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Home My WebLink AboutContract 47307-A2 CITY SECRETARY CONTRACT NO. ZrI Aa, SECOND AMENDMENT TO 163 ��o CITY SECRETARY CONTRACT NO. 47307 PROFESSIONAL SERVICES AGREEMENT voWITH ZAYO GROUP, LLC WHEREAS, the City of Fort Worth (hereafter "City") and Zayo Group, LLC, (hereafter "Consultant"), collectively the "parties," entered into City of Fort Worth City Secretary Contract ("CSC")No. 47307, (hereafter"Contract")which was authorized by the City Council by M&C C- 27520 on November 17, 2015; and WHEREAS, on or about December 21, 2017, the Contract was amended via CSC 47307- Al, adding a cost schedule to provide internet and dark fiber services; and WHEREAS, it is the collective desire of both City and Consultant to amend the Contract to delete five (5) sites and add eleven(11) sites to Exhibit A of the Contract; and WHEREAS, City and Consultant both desire to amend the Contract under the terms and conditions as more particularly described below. NOW, THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into this agreement which amends the Contract as follows: 1. Exhibit A of the Contract is hereby amended to delete the five(5)sites as further described in Attachment A, attached hereto, and to add the eleven (11) sites as further described in Attachment B, attached hereto, and provide additional services as further described in Attachment C, attached hereto. Exhibit A may be amended with additional sites as needed in accordance with GSA Schedule GS-35F-070CA, Exhibit E of the Contract. 2. Section 3. COMPENSATION of the Contract,the total contract value in hereby increased by$7,159.38 per month beginning upon site activation. 3. All other provisions of the Contract that are not expressly amended herein shall remain in full force and effect. Zayo Group,LLC OFFICIAL RECORD 1 Amendment No.2 to CSC No.47307 Page I of 5 CITY$MACRO ARY Executed on this the day of 2018. CITY M(X T WOR H: ZAYO GROUP, LLCM: By: By: Su an Tanis Amanda ie"mey Asst ant City Manager SVP Fiber Solutions South Date: -)k'01 Date: ATTEST: O� F®/ZT EST: ary J. a er V' City Secretary ` Ti#le: �7CAS Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. '0 0%./k, 7 ILqtor Steve Streiffert Assistant Director,IT Solutions Department APr^Rv V ED AS TO FORivi AND LEGALITY: By: Jol Strong Assistant City Attoey Contract Authorization: M&C: C-27520 Date Approved: _November 17, 2015_ OFFICIAL.RECORD CITY SECRETARY WORTH,TX Zayo Group,LLC 2 Amendment No.2 to CSC No.47307 Page 2 of 5 ATTACHMENT A Fort Worth Sites to be Deleted from CSC 47307 3457 Decatur Avenue, Fort Worth, TX 350 W Belknap Street, Fort Worth, TX 4200 South Freeway, Fort Worth, TX 808 Throckmorton Street, Fort Worth, TX 920 Roberts Cut Off Road, Fort Worth, TX Zayo Group,LLC 3 Amendment No.2 to CSC No.47307 Page 3 of 5 ATTACHMENT B Fort Worth Sites to be Added to CSC 47307 908 Southland Avenue 8851 Camp Bowie West Boulevard 818 Missouri Avenue 6801 Bowman Roberts Road 501 E Bolt Street 4651 N Main Street 3628 Bernie Anderson Avenue 3427 Hemphill Street 301 Hillshire Drive 212 E Felix Street Zayo Group,LLC 4 Amendment No.2 to CSC No.47307 Page 4 of 5 ATTACHMENT C Additional Service Orders (Work Orders) Mt #625227 3427 Hemphill Street 505 W Felix Street $1,614.00 #625234 301 Hillshire Drive 6801 Bowman 5,1,552.00 Roberts Road #721430 212 E Felix Street 505 W Felix Street $890.00 #619227 6801 Bowman 120 NW 22nd St $1551.69 Roberts Road #619226 6801 Bowman 2500 N Houston $1551.69 Roberts Road $7159.38 Zayo Group,LLC 5 Amendment No.2 to CSC No.47307 Page 5 of 5 M&C Review Page 1 of 2 CITY COUNCIL AGENDA DATE: CODE COUNCIL ACTION: Approved on 11/17/2015 CONTINUED FROM A PREVIOUS WEEK Official site of the City of Fort Worth, Texas FORT `VoRm _'11� REFERENCE 04DARK FIBER OPTIC AND 11/3/2015 NO.: C-27520 LOG NAME: SERVICES FOR NETWORK WITH ZAYO GROUP NOW PUBLIC C TYPE: CONSENT HEARING: NO SUBJECT: Authorize Agreement with Zayo Group, LLC, for the Leasing of Dark Fiber Optic Strands and Related Services for the City of Fort Worth Network, Using a Cooperative Contract for an Amount Up to $15,641,064.00 for a Period Up to Thirteen Years with a First Year Cost Up to $367,842.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize an Agreement with Zayo Group, LLC, for the leasing of dark fiber optic strands and related services for the City of Fort Worth Network using General Services Administration Schedule Contract No. GS-35F-070CA for an amount up to $15,641,064.00 for a period up to thirteen years with a first year cost of up to $367,842.00. 7l;��I+��[�P►A As the City continues to embrace and leverage technology, the need for a fast, reliable, cost effective network infrastructure is critical. The existing network infrastructure relies on aging expensive technologies. A committee comprised of employees from the Information Technology Solutions Department conducted and evaluated Request for Proposals (RFP) for T1 Replacement (RFP No. 15-0115) solution, receiving responses from the major service providers in the Dallas -Fort Worth area. Unfortunately, through evaluation of qualitative and quantitative measures, all were found to be either deficient, or drastically increasing the cost to the City through their use. Therefore, the IT Solutions Department (ITS) architected a new high speed network based on fiber and microwave technology. This network will enable transformative change in all 200 plus municipal locations. This Agreement will provide the necessary physical fiber connectivity upon which the City's new network will operate connecting 64 City facilities. Upon approval, Zayo Group, LLC (Zayo), a provider of custom fiber solutions, will use a portion of their extensive fiber optic network to create a fiber optic network specifically designed to serve as the backbone for the new City network. All locations will be connected within three years of the date the Agreement is executed, and the Agreement will continue for 10 years upon completion. The annual Agreement cost is estimated as follows: Year 2016 2017 2018-2027 2028 (2 months) Annual Cost $ 67,842.00 $1,054,122.00 $1,398,600.00 $ 233,100.00 http://apps.cfwnet.org/council_packet/mc—review.asp?ID=21644&councildate=11/17/2015 8/2/2018 M&C Review Page 2 of 2 Zayo is required to provide a high capital investment upfront for this Agreement. Therefore, this Agreement will include a termination provision that requires the City to appropriate funds and compensate Zayo an amount up to 100 percent of the monthly reoccurring charges for the months remaining in the Agreement should the City choose to terminate the Agreement without cause. The General Services Administration (GSA) is authorized to offer Cooperative Purchasing Programs to state agencies, public institutions of higher learning, public school districts and local governments. A local government that purchases goods and services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements. ADMINISTRATIVE INCREASE — An administrative increase or change order for this Agreement may be made by the City Manager in the amount up to $50,000.00 per year and does not require specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE — A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Information Technology Solutions Department and approved by the M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS — Upon approval of this recommendation, the Agreement shall remain in effect for a period up to 13 years in accordance with the City's Professional Services Agreement and GS-35F-070CA or applicable successive GSA contracts for the same services. FISCAL INFORMATION/CERTIFICATION: The Fiscal Year 2016 budget includes appropriations in the amount of $3,687,899.00 in the Circuits section of the Information Systems Fund for the Base Telephone account. For this Agreement, the amount for Fiscal Year 2016 will not exceed $367,842.00. Upon approval of this recommendation, the Financial Management Services Director certifies that funds are available within the existing appropriations for this expenditure. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) 60105 0046002 5410103 ( $367,842.00 Submitted for Citv Manager's Office bv: Susan Alanis (8180) Oripinatinq Department Head: Kevin Gunn (8781) Additional Information Contact: Damon Jackson (8483) Ron Burke (2655) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21644&councildate=11/17/2015 8/2/2018