HomeMy WebLinkAboutContract 49257-A1 CITY°r-:CRETAM1
AMENDMENT No. 1 CONTRACT NO. 4�a2-Al
TO CITY SECRETARY CONTRACT No. 49257
WHEREAS, the City of Fort Worth (CITY) and Stantec Consulting
Services, Inc. , (ENGINEER) made and entered into City Secretary Contract
No. 49257, (the CONTRACT) which was authorized by M&C C-28288 on the 20th
day of June, 2017 in the amount of $400, 000 . 00; and
WHEREAS, the CONTRACT involves engineering services for the
following project :
Crowley at Sycamore School Road Intersection Improvements; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated May 29, 2018, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$0 . 00 . (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $400, 000 . 00 .
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect .
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
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APPROVED: h _
City of Fort Worth I��C�f CITY SkCRIETARY
Professional Services Agreement Amendment Template SSP VF0 �� THY TX
CFW Official Release 9/19/2017 18 2018
Page 1 of 4 C17Y
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CITY OF FORT WORTH ENGINEER
Stante Consulti S ices, Inc.
O-U-0'0c� G
Susan Alakil Cliff R all, PE
Assistant City Manager Vice President
DATE: DATE: p2y(8
APPRO L RECOMMENDED:
W.'
Douglas . Wiersig, P. A.
Director, Department of Transportation/Public Works Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements .
Michael Weiss, P. E.
Sr. Professional Engineer
OFFICIAL RECORD
CITY SECRETARY
FT.VJZRTHj TX
City of Fort Worth
Professional Services Agreement Amendment Template
CFW Official Release 9/19/2017
Page 2 of 4 1 � r•V Q 7 C
lam�r
APPROVED AS TO FORM AND LEGALITY: M&C: C-28803
Date: 8/21/18
Douglas W. Black
Assistant City Attorney
ATTEST: Ct
?i0•X
Maky J. Ka e
City Secretary (j
T�CPS
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
City of Fort Worth
Professional Services Agreement Amendment Template
CFW Official Release 9/19/2017 �0� � Sr
Page 3 of 4 ����
FUNDING BREAKDOWN SHEET
City Secretary No. 49257
Amendment No. 1
Department Fund-Account-Center Amount
TPW 34017 - 0200431 - 5330500 - 101016 - 03930 $0 . 00
Total: $0 . 0011
City of Fort Worth
Professional Services Agreement Amendment Template
CFW Official Release 9/19/2017
Page 1 of 1
Stantec Consulting Services Inc.
Sta nteC 2435 N Central Expressway Suite 750, Richardson TX 75080-2793
May 29,2018
File: 2142201 XX
Attention: Mr.Mike Weiss, P.E., PMP
Transportation and Public Works Department
City of Fort Worth
200 Texas Street
Fort Worth,Texas 76102
Dear Mr. Weiss,
Reference: US 287/Harmon Road/N. Tarrant Parkway Intersection Improvements, City Project No.
101016
Please find the attached Standard Agreement for Engineering Services for the US 287/Harmon
Road/N.Tarrant Parkway Intersection Improvements for an hourly amount not-to-exceed amount
of$130,000. A scope of services can be found in Attachment A and hourly rates are also
provided in Attachment B. The first task order will include a detailed scope and level of effort
chart.
We are looking forward to the opportunity to collaborate with the City of Fort Worth. If you have
any comments or questions, please give me a call at 214-468-8200.
Regards,
STANTEC CONSULTING SERVICES INC.
Carl LaFerney PE, PTOE, M
Project Manager
Phone: (214)468-8200
Fax: (214) 468-8266
Carl.La Ferney®stantec.com
Attachment: Standard Agreement for Engineering Services
Attachments A- E
pb v:\2142\bu*wst-deve1opment\dty of fort worth\n iaront and heritage\287-hamon cover letter.dom
Design with community In mind
ATTACHMENT "A"
Scope for Design Services for US 287/Harmon Road/N. Tarrant Parkway Intersection
Improvements
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
OBJECTIVE
The objective of this project is to prepare construction documents for paving and intersection
improvements for the intersection of US 287/Harmon Road/N. Tarrant Parkway. The
intersection improvements should consider alternative intersection designs to improve traffic
flow. The ENGINEER should evaluate a proposed box intersection with roundabouts, a
DDI, and a traffic signal operation. The project will include project management services
and intersection evaluation services.
WORK TO BE PERFORMED
ENGINEER hereby agrees to perform intersection improvement studies for the intersection
of US 287/Harmon Road/N. Tarrant Parkway on a task order basis as may be requested by
the CITY during the term of this AGREEMENT. Work under this AGREEMENT will be
performed on a Work Authorization basis. The CITY will request services for each Work
Authorization. The ENGINEER shall prepare scope, fee, and schedule as necessary to
perform the services requested for each Work Authorization within 10 working days of the
CITY's request.
Each Work Authorization shall include scope of services as Attachment "A". This scope will
outline tasks required to complete the Work Authorization. For each task the scope shall
include a detailed description of the task, outline any assumptions, and list the required
deliverables.
Each Work Authorization shall include Attachment"B" detailing the compensation for the
Work Authorization. Compensation will be based upon hours agreed to by the CITY and the
ENGINEER for each Work Authorization. Compensation will be based on the Schedule of
Rates in Attachment "B" of this agreement. The fee will include an estimate of reimbursable
and sub-consultant cost for each Work Authorization. Compensation for each Work
Authorization shall be Lump Sum.
If the Work Authorization requires a schedule it shall be attached as Attachment "D".
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 1 of 1
ATTACHMENT B
COMPENSATION
Design Services for
US 287/Harmon Road/N. Tarrant Parkway Intersection Improvements
City Project No. 101016
Time and Materials with Rate Schedule Project
I. Compensation
A. The ENGINEER shall be compensated for personnel time, non-labor expenses,
and subcontract expenses in performing services enumerated in Attachment A
as follows:
i. Personnel Time. Personnel time shall be compensated based upon hours
worked directly in performing the PROJECT multiplied by the appropriate Labor
Category Rate for the ENGINEER's team member performing the work.
Labor Category Rate as presented in the rate schedule table below is the rate for
each labor category performing the work and includes all direct salaries,
overhead, and profit.
Labor Category Rate
($/hour)
Project Director $221
Project Manager $201
Sr. Project Engineer $178
Project Engineer $152
EIT $122
CADD $105
Administrative $95
ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct
Expenses at invoice or internal office cost.
Direct Expenses (non-labor) include, but are not limited to, mileage, travel and
lodging expenses, mail, supplies, printing and reproduction services, other direct
expenses associated with delivery of the work; plus applicable sales, use, value
added, business transfer, gross receipts, or other similar taxes.
iii. Subcontract Expenses. Subcontract expenses and outside services shall
be reimbursed at cost to ENGINEER plus a markup of ten percent (10%).
iv. Budgets. ENGINEER will make reasonable efforts to complete the work
within the budget and will keep the City informed of progress toward that end so
that the budget or work effort can be adjusted if found necessary.
ENGINEER is not obligated to incur costs beyond the indicated budgets, as may
be adjusted, nor is the City obligated to pay ENGINEER beyond these limits.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 1 of 4
B-1
ATTACHMENT B
COMPENSATION
If ENGINEER projects, in the course of providing the necessary services, that the
PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether
by change in scope of the project, increased costs or other conditions, the
ENGINEER shall immediately report such fact to the City and, if so instructed by
the City, shall suspend all work hereunder.
When any budget has been increased, ENGINEER's excess costs expended prior
to such increase will be allowable to the same extent as if such costs had been
incurred after the approved increase.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. The ENGINEER shall be paid by the City based upon an invoice created on the
basis of statements prepared from the books and records of account of the
ENGINEER, based on the actual hours and costs expended by the ENGINEER
in performing the work.
B. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
C. ENGINEER shall prepare and submit invoices in the format and including content
as presented in Exhibit B-1.
D. Payment of invoices will be subject to certification by the City that such work has
been performed.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format required by the City.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 2 of 4
B-2
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
Stantec Consulting Engineering Services $97,500 75%
Services Inc.
Proposed MBE/SBE Sub-Consultants
Hayden Consultants, Engineering Services $30,000 23%
Inc.
Gram Traffic North Traffic data collection $2,500 2%
Texas, Inc.
Non-MBE/SBE Consultants
TOTAL $ $130,000 100%
Project Number& Name Total Fee MBE/SBE Fee MBE/SBE
`fo
$
$130,000 $ $32,500 25% %
City MBE/SBE Goal = 25 % Consultant Committed Goal = 25 %
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 3 of 4
B-3
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
To be included with each Task Order.
City of fort Worth,Texas
Attachment B
PMO Official Release Date.8.09.2012
Page 4 of 4
B-4
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
US 287/1-larmon Road/N. Tarrant Parkway Intersection Improvements
City Project No. 101016
The following changes were made to the standard agreement and approved by the
CITY.
• The words "or material change" were deleted from insurance item 2e.
• The words "in excess of$25,000" were changed to "up to $25,000" in insurance
item 2g.
• Insurance item 2i referring to the CITY requesting ENGINEER's insurance
policies was removed.
City of Fort Worth,Texas
Attachment C
PMO Release Date:05.19.2010
Page 1 of 1
Consulting Contract Schedule Specifications FORT WORTH
City of Fort Worth Capital Improvement Program
Attachment D-Project Schedule
This PROTECT requires a Tier 3 schedule as defined herein and in the CitL's Schedule Guidance
Document.
Dl. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall
prepare schedules for consulting services that meet the requirements described in this
specification, showing by Critical Path Method (CPM) the planned sequence and timing of
the Work associated with the Agreement. All submittals shall be submitted in PDF format,
and schedule files shall also be submitted in native file format (i.e. file formats associated
with the scheduling software). The approved scheduling software systems for creating the
schedule files are:
- Primavera (Version 6.1 or later or approved by CITY)
- Primavera Contractor(Version 6.1 or later or approved by CITY)
- Microsoft Project(Version 2003/2007 or later or approved by CITY)(PHASING OUT)
D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice-to-proceed, the
CONSULTANT shall develop, submit and review the draft detailed baseline consulting
services schedule with the CITY to demonstrate the CONSULTANT's understanding of the
Agreement requirements and approach for performing the work. The CONSULTANT will
prepare the final detailed baseline consulting services schedule based on CITY comments, if
any, and submit to the CITY no later than the submittal of the first project invoice.
The following guidelines shall be adhered to in preparing the baseline schedule, and as
described in further detail in the CITY's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure (WBS) representing the
tasks,subtasks,and activities associated with delivering the work.
b. The schedule shall accurately describe the major work activities, key milestones, and
dependencies/relationships as appropriate to the work.
c. The schedule should include appropriate meetings, review periods, critical decision
points,including third party utility dependencies and reviewing agencies.
D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedule in accordance with D1
and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record actual progress as described in
the CITY's Schedule Guidance Document.
The updated schedule submittal shall also include a concise schedule narrative that
highlights the following, if appropriate and applicable:
• Changes in the critical path,
• Expected schedule changes,
• Potential delays,
• Opportunities to expedite the schedule,
• Coordination issues the CITY should be aware of or can assist with,
City of Fort Worth,Texas
Attachment D
PMO Release Date:02.15.2011
Page 1 of 2
• Other schedule-related issues that the CONSULTANT wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSULTANT's
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the schedule are determined based on the nature and needs of the
project. The schedule tier for this project is stated at the top of this document.
CONSULTANT shall submit each schedule relying on the CITY's current Schedule
Guidance Document.
D6. SCHEDULE SUBMITTAL AND PAYMENT:
As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule updates that are submitted in the time
and manner required by Attachment D and the CITY's current Schedule Guidance
Document.
City of Fort Worth,Texas
Attachment D
PMO Release Date:02.15.2011
Page 2 of 2
Attachment E
US 287 at Harmon Road/ North Tarrant Parkway Intersection Analysis
City Project No. 10 10 16
Study
} ` Area
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Study
Area
Study
Area
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_ v Project Location
US 287 at Harmon Road/ North
Tarrant Parkway Intersection
Analysis
'^�.•P'w•,far �
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Official site of the City of Fort Worth,
CITY COUNCIL AGENDA Fu-RTORTII
COUNCIL ACTION: Approved on 8/2112018
REFERENCE LOG 20NORTH TARRANT PKWY/HARMON
DATE: 8/21/2018 NO.: **C-28803 NAME: ROAD/US 287 DESIGN AMENDMENT
1
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No.1 to an Engineering Services Agreement, City
Secretary Contract No. 49257 with Stantec Consulting Services, Inc., to Add the
Intersection of North Tarrant Parkway/Harmon Road/US 287 (COUNCIL DISTRICTS 2
and 7)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No.1 to the
Engineering Services Agreement, City Secretary Contract No. 49257 with Stantec Consulting
Services, Inc. to add to the scope of services a traffic/alignment study for the intersection of North
Tarrant Parkway/Harmon Road/US 287.
DISCUSSION:
On June 20, 2017, M&C C-28288, City Council authorized the execution of an on call engineering
and design services agreement with Stantec Consulting Services, Inc., in an amount of
$400,000.00 for the design of intersection improvements at Crowley Road and Sycamore School
Road. This Amendment will add to the scope of services a traffic/alignment study for the
intersection of North Tarrant Parkway/Harmon Road/US 287.
This Amendment does not increase the agreement amount and no additional appropriations will be
made.
M/WBE Office-Stantec Consulting Services, Inc. is in compliance with the City's BIDE Ordinance
by committing to 25% SBE participation on this Amendment No. 1. The City's goal on this
Amendment is 25%.
Amendment No. 1 is located in COUNCIL DISTRICTS 2 and 7.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that the above recommendation has no impact on City funding.
LQ
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID I (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Mike Weiss (8485)
ATTACHMENTS
Form 1295 Harmon.pdf
Man N. Tarrant Pkwy .pdf
MAYOR AND COUNCIL COMMUNICATION MAP
NORTH TARRANT PARKWAY AT US 287 INTERSECTION
.shay
Study
Area
shrdy
Area
Project Location
US 28T of Hcwthon Roddy North
Tarrant Parkway lntersodfion
------------- Analysts.
Farb' { City Pro-ect No. 10101.6.
� f
This product Is for Informational purposes and may not have been prepared for or be suitable for legal,
engineering,or surveying purposes.it does not represent an on-the-ground survey and repmsenls only the
approximate relative location of properly boundaries.
The City of Fort Worth assumes no responsibility for the accuracy of said data.
C
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos,1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-360426
Stantec Consulting Services Inc.
Richardson,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party tot the contract for which the form is 05/29/2018
being filed.
City of Fort Worth Date Acknow�TAt�
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
101016
Engineering Services
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
Fleck,Steve Vancouver British Columbia X
Murray,Scott Lexington,KY United States X
DiManno,Tino Calgary Alberta Canada X
Lafaivre, Dan Edmonton Alberta Canada X
Johnston,Gord Edmonton Alberta Canada X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Jennifer Butcher and my date of birth is 08'2411979
My address is 2435 N. Central Expressway, Suite 750 Richardson TX 75080 USA
(street) (city) (state) (zip code) (country)
declare under penalty of perjury that the foregoing is true and correct.
Executed in Tarrant County, State of Texas on the 29th day ofMaw,.20 18
(month) (year)
Signa re of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523