HomeMy WebLinkAboutContract 48019-A1 ,�BNT No.1 CITY SECRERRY
AMEND`' CONTRACT NO. $O1�
TO CITY SECRETARY CONTRACT No. 48019
WHEREAS, the City of Fort Worth (CITY) and Data Transfer Solutions,
LLC (DTS) , made and entered into City Secretary Contract No. 48019, (the
CONTRACT) which was authorized by M&C C-27819 on the 16th day of June
2016 in the amount of $1, 613 , 840 . 00; and
WHEREAS, the CONTRACT involves consultant services for the following
project:
Pavement Analysis Data Collection and Rating; and
WHEREAS, it has become necessary to execute Amendment No. to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and DTS, acting herein by and through their duly
authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
consultant services specified in a proposal dated May 2017, a copy of
which is attached hereto and incorporated herein. The cost to City for
the additional services to be performed by consultant totals $46,250. 00.
(See Attached Funding Breakdown Sheet, Page -4- ) , plus an additional
amount of $28, 750 to expand the scope as needed.
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Consultant for all work and services performed
under the Contract, as amended, so that the total fee paid by the City
for all work and services shall be an amount up to $1, 688, 840. 00.
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date subscribed by the City' s
designated Assistant City Manager. -
City of Fort Worth OFFICIAL RECORD
Professional Services Agreement Amendment Template n �C �� CITY SECRETARY
CFW Official Release 9/19/2017
Page 1 of 1�,dr 8,O FT.VaORTH,TX
APPROVED: Data Transfer Solutions, LLC:
City of Fort Worth
Susan/Alinis A.M. re .Fragala, III,
Assistant City Manager Chief Operating Officer
DATE: (�j' DATE: 9 . 1-1 . 117
APPROVAL RECOMMENDED:
L�4 t"), to
Doug Wie ig
Director, Transportation a d Public Works Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements .
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Riad Nusra ah
Sr. Professional Engineer
FOFFFICIAL RECORD
cilry n nETARR`
FT.�V R ,TX
City of Fort Worth »..----•-F
Professional Services Agreement Amendment Template
CFW Official Release 9/19/2017
Page 2 of 4
APPROVED AS TO FORM AND LEGALITY: M&C: G-19037
' Date: _6/20/2017
1295#: 2017-222129_
Douglas' . Black
Assistant City Attorney
ATTEST:
F ofjT
Mary J. Kay
City Secretary
•*f
AS
OFFICIAL RECORD
CITY SECRETARY
City of Fort Worth
Prof- FT.Services Agreement Amendment Template fT.WORTH,TX
CFW Official Release 9/19/2017
Page 3 of 4
FUNDING BREAKDOWN SHEET
City Secretary No. 48019
Amendment No. 1
Department Fund-Account-Center Amount
TPW 30100-020E431-5330500-100428-003520 46, 250 . 00
Total :
City of Fort Worth
Professional Services Agreement Amendment Template
CFW Official Release 9/19/2017
Page 4 of 4
Ft. Worth Parking Lots
Data Collection
Statement of Work and Cost Estimates
Prepared by:
Data Transfer Solutions, LLC
2680 Avalon Park Blvd. East, Suite 200
Orlando, FL 32828
www.dtsais.com
dtsams
Task 1-3—Inventory of all parking lots pavement
DTS will mobilize a Mobile Asset Collection (MAC) vehicle to conduct a data collection survey of all
parking lots requested by the City of Ft Worth.
The following table details the requested parking lots for the data collection:
PARK NAME #of Lot
Anderson-Campbell Park 1
Arcadia Trail Park 2
Arcadia Trail Park North 1
Arrow S. Park 2
Botanic Garden 9
Buck Sansom Park 2
Carter Park 3
Casino Beach Park 1
Chadwick Farms 1
Chisholm Traii Park 1
Circle Park 1
Cobb Park 2
Cobblestone Trail Park 1
Diamond Hill Park 2
Ed K. Collett Park 1
Eugene McCray Park at Lake Arlington 3
Forest Park 6
Fort Worth Zoo 1
Foster Park 2
Gateway Park 5
Glenwood Park 2
Greenbriar Park 1
Hallmark Park 2
Handley Park 1
Harmon Field Park 2
Heritage Park 1
Highland Hills Park 2
Hillside Park 1
Hulen Meadows Park 1
Kellis Park 1
Lake Como Park 2
Lincoln Park 1
Log Cabin Village 1
Mallard Cove Park 1
Marine Creek Ranch Park 1
Marine Park 2
Meadowbrook Golf Course 1
North Park 2
North Z Boaz Community Park 5
Northside Park 2
Oakland Lake Park 3
Oakmont Park 2
Patricia Leblanc Park 1
Pecan Valley Golf Course 1
Pecan Valley Park 3
Prairie Dog Park 1
Rid lea Hills Park 1
River Park 1
Riverside Park 2
Rockwood Golf Course 1
Rockwood Park 3
Rodeo Park 1
Rolling Hills Park 3
Rosedale Plaza Park 1
Rosemont Park 2
Rosen Park 1
Rosenthal Park 1
Sandy Lane Park 1
Saratoga Park 1
Seminary Hills Park 1
South ZBoaz Park 3
Sycamore Creek Golf Course 1
Sycamore Park 4
Sylvania Park 2
Tadlock Park 1
Thomas Place Park 1
Trail Drivers Park 2
Trinity Park 8
Village Creek Park 1
West Park 2
Westcreek Park 1
Will Roger Memorial Center Complex 4
William McDonald Park 1
141
DTS proposes to use its MAC vehicle line scan camera with laser illumination and four right-of-way
cameras to capture ROW images to be used during the pavement rating process.The ROW images
could also be used to assess condition for ratings on other above-ground infrastructure including but
not limited to signs,signals, pavement markings, light poles, manhole covers, curbing and fire
hydrants.
I
A DTS Mobile Asset Collection(MAC) Vehicle
The DTS Mobile Asset Collection vehicle is equipped with:
• high-resolution right-of-way digital cameras(3)—Allied Vision GigE Grasshoppers,frame rate
of 15 images per second and 1936 x 1456 color resolution
• LRIS pavement imaging system —collects high-definition pavement images used to extract
distress type severity and extent measurements. 4096 pixel/line, 28,000 lines/sec, 1mm
resolution
• ApplanixPOS220V inertial measuring unit (IMU)—centimeter-level positioning of MAC van
during collection
• DMI equipment—distance measuring instrument used for system integration
• GPS equipment—used for mapping level positioning of the vehicle, heading information and
positional tagging of images. 2 positional units, 1 differential unit
• Servers—on board servers for storing data, processing images and storing profiler,GPS, DMI
and IMU data
• surface(road) profiler—used forprecise pavement ride and rut measurement
The MAC images and data collected will be defined in the data element delivery structure required by
the City of Ft Worth.The DTS MAC system collects all pavement and right-of-way images,IMU, DMI
and profiler data concurrently.
(.)dtsams
DTS will also provide digital images of all parking lots surveyed in a format compatible with ESRI
ArcGIS.These images are clipped at a distance of 12 feet and saved as industry-standard JPEGs. Right-
of-way photographs will be collected every 12 feet or more frequently and will provide image
coverage along the roadway for any other ROW assets that may be of interest.
Task 4 Pavement Condition Assessment and Rating
Pavement Surface Imaging Rating:
DTS pavement imaging sensors are oriented from nadir (straight-down) to achieve the best
perspective, laser-illuminated to ensure uniform image contrast and GIS-integrated to provide
geospatial distress vectors (points, lines and polygons)that can be loaded and verified using GIS.
• DTS will utilize a downward-facing, progressive line scan camera that provides high-resolution
images (1mm pixel, 4,000 pixels wide, and —12 feet width)of the pavement surface to clearly
detect and quantify distresses.
• Pavement surface imaging(JPEG format)will span,at a minimum,the data collection lane from
left lane stripe to right lane stripe,and will provide 100%continuous pavement coverage
• Image resolution will be such that all visual cracking distresses can be accurately identified and
quantified
• Images will have a minimum horizontal resolution of 4,000 pixels orbetter
• Images will be synchronized with each local government's centerlinefile
• DTS will collect longitudinal profile and roughness data (IRI)to provide a ride condition index
for each segment to be used in calculation of the segment PCI
Pavement Image Captured with the 4K Laser Road Imaging System
Pavement Evaluation:
DTS' pavement line scan images allow pavement evaluators to determine the type, extent and
severity of pavement distresses for a complete and thorough evaluation of the existing pavement
condition per the ASTM D6433-11 pavement distress rating process.
EarthShaper TM is a desktop extraction and analysis tool that allows us to determine distress types and
severity during the pavement evaluation.The EarthShaper software gives DTS a distinct advantage
over competitive software packages because it removes the "black box" portion of pavement
rating. All distress vectors can be viewed and edited through this workflow, resulting in a more
accurate condition rating. It also adds another element to the QA/QC process, allowing for more
accurate data review and confirmation through a streamlined data reduction workflow.
Moreover, the EarthShaper application allows for efficient data creation through the use of simple
point, line and polygon vector tools. It is capable of producing direct visualizations of pavement
distresses. Users can also assign condition inventory ratings to data inside of EarthShaper.
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Pavement Condition Evaluation within EarthShaper'"'software
Task 5 Data Delivery
Final deliverable will include:
• Forward facing images(JPEG format)
• Pavement Images(JPEG format)
• Pavement Condition rating(ASTM D6433-11)delivered in database based on
requirements defined by the City of Ft Worth.
• Final parking lot pavement condition report
COST ESTIMATES
Ft Worth Parking Lots Pavement Data Collection and Rating Services
Data Transfer Solutions
Fee Proposal-May 2017
Task Ducription Units Until:Cost I"
1 Verify City Parking Lot Network and Route Planning(units=hours) 8 $ 125.00 $ 1,000.00
2 Project Mobilization 1 N/A N/A
Parking Lot Data Collection and Pavement Rating
3 Mobile Image and Pavement Data Collection 141 $ 125.00 $ 17,625.00
4 Pavement Condition Rating(ASTM 136433-11)&QA/QC 141 $ 125.00 $ 17,625.00
Final Data Delivery
5 Pavement Modeling and Final Report,GIs Deliverables 1 $10,000.00 $ 10,000.00
Fee Total $ 40,250.00
6/5/2018 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F4RT WO` H
COUNCIL ACTION: Approved on 6/20/2017
DATE: 6/20/2017 REFERENCE„*G-19037 LOG 20TPW DATA COLLECTION&ASSET
NO.: NAME: MGMT PROJECT EXTENSION
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 1 for City Secretary Contract No. 48019 Between
the City of Fort Worth and Data Transfer Solutions, LLC, for the Collection of Infrastructure
Data and Conditions of the City's Infrastructure Networks to Provide Additional Funding of
$75,000.00 and Extension of Time for a Total Contract Amount of$1,688,840.00 (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execution of Amendment No. 1 for
City Secretary Contract No. 48019 between the City of Fort Worth and Data Transfer Solutions, LLC, for
additional data collection in an amount up to $75,000.00 and extend the duration of the contract for a period
of one year for a revised contract amount not to exceed $1,688,840.00.
DISCUSSION:
The Amendment will provide additional data collection related to Park Streets and Parking Lots as well as
other City street segments not previously programmed. These data collection efforts will occur over the
next 12 months and require an extension of the contract for a period of one year.
BACKGROUND:
On June 28, 2016,the City Council approved Mayor and Council Communication (M&C C-27819), which
authorized Data Transfer Solutions, LLC, using the Houston-Galveston Area Council (H-GAC)Contract No.
HP07-13 for data collection that will be used to inventory and assess the condition of the City's street,
traffic, and stormwater infrastructure. Through this asset assessment, system wide maintenance
applications and programs can be effectively developed and prioritized such that limited financial resources
will be strategically programmed. The inventory and condition assessment will provide information to
identify gaps in maintenance activities and in-turn provide recommendations for future funding resources.
Information such as the following are being collected as part of this work effort:
•Verify the current city street network
•Video image data of street, traffic and stormwater infrastructure
• Pavement condition rating-based on type, severity and extent of distress
•Traffic sign inventory
•Traffic signals-type and location
•Curb and gutter/bar ditches-type, location, and condition curb and gutter only
• Sidewalk and ramp inventory-type, location, and condition
• Pavement marking inventory-type, location, and condition
• Street light inventory-type, location, and condition.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of
the General Capital Projects Fund.
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