HomeMy WebLinkAboutContract 46273-A2 CITY SECRETARY
AMENDMENT N0. 2 TO CONTRACT NO.�a
CITY SECRETARY CONTRACT NO. 46273
PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF FORT WORTH
AND
SCIENTEL WIRELESS,LLC
This Amendment No. 2 ("Amendment")to City Secretary Contract No. 46273 Professional
Services Agreement("Agreement"), is made and entered into by and between the City of Fort
Worth (the "City"), a home rule municipal corporation situated in portions of Tarrant, Denton,
and Wise Counties,Texas acting by and through Susan Alanis, its duly authorized Assistant City
Manager, and Scientel Wireless,LLC ("Consultant"or"Contractor"), a Delaware Company
and acting by and through Nelson C. Santos, its duly authorized Member and President, each
individually referred to as a "party" and collectively referred to as the "parties."
RECITALS
The following provisions are true and correct and form the basis of this Amendment:
WHEREAS,on or about December 17,2014,the parties entered into a Professional
Services Agreement("Agreement") for professional consulting services for support and
maintenance of the City's ALU MDR8000 Public Safety Microwave and MPLS Network under
the terms and conditions set forth in the Agreement. The Agreement is a public document on file
in the City Secretary's Office and referenced as City Secretary Contract No. 46273; and
WHEREAS,on or about October 7, 2015,the Agreement was amended via CSC 46273-
A1 to terminate a previous Addendum and replace it with a separately executed Addendum and
modify Section 27.2 of the Agreement Federal Law Enforcement Database Access;
NOW,THEREFORE,for good and valuable consideration,the receipt and adequacy of
which are hereby acknowledged,the City and Consultant agree as follows:
1.
Exhibit"A," Statement of Work of the Agreement will be modified to include hardware
and software upgrades to various MPLS Microwave Communication sites and extend the support
and maintenance through December 31, 2024, in accordance with Attachment"A"to this
Amendment.
2.
The fixed price cost of the hardware and software upgrade is $159,318.60 and the cost of
the additional support and maintenance through December 31, 2024 is $221,719.00, increasing
the amount of the contract by$381,037.60, for an agreement amount not to exceed 2,478,737.60.
OFFICIAL RECORD
CITY SECRETARY
Scientel Wireless CSC 46273 Amendment No. 2 FT.WORTH,TX
Page 1 of 20
3.
All other provisions of the Agreement that are not expressly amended herein shall remain
in full force and effect.
0aCITExecuted this the ay oC ,20a.-
CITY
Y OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: of this contract,including ensuring all
N me: Susan Alanis performance and reporting requirements.
Tie: ssistant City Manager
Date:
By:
APPROVAL RECOMMENDED: Name: Steve St i rt
Title: Assistant Director,IT Solutions
APPROVED AS TO FORM AND LEGALITY:
By:
Name:
Title:
By:
ATTEST: me:'Johr(IV St on
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
By: ` M&C: _P-12212_
ame: Mar a 0 APPROVED: 6/26/2018
Title: City Secretar �<C...• Gj/ orm 1295: 2018-345503
A
U '•_
SELLER:
SCIENTEL WIRELESS,LLC
By: J
Name: _Nelson C. Santos
Title: Member and President
Date: 06/27/2018
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Scientel Wireless CSC 46273 Amendment No. 2
Page 2 of 20
ATTACHMENT"A"
f FORT IVORTI1
scientel
SOLUTIONS
FT. WORTH REGIONAL RADIO
SYSTEM MPLS EXPANSION SUPPORT
AND MAINTENANCE AGREEMENT.
63 MONTH EXTENSION
FOR
CITY OF FORT WORTH FWRRS
NETWORK
FORT NVORTI I
Alan Girton,CISM
Senior Manager
Security/Communications
City of Fort Worth
Office-(817)392-8484
REFERENCE PROPOSAL 2017-104
Scientel Solutions Confidential i 03-07-2018
Scientel Wireless CSC 46273 Amendment No. 2
Page 3 of 20
. a'
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SOLUTIONS
1. INTRODUCTION...................................................................................................3
2. EQUIPMENT SUPPORTED..................................................................................4
3. CALL-OUTS AND CORRECTIVE MAINTENANCE...............................................4
4. SUPPORT PROCEDURE......................................................................................4
5. RESPONSE TIME TABLE.....................................................................................5
6. NETWORK MONITORING....................................................................................5
7. ASSUMPTIONS....................................................................................................6
8. RATES FOR FORCE MAJEURE& NON-WARRANTY RELATED ITEMS............6
9. MAINTENANCE OBJECTIVE&SCOPE OF WORK..............................................8
10. MAINTENANCE PROCEDURE—INFRASTRUCTURE.....................................8
11. NETWORK SOFTWARE....................................................................................9
12. SYSTEM REPAIRS..........................................................................................10
13. LIMITATIONS AND EXCLUSIONS...................................................................10
14. TERMS AND CONDITIONS.............................................................................11
15. RECORDS.......................................................................................................11
16. NETWORKING PROVISIONING......................................................................11
17. PRICING..........................................................................................................12
18. HGAC CONTRACTS.......................................................................................13
Scientel Solutions Confidential i 03-07-2018
Scientel Wireless CSC 46273 Amendment No. 2
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Seim tel FORT�'�'ORTII
SUPPORT AND MAINTENANCE AGREEMENT FOR
City of Fort Worth Phase 4 MPLS Network
1. INTRDDUC'nON
This Support and Maintenance Agreement ("Agreement") is between Scientel Solutions,
LLC("Scientel") and the City of Ft.Worth MPLS Network("End User").
The project involves the operation,maintenance and continuing support of the End User's
MPLS Network located throughout the City of Fort Worth and surrounding areas.The End
User's MPLS Network is defined as the interconnected microwave radio and MPLS
equipment connecting Finley, CJC, Curry, Cooper, 109th Street, Lake Dam and Eagle
Mountain. (the"System").
This Agreement covers the following annual terms:
• One (1)Year and Three(3)Months(1010112018-12131119)
• Four(4)Year(01!1!2020 through 12/31/2023) renewed each year
• One (1) Year(0 1/2/2024 th rou gh 12/3112024) renewed each year
The objective of the support and maintenance program and the services provided by
Scientel to City of Fort Worth hereunder (the "Maintenance and Support Services")is to
assure that the System continues to perform at peak functionality and that the integrity
of the installed MPLS hardware remains fully functional:
• Provides advanced MPLS data connectivity between radio tower sites.
• Provides analog circuit connectivity between city sites.
Scientel Solutions Confidential 3 03-07-2018
Scientel Wireless CSC 46273 Amendment No. 2
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sc�en tel FORT�4'ORTII
SUPPORT AND MAINTENANCE AGREEMENT FOR
City of Fort Worth Phase 4 MPLS Network
2. EQUIPMENT SUPPORTED
Six (6) 7705 SAR-8
3. CALL-OUTS AND CORRECTIVE MAINTENANCE
• Scientel will respond to all emergency failures (e.g., total System, Complete
site, or critical circuit outages) of the System on a 24 hour, 7 days per week
basis.
• Scientel will provide on-Call technical repair response on a 24x7x365(Central
Time) basis by calling the Scientel Support Call Center who shall contact the
Scientel On-Call technicians.
• Once a trouble call is generated to the Scientel office or Scientel Support Call
Center,Scientel will trackthetrouble call and will escalate such call to the next
level responder in the event the initial responder does not confirm receipt of
the trouble call. Using an escalating response procedure guarantees initial
contact will be made with Scientel's technicians within the required response
time.
• Upon notification to the on-call technician, the technician will respond within
the required response window. If additional support is required, Scientel will
utilize a team based regionally that is fully trained and equipped to maintain
the applicable equipment and resolve any System issues after a disaster or
emergency event.
4. SUPPORT PROCEDURE
Upon receipt of notification of an issue from Scientel's Network monitoring system,
Scientel will utilize,categorize and troubleshoot the problem or failure as necessary.
Scientel technicians will determine the severity level of the problem and respond
based on the response time table noted in Section 5. Scientel will be acting as the
Level 1 Call center while providing level 2 &3 support.
Scientel Solutions Confidential 3 03-07-2018
Scientel Wireless CSC 46273 Amendment No.2
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Scientel FORT
t i
SUPPORT AND MAINTENANCE AGREEMENT FOR
City of Fort Worth Phase 4 MPLS Network
5. RESPONSE TIME TABLE
Performance Performance
Metric Description
Issues that cause 100%outages of any
Priority 0 designated critical circuits, one or more Within 2 hours
communication sites,or two(2)or more 95%of the time
microwave links.
Within 24 hours
Issues that cause a 100%failure of 80%of the time
Priority, 1 one(l) microwave link within 1 business
day 100%of the
time
Within 1 business
Issues causing non-outage microwave link day 80% of the
Priority 2 failure. 100%failures of designated non- time within 2
priority circuits business days
100% of the time
Within 2 business
Cosmetic or Information microwave days 80%of the
Priority 3 issues. 100%failure of designated non- time within 4
essential T-1 and Ethernet circuits business days
100% of the time
Non-system affecting scheduled Agreed on case
Priority 4 events.(Preventative maintenance, by I
rovisional chan es case basis
6. NETWORK MONITORING
As part of the Maintenance and Support Services,Scientel shall:
• Provide network monitoring services, which will include the monitoring of all
devices listed in Section 2 of this document via Scientel's Network Management
System.
• Monitor the System from its Network Operation Center.(N.O.C.)
• Provide to Client direct access to Scientel's Ticketing System,which will allow
Client to view current status of all tickets.
Sdentel Solutions Confidential 4 03-07-MO
Scientel Wireless CSC 46273 Amendment No. 2
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J sLi45 t4I FORTv «'OR—
,n. etLt5� L . I Ir
SUPPORT AND MAINTENANCE AGREEMENT FOR
City of Fort Worth Phase 4 MPLS Network
Provide dedicated and private T1/Ethernet connectivity to Client's network from
Scientel N.O.C.
7. ASSLAMPTIONS
Network performance service levels encompass end to end System devices only. No
customer supplied devices (excluding devices purchased for Client by Scientel in
connection with the System)are considered in this measurement. (i.e.servers,etc.).
The demarcation points for this network are the T1 RJ-45 patch panel and the Ethemet port
cards on the 7705 located at Finley, CJC, Curry, Cooper, 109t' Street, Lake Dam (the
'System').
Scientel will monitor the status of all MPLS equipment connecting the sites above.These
alerts are then sent to a Helpdesk application which will auto create, assign and notify
Client of the alert. Scientel shall use Client provided contact information for notifications.
Scientel will also provide Client with an 800 number which is staffed on a 247 basis and
an e-mail address unique to Ft.Worth for this project and for notification of issues as well.
This contract only covers the 7705 MPLS Routers.Networks beyond the demarcation point
are not covered.
All spares will be warehoused ata Scientel facility to minimize any outage time caused due
to equipment failures.
B. RATES FOR FORCE MAJEURE&NON-WARRANTY RELATED ITEMS
All work authorized by Client to be performed by Scientel's technicians in a Force Majeure
& Non-Warranty related items that is otherwise not covered by the System or equipment
warranty or is not within the base Services provided hereunder shall be billed at an hourly
rate of$120.001hr,4 hour minimum and$150 trip charge(weekdays outside of the hours
of 8am -5pm central time M-F). Saturday work shall be billed at an overtime rate of
$180.00/hour 4 hour minimum and$150 trip charge
Scientel Solutions Confidondal 5 03-07-2016
Scientel Wireless CSC 46273 Amendment No. 2
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f scien ted FORTIVORTII
'rc Kai cs - I
SUPPORT AND MAINTENANCE AGREEMENT FOR
City of Fort Werth Phase d MPLS Network
plus expenses, and Sunday and Holiday work will be billed at an overtime rate of
$240.001hour 4 hour minimum and$150 trip charge plus out-of-pocket expenses.
Unless necessary to ensure the effective functionality of the System, Scientel shall not
perform any non-warranty, emergency or after-hours work unless it has first provided a
written estimate to Client and has received a written authorization (e.g. Purchase Order)
from Clienttoperform the work. For any emergency work necessaryto ensure the effective
functionality of the System, Scientel shall provide prompt notice to Client of the need to
perform such work.
Scientel shall not revise the hourly technician billing rate during the term of this
Agreement without the prior written consent of Client.
Definition of Force M*ur'e-The"Event of Force Majeure"means an event beyondthe
control of Scientel which prevents Scientel from complying with any of its obligations under
this Contract, including but not lirritedto:
• act of God(such as, but not limited to, fires, explosions, earthquakes, drought, tidal
waves and floods);
• war, hostilities(whether war be declared or not), invasion, act of foreign enemies,
mobilization, requisition, or embargo;
• rebellion, revolution, insurrection, or military or usurped power, or civil war,
• contamination by radio-activity from any nuclear fuel, or from any nuclear waste from
the combustion of nuclear fuel,radio-active toxic explosive, orother hazardous
properties of any explosive nuclear assembly or nuclear corrioonentof such assembly;
• riot, commotion, strikes,go slows, lock outs or disorder, unless solely restricted to
errioloyees of the Supplier or of his Subcontractors,or
• ads or threats of terrorism.
Definition of Non-Warranty-Warranty that does not apply to:(r)damage caused by
accident, abuse, misuse, water, flood, fire,or other ads of nature or external causes,,(ii)
damage caused by service performed by arryone who is not an authorized service provider
of Scientel or Alcatel Lucent;or(iii)damage to aproduct that has been modified or altered
without the written perrrission of Scientel or Alcatel Lucent. (iv) Force Majeure.
Scientel Solutions Confidential 6 03-07-2010
Scientel Wireless CSC 46273 Amendment No. 2
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scien tel FORTWORTII
K f L f 5,i I -
SUPPORT AND MAINTENANCE AGREEMENT FOR
City of Fort Worth Phase 4 MPLS Network
9. MAINTENANCE OBJECTIVE&SCOPE OF WORK
• Scientel shall provide City of Fort Worth the methodology for conducting a physical
maintenance inspection (indoor, infrastructure and network hardware& software)
and the corrective action process to be undertaken by Scientel if issues are
identified.
• Scientel shall use a series of wireless installation and system maintenance
checklists as the basis for all inspections. The checldist(s) shall be controlled
documents for the fife of the project.Scientel shall provide Client a copy of all such
checklists (including without limitation, the Network Software & Hardware
Maintenance Checklist,Telecom Inspection Checklist,Maintenance Checklist,and
Inspection Checklist).
• On a quarterly basis, with fifteen (15) days advance notice to Client, Scientel
(through a Scientel technician) will perform an on-site inspection of the installed
equipment at each site and, upon agreement by The City of Fort Worth, may
perform a variety of upgrades and System optimizations to assure the System is
operating at peak performance.As part of the inspection,Scientel shall inspect site
conditions, equipment, network device firmware, as well as any hardware &
software.A qualified Scientel technician will perform all maintenance and inspection
activities.
10. MAINTENANCE PROCEDURE—INFRASTRUCTURE
• Prior to a site visit, the individual from Scientel performing the inspection shall
prepare an Inspection Checklist as applicable for each site to be visited.When in
the field,the inspecting individual shall mark the checklist to confirm that a certain
aspect of the project has been inspected and note any discrepancies or needed
modifications to the checklist.
• Maintenance Checklist: Scientel will conduct an inspection of MPLS locationsto
ensure that the integrity of the original installation remains intact. During the
physical inspection process,Scientel shall collect data on thefollowing items and
Sdentel Solutions Coniidemlal 11 03-07-2018
Scientel Wireless CSC46273 Amendment No.2
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i scien ted FORTIVORTII
W K 1 I I , -
SUPPORT AND MAINTENANCE AGREEMENT FOR
City of Fort Worth Phase 4 MPLS Network
shall provide the same to Ft.Worth in a formal report to be issued no later than thirty(30)
days after conclusion of the physical inspection process for each applicable site.
• Ouarterly preventative maintenance.
• Repair any faulty components
• Check the 7705 routers for any alarms.
• Develop system reports and send to management on a daily basis.
11.NETWORK SOFTWARE
To help minimize the risk of potential problems,Scientel will check the Network Software
during the preventative maintenance period to ensure continued System stability,
information security,and data integrity.Scientel shall:
• I den*and resolve hardware conflicts;
• Confirm software compliance and install and apply upgrades;
• Appy any critical OS service packs and software upgrades,within current release
version,to Nokia equipment and verify correct operation;Critical OS upgrade need
is defined as a service affecting,security exposure or potential loss of service do
to"bugs'running on the current systems. Critical updates will be applied to
rescivelmitigate service affecting faults andlor security risks
• Conduct standalone performance checks;
• Conduct network connectivity checks;
• Conduct network performance checks;
• Check event logs;and
• Meet with Fort Worth to discuss current issues and address future requirements.
Scientel shall perform all upgrades and system work that might affect the System during
off peak hours whenever possible and Scientel shall not perform any such work during Client
business hours withoutfirst obtaining FortWorth's approval. Scientel will notify Fort Worth
of any System related work(non-emergency)at least 1 week in advance.
Scientel Solutions ConfWential 11 03-07-2018
Scientel Wireless CSC 46273 Amendment No. 2
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scien ted FORTW'ORTII
w; xtLk5b tic
SUPPORT AND MAINTENANCE AGREEMENT FOR
City of Fort Worth Phase 4 MPLS Network
12.SYSTEM REPAIRS
As part of the Maintenance and SupportServices and for the fees specified in Section 14
Scientel shall be responsible for each of thefollowing
• Replace minor components (connectors, fittings, etc.) as needed, to ensure
continued reliable operation of the System,at no charge to Client.
• Perform Warranty Related Repairs(if hardware or software is still underwarrenty),
at no charge to Client.
• Estimate cost,time,and materials for repairs for items outside warranty or outside
of maintenance and support contract with the applicable vendor for any significant
items needing repair,which are identified during the maintenance inspection,and
provide estimate to Ft.Worth for review and approval.
• If estimate is approved by Client,perform repairs.
• Replace units as required and when necessary to ensure reliable operation of the
System. These devices will be replaced by a repaired unit or a new unit when
available.The spare pool will be replenished once the repaired or replaced item
is returned from the Nokia Repair Depot.
13.LIMITATIONS AND EXCLUSIONS
The fees specified in Section 12 are not inclusive of services for repairs due to the
following:
• Vandalism/abuse of the installed hardware and software;
• Third parry hardware or software changes made by the customer after System
acceptance;
• Electricity service caused problems, such as lightning strikes, power surges or
acts of God;and
• Additional hardware required due to software upgrade or end-of-life status
Scientel will provide these repairs based on a time and material basis as requested
and approved by The City of FortWorth
Scientel Solutions ConfMwitial 11 03-07-2018
Scientel Wireless CSC 46273 Amendment No.2
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sc'pn tel FORTWORTII
l' KtI is t i
SUPPORT AND MAINTENANCE AGREEMENT FOR
City of Fort Worth Phase 4 MPLS Network
14.TERMS AND CONDITIONS
Unless otherwise stated, Scientel shall provide all Maintenance and Support Services in
accordance with this Agreement. In the event of a conflict, this Agreement shall control
solely with respect to the applicable Maintenance and Support Service(s).
Notwithstanding the foregoing,in the event any of the Maintenance and Support Services
is identical to the services provided under warranty during the applicable warranty period,
such Maintenance and Support Services shall be deemed to be services provided under
warranty and shall be governed by the warranty terms.
• This Agreement will commence upon Acceptance by Client
• In the event Client opts to renew this Agreement for a period following its initial
term, Client shall provide Scientel ninety (90) days written notice, during which
period the parties will negotiate in good faith any changes to the terms and
conditions of this Agreement.
16.RECORDS
• Scientel shall maintain the "Inspection Checklist'for one year after the project is
completed.
• At the conclusion of the project, Scientel shall update the "Inspection Checklist'
as deemed warranted by the Scientel individual currently maintaining the
checklist.
• Scientel shall maintain all documentation necessary to support the System during
the term of this Agreement and shall provide such documentation to the Client
upon reasonable request.
16.NETWORKING PROVISIONING
Scientel will also provide MPLS provisioning services on the System for a total of 2 days
per month or not to exceed 24 days a year. Additional provisioning services will bebilled
Scientel Solutions Confidential 11 03-07-2018
Scientel Wireless CSC 46273 Amendment No. 2
Page 13 of 20
scientel FORT�TIJ
SUPPORT AND MAINTENANCE AGREEMENT FOR
City of Fort Worth Phase 4 MPLS Network
at$150/hourfor Network Engineering.
17.PRICING
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PRICE FOR MPLS SUPPORT(OCT 1,2018 THRU 1213112019) $45,628.00
(3 MONTHDVSOOUN7) ($9.125.00)
NET PRICE FOR SUPPORT&MAINTENANCE (15 MONTHS) $36,603.00
Payment Terms (NET 30 days(Due upon contract start 20/01ti0ia)
PRICE FOR MPLS SUPPORT&MAINTENANCE($36,503.001ye34
(JANUARY 1,2020 THROUGH DECEMBER 31,2023) $146,012.00
PRICE FOR MPLS SUPPORT&MAINTENANCE($39,204.001ye@4
(JANUARY 1,2024 THROUGH DECEMBER 31,2024) $39,204.00
IN WITNESS WHEREOF,the Parties hereto have entered into this Agreement as of the
day and year herein above firstwritten.
ACCEPTED ACCEPTED:
Scientel Solutions,LLC City of Fort Worth,TX
By. J.R.Low By.
Title: Regional Support Manager Title:
Date: 03107/2018 Date:
Scientel Solutions Confidential 11 03-07.2018
Scientel Wireless CSC 46273 Amendment No.2
Page 14 of 20
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Sdentel Solutions Confidential 11 03-07-2018
Scientel Wireless CSC 46273 Amendment No.2
Page 15 of 20
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Scientel Solutions Confidential 12 03-07-2018
Scientel Wireless CSC 46273 Amendment No. 2
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FORT WORTH Scientel
S • L U T 1 O N S
City of Ft. Worth, Texas
Mr. Alan Girton
Proposal # 2017-104 MPLS Hardware/Software Upgrade
March 6, 2018
SUBMITTED BY:
Tom Hazelton of Scientel Solutions
FIXED PRICE PROPOSAL—SCOPE OF WORK:
(1) HARDWAREISOFTWARE UPGRADE TO VARIOU MPLS MICROWAVE
COMMUNICATION SITES
Scientel field engineers will perform new hardware installation, upgrade and
system verification at the following communication sites. The following matrix
outlines the job and the necessary hardware upgrade, per site location.
HARDWARE . QTy
SAR-8 Shelf V2 that accepts redundant DC-power feeds and up to 2 CSMs(V1 or
V2)and up to 6 interface cards.Fan Module must be version associated with this 11
V2 shelf.6
CONTROL SWITCH MODULE V2(CSMV2) 21
Fan Module SAR-8Shelf V2 Ext Ternp 11
16 PORT Tl/El ASAP CARD V2(48/+24 V DC) 7
8 PORT GE SFP CARD V3(-08/+24 VDC) 23
SFP-GIGE BASET R145 R6/6 DDM-40/85C Extended Temp 27
SFP-GIGE SX-LC ROHS 6/6 DDM-40/85C 62
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Scientel Wireless CSC 46273 Amendment No.2
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FORT WORTH scientel
S O L U T I O N S
(2) MPLS SUPORT AND MAINTENANCE AGREEMENT
a) This Support and Maintenance Agreement("Agreement') is between
Scientel Solutions, LLC("Scienter) and the City of Ft.Worth MPLS Network
("End User').
b) The project involves the operation, maintenance and continuing support of
the End User's MPLS Network located throughout the City of Fort Worth
and surrounding areas. The End User's MPLS Network is defined as the
interconnected microwave radio and MPLS equipment connecting Finley,
CJC, Curry, Cooper, 109PthP Street, Lake Dam and Eagle Mountain. (the
"System").
c) This Agreement covers the following annual terms:
I. One(1)Year and Three(3) Months(10/01/2018-12/31/19)
II. October, November and December of 2019 will be covered by
warranty but not charged to the City of Fort Worth.
d) The objective of the support and maintenance program and the services
provided by Scientel to City of Fort Worth hereunder(the"Maintenance and
Support Services') is to assure that the System continues to perform at
peak functionality and that the integrity of the installed MPLS hardware
remains fully functional.
e) Provides advanced MPLS data connectivity between radio tower sites.
f) Provides analog circuit connectivity between city sites.
(see FT.WORTH REGIONAL RADIO SYSTEM MPLS SUPPORT AND
MAINTENANCEAGREEMENT.15 MONTH EXTENSION for statement of
work and details of maintenance support)
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Scientel Wireless CSC 46273 Amendment No. 2
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FORTWORTH. `` scientel
S O L U T I O N S
(1)PRICE FOR HARDWARE(DECEMBER,20 2017) $177,020.67
(10% HARDWARE DISCOUNT) ($19,616.13)
NET PRICE FOR HARDWARE $159,318.60
(2)PRICE FOR MPLS SUPPORT(OCT 1,2018 THRU 1213112019) $45,628.00
(3-MONTH DISCOUNT) ($9.125.00)
NET PRICE FOR SUPPORT&MAINTAINCE(15 MONTHS) $36,503.00
BILLING AND MILESTONES(HARDWARE)
100%OF$159,318.60 INVOICED UPON RECENT OF HARDARE
50%STAGING(ONSITE CONFIGURATION)—(INCLUDED 1N SERVICE CONTRACT)
20%INSTALLATION(CUTOVER)-(INCLUDED IN SERVICE CONTRAC7))
10%CLOSE OUT-(1NCLUDED 1N SERVICE CONTRACT)
(assumes completion of hardware installation by September 30,2018)
BILLING AND MILESTONES(SUPPORT)
100%OF$36,503.00 DUE OCTOBER 1,2018
TERMS AND CONDITIONS
This proposal provided to Qty of Ft.Worth for approval.This proposal is valid for 90 days.
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Scientel Wireless CSC 46273 Amendment No. 2
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FORT WORTM, scientel
S O L U T I O N S
PROPOSAL ACCEPTANCE
If the above proposal and terms are accepted by the proposal recipient,please indicate as
requested below. The completed document may be returned to Scientel Solutions with the
necessary Purchase Order via email at thazeltonD-scientelsolutions.com or via fax at 972-
591-6970.
PROPOSAL ACCEPTANCE
El
SIGNATURE:
DATE:
City of Ft.Worth,Texas
1000 Throckmorton Street
Ft.Worth,TX 76102
P.O.#
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Scientel Wireless CSC46273 Amendment No. 2
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Mr�
Official
CITY COUNCIL AGENDA FORT WORTH
COUNCIL ACTION: Approved on 6/26/2018
DATE: 6/26/2018
REFERENCE ** 13P18-00427660 MICROWAVE
NO.: P-12212 LOG NAME: SYSTEM SB ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Second Amendment to City Secretary Contract No. 46273,
Professional Services Agreement with Scientel Solutions, LLC, for Additional
Maintenance Services and Upgrade to the City of Fort Worth's Public Safety
Microwave System at a Cost of$381,037.60 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a second amendment to City
Secretary Contract No. 46273 to an existing Professional Services Agreement for additional
maintenance services and an upgrade to the City of Fort Worth's public safety microwave system
at a cost of$381,037.60. Other terms and conditions of the existing Agreement remain the same.
DISCUSSION:
In 2011, the City Council approved Mayor and Council Communication (M&C) C-24680 to execute
an Agreement with Scientel Solutions, LLC, (Scientel) for the installation of a microwave system
used as a component of the City's public safety radio communications system. Implementation was
completed in 2012.
Although the system has been maintained with routine updates, most hardware is now aged to the
point that it will no longer be supported by the manufacturer after 2018. As a result, that hardware
must be replaced with current levels of hardware and software to continue to receive manufacturer
support. Cost of the hardware replacement is $159,318.60 and was included in the IT Solutions
operating budget for FY2018. Implementation and ongoing maintenance services are covered at no
additional charge under City Secretary Contract No. 46273, executed by the City in 2014.
Council approved M&C C-27566 with Motorola Solutions in 2015 for the extension of the
microwave system into Arlington, Grand Prairie and Irving. The maintenance warranty for the
extension expires at the end of September 2018. Maintenance for the microwave system in
Arlington, Grand Prairie and Irving will be incorporated into the existing Maintenance Agreement
with Scientel through this Second Amendment. Payments for the maintenance will be made
annually and budgeted by the IT Solutions Department each year. Beginning in FY2019, the cities
of Arlington, Grand Prairie and Irving will be contributing up to $20,000 annually to help offset the
cost of the increased maintenance. The total increase in maintenance cost over the term of the
contract will be $221,719.00.
Original Term
OriginalProposed
Year 1 2015 $210,754.15 $ 210,754.15
Year 2 2016 $ 210,754.15 $ 210,754.15
http://apps.cfwnet.org/council_packet/mc review.asp?ID=25946&councildate=6/26/2018[6/27/2018 2:19:37 PM]
M&,C Re,.—;,-.w
Year 3 2017 $ 210,754.15 $ 210,754.15
Year 4 2018 $ 210,754.15 $ 370,072.75
Year 5 2019 $ 210,754.15 $ 247,257.15
Renewal Term 1
Original Proposed
Year 6 2020 $ 201,649.09 $ 238,152.09
Year 7 2021 $ 201,649.08 $ 238,152.08
Year 8 2022 $ 201,649.08 $ 238,152.08
Renewal Term 2
Original Proposed
Year 9 2021 $ 219,488.64 $ 255,991.64
Year 10 2022 $ 219,488.63 $ 258,692.63
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, and that prior to an expenditure being made, the Information Technology Solutions
Department has the responsibility to validate the availability of funds.
BQN\18-00427660\SB
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (2015)
Susan Alanis (8180)
Additional Information Contact: Cythnia Garcia (8525)
Sheila Baker (8356)
ATTACHMENTS
Scientel Form 1295 Certificate.pd
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25946&councildate=6/26/2018[6/27/2018 2:19:37 PM]
CgZ..,1
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofl
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-345503
Scientel Solutions, LLC
Plano,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 04/27/2018
being filed.
City of Fort Worth Date Acknowl dged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
CFW CSC 46279-A2
FWRRS MPLS SUPPORT AND MAINTENANCE
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is Nelson C. Santos and my date of birth is 08/11/1972
My address is 3411 Keller Lane Naperville Illinois 60565 1 USA
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in United States of America County, State of Illinois on the 27 day of April 20 18 .
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523