HomeMy WebLinkAboutContract 51203 DocuSign Envelope ID:5430CB7E-B658-49EE-A549-DD69B4FB49EB
y
PARTICIPANT AGREEMENT CITY SECRETARY 5 -;,)-O 3
CONTRACT NO.
ia�ice od etjbns
147
TRIS &EME�T,b de on March 27, 2018, between ALLIANCE AIR PRODUCTIONS a Texas non-profit corporation,
c her z?nai*ter re e.� ed to as ("PRODUCER"), and CITY OF FORT WORTH — DEPT. OF AVIATION hereinafter referred to as
�•.
(."QARTIC)PANT at the Fort Worth Alliance Air Show, hereinafter referred to as ("EVENT"). PARTICIPANT agrees to
comply witl all of the terms and conditions hereof.
ACCEPTANCE OF TERMS AND CONDITIONS
1. RESPONSIBILITIES: PRODUCER will provide PARTICIPANT the standard benefits outlined in the 2018 Sponsorship
Brochure unless otherwise defined herein.
2. FEES: PARTICIPANT agrees to pay PRODUCER $15,458.00. In order to receive full PARTICIPANT benefits,full payment
must be submitted within 30 days of online rem, but no later than August 31, 2018, by check or money order
made payable to Alliance Air Productions and mailed to 7801 Canterbury Terrace; McKinney,Texas 75072. Payments
received less than 30 days prior to EVENT will not be allowed to access the ramp and may forfeit rights to be included
as a PARTICIPANT in current EVENT,or any subsequent or future events,
3. PROMOTIONAL MATERIAL: PRODUCER reserves the right to approve all PARTICIPANT sponsorship, advertising, and
merchandising for the event including radio, print,television,website and souvenirs.
PARTICIPANT shall comply with all statutes, laws, ordinances, rules, and regulations of all governmental authorities
and all rules and regulations promulgated by PRODUCER. PARTICIPANT shall not conduct or allow to be conducted
any illegal or immoral activities or business.
PARTICIPANT must include representation of PARTICIPANT entity only in event promotional material.
4. INSURANCE: PARTICIPANT agrees to maintain, at its sole cost and expense, self-insured insurance policies of all
liability as referred to above,and as follows:
PARTICIPANT is required to submit a letter of self-insurance indicating policy or policies of worker's compensation
and commercial general liability insurance, including personal injury and property damage, with contractual liability
coverage, in the amount of One Million Dollars ($1,000,000.00) for property damage and One Million Dollars
($1,000,000.00) per occurrence for personal injuries or deaths of persons occurring in or about the Fort Worth
Alliance Airport(the"Airport").
PARTICIPANT, at its own expense,also shall maintain during the term of this Agreement"All Risks"or"Special Causes
of Loss" property self-insurance covering the replacement cost of all of PARTICIPANT'S personal property contained
on or about the Airport. PARTICIPANT'S Insurance policies shall (i)name PRODUCER as certificate holder and list The
City of Fort Worth,Texas(the "City"), Alliance Aviation Management, Ltd. ("AAM"),Alliance Air Management, Ltd.
("AAML") and ADC Group Marketing as additional insureds (except for the worker's compensation policy, which
instead shall include a waiver of subrogation endorsement in favor of PRODUCER, the City, AAM and AAML), (ii) be
self-insured which is acceptable to PRODUCER, (iii)provide that said insurance shall not be cancelled unless thirty(30)
days prior written notice shall have been given to PRODUCER, and (iv) include a waiver of subrogation in favor of
PRODUCER, the City, AAM and AAML. In addition, such self-insurance provided by PARTICIPANT shall be primary
coverage for PRODUCER when any policy issued to PRODUCER is similar or duplicate in coverage, and PRODUCER'S
policy shall be excess over PARTICIPANT'S policies. Said policy or policies or certificates thereof shall be delivered to
PRODUCER upon PARTICIPANTS acceptance of this Agreement and upon each renewal of said Insurance.
y6
89 rOT RTICIPANT shall list certificate holder address as Alliance Air Productions, 13851 Aviator Way, Fort Worth, Texas
B 7.
9
RECEIVE CI FORT WORTH AND ALLIANCE AIR PRODUCTIONS AGREEMENT: PARTICIPANT acknOWIE dg a aar Oat -----
SEP - 42018 this eement is subject to the Alliance Air Show Agreement (the "City Agreement") by and etween the City and
PR CER dated April 25, 2017. This Agreement incorporates by reference the terms of th (OFF emp"
CIiYOFFORT WORTH IPANT shall comply with the terms of the City Agreement.
CITYSECRCITY SECRETARY
ti
�I 6 g �,9 p
w FT,WORM TX
DocuSign Envelope ID:5430CB7E-B658-49EE-A549-DD69B4FB49EB
6. ASSIGNMENT: PARTICIPANT shall not assign any of Its rights and obligations under this Agreement to any party
without the prior written consent of PRODUCER,which consent may be withheld In PRODUCER's sole discretion.
7. GUIDELINES-AND RESTRICTIONS:PARTICIPANT must abide by the Guidelines and Restrictions referred to as Exhibit A
In this agreement.
8. DEADLINES: PARTICIPANT must abide by the Deadlines referred to as Exhibit B in this agreement.
9. TERM&TERMINATION:The Agreement shall be effective from the date of signing by all parties through the final day
of the event. This Agreement may be cancelled by PRODUCER without penalty or liability on written notice to the other
party if any act of God, court or governmental action or regulation, disaster,strike, labor strife, civil disorder, criminal.
activity,casualty,or other event beyond PRODUCER'S control makes it unreasonably dangerous,Illegal,or impossible to
provide the facilities for the purposes Intended under this Agreement or to hold the EVENT(a"Force majeure Event"). If
any Farce majeure Event occurs during the EVENT Dates, PRODUCER shall have the right to terminate or suspend the
Function on oral notice to PARTICIPANT. If the EVENT starts and weather requires termination of the EVENT or
weather disallows the conduct of the EVENT on one day, no refund will be issued. If PARTICIPANT cancels
participation after PRODUCER has collected funds,no refund will be Issued.
10. PARTICIPANT will have access to PRODUCER's records related to the transactions conducted under this Agreement to
ensure compliance therewith.
Failure to abide by these terms and conditions may result in immediate dismissal from current EVENT, or any
subsequent or future events.
IN WHITNESS WHEREOF,the parties hereunto understand the guidelines that have been provided.
ALLIANCE AIR PRODUCTIONS CITY OF FORT WORTH—DEPT.OF AVIATION
"PRODUCER" "PARTICIPANT"
By: B d•�"�
Name:Tom Harris Name: Fernando Costa
Title:President Title: Assistant City Manager
8/14/2018
Date: Date: r
Contract Compliance Manager: Recomme d proval
By signing,I acknowledge that I am the person
responsible for the monitoring and administration of
this contract,including ensuring all performance and Bill Welstead
reporting Aviation Director
Aya Ealy '�T�
Administrative Manager
AP VED AS TO FORM AND LEGALITY
c 1 �qN
By: c�
aige Me an :
Assistant City Attorney
H
a' OFFICIAL RECORD
ATT ST: ;' �'••., .'.
M���
._ CITY SECRETARY
y�
ary .Kayse ' •lIto
• 1295: IA, FT.WORTH,TQC
City Secretary s
DocuSign Envelope ID:5430CB7E-8658-49EE-A549-DD69B4FB49EB
Exhibit A
Guidelines and Restrictions
Failure to abide by the following EVENT Guidelines and Restrictions may result in the termination of this agreement and
the removal of participation from the EVENT site and may forfeit rights to be included as a PARTICIPANT in current EVENT,
or any subsequent or future events.
PARTICIPANT shall abide by the following guidelines:
A. CHALETS: PARTICIPANT with a chalet area will include set up and tear down of area and rental items such as:tent,
guest tables with standard vinyl table covers,guest chairs and one sign designating PARTICIPANT area. PARTICIPANT
package does not include catering.
• Sponsor Chalet Staff are required to use a Guest Credentials wristband to enter the Chalet. (Staff wristbands are
no longer available.) Exhibit Staff Passes do not provide admittance to Chalet.
B. CATERING: PARTICIPANT is responsible for coordinating catering through event's exclusive caterer,Spectrum Events.
Catering is subject to additional fees,
For catering arrangements,contact:
Spectrum Events
Ms. Melanie Parker
281-363-0900 ext.239
mparker@spectrumfcs.com
C. CITY OF FORT WORTH HEALTH PERMIT: PARTICIPANTS with Sampling benefits are required to obtain a City Health
Permit at their own expense and liability. PARTICPANT will be subject to fines if they fail to get the permit from the
City of Fort Worth. PRODUCER accepts no responsibility or liability with regards to the Health Permit or any
subsequent fines. Please apply online at: http://fortworthtexas.gov/health/temporary/, or contact:
Ms.Josie Vargas
Ft.Worth Public Health Department
818 Missouri Avenue; Ft.Worth,TX 76104
817-392-7255 Fax:817-392-3713
D. EXHIBITORS: PARTICIPANT with exhibit space has purchased ramp space only. PARTICIPANT is responsible for
providing requirements needed such as electrical,table(s), chair(s), tent(s),signage, etc.Any additional items needed
must be arranged through PRODUCER. Exhibit must be manned at all times and never left unattended. Exhibit must
be properly secured and in good condition. Tents must be flame resistant and be strong and sturdy enough to
withstand excessive windy conditions, Nothing may penetrate the concrete ramp. It is recommended all tents be
secured with water barrels. Refer to Section L regarding tent and water barrel rental.
• Water Barrel weights for windy conditions will be provided as follows:
0 10x10 Exhibit—Includes 2 water barrels with tie-down straps
0 20x20 Standard Exhibit—Includes 4 water barrels with tie-down straps
o NP 10x10 Exhibit—Includes 2 water barrels with tie-down straps
o NP 20x20 Exhibit—Includes 4 water barrels with tie-down straps
o Water barrel weights are not provided for other exhibits, but may be rented.
• All PARTICIPANTS with exhibit tents are required to have a 2A-10BC fire extinguisher in their booth.
PARTICIPANT must provide fire extinguisher.
E. AIRCRAFT: PARTICIPANTS with display aircraft will be provided a designated parking area based on logistic and
operational requirements. Aircraft must arrive the afternoon of Thursday or Friday week of EVENT by 8 AM. Aircraft
must depart Sunday after the gates close at 5 PM. Most aircraft will not be able to start up and taxi. Due to the
amount of activity during breakdown on the ramp, PARTICIPANT will be required to hand walk their aircraft to the
south end of the ramp where aircraft will be departing. PRODUCER will not assist in wing walking.
PARTICIPANT must obtain a PPR number from PRODUCER for approval to fly into Fort Worth Alliance Airport.
DocuSign Envelope ID:5430CB7E-B658-49EE-A549-DD69B4FB49EB
F. SET UP AND INSTALLATION/RESTOCK: Chalet/Lodge areas will be installed and set during the week of the EVENT.
Exhibit row will be installed and accessible Friday week of EVENT. PARTICIPANT will be allowed to access ramp during
the ramp access hours below.
Ramp Access Hours during week of EVENT:
Friday 9:00 AM—4:00 PM
Saturday 6:30 AM—8:00 AM and 6:00 PM—7:00 PM
Sunday 6:30 AM—8:00 AM and 6:00 PM—7:00 PM
Vehicle access to the ramp is limited. PARTICIPANTS that require access to the ramp during Ramp Access Hours must
submit names of Individuals,date and approximate arrival time in the Ramp Access section during online registration.
Ramp Access submittal is due by 30 days prior to event. Failure to do so will delay access to the ramp.
Larger exhibits may be allowed as early as Wednesday or Thursday the week of the event with advance coordination
through PRODUCER. Exact set up time of your area will be subject to large military aircraft arrivals and may not be
able to be positioned until such aircraft have been placed. We cannot control all military aircraft arrival times as they
change frequently due to military operations. Vehicle access to the ramp must be approved in advance by the
PRODUCER by completing the Ramp Access section during online.
G, VEHICLE RAMP ACCESS: With approved submittal of the Ramp Access Form, PARTICIPANT may access the ramp by
going through the Airport Support gate Security Check on Flight Line Road and proceed to the Delivery Check-In Tent,
shown in Attachment 2, where PARTICIPANT will wait for an escort to their assigned space. The use of personal
vehicles(golf carts, mini-bikes, bicycles,etc•)will not be allowed to remain on or at PARTICIPANT area during the day.
If PARTICIPANT requires the use of a vehicle In their area during EVENT hours, PARTICIPANT must notify PRODUCER
upon execution of this agreement. The vehicle must be displayed within PARTICIPANT area.
Speed limit is 6 mph while on airport grounds. Aircraft and pedestrians always have the right of way-stop and yield
to aircraft and pedestrians.
H. TEAR DOWN: PARTICIPANT will expedite dismantling of exhibit area or removal of any personal items brought into
PARTICIPANT area immediately after EVENT ends at 5 pm on Sunday. No driving on the ramp is allowed until 6:00 PM
with proper vehicle credential. All trailers, tents and exhibits must vacate the ramp by 7:00 PM Sunday, as the ramp
area becomes an active airfield.Area must be free of trash and placed in trash receptacles upon vacancy.
I. HOURS OF OPERATION: Main and VIP Gates are open to the public from 9:00 AM —5:00 PM Saturday and Sunday.
Support Gate is accessible to support guests* with proper credentials. Support Gate operation hours are during the
week are:
Friday 9:00 AM—4:00 PM
Saturday 6:30 AM—7:00 PM
Sunday 6:30 AM—7:00 PM
*Support groups such as: exhibitors, vendors, volunteers, performers, static, first aid, security and fire department
personnel supporting the production of the event.
J. PEDESTRIAN AND VEHICLE CREDENTIALS: Credentials will be mandatory Friday-Sunday week of EVENT• Wristbands
will be used for pedestrian access through the support gate as EVENT in Attachment 1. Parking credentials will be
issued for vehicle ramp access through the support gate. Upon request, PARTICIPANT will be issued one temporary
parking credential. To reduce vehicle activity on the ramp and for the safety of aircraft operations and pedestrians,
temporary parking credentials are limited. Passenger vehicles will not be allowed to park at PARTICIPANT area during
event. Vehicles must be parked in the assigned parking lot located at the south end of the ramp defined as Lot 1 in
Attachment 2. Exhibit PARTICIPANT'S will be issued parking credentials described below, based on exhibit size. All
other PARTICIPANT'S refer to your sponsorship package for allocation.
Staff Wristbands Lot 1 Staff Parking Credential Allocation:
Up to 10x20 6 total 3 total
20x20 to 3000 10 total 5 total
40x40 14 total 7 total
8000 18 total 9 total
100x80 22 total 11 total
DocuSign Envelope ID:5430CB7E-B658-49EE-A549-DD69B4FB49EB
Larger spaces contact PRODUCER
Credentials are not day specific. Credentials will be distributed in advance of the event. If you require more parking
or wristband credentials than allocated, PARTICIPANT must purchase additional credentials through the eTouches
registration system prior to the EVENT. A limited number of additional parking and wristband credentials are
available for purchase at a reduced price;wristbands are$1.00 and Lot 1 Parking Passes are$10.00 each.
Sponsor Chalet Staff are required to use a Guest Credentials wristband to enter the Chalet. (Staff wristbands are no
longer available.) Exhibit Staff Passes do not provide admittance to Chalet,
K. ADDITIONAL GUEST PARKING PASSES/PROGRAMS/ADS: Any items not included in your PARTICIPANT benefits
package such as additional parking passes, event program ad or program packs can be purchased through the online
registration.
L. RENTALS: For continuity of appearance, PRODUCER has contracted with preferred vendors for equipment rentals.
This allows PRODUCER the ability to manage delivery and pick up of rentals in a timely manner upon the
PARTICIPANT'S request and reduces the number of outside vendors on the ramp as a safety precaution, Rented items
are subject to additional fees.Available rental items include but are not limited to:
• TENTS/TABLES/CHAIRS/DECOR: If PARTICIPANT elects to rent tent(s), table(s), and chair(s) or coordinate decor,
arrangements can be placed through the online registration system. If PARTICIPANT elects to provide a tent,
PRODUCER must be notified 60 days in advance, Tent and decor must be flame resistant. Each structure and/or
visual aid must be pre-approved in advance by PRODUCER.
• GENERATOR(s): PARTICIPANT may supply their own generator. Rental arrangements can be placed through the
online registration. Generators must be located at least 20 feet away from tent or like structure and must be
isolated from contact with the public by fencing or other approved means.
• ELECTRICITY: Power is NOT supplied. Power to PARTICIPANT'S occupying a chalet is provided to power the
beverage units and restroom facilities only. If power is needed for other usage, PARTICIPANT must supply own
generator that must be approved by PRODUCER, or rental arrangements can be placed through the online
registration.
• SPACE HEATERS: Space heaters are NOT supplied. PARTICIPANT may supply their own or rent through the online
registration system.Only electric space heaters are allowed under tents. Propane heaters are not allowed under
tents and must be located at least 10 feet from the tent or structure.
M. NOISE DEVICE: No voice amplifiers of any kind are permitted. Sound level of TV, radio or stereo must be kept to the
confines of the PARTICIPANT area.
N. SUBLETTING OF SPACE: ASSIGNMENT OF APPLICATION/CONTRACT IS PROHIBITED. PARTICIPANT shall not sublet
PARTICIPANT area in whole or part, In no event shall PARTICIPANT grant to any person or entity permission to share
PARTICIPANT area.PARTICIPANT shall not assign this agreement.
0. SOLICITATION OF BUSINESS-RESTRICTIONS: If PARTICIPANT elects to exhibit, solicitation will be confined to the
exhibit area and to those persons or firms who are bona fide exhibitors by virtue of paying for exhibit space and being
party to this agreement. PARTICIPANT shall not conduct business outside PARTICIPANT'S assigned exhibit space and
no distribution or solicitation from aisles is permitted.
P. DECOR: PARTICIPANT will be allowed to personally customize chalet and/or exhibit with d6cor at PARTICIPANTS
expense. All decor must be flame resistant and shall be confined to area footprint only. PARTICIPANTS with chalet
area may contact PRODUCERS exclusive caterer to coordinate d6cor arrangements.
Q. SIGNAGE: No display, stand or signage will be permitted beyond PARTICIPANT area.All signage must be professional
and attractive, no homemade signs allowed. PARTICIPANT'S with chalet areas defined with a cyclone fence line will
be allowed to place signage on fence line as long as front view of sign is facing inward toward PARTICIPANT area,
subject to PRODUCER advance approval.
DocuSign Envelope ID:5430CB7E-B658-49EE-A549-DD69B4FB49EB
R. PETS:Animals of any kind are not permitted on the ramp.
S. ATTIRE: All employees of PARTICIPANT will be dressed in clean uniforms, all of a standard color, and will conduct
themselves in an orderly,courteous,and sanitary manner at all times.
T. SECURITY: EVENT ramp is secured with 24-hour security. PARTICIPANTS shall assume full responsibility for the
security of their assets.
U. SMOKING: No smoking,explosives,flammables or other dangerous items will be allowed at EVENT.
V. FIRE EXTINGUISHER: All PARTICIPANTS with exhibit tents are required to have a 2A-10BC fire extinguisher in their
booth. PARTICIPANT must provide fire extinguisher.
W. WARBIRD ORGANIZATIONS: We encourage the participation of warbird and vintage aircraft displays. In recognition
of their fundralsing efforts via novelty sales to promote and underwrite their participation,each participating warbird
aircraft may install one small location next to their aircraft in order to sell retail items only pertaining to their aircraft.
Any other aviation merchandise or convenience sundries are considered contractual conflicts and violations. Funds
obtained from donations,tours,and cockpit photos are permitted.
X. MILITARY RECRUITEMENT AND RESERVES: We salute and encourage the important participation of various military
entities at our EVENT and recognize the primary participation is to promote awareness and opportunity. Any selling
or offering of free water or other various beverages are considered contractual conflicts and violations. Free
promotional items are acceptable such as plastic bags, posters, calendars, postcards, literature and key chains.
Examples of free items that create a contract violation are clothing,hats and any drinking vessels or bottles.
Y. MILITARY STATIC DISPLAYS: We proudly salute and encourage any Armed Forces event static display participation.
Under current DoD policy, any military personnel are prohibited from selling any merchandise at civilian air shows.
No military static display squadron merchandise should be given away for free unless authorized by Alliance Aviation
Management, LTD. No beverage or food related items should be sold or given away by military static display
participants.
Z. DONATIONS: Certified 501c3 organizations or bona fide government agency will be allowed to accept but not
progressively pursue donations.
AA. SALES AND PROMOTIONS: PARTICIPANTS with exhibits will not be allowed to sell or giveaway items within exhibit
area that conflict with merchandise concession sales. Items must be of limited quantity and approved by PRODUCER
60 days prior to the event by submitting a list of items through the online registration. Giveaway items to
PARTICIPANT'S chalet guests are allowed in PARTICIPANT chalet areas only.
BB. DISPUTES: All disputes, arising from any cause, among PARTICIPANTS,shall be settled by PRODUCER, whose decision
shall be final. PRODUCER further reserves the right to discontinue any exhibit that is in violation of these conditions,
and all rules governing PRODUCER.All points not covered here are subject to decision by PRODUCER.
CC. OTHER RESTRICTIONS:
No selling or offering free bottled water or soft drinks.
Hand grenades, fake or real guns and other weapons are restricted from being sold. You do not want the
bomb squad,FBI or other security surrounding you.
No food, drinks, coolers portable awnings/tents, alcoholic beverages, pets, bicycles, firearms, skate boards,
scooters or in-line skates allowed on EVENT grounds.
Helium filled objects of any kind are not permitted on the EVENT grounds.
DocuSign Envelope ID:5430CB7E-B658-49EE-A549-DD69B4FB49EB
Exhibit B
Deadlines
PARTICIPANT shall upload items pertaining to PARTICIPANT sponsorship package by using the online registration.Items
immediately submitted upon registration will maximize sponsorship exposure.
Deadline
Registration August 1(after August 1,benefits excluded)
Payment August 8
Participation Agreement August 8
Logo August 8 EPS file only or high res JPEG(300 dpi)
URL Link August 8
Program Ad August 8
Payment Must be received within 30 days of online
registration, but no later than August 31. Benefits
will activate once payment is received.
PA September 15
Credentials Mailed to Participants September 5
Ramp Authorization Submittal September 25
Insurance Certificate September 26
Catering Order September 30
Final payment&guest count to caterer October 1
Note: Not all items listed above are included in all sponsor&exhibitor packages.Please refer to your specific package for
benefit details.
DocuSign Envelope ID:5430CB7E-B658-49EE-A549-DD69B4FB49EB
Attachment 1
Event Layout
BELL F[5RT WpgTW ALLIAN RE i
-
4Chalet
Of
JT
tn
.t
F
- 4r 4t+Jrr � }�Yti
+ #� • `# _ •
xl_
UJ
;%arkt,�
Support Gate_ Main Gate VIP Gate
Authorized Vehicle Ramp Access Onty; ooeration Hours operation Hours
• Priday 4a-+111 Check In at:Two Pedestrian Aocess Only Pedestrian Access only;
• Hold at 2^'check-In location For escort Saturday 9a-Sp Friday 10a-Sp
Saturday&Sunday 6:30a-8a and 6p-7p Sunday 9a-Sp Saturday 9a-5p
Support bate Operation Hours. Sunday 9a-Sp
• friday 9a+1p
• Saturday and Sunday 6a-7p
DocuSign Envelope ID:5430CB7E-B658-49EE-A549-DD69B4FB49EB
Attachment 2
Parking Diagram
L�n
26 mksEagle Pkwy
_!( WELL FLIRT WORTH ALLIANCE IreSA�
AIR SH0W ,l4
AIR SHOW PARKING EXITS:
• General Admission Parking
Fort Worth • 1.35W Northbound exit Alliance Blvd to Eagle Pkwy
Alliance Alrport �+'d • 1-35W Southbound exit Eagle Pkwy
• VIP Parking
• Ut Westport Pkwy to Heritage Pkwy to Flight Line R to
it Aviator Way
158 DELIVERY • Exhibitors/Vendors—to Lot 1&Check•in_.,
ther_k-InTent • Exit Westport Pkwy to Heritage Pkwy to Flight Line Ad
Lot 1
Vendor/Exhlbitoi _ SehUp Deliveries Allowed
Patkl Proceed through Airport Support gate.
Westport Pkwy MAS Exhibitors Must Check-In @ Sign-in Tent
1170 Friday,October 12
9:00a—4:00p
Saturday&Sunday Participant Ramp Access:
6:30.8:00a and 5:15.7t00p
287
Air Show Guests Entry:
Friday: VIP Gate Open 10.00a-5:00p
drawn o Sat./Sun,: VIP &Main Gates Open 9:00a-5:00p
scale A Downtown
Fort Worth Exhibitor/Vendorbeer14 after
begins
` 40 Sunday,October 10.aper gates close at S:OOp
U miles All Participants must remove items immediately after shout.
Tidwell, Allison
From: Ealy,Aya
Sent: Wednesday, September 5, 2018 2:54 PM
To: Tidwell,Allison
Subject: FW: Question on contract signed electronically
Good afternoon,
Please see Aviation's attorney response to the Alliance Air Production agreement that was signed electronically.
Aya Ealy
Administrative Manager
Aviation Department
201 American Concourse,Suite 330
Fort Worth,TX 76106
Office: 817-392-5403
Fax: 817-392-5413
Aya.Ealy&fortworthtexas.gov
City of Fort Worth— Working together to build a strong community.
FORT WORTH.
From: Mebane, Paige
Sent: Wednesday, September 05, 2018 2:53 PM
To: Ealy, Aya
Subject: RE: Question on contract signed electronically
Yes,that's acceptable in this instance.
Thanks,
Paige Tucker Mebane
Assistant City Attorney I
200 Texas St.
Fort Worth,Texas 76102
(817)392-7618
(817)392.8359 fax
Paige.Mebanegfortworthtexas.gov
City of Fort Worth — Working together to build a strong community
FORTWORTH.
RECIPIENTS-PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS
ATTORNEY-CLIENT COMMUNICATIONS.
This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity
to which they are addressed. This communication may contain material protected by the attorney-client privilege.If you
are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient, be advised that
you have received this e-mail in error and that any use, dissemination,forwarding,printing, or copying of this e-mail is
strictly prohibited.If you have received this e-mail in error, please immediately notify Paige Mebane at the City of Fort
Worth City Attorney's Office(817)392-7600.
From: Ealy,Aya
Sent:Wednesday,September 05, 2018 2:16 PM
To: Mebane, Paige<Elysia.Tucker-Mebane@fortworthtexas.gov>
Subject:Question on contract signed electronically
Paige,
Tom Harris was out of town and signed the Alliance Air Show Production contract electronically.
The City Secretary's office wants to know if this is ok to use as the official record.
Please see attached.
Aya Ealy
Administrative Manager
Aviation Department
201 American Concourse,Suite 330
Fort Worth,TX 76106
Office: 817-392-5403
Fax: 817-392-5413
A�a.Ealygfortworthtexas. ov
City of Fort Worth— Working together to build a strong community.
FORT WORTH.
From: DocuSign System [mailto:dse na2Ccbdocusian.net]
Sent: Tuesday, August 14, 2018 10:49 AM
To: Hammond, Joe
Subject: Completed: Please DocuSign: 2018 Alliance Agrmt - CIty of Fort Worth self insur - half-signed.pdf
Error! Filename not specified.
i HILLWOOD
A PIR07 COMPANY-
2
Your document has been completed
VIEW COMPLETED DOCUMENT
All parties have completed Please DocuSign: 2018 Alliance Agrmt - Clty of Fort Worth
self insur - half-signed.pdf.
Powered byD*cu
Do Not Share This Email
This email contains a secure link to DocuSign. Please do not share this email, link, or access code
with others.
Alternate Signing Method
Visit DocuSign.com, click'Access Documents', and enter the security code:
5D7909794F5E496B9D324383371032472
About DocuSign
Sign documents electronically in just minutes. It's safe, secure, and legally binding. Whether you're
in an office, at home, on-the-go--or even across the globe-- DocuSign provides a professional
trusted solution for Digital Transaction ManagementTM.
Questions about the Document?
If you need to modify the document or have questions about the details in the document, please
reach out to the sender by emailing them directly.
If you are having trouble signing the document, please visit the Help with Signing page on our
Support Center.
Download the DocuSign App
3
This message was sent to you by Adria Hoffman who is using the DocuSign Electronic Signature Service.If you would rather not
receive email from this sender you may contact the sender with your request.
4