HomeMy WebLinkAboutContract 33582 AMENDMENT NO. 1
STATE OF TEXAS § CITY SECRETARY CONTRACT NO.a3MD
(No M&C Needed)
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and Carter & Burgess, Inc.,
Consultants (Engineer) made and entered into City Secretary Contract No. 30109 (the
Contract) which was authorized by the City Council by M&C C-20071 on the 11th day of
May, 2004; and
WHEREAS, the Contract involves engineering services for the following project:
Engineering Contract for Alliance Airport Runway Extension Project, Phase
4—Design of FM156, Railroad and Eagle Parkway.
WHEREAS, it has become necessary to execute Amendment No. 1 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement, which amends the
Contract:
1.
Article I of the Contract is amended to include the additional engineering services
specified in a proposal letter dated April 4, 2006, a copy of which is attached hereto and
incorporated herein. The net cost to City for this amendment is $0.00.
2.
Article II of the Contract is amended to provide for an increase in the maximum
fee to be paid to Engineer for all work and services performed under the Contract, as
amended, so that the total fee paid by the City for all work and services shall not exceed
the sum of$2,859,099.19 (Original Contract Amount).
3.
All other provisions of the contract, which are not expressly amended herein, shall
remain in full force and effect.
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EXECUTED on this the day of , 2006 ,_ in
Fort Worth, Tarrant County, Texas.
APPROVAL RECOMMENDED: PR VED:
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Douglas Rademaker, P.E. Marc Ott
Director, Department of Assistant City Manager
Engineering
Carter&Burgess, Inc.
ENGINEER
ATTEST:
Marty Hendrix, City Secretary
B
Name: Fred Evans
Senior Vice-President
APPROVED AS TO FORM AND LEGALITY:
rz
Assis ant Ci A orney NO:M&C
777 Main Street
Carter Surgess ForL Worth,TX 76102
Phone: 817-735-60(N)
Fax: 817-735-6148
vvww.e-h.com
April 4, 2006
Mr. Timothy Ward
President
Alliance Air Services
2221 Alliance Boulevard, Suite 100
Fort Worth, Texas 76177
RE: Alliance Airport Runway Extension Project- Phase IV
Dear Mr.Ward:
1 have received two requests from my subconsultants to increase their budget amounts for
additional work performed in association with the Alliance Airport Runway Extension Project-
Phase IV. One request is for additional work for land acquisition services and the other is for
additional design services for FM 156.
LopezGarcia Group, the subconsultant designing the relocation of FM 156, has been impacted
by 2 issues, the elimination of the BNSF Connector Track and by TxDOT and City of Fort Worth
revising the drainage criteria to be used in the design of the highway bridges over Henrietta
Creek, Elizabeth Creek and an unnamed tributary of Elizabeth Creek.
The Connector Track was planned to run from the south end of the Intermodal Yard to the east,
crossing over Henrietta Creek and under proposed FM 156 to the Auto Unload Facility. The
elimination of the BNSF Connector Track resulted in the redesign of the FM 156 bridge at this
location.
The changes to the drainage design criteria have resulted in revising and resubmitting the
Conditional Letter of Map Revision Reports (CLOMR) and revising the bridge designs for
Henrietta and Elizabeth Creeks and the unnamed tributary. I have attached a summary stating
the additional work and costs. The amount requested by LopezGarcia was $104,445.
1 prepared an independent fee estimate for the work involved. My independent fee estimate for
the FM 156 work is $91,685.41. 1 negotiated the cost of the work with LopezGarcia and agreed
upon an amount of $94,603.78. 1 believe this amount to be fair and reasonable and recommend
accepting the negotiated amount.
James Daniels and Associates, the land acquisition subconsultant, has requested additional
funds be added to their budget to cover additional work and costs not anticipated at the time
their scope of work and fee proposal was originally prepared.
Carta & hic. Carter& BL1R!Q,>Con>ultant,. 1n,:. C&B ;�rchiteetti/Fin�ineei T, r,
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Mr. Timothy Ward
April 4, 2006
Page 2
These costs are associated with labor and expenses to acquire 3 additional parcels of land,
attend additional meetings, revise appraisals based on attorney' review comments and the
additional cost of title policies for acquired properties. I have attached a breakdown of the
remaining work tasks and cost to complete each task for your consideration. The amount
requested is$70,455.
1 prepared an independent fee estimate for the additional land acquisition work and title policies.
My independent fee estimate for this work was greater than the estimate prepared by James
Daniels. Therefore, I accepted their proposal as submitted. I believe this fee to be fair and
reasonable and recommend accepting the subconsultant's proposal.
I would like to resolve this issue by reprogramming funds in the Phase IV contract. There is
approximately$909,324 allocated for rail design that has not been spent. As you know, we are
on hold with this task pending the outcome of negotiations with the BNSF. A contract
modification will probably be required once we have agreed on an alignment and scope of work.
Therefore, I would like to reduce the amount remaining in the rail design budget by$165,058.78
and add $70,455 to James Daniels budget for Land Acquisition and Title Polices and add
$94,603.78 to LopezGarcia's budget for FM 156 Design.
Thank you for your consideration of this request and please advise if this course of action is
acceptable.
Sincerely,
W./61.t
Jeffrey J. Toner, P.E.
Program Manager
Attachment
cc: Brad Penn —James Daniels & Associates
Juan Sierra— LopezGarcia Group
H:Uob\010819\Phase w\Program Management\CorraspondencmAFW Add Funds Request 4-04.08.doc
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Carter:.-Burgess
Independent Fee Estimate
Alliance Airport Runway Extension Project
Phase IV
Prepared by: Carter&Burgess
Task Sub Independent Sub Consultant's Negotiated
Consultant Fee Estimate Fee Proposal Fee
FM 156 Re-Design LopezGarcia $ 91,685.41 $ 104,445.00 $ 94,603.78
Land Acquisition&Title Policies Daniels&Assoc $ 74,255.03 $ 70,455.00 $ 70,455.00
Total Fee $ 165,940.44 $ 174,900.00 $ 165,058.78
Carter--:Burgess
INDEPENDENT FEE ESTIMATE
Alliance Airport Runway Extension Project
Phase IV
FM 156 Bridge Re-Design
Labor Hour Estimate
Task Project Senior Sr Structural Structural Civil Senior CADD Admin
Manager Engineer Engineer Engineer Engineer Designer Technician Assistant
Bridge Layouts 8 40 48 80
Foundation Layouts 4 40
Analysis and Design for 100 year Storm 8 80 80
Analysis and Design for 25 year Storm 8 80 80
Prepare CLOW Resubmittal 24 40 40 40 24 24
Total Hours 52 200 80 48 200 40 104 24
Fee Estimate Hours Hourly Cost
Rate
Project Manager 52 $ 50.00 $ 2,600.00
Senior Engineer 200 $ 48.00 $ 9,600.00
Sr Structural Engineer 80 $ 48.00 $ 3,840.00
Structural Engineer 48 $ 43.00 $ 2,064.00
Civil Engineer 200 $ 35.00 $ 7,000.00
Senior Designer 40 $ 30.00 $ 1,200.00
CADD Technician 104 $ 25.00 $ 2,600.00
Adminstrative Assistant 24 $ 18.00 $ 432.00
Total Salary Cost $ 29,336.00
Overhead Rate 171.77% $ 50,390.45
Sub-Total $ 79,726.45
Profit 15% $ 11,958.97
Total Labor Cost $ 91,685.41
Total Cost $ 91,685.41
September 6, 2005
RE: Alliance Airport Runway Extension Project—Relocation of FM 156
Mr. Jeff Toner, P.E.
Carter& Burgess
777 Main Street
Fort Worth, Texas 76102
Dear Mr. Toner:
LOPEZGARCIA GROUP is requesting an increase in our fees for professional
services due to a change in the roadway geometry and design criteria. The original
roadway bridge over Henrietta Creek near Haslet was designed to also span a
proposed railroad connector track. Once the proposed connector track was removed
from the project, the Henrietta Creek bridge was re-designed to span only the creek.
A considerable amount of hydraulic design was involved with the original roadway
bridge crossing the creek and the railroad due to the complex nature of the crossing.
All of the hydraulic design for the Henrietta Creek bridge was re-evaluated.
The three bridges along the proposed new location of FM 156 were originally
designed to meet the City of Fort Worth hydraulic design criteria. In recent
discussions with TxDOT, we were directed to design these bridges to meet TxDOT
hydraulic design criteria. The hydraulic design criterion of each organization is so
very different that the bridges had to be completely re-designed. In order to expedite
the project schedule, a large portion of the bridge design had already been
completed. A Conditional Letter of Map Revision (CLOMR) had been prepared and
submitted to several entities for review. This CLOMR had to be updated with the new
bridge sizes, which requires extensive hydraulic analysis. Therefore, a summary of
our proposed additional fees is included.
I am available to discuss the enclosed documents with you at your earliest
convenience. In the meantime, please call me if you have any questions.
aw, /01"
Juan M. Sierra, P.E.
Project Manager
LOPEZGARCIA GROUP
Enclosures (3)
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CarternBurgess
Engineering Cost Estimate Scope Change
Project No.:0 108 19.420
Structure: FM 156 Bridges
By:TLD
Date:August 5,2005
Description:
Two Locations
TxDOT Type IV precast concrete beams
(2)12'Traffic Lanes
(1)8.00'Outside Shoulder plus Type T501 Rail
(11 8.00'Inside Shoulder plus Type T501 Rail
42.00'Overall Width-0 degree skew-horizontally curved
To be constructed using 1993 TxDOT Standard Specifications
Bridge Layout & Preliminary Design:
Item Description PM PE EIT Tech Total Manhours
Unnamed Crk Bridge Layout (1 sht) 8 8 12 30 58
Elizabeth Crk Bridge Layout (3 skits) 10 24 36 50 120
Preliminary Structure Design 4 12 18 8 42
22 44 66 88 220
2004 Rate $48.00 $37.50 $27.00 $25.40
$1,056.00 $1,650.00 $1,782.00 $2,235.20 $6,723.20
10% 20% 30% 40%
Engineering Cost Estima te:(use multiplier of 3.1823) $21,395.24
Total Manhours: 220
Required Data
Final roadway cross section
Final vertical and horizontal geometric alignments
Final hydraulic requirements and location of structure over creeks
Final geotechnical information with TxDOT criteria for bridge structures
No architectural\aesthetic treatments have been considered
No special traffic or pedestrian railing has been considered
No retaining walls have been considered-sloped header banks
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INDEPENDENT FEE ESTIMATE
Alliance Airport Runway Extension Project
Phase IV
Land Acquisition &Title Policies
Labor Hour Estimate Project Appraiser Right of Way
Manager Agent
Acquire 3 Additional Parcels 24 72 24
Complete negotiations&Close 8 Parcels 40 40
Additional Meetings 40 40 24
Appraisal Revisions 4 16
Total Hours 108 168 48
Fee Estimate Hours Hourly Salary
Rate Cost
Project Manager 108 $ 50.00 $ 5,400.00
Appraiser 168 $ 45.00 $ 7,560.00
Right of Way Agent 48 $ 25.00 $ 1,200.00
Total Salary Cost $ 14,160.00
Overhead Rate 171.77% $ 24,322.63
Sub-Total $ 38,482.63
Profit 15% $ 5,772.39
Total Labor Cost $ 44,255.03
Additional Title Policy Cost $ 30,000.00
Total Cost $ 74,255.03
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ADDITIONAL TASKS FOR
ALLIANCE AIRPORT PROJECT
Remaining Tasks:
Purchase of Additional 3 Parcels: $5,500 each ...........................................$16,500
Complete Negotiations with AA and Airport Authority..............................$ 3,000
Judge, Peterson &Peterson-Complete Negotiations and Close
$2,000 each...................................................................................................$ 6,000
Weil-Complete Negotiations with Administrator of Estate..........................$ 1,500
Shelton-Complete Negotiations and Close...................................................$ 1,500
Cole-Complete Negotiations and Close........................................................$ 1,000
BNSF-Complete Negotiations and Close.....................................................$ 1,000
TxDOT 156,Railroad and Eagle Parkway-Abandonment Issues
$1,000 each...................................................................................................$ 3,000
Proposed Eagle Parkway-Negotiations and Close........................................$ 1.500
Total..........................................................................................................................$35,000
Less Remaining in Contract................................................................................... (1,700)
NetAdditional ..........................................................................................................$33,300
Remaining Title Policies and Closing Costs ................................................$51,750
Less Remaining in Budget for Title Policies.............................................U21,000)
Net Additional for Title Policies and Closing Costs ................................................$30,750
Total - Net.............................................................................................................................$64,050
Contingency............................................................................................................................... 10%
Total Net Additional Funds Requested.................................................................................$70,455
CITY MrCIPMARY
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/3/2007
DATE: Tuesday, April 03, 2007
LOG NAME: 55ALL AMEND 3 REFERENCE NO.: **C-22041
SUBJECT:
Authorize the Execution of Amendment No. 3, an Agreement with Carter & Burgess, Inc., for Phase
IV of the Program Management Services for the Runway Extension Project at Fort Worth Alliance
Airport
:1;.
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to authorize the execution of
Amendment No. 3 to City Secretary Contract(CSC) No. 30109 with Carter& Burgess, Inc., in the amount of
$489,934.12 for Phase IV of the Program Management Services for the Runway Extension Project at Fort
Worth Alliance Airport.
DISCUSSION:
On March 27, 2001, (M&C C-18528) City Council approved a contract with Carter & Burgess, Inc., for
Program Management Services for the Runway Extension Project at Fort Worth Alliance Airport. These
services are to be performed in multiple phases, as funds are made available.
On May 11, 2004, (M&C C-20071) City Council approved CSC N<--3F1-0-9-;Nth Carter & Burgess, Inc., for
Phase IV Program Management Services in the amount of $2,8W, 9.19. The contract includes the
design of FM-156, design of Burlington Northern Santa Fe (BNSF) railroad relocation, design of Eagle
Parkway, FM-156 environmental updates, land acquisition and program management services.
On June 5, 2006, (CSC No. 33582) Amendment No. 1 was approved to increase the budget amount to be
paid two subconsultants to Carter & Burgess, Inc. for additional services. No additional funds were required
for Amendment No. 1.
On February 9, 2007, (CSC No. 34866) Amendment No. 2 was approved to reduce the Carter & Burgess
contract by $744,265.00 to remove the design of BNSF railroad relocation due to changes requested by
BNSF which were not part of the original scope of the runway extension project. The changes requested by
BNSF require further discussion between the City and BNSF and an update to the environmental
assessment.
This Amendment No. 3 in the amount of $489,934.12, provides for the redesign of a bridge on FM-156 to
allow for the BNSF connector track for an auto unloading facility, and to break the construction phase of
FM-156 into two phases to allow time needed for the redesign of the bridge. This connector track and the
requisite bridge were removed from the scope when BNSF requested changes to the rail relocation from the
original scope of the runway extension project. When the City of Haslet learned of this change it requested
that the connector track and bridge remain in the project, because the alternative would leave the existing
mainline in Haslet. The original project scope called for the abandonment of the rail line through the town of
Haslet.
FAA funds from Runway Extension Grant 3-48-0296-27-2005 will be used for this amendment. Existing
land credits that remain from the original land donation for Alliance Airport will be used for the City's 5
percent in-kind match.
M/WBE — Carter & Burgess, Inc., is in compliance with City's M/WBE Ordinance by committing to 84.93
percent M/WBE participation. The goal on this project is 30 percent.
This project is located in COUNCIL DISTRICT 2, Mapsco 7P.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Airport Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR14 539120 055218035200 $489,934.12
Submitted for City Manager's Office b Marc Ott(8476)
Originating Department Head: Angie Highland (Acting)(5402)
Additional Information Contact: Angie Highland (5402)