HomeMy WebLinkAboutContract 51136 CITY SECRETARY CONTRACT NO. I �p
AMENDMENT NO. 1 TO
COOPERATIVE PURCHASE AGREEMENT
HI LITE AIRFIELD SERVICES, LLC
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a Texas home rule municipal corporation, acting by and through Fernando Costa, its
duly authorized Assistant City Manager, and Hi Lite Airfield Services, LLC (hereafter
"Vendor"), acting by and through Theodore Misiewicz, its duly authorized Chief Financial
Officer, each individually referred to as a"party"and collectively referred to as the"parties."
WHEREAS, the parties have previously entered into a City of Fort Worth Cooperative
Purchase Agreement (the "Contract"), which was executed on April 25, 2018; and shall expire
on September 26,2021.
WHEREAS, the Contract is based on NJPA Cooperative Contract Award No. 062817-
HLA; and
WHEREAS, the Contract is for the purpose of airfield painting services for Fort Worth
Meacham International Airport; and
WHEREAS, the City and Vendor now wish to amend the Contract to provide additional
services and to increase the annual agreement amount pursuant to the original Contract;and
WHEREAS, the additional services shall include airfield painting services at two
additional City of Fort Worth airports—Fort Worth Spinks Airport and Fort Worth Alliance
Airport;
NOW, THEREFORE, City and Vendor acting herein by the through their duly
authorized representatives,enter into the following agreement to amend the contract:
1.
Price. The maximum amount to be paid under to the Contract to the Venclor shall be
amended to $300,000.00 per year.
2.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
OFFICIAL RECORD
f�c�9 y°9y CITY SECRETARY
FT.WORTH,TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
III LITE AIRFIELD SERVICES,LLC:
Name: Fernando Costa By.
Assistant City Manager Name:Theodoreisiewicz
Date:
Title: Chief Finan ial-offic r
8 f Z,Z�B
Date: C ,fir
APPROVAL RECOMMENDED:
ATTEST:
By: -�
ame: BillrWels
Title: Aviation Director
RT
ATTEST: SFO •• � �,�� �-
By: _ #
Mary Kays
City Secretar f
CONTRACT COMPLIANCE MANA
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ;W—A/9�
ame: Dakota Shaw
Title: Airport Project Coordinator
APPROVED AS TO FORM AND LEGALITY:
By: �2��6f-�iLltdcs�1�41
Name: Matthew A"Murray
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C:
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
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Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA 'ORTWoRTH
r—
COUNCIL ACTION: Approved on 8/14/2018
REFERENCE * 13P18-420546 AIRFIELD
DATE: 8/14/2018 NO.: P-12235 LOG NAME: PAINTING AVIAT JC
CODE: P TYPE: CONSENT PUBLIC NO
NO
SUBJECT: Authorize Amendment to Existing Cooperative Purchase Agreement with Hi Lite Airfield
Services LLC for Airfield Painting to Increase the Annual Agreement Amount by
$200,000.00 for a New Annual Amount Up to $300,000.00 (COUNCIL DISTRICTS 2, 6,
and 7)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the existing cooperative
purchase Agreement with Hi Lite Airfield Services LLC for Airfield Painting to increase the annual
Agreement amount by $200,000.00 for a new annual amount up to $300,000.00.
DISCUSSION:
Aviation approached the Purchasing Division for assistance with the purchase of airfield painting
services for Fort Worth Meacham International Airport (Meacham). Painting services is purposed with
rehabilitating airfield markings on the airport's paved surfaces. These maintenance projects are
required to comply with the standards for airport markings established by the Federal Aviation
Administration (FAA) for airports certificated under Title 14 Code of Federal Regulations Part 139,
Certification of Airports. Further more, these standards are required for all projects funded with
federal grant monies through the Airport Improvement Program.
Purchasing Division obtained three bids from Cooperative vendors and found Hi Lite Airfield Services
LLC is the lowest bidder. Staff reviewed the pricing and found pricing to be fair and reasonable and
awarded a service agreement for a total annual amount up to $100,000.00 with Hi Lite Airfield
Services LLC. The Meacham paint project is underway, the FAA requirements has been satisfied.
Since beginning the Meacham Airport marking project, Aviation Department staff also conducted a
review of Fort Worth Alliance Airport (Alliance), and Fort Worth Spinks Airport (Spinks). Based on
their review, Aviation Department staff recommends amending the existing Purchase Agreement
with Hi Lite Airfield Services LLC to increase the amount by$200,000.00 for a new annual amount for
up to $300,000.00 for services at the two additional airports. No guarantee was made regarding the
amount of these services that would be purchased. In addition, an administrative change order or
increase may be made by the City Manager in the amount up to $100,000.00 and does not require
specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE -The Agreement is based on NJPA Contact No. 062817-HLA. State
law provides that a local government purchasing an item under a Cooperative Purchasing Agreement
satisfies state laws requiring that the local government seek competitive bids for purchase of the
items. NJPA contracts have been competitively bid to increase and simplify the purchasing power of
government entities.
M/WBE OFFICE - goal is not assigned when purchasing from an approved purchasing cooperative or
public entity.
RENEWAL OPTIONS - The Agreement may be renewed, in accordance with the terms of the NJPA
contract, for five additional one-year terms. This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26101&councildate=8/14/2018 8/22/2018
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the renewal term. Staff anticipates that the costs for renewal years shall remain approximately the
same as the first year.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated and that the Aviation Department has the responsibility to verify the availability of funds
prior to an expenditure being made
BQN\18-420546\JC
TO
Fund [7Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfeld 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Cynthia B. Garcia (8525)
ATTACHMENTS
Form 1295 from Hi-Lite Airfield Services .pdf
NJPA Contract Award No 062817-HLA.pdf
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=261 01&councildate=8/14/2018 8/22/2018
I L �a7��
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofl
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-374873
Hi-Lite Airfield Services
Adams Center, NY United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/02/2018
being filed.
City of Fort Worth Date Acknowle ged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
18-420546
Airfield Maintenance Services
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECON
My name is LARAT and my date of birth is �3�a
My address is,.::)p0 ZqP
(street) (city) (state) (zip code) (co ntry)
I declare under penalty of perjury
that the foregoing is true and correct.
Executed in County, State of C.z on the day f20
(month) (year)
e1-,,7 4-
Signature of a4thorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711