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Home My WebLink AboutContract 47840-R2A1 CSC NO. � 0 141 SECOND RENEWAL AND AMENDMENT NO. 1 TO CITY SECRETARY CONTRACT NO. 47840 PROFESSIONAL SERVICES AGREEMENT This Amendment and Renewal is entered into by and between the City of Fort Worth (hereafter "City"), a Texas home-rule municipal corporation, acting by and through Jesus J. Chapa, its duly authorized Assistant City Manager, and PropertyRoom.com, Inc. (hereafter "Agency"), a Delaware corporation, acting by and through its duly authorized President and CEO, each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, the parties have previously entered into City of Fort Worth City Secretary Contract No. 47840 (the "Contract"), which was executed on May 30, 2016 with an effective date of May 11, 2016; and WHEREAS, the City and Agency previously amended the Contract to incorporate additional services that Agency had agreed to provide to the City through an Addendum which was executed on July 13, 2016; and WHEREAS, the City and Agency agreed to renew the Contract for its first renewal term effective May 12, 2017 through May 11,2018; and WHEREAS, the City and Agency now wish to evidence the parties intention to renew the Contract for its second renewal term; and WHEREAS, the City and Agency now wish to amend the original Contract to remove additional services that the Agency has agreed to provide. NOW, THEREFORE, City and Agency, acting herein by the through their duly authorized representatives, enter into the following agreement to renew and amend the contract: 1. RENEWAL Pursuant to the Contract, contract renewals are at the sole option of the City. This Renewal and Amendment shall serve as notice that the City is exercising its right to renew CSC No.47840 for an additional one-year period,which will end on May 11,2019. City Secretary Contract 47840 Page 1 of 3 Amendment 1 Renewal 2 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX 2. AMENDMENT It is the parties' intent to remove Exhibit "C," which was incorporated by the previous Addendum,from the Contract for auction services. 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. (signature page follows) City Secretary Contract 47840 Page 2 of 3 Amendment 1 Renewal 2 �r Executed on this the?I -Iday bf 2018. CITY OF FORT WORTH: PROPERTYR OM.CO INC.: By: By: Jesus J.Chapa And J.Nash Assistant City Manager Pres' ent/CEO�� 1,2, Date: " ® — Date: t� APPROV RECO NDED BY: By: Joel F.Fitzgerald Chief of Police Date: ATTEST: ,�•%��' ,oF FoRr� By. Ma ays City Secre APPROVED AS TO FORM AND LEGALITY: By: Matthew A,Murray Assistant City Attorney G Contract Authorization: M&C: P-11871 This agreement does not require City Council approval. Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensurin 11 performa ce and reporting requirements. Betty Rd s Assistant Public Safety Support Manager Fort Worth Police Department City Secretary Contract 47840 Page 3 of 3 Amendment 1 Renewal 2 OFFICIAL RECORD CITY SECRET � F'I'.UV®RTR' Tx M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDAORTWORTII COUNCIL ACTION: Approved on 5/10/2016 REFERENCE ** 13P15-0282 AUCTION DATE: 5/10/2016 NO.: P-11871 LOG NAME: SERVICES - EW POLICE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Contracts for Auction Services with Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., for Sales of Wrecked and Abandoned Vehicles, Property and Surplus City Equipment (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize contracts for auction services with Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., for sales of wrecked and abandoned vehicles, property and surplus City equipment. DISCUSSION: City departments will use these contracts for live and online auction sales of forfeiture and surplus vehicles, obsolete equipment, surplus office furniture and various surplus items. Lone Star Auctioneers and PropertyRoom.com will be paid by commission from buyers of auctioned items. This is a revenue generating Agreement with auction proceeds credited to the appropriate City fund identifier. During the previous fiscal year the City received a total net revenue of$1,940,000.00 from internet auctions. Of this total, $895,265.00 was from Equipment Services Department vehicle sales, $997,345.00 was from the Police Department and auto impound sales and $47,390.00 was received from other City surplus sales. Estimates for these revenues are included in the City's budget. A Request for Proposals (RFP) 15-0282 was issued on August 19, 2015. The evaluation factors included physical governmental auctioneer experience, electronic governmental auctioneer experience, advertising and sale marketing ability, web based services, project management, qualifications and references and cost. The evaluation panel included representation from the Police Department- Property and Records Management, Asset Forfeiture, Fleet/Auto Pound and the Property Management Department. The evaluation panel compared proposal responses to the evaluation factors, Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., were the best rated value to the City. PRICE ANALYSIS - The percentages paid to these suppliers remain unchanged compared to percentages awarded in 2009. Overall, percentages being recommended are considered fair and reasonable. BID ADVERTISEMENT - This RFP was advertised in the Fort Worth Star-Telegram on August 19, 2015, August 26, 2015, September 2, 2015, September 9, 2015 and September 16, 2015. Nineteen vendors from the City's database system were solicited, seven responses were received. M/WBE OFFICE —A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS— Upon City Council's approval these contracts shall have an initial one year term beginning May 4, 2016 and expiring May 3, 2017. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21870&councildate=5/10/2016 8/2/2018 M&C Review Page 2 of 2 RENEWAL OPTIONS - These contracts may be renewed for four additional one-year terms at the City's option. This action does not require City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. FISCAL INFORMATION/CERTIFICATION: Revenue received from the contracts provided herein will be deposited into the appropriate fund, including but not limited to the General Fund, Sale of Abandoned Property Account which has total estimated revenue in Fiscal Year 2016 of$1,320,599.00 and year-to-date receipts of$4,650.00, Crime Control Prevention District Fund, Sale of Capital Asset Account which has total estimated revenue in Fiscal Year 2016 of$101,988.00 and no year-to-date receipts and State Asset Forfeiture Fund, Sale of Abandoned Property Account which has no estimated revenue in Fiscal Year 2016 and year-to-date receipts of$267,582.00. BQN\15-0282\EW TO Fund Department Account Project Program Activity BudgetReference# Amount i ID y ID Year (Chartfield 2) FROM Fund Department Account Project Program I Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Valerie Washington (6192) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Jack Dale (8357) Eryck Walker(6610) ATTACHMENTS 1295 Forms.0f http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21870&councildate=5/10/2016 8/2/2018 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1-4 and 6 if there are interested parties, OFFICE USE ONLY Complete Nos. 1,2,3,5,and 6 if there are no interested parties, CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-10297 PropertyRoom.com, Inc. Frederick, MID United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/1512016 being filed. City of Forin Worth, Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. 15-0282 Auction Services 4 Nature of interest(check applicable) Name of Interested Party City,State,Country(place of business) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. KATHRYN MARIE COLES NOTARY PUBuc MONTGOMERY COUNTY STATE OF MARYLAND 14,�--L MY COMMMSION EXPIRES Signature of author ed ent of contracting business entity JUNE 29,2018 AFFIX NOTARY STAMP 1 SEAL ABOVE f AA� Sviorn to and subscril7ed betore me,by the said )i7_S1(5talu�7C °k"' � this the /b day of 20_LJ.1?__,to ce tify which,witness my hand and seal of office, Signature if officer administering oath Printed name of officGV administering oath Title of officer ad M9 stering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.04944