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HomeMy WebLinkAboutContract 51307 FbCITY SECRETARY �' tionCONTRACT NO. �`Q 2 lin LANDLORD PERMISSION AND FINANCIAL PARTICIPATION FORM AND AGREEMENT FOR THE CITY OF FORT WORTH WEATHERIZATION ASSISTANCE PROGRAM I. LANDLORD PERMISSION TO PERFORM ASSESSMENT&INSPECTIONS FOR RENTAL UNITS Your multifamily or single family building(s), as applicable, is under consideration to receive services from the Weatherization Assistance Program("WAP"). The City of Fort Worth("City")is under contract with the Texas Department of Housing and Community Affairs ("TDHCA") to administer the WAP in Tarrant County. The WAP operates under Federal and State rules which have certain requirements of which you, as a multi-family building landlord, should be aware. At the bottom of this page is a PERMISSION TO ENTER PREMISES section granting your permission for the City of Fort Worth to enter your building(s) to perform energy audits, collect eligibility documentation from your tenants, and complete applications. Before work begins on your building(s), you will be required to sign a Landlord Agreement, a copy of which is attached for your review. Please be aware that only residential units may be weatherized. Meeting rooms, game rooms, laundry rooms, maintenance rooms, daycare centers, office areas or commercial business areas, and non-residential facilities are not eligible for weatherization services. The City may request a financial commitment from the building's landlord(s)based on the estimated cost for each building containing multi-family rental units. Exceptions to this requirement can be made when the owner is an income-eligible applicant or a non-profit entity. The financial commitment may be in the form of monetary contributions (checks or money orders), materials, or labor provided to install eligible measures. All monetary contributions provided by landlords will be used for labor and materials. The estimated cost of each building will be based on an energy audit that is performed on each individual unit within the building. When the energy audits are completed, the City will contact you to discuss the 1 proposed weatherization measures for each building and your financial commitment to the project and the Landlord Agreement. 1 After weatherization services have been provided, the City is required to conduct a quality control inspection to ensure that work was completed in accordance with the standards set forth by the WAP. It is your responsibility to assist the local City staff in gaining entrance to your property. f' PERMISSION TO ENTER PREMISES I, 2.l1 �1 11 as landlord/authorized agent for building(s) located at 4 have read and understand the above and hereby grant permission for representatives from the City of Fort Worth to enter these premises for the purposes of conducting energy audits and collecting eligibility documentation from the residents, including applications, and to perform the weatherization work. g q�1O-ao�s� La lord/Agent's Signature Date CtL fll�' fQG V1-e2, rl-2 YY1ctLZf,'IQ Title U Print Name o OFFICIAL RECORD Weatherization Assistance Program-Landlord Permission and Participation Form and Agreem CITY SECRETARY I of 7 FT.WORTH,TX FORT : II. LANDLORD FINANCIAL PARTICIPATION FORM Date of Transaction or Initial Contact: City of Fort Worth Neighborhood 61 A (M Services Responsibl Lanord or Agent for Owners of property currently under onsid ration for weatherization services: KAYA,enng, Physical address or location of property under consideration-/- 2J onsideration: s Number of multifamily building(s): Number of eligible dwelling units: The WAP requires the City to obtain financial commitment information from the Landlord for the weatherization services that the City intends to perform on the building(s). The landlord or agent for this '< building(s) has indicated.that he/she fully understands this policy and has decided to take the following } course of action: (AGENCY SHALL COMPLETE AS REQUIRED. LANDLORD INITIALS APPROPRIATE LINE.) Landlord/Owner will invest for the cost of the weatherization work. This amount represents %of the total estimated cost of the work. Landlord/Owner is unable to make any financial investment. ❑ Landlord/Owner refuses to make an investment. ❑ Owner is a 501(C)(3)non-profit organization. C1 Z/0 01 ord/Agent's Signature Date �(Q�111 ��►� lei �- ��a � (� ti Title Print ga&e of Landlord/Agent Weatherization Assistance Program-Landlord Permission and Participation Form and Agreement 2 of 7 1 i LANDLORD AGREEMENT ("Agreement") It is agreed by and between: The City of Fort Worth("City") /tteS And (Landlord/Authorized Agent) "Landlord") Landlord or Authorized Agent of the premises lo cat at: (}7) 11Ul i "Premises" ��ol! 1. The Landlord agrees to cooperate with the City by assisting the City in gathering all records and documents necessary for the City to determine if the tenants residing at the Premises are eligible according to the US Department of Energy guidelines for weatherization services. The City shall gather and keep confidential the names and incomes of tenants living at the premises, to the extent allowed by law. 2. If the City, at its sole discretion, determines that the premises are eligible for weatherization services, the City agrees to weatherize the Premises in accordance with applicable codes, laws and regulations. The City agrees to forward a summary of the proposed work to the Landlord after the energy audits are completed. In exchange for these services, the Landlord agrees to be bound by the terms and conditions of this Agreement for a period of 24 months,commencing on the date the weatherization work is completed. 3. A tenant's lease may be renewed for successive periods during the period of the Agreement. If an eligible tenant's lease ends during the term of the Agreement, the owner is not obligated to renew the lease, as long as the dwelling unit is subsequently rented to an income eligible household for the remaining time period of the Agreement.The Landlord shall not increase the rents during the term of this Agreement unless the increase is demonstrably related to matters other than weatherization work performed. Landlord shall not evict tenants for the time period of this Agreement, except for just cause and for matters unrelated to the weatherization work performed. A list of units and agreement amounts, and a copy of the lease agreement must be provided to the City, as well as the Deed of Trust to the Premises, prior to the execution of this Agreement. A failure to provide such documentation prior to the execution of this Agreement will be considered a material breach of the Agreement. 4. Weatherized units that become vacant during the term of this Agreement must be rented to income eligible households. 5. The Landlord hereby swears or affirms that the Premises is not presently being offered for sale and further agrees to give the City thirty(30)calendar days written notification of the sale or conversion of the Premises. At least ten (10) calendar days prior to the sale or conversion, the Landlord agrees to obtain, in writing, the purchaser's consent to assume the Landlord's obligations under this Agreement, or if this consent is not obtained, to pay the City the full cost of weatherization pro-rated by the number of months left under this Agreement. The Landlord agrees that this document may be filed as evidence of a lien(§53 of the Texas Property Code)against the property in the municipal land records. Weatherization Assistance Program-Landlord Permission and Participation Form and Agreement 3of7 e t a 6. The Landlord agrees to maintain the weatherization materials installed under this Agreement in accordance with all relevant codes. 7. The City agrees to begin installation of weatherization materials on or about(date), 8/01/2018 From this date through the completion of the weatherization work,the Landlord agrees to provide, during normal business hours, access by City personnel, City subcontractors, and state and federal officials, to all dwelling units and common areas weatherized. 8. The City and Landlord agree that the tenants, present and future, are meant as the persons to benefit from the Weatherization Assistance Program. The tenants of weatherized units shall receive copies of this Agreement. The City.agrees to provide a copy of this Agreement to the tenant of the Premises and weatherized unit. The Landlord agrees to provide a copy of this Agreement to all future tenants of Premises and weatherized units while this Agreement is in effect. 9. In the event the Landlord defaults on or materially breaches any term of this Agreement, the Landlord shall be liable for liquidated damages immediately due and payable to the City to be computed as follows: the total cost of the project not borne by the Landlord shall be divided into 24 equal shares. One share shall be deducted for each full month that elapses between the date of completion of the work and the date of Landlord's default or breach. The remainder shall be paid as liquidated damages, which the parties agree reasonably approximates the actual damages to City. 10. LANDLORD SHALL AND DOES HEREBY AGREE TO INDEMNIFY, PROTECT, DEFEND, AND HOLD HARMLESS CITY, AND ITS OFFICERS, AGENTS, SERVANTS, REPRESENTATIVES, AND EMPLOYEES, FOR, FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES, DAMAGES, LOSSES, LIENS, CAUSES OF ACTION, SUITS, JUDGMENTS,AND EXPENSES OF ANY NATURE,KIND, OR DESCRIPTION ARISING OUT OF, OR ALLEGED TO ARISE OUT OF, OR RELATING TO ANY ACT OR OMISSION OF LANDLORD, AND ITS OFFICERS, AGENTS, REPRESENTATIVES, AND EMPLOYEES IN THE PERFORMANCE OR NONPERFORMANCE OF THIS AGREEMENT. 11. If any portion of this Agreement is held to be invalid by a court or administrative tribunal of competent jurisdictions,the remainder shall remain valid and binding. 12. It is understood that by execution of this Agreement, the City does not waive or surrender any of it governmental powers or immunities. 13. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas-Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. 14. The person signing this Agreement,and any amendments or addenda hereto, hereby warrants that he/she has the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority has been granted by proper order,resolution,ordinance or other authorization of the Weatherization Assistance Program-Landlord Permission and Participation Forth and Agreement 4 of 7 "'FoR,TW0 . entity. Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. 15. This Agreement cannot be modified or amended without the written consent of all the parties hereto and attached and made a part of this Agreement. 16. This written instrument constitutes the entire Agreement by the parties hereto and obligations of the parties and any prior or contemporaneous oral or written agreement that purports to vary from the terms hereof shall be void. Signatures: City of Fort Worth z. F a� t by: dlord/Agent's Signature Fernando Costa r „ n Assistant City Manager Title 9/ 1'8 Date Dante rM Print Name of Landlord/Agent Paige Mebane Assistant City Attorney M .kaa se City SecretaryF OFA r. OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX a Weatherization Assistance Program-Landlord Permission and Participation Form and Agreement 5 of 7 t f FORTWORTH. State of Texas County of Tarrant efore me ( on this\0day of tq 20\ personally appeared (Title) known to me or proved to me to be the person described in and w o xe ted the ithin and foregoing instrument, and acknowledged that he/she signed the same as his/her voluntary act and deed, for the uses and purposes thereinentioned. A (NotAry Pub ic) My Commission Expires: �6RRI:N GAITHER My Notary ID#130905886 Si r ' ibi ••'��f;QF i;ir Expires November 17,2020 (Notary Seal) OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Weatherization Assistance Program-Landlord Permission and Participation Form and Agreement 6 of 7 FORT WORTH, Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting re ements. Name of Employe afore visor Title This form is N/A as No City Funds a associa gh this Contract now v. Printed Name r Weatherization Assistance Program-Landlord Permission and Participation Form and Agreement 7 of 7