenditure being made, the participating department has the responsibility to validate the
availability of funds.
BQN\17-0412\SB
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM _
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Sheila Baker (8356)
Cynthia B. Garcia (8525)
ATTACHMENTS
Signed Tyler 1295-Notarized.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24898&councildatc=8/1/2017[8/2/2017 10:50:06 AM]