HomeMy WebLinkAboutContract 33590 City Secretary Contract No.�
M&C No. C-21426
CITY OF FORT WORTH, TEXAS
AGREEMENT FOR CONSULTANT SERVICES
This AGREEMENT is between the City of Fort Worth ("CITY") and Water
Prospecting and Resource Consulting, LLC, ("CONSULTANT"), for a PROJECT generally
described as:
CONSERVATION AND OPTIMIZATION PROJECT PHASE 2
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article Il
Compensation
A. The CONSULTANT'S compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the CONSULTANT will be made as follows:
A. Invoice and Payment
(1) The CONSULTANT shall provide the CITY sufficient documentation to
reasonably substantiate the invoices.
(2) The CONSULTANT will issue monthly invoices for all work performed under
this AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
0FFK1_;1lM PKEND
�S� RIGIRIA�.
06-06-06 P12 :0-4 1 N .�. �.,a.Ln �, �7
(5) If the CITY fails to make payment in full to CONSULTANT for billings
contested in good faith within 60 days of the amount due, the
CONSULTANT may, after giving 7 days' written notice to CITY, suspend
services under this AGREEMENT until paid in full, including interest. In the
event of suspension of services, the CONSULTANT shall have no liability to
CITY for delays or damages caused the CITY because of such suspension
of services.
Article IV
Obligations of the CONSULTANT
A. General
The CONSULTANT will serve as the CITY's professional consulting services
representative under this AGREEMENT, providing professional consultation and
advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the CONSULTANT's services will be the degree
of skill and diligence normally employed in the State of Texas by professional
consultants performing the same or similar services at the time such services are
performed.
C. Minority and Woman Business Enterprise (M/WBE) participation
In accord with City of Fort Worth Ordinance No. 15530, the CITY has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. CONSULTANT acknowledges the M/WBE goal established for this
contract and its commitment to meet that goal. Any misrepresentation of facts
(other than a negligent misrepresentation) and/or the commission of fraud by the
CONSULTANT may result in the termination of this AGREEMENT and debarment
from participating in City contracts for a period of time of not less than three (3)
years.
D. Right to Audit
(1) CONSULTANT agrees that the CITY shall, until the expiration of three (3)
years after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the CONSULTANT involving transactions relating to this
contract. CONSULTANT agrees that the CITY shall have access during
normal working hours to all necessary CONSULTANT facilities and shall be
provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
Consultant Agreement w 3 i'. „„�� j1
WPRC MKI-JAI'd N(41 J�:�
2 of 10 .NSSpp�77�'�1 S f�Y HQ,�(Y
CONSULTANT reasonable advance notice of intended audits.
(2) CONSULTANT further agrees to include in all its subcontractor agreements
hereunder a provision to the effect that the subcontractor agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subcontractor, involving transactions to the subcontract, and further, that
the CITY shall have access during normal working hours to all
subcontractor facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3)hereof. CITY shall give subcontractor
reasonable advance notice of intended audits.
(3) CONSULTANT and subcontractor agree to photocopy such documents as
may be requested by the CITY. The CITY agrees to reimburse
CONSULTANT for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
E. Consultant's Insurance
(1) Insurance coverage and limits:
CONSULTANT shall provide to the CITY certificate(s) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect prior to
commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1 ,000,000 each accident (or reasonably equivalent limits of coverage
if written on a split limits basis). Coverage shall be on any vehicle used
in the course of the PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim/annual aggregate
(2) Certificates of insurance evidencing that the CONSULTANT has obtained
all required insurance shall be delivered to the CITY prior to CONSULTANT
Consultant Agreement
WPRC
3 of 20
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified according to items section K.(1) and K.(2) of this
AGREEMENT are provided under applicable policies documented
thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation or material
change in coverage shall be provided to the CITY. A ten (10) days
notice shall be acceptable in the event of non-payment of premium.
Such terms shall be endorsed onto CONSULTANT'S insurance
policies. Notice shall be sent to the respective Department Director
(by name), City of Fort Worth, 1000 Throckmorton, Fort Worth,
Texas 76102.
(e) Insurers for all policies must be authorized to do business in the
state of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(f) Deductible limits, or self insured retentions, affecting insurance
required herein shall be acceptable to the CITY in its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the CITY.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The CITY shall be entitled, upon its request and without incurring
expense, to review the CONSULTANT's insurance policies including
endorsements thereto and, at the CITY's discretion; the
CONSULTANT may be required to provide proof of insurance
premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such
Consultant Agreement
WPRC
4 of 10
exclusions in writing.
(j) The Professional Liability insurance policy, if written on a claims
made basis shall be maintained by the CONSULTANT for a
minimum two (2) year period subsequent to the term of the
respective PROJECT contract with the CITY unless such coverage is
provided the CONSULTANT on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this AGREEMENT. It is understood
that insurance cost is an allowable component of CONSULTANT's
overhead.
(1) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(m) Subcontractors to the CONSULTANT shall be required by the
CONSULTANT to maintain the same or reasonably equivalent
insurance coverage as required for the CONSULTANT. When
subcontractors maintain insurance coverage, CONSULTANT shall
provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subcontractor's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by CONSULTANT of the AGREEMENT.
F. Independent Consultant
The CONSULTANT agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
G. Disclosure
The CONSULTANT acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest, direct or indirect. The CONSULTANT further
acknowledges that it will make disclosure in writing of any conflicts of interest that
develop subsequent to the signing of this AGREEMENT and prior to final payment
under this AGREEMENT.
Article V
Obligations of the City
A. City-Furnished Data
Consultant Agreement
WPRC JHIChti pam
5 of 10 CITY SKI!Ip
r•:nn rt
0
The CITY will make available to the CONSULTANT all technical data in the CITY's
possession relating to the CONSULTANT'S services on the PROJECT. The
CONSULTANT may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the CONSULTANT as required for
the CONSULTANT'S performance of its services.
C. Timely Review
The CITY will examine the CONSULTANT'S studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule in
Attachment A.
D. Prompt Notice
The CITY will give prompt written notice to the CONSULTANT whenever CITY
observes or becomes aware of any development that affects the scope or timing of
the CONSULTANT'S services or of any defect in the work of the CONSULTANT.
E. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the CONSULTANT's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
A. Reuse of Project Documents
All studies, reports, manuals, designs, drawings, specifications, documents, and
other work product materials of the CONSULTANT, whether in hard copy or in
electronic form, are instruments of service for this PROJECT, whether the
PROJECT is completed or not. Reuse, change, or alteration by the CITY or by
others acting through or on behalf of the CITY of any such instruments of service
without the written permission of the CONSULTANT will be at the CITY's sole risk.
The final designs, drawings, specifications and documents shall be owned by the
CITY.
Consultant Agreement
RC
6 Pof 10
9 U �
B. Force Majeure
The CONSULTANT is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the CONSULTANT.
C. Term
Unless terminated pursuant to Article VI, Section (D) of hereof, this AGREEMENT
shall be completed within 2 years from the date of its execution.
D. Termination
(1) This AGREEMENT may be terminated only by the CITY for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the CONSULTANT for cause if either party fails substantially to
perform through no fault of the other and does not commence correction of
such nonperformance with 5 days of written notice and diligently complete
the correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the CITY, the
CONSULTANT will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of CONSULTANT'S work product;
b.) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or services;
c.) The time requirements for the CONSULTANT'S personnel to
document the work underway at the time the CITY'S termination for
convenience so that the work effort is suitable for long time storage.
(3) prior to proceeding with termination services, the CONSULTANT
will submit to the CITY an itemized statement of all termination expenses.
The CITY'S approval will be obtained in writing prior to proceeding with
termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the CONSULTANT for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule, commitment
and cost of the CONSULTANT's personnel and subcontractors, and
CONSULTANT's compensation will be made.
F. Indemnification
Consultant Agreement
WPRC
7 of 10 CITY B`73 j�lS I'\Vl�l
� K1111
(1) The CONSULTANT shall indemnify and hold the CITY and its officers,
agents, employees, and volunteers harmless for any loss, damage, liability
or expense for damage to property and injuries, including death, to any
person, including but not limited to officers, agents or employees of the
CONSULTANT or subcontractors which may arise out of any negligent act,
error or omission in the performance of CONSULTANT's professional
services. CONSULTANT shall defend at its own expense any suits or other
proceedings brought against the CITY its officers, agents and employees,
or any of them resulting from such negligent act, error or omission; and
shall pay all expenses and satisfy all judgments which may be incurred by
or rendered against them or any of them in connection therewith resulting
from such negligent act, error or omission.
(2) In addition to the indemnification requirement above, CONSULTANT
releases the CITY from any liability for injury or property damage incurred
during this AGREEMENT, unless such injury or property damage was the
result of intentional conduct committed by an employee of the CITY.
CONSULTANT shall not permit any employee, officer, subcontractor, or
agents of the CONSULTANT or any employees, officers or agents of any
subcontractor to perform any activity under this AGREEMENT without first
executing a release containing such provisions.
G. Assignment
Neither party will assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict
or statutory liability, or any other cause of action, except for willful misconduct or
gross negligence for limitations of liability and sole negligence for indemnification.
Parties mean the CITY and the CONSULTANT, and their officers, employees,
agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. Should any
action, whether real or asserted, at law or in equity, arise out of the terms of this
AGREEMENT, venue for said action shall be exclusively in the District Court in
Tarrant County, Texas.
J. Severability
Consultant Agreement p(
8 Pof 10 URFapIA BOB
CITY Wl-,-Effly
F1 W� RTH, TEX.
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein.
K. Observe and Comply
CONSULTANT shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws, ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be considered.
CONSULTANT agrees to defend, indemnify and hold harmless CITY and all of its
officers, agents and employees from and against all claims or liability arising out of
the violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
L. Contract Construction
The parties acknowledge that each party and, if it so chooses, its counsel have
reviewed and revised this Agreement and that the normal rule of construction to
the effect that any ambiguities are to be resolved against the drafting party must
not be employed in the interpretation of this Agreement or any amendments or
exhibits hereto.
M. No Third-Party Beneficiaries
This Agreement shall inure only to the benefit of the parties hereto and third
persons not privy hereto shall not, in any form or manner, be considered a third
party beneficiary of this Agreement. Each party hereto shall be solely responsible
for the fulfillment of its own contracts or commitments.
N. Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other party
by hand-delivery or via U.S. Postal Service certified mail, postage prepaid, to the
address of the other party shown below:
CITY: CONSULTANT:
City of Fort Worth Water Department Water Prospecting and Resource
Attn: Director Consulting, LLC
Consultant Agreement � '!� b1 � rp
WPRC V IC 1Gpy'M dS py
9 of 10
1000 Throckmorton St. Attn: Andrew Chastain-Howley, Director
Fort Worth, Texas 76102 100 E. 15th Street, Suite 310
Fort Worth, Texas 76102
Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments
and schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B - Compensation
Executed this the / ' day of , 2006.
ATTEST: CITY OF FORT WORTH:
B :
Marty Hendrix Marc A. Ott
City Secretary Assistant City Manager
APPROVED AS TO FORM RECOMMENDED:
AND LEG ITY:
- S. Frank Crumb
Amy J' RqiKsWater Department, Director
Assistant City Attorney
CONSULTANT
ATTEST: Contract Authorization
�1 Water Prospecting and
----� (a
Date Resources Consulting, LLC
ILBy:
Andrew Ch tain-Howley
Director
Consultant Agreement 1p IpyW/!
1v0
PRC
10 091 CIA ROD
CRY ���1EARY
FT. NITH, TEX.
Attachment A
Scope of Work
Conservation and Optimization Project Phase 2
ProposedScope of Work .................................................................................................... 1
Conservation and Optimization Project Phase 2................................................................. 1
TASK 1.0 Public Education......................................................................................... 2
1.1 Conservation Advisory Committee Meetings................................................... 2
1.2 Aid City Staff with Development of Materials................................................. 2
1.3 Review BMPs, Develop Fort Worth Manual.................................................... 2
TASK 2.0 Meter Replacement..................................................................................... 2
TASK 3.0 Indoor and Outdoor Residential Water Use Analysis................................. 2
3.1 Conduct Metered Analysis of Selected Residences.......................................... 2
3.2 Evaluate Indoor and Outdoor Water Savings and Cost Benefits...................... 3
TASK 4.0 System Demand Analysis ........................................................................... 4
TASK 5.0 Leak Detection—District Metered Areas (DMAs) and Pressure
Management Zones (PMZs) ............................................................................. 4
5.1 Develop a Leak Detection and Repair Plan...................................................... 4
5.2 hnplementation of Three pilot DMAs .............................................................. 6
5.3 Transmission Main Asset Condition Assessment and Leak Detection ............ 7
5.4 Implementation of one Pressure Management Zone (PMZ)............................. 8
5.5 Fort Worth staffing and infrastructure considerations...................................... 8
5.6 Deliverables ..................................................................................................... 9
5.7 Schedule............................................................................................................ 9
TASK6.0 System Audit............................................................................................... 9
TASK 7.0 Irrigation System Analysis.......................................................................... 9
TASK8.0 Final Report ................................................................................................ 9
QFFIvIWI �i'EM10iD
C1Rj 6EC"-REYXP"'
Water Prospecting and Resource Consulting Page 1 of 11
Attachment A
TASK 1.0 Public Education
This section will be conducted throughout the project to develop interaction with the
customer base and will involve the following sections:
1.1 Conservation Advisory Committee Meetings
• Attend Conservation Advisory Committee (CAC) and subcommittee meetings;
• Assist in Preparing for meetings;
• Present when necessary.
1.2 Aid City Staff with Development of Materials
• Contract with Enviromedia to prepare conservation materials for use by the
City;
• Evaluate and enhance the City bill inserts;
• Develop targeted materials for high users in third tier of rate structure;
• Prepare analyses of billing.
1.3 Review BMPs, Develop Fort Worth Manual
• Evaluate TWDB and TCEQ requirements as related to Fort Worth specific
conservation issues
• In conjunction with analysis and review with the CAC, prepare a dedicated Fort
Worth BMP document outlining the BMPs to be used for Fort Worth. Alter the
Texas Conservation Task Foce BMP's where necessary, to relate the document
to Fort Worth rather than the State of Texas.
TASK 2.0 Meter Replacement
• Target meter replacement pilot study using GIS;
• Test selection of targeted water meters and random sample in situ;
• Evaluate cost-benefit for water meter replacement.
TASK 3.0 Indoor and Outdoor Residential Water Use Analysis
3.1 Conduct Metered Analysis of Selected Residences
Analyze system billing data to update the GIS meter usage maps. Develop an initial
model for estimating risk of low-reading meters and determine areas of high risk of
poorly reading meters. Work with operations, customer service, and meter specialists
to evaluate meter issues and to reduce connections without a meter and poorly
functioning meters. Analyze and report on metered data a j�� C A
CIV
Water Prospecting and Resource Consulting Pa
Attachment A
3.2 Evaluate Indoor and Outdoor Water Savings and Cost Benefits
Conduct meter logging of selected residences to determine a Fort Worth-specific
usage pattern. This will be conducted over at least three separate weeks to evaluate
winter and summer indoor usage patterns. Choose residences based on knowledge of
types of indoor fittings, age of residence and other factors including whether the
residence has a lawn irrigation system. Conduct meter logging of these residences.
After this baseline is created, evaluate the cost-benefit of retro-fitting low-flow
fixtures to the residences which did not have low-flow fittings at the beginning of the
test. As additional services, possibly conduct these retrofits and continue to evaluate
the customer data.
• Review locations to find at least one area with total coverage of irrigation
systems and at least one area where there is no coverage of irrigation
systems. In addition it would be preferred to find an area which was built
prior to the 1992 plumbing code changes.
• Review locations for study to incorporate a low, mid and high income area
if possible
• Work with neighborhood organizations to determine best locations for study
areas and to aid with surveying of water use and outdoor irrigation systems.
• Conduct meter logging of selected residences (suggest up to 10 in each
area) and evaluate and report on data.
As additional services conduct retrofits of low-flow fixtures in residences without
these units installed and continue to monitor the changes in water use. This would be
costed dependant upon the number of residences to be retrofitted.
� 1ilk,
Water Prospecting and Resource Consulting ragR r�'
Attachment A
TASK 4.0 System Demand Analysis
Review historical system data. Prepare and predict system demands for selected pressure
planes within the Fort Worth service area. Review existing demand for the Northside 2
pressure plane and predict maximum day demands for this pressure plane. Analyze other
system demands as determined by City staff.
TASK 5.0 Leak Detection - District Metered Areas (DMAs) and
Pressure Management Zones (PMZs)
The leak detection services will include conducting actual detection within the City
service area using active leak detection practices (acoustic listening equipment and
dedicated field staff) as well as developing DMAs and PMZs.
5.1 Develop a Leak Detection and Repair Plan
Conduct leak detection on selected areas of the Fort Worth distribution system.
Record all known leaks and areas surveyed. Prepare a report reviewing current
planning as well as recommend and update the methodology for system leak detection
and repair.
5.1.1 Equipment to be used
Leak detection equipment will be provided by WPRC and will include:
1. 50 Acoustic noise loggers (Permalog and Gutermann units)
2. Leak noise correlator(Fluid Conservation Systems)
3. Ground microphones (Fluid Conservation Systems)
5.1.2 Acoustic leak noise logger installations and evaluation
The leak detection will include at least 200 non-permanent leak noise logger
installations of each type of noise logger. Valid data will be collected from at least
95% of the loggers. All the areas evaluated by leak noise loggers will be followed up
with leak noise correlator and ground microphones will be used to verify suspected
leaks.
These technologies will be tested in Fort Worth-specific situations to determine
which works most effectively. The sounding devices will be checked on at least a
weekly basis. Leak reports will be prepared during this study. An example report is
attached below as Figure 1.
els n
Water Prospecting and Resource Consulting Page 4 of 11
Attachment A
Water Prospecting
k?YRTLc, _ �1YRTtg &Resource Consulting,LLC
M
--- YR _ 100 E.15d:Street Suhe 710 �ftme:E17-A5-S#08
Faa ReorF.7exns 76102 Fex: 617-335-517T
Leak Detection Report
Leak at Meter
1620 Hurley
North of Allen
x
}
w
...-. __. ._....... Leak at l.!ete-
f
a�
Figure 1. Example leak detection report
5.1.3 Best management practice development
The current field operations practices, staffing and equipment will be analyzed and a
best management practice will be developed with input from field operations. This
will be conducted in concert with the other leak detection work including District
Metered Areas and Pressure Management Zones.
OFFICIAL RECUND
R WORTH, TEX
Water Prospecting and Resource Consulting Page 5 of 11
Attachment A
5.2 Implementation of Three pilot DMAs
• Conduct review of distribution system to determine possible locations for DMA
testing.
• Identify pressure reduced or pumped areas to define DMAs based on existing
pressure regimes.
• Make use of any existing network models of the area.
• Identify minor pipework alterations required for establishment of DMA. Seek
liaison engineer's approval for any deviation from standard installation.
• Conduct initial review of DMAs with insertion flow meter to prove DMA.
• Carry out a pressure zero test on the critical property with the lowest pressure in
the DMA in conjunction with local network and Customer Service staff.
Provide advance communication of pressure/water quality changes to affected
customers, key account customers, and the Fire Department.
5.2.1 DMA size
DMAs will be chosen for areas with between 500 and 2000 properties. At least four
areas will be evaluated and three will be taken to implementation.
5.2.2 DMA form and reporting
An example DMA format is shown below as Figure 2. The DMAs will be initially
evaluated using GIS. The reporting will include all maps and diagrams associated
with the setup of the DMA, plus the boundary valve, meter logging, and pressure
logging records.
IN QRAMpy
`'00H, TEX.
Water Prospecting and Resource Consulting Page 6 of 11
Attachment A
04
--�
a,
J i`°
PipesAP
t - ........_...-all other values'
1 _
DMA
VaivesAP
DMA
/tt •Ss • Boundary
i
VW3
,• � ( yV,� • VCIsAP
! •'� 0431 Properties
/sM
411 Properties
Figure 2. Example DMA visual report format
5.3 Transmission Main Asset Condition Assessment and Leak
Detection
Conduct overview assessment using system knowledge, GIS, and water metering and
audit techniques to assess transmission main locations suitable for asset condition
assessment.
5.3.1 Condition Assessment
Use asset management consultant to evaluate failure risk analysis and
evaluate the combination of analytical techniques for analysis of pre-
stressed concrete cylinder pipe. Organization of specific pre-stressed
concrete cylinder pipe condition assessment to target condition issues and
probability of failure. This will only cover 8 miles (or approximately 4%)
of the 207 miles of PCCP which is of a size greater than 24" in diameter.
The final report will include the development of a strategy to assess all the
city's transmission main system.
`1FFIC-111A MORW
5.3.2 Field Investigation Ciff ��� RRY
Conduct initial assessment pilot study on a portion of 8 miles of
(North beach line) or a similar pipeline as determined by FWWDLIn
plus assessment and reporting of results. This is intended to be the first test
of technologies prior to determining a strategy for the city to conduct
assessment on all of their pipelines. This will include the trial of Remote
Water Prospecting and Resource Consulting Page 7 of 11
Attachment A
Field Eddy Current, and Sahara leak detection equipment of
approximately 3 miles of the transmission system reviewed in section
5.3.1.
5.4 Implementation of one Pressure Management Zone (PMZ)
• Identify pressure reduced or pumped areas to define PMZ based on existing
pressure regimes.
Make use of any existing network models of the area.
• Conduct setup similar to DMA, but include design and implementation of
pressure-reducing valve and flow and pressure controller.
• The pressure management zone will be developed in exactly the same manner
as a DMA, except for the pressure-reducing infrastructure and the analysis and
reporting of data, which will include pressure analysis as well as flow analysis.
5.5 Fort Worth staffing and infrastructure considerations
A project manager within the Field Operations unit should be assigned as the point of
contact for all the work in TASK 5.
In addition the City will be responsible for purchasing and installing the infrastructure
for the DMA, and the PMZ. Installation will be organized around normal crew
schedules and is not expected to impact normal operational needs. It is anticipated
that existing meters in the Field Operations inventory may be used for these
installations. The additional costs associated with this program will be in the crew
hours to construct the meter installation, and the cost of monitoring the system after
they are operational. It is estimated that each installation will take 2 to 5 days to
construct. WPRC will provide the insertion probe for the initial flow testing of the
DMAs and PMZ prior to full-time installation. WPRC will also provide the initial
monitoring loggers to test the system. Full operation will require an insertion or in-
line meter, monitoring loggers and a method of returning the information to a
SCADA or similar system. Currently Field Operations has all the equipment
necessary except a flow modulating controller for the PMZ, and (possibly) a pressure
reducing valve that can interface with this controller. If all items were to be purchased
directly for this project the infrastructure cost would be approximately $8,000 for
each DMA and $18,000 for the PMZ. However, it is likely that most of the equipment
is already available.
WPRC will provide staffing for all the leak detection and initial DMA and PMZ
design, and analysis until the systems are fully operational. The condition assessment
will be conducted by subcontractors, the only additional City infrastructure and
staffing considerations for section 5.3 will be dependant upon the possible need to
provide extra access points to the transmission mains.
Water Prospecting and Resource Consulting Page 8 of 11
Attachment A
5.6 Deliverables
1. Technical memos outlining the work conducted in each of the subtasks 5.1
through 5.4;
2. Leak Detection Reports of leaks found during study;
3. Best Management Practice report dedicated to Fort Worth Operations;
4. Three (3) operational District Metered Areas;
5. One (1) operational Pressure Management Zone;
6. Asset Condition Assessment report with analysis of data from pilot project
and strategy for reducing risk of failure within the transmission main system.
5.7 Schedule
Estimated project schedule is as outlined below:
2006 2007
APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
TASK Description
5 Leak Detection
5 1 Leak Detection Plan
........................................
5..2 Pilot DMAs EvUaii
.:::::::::::..:.... ....
. bra.. ..:::::::>:::.... :>:>: ::::..::Testing
64 Pressure Management Zone Elrstw} ;>r ..... >' >:; ;: Testing
5.3 Transmission Main Asset Conran
TASK 6.0 System Audit
Prepare 2006 audit as per requirements of TWDB to be completed by March 2006. (This
may only be necessary if the Water Department does not have approval by City auditors
prior to the TWDB deadline.)
Aid with the development of an internal System Audit and Leak Detection Review
Committee. Conduct an annual review of updated audit details with the internal audit
committee
TASK 7.0 Irrigation System Analysis
Interface with the Irrigation Standards Subcommittee of the Water Conservation
Customer Advisory Committee. Conduct a City ordinance review and prepare new
sections, if necessary. Conduct metering of selected sites to determine real-time Fort
Worth data on which to base reporting. Aid with development of internal and external
methodologies for irrigation audits and with preparation of a manual of best practice.
0016Mw. ROAD
TASK 8.0 Final Report CITY 61K�0APY
FT UK@
Report upon all areas of conservation planning developed above. Analyze cost4benerit
relationships for each of the TASKS.
Water Prospecting and Resource Consulting Page 9 of 1 I
Attachment
2006 2007
APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR N
TASK Description
1 Public Education
1.1 Meetings
12 Development of Materials
13 Develop BMP manual
2 Meter Replacement
J Residential Water Use Analysis
31 Metered Analysis
32 Evaluate Water 3aAngm
4 System Demand Analysis
5 Leak Detection
51 Leak Detection Plan ...........................
52 Pi|o|D�Ao Testing
�4 Pesoum�mnaOememZnne T�o�ig
5.3 Transmission Main Asset Condn
U System Audit
7 Irrigation System Analysis
U Reporting
IrIFH6,`^1JAI Won,
Water Prospecting and Resource Consulting Page lOofll
Attachment A
Deliverables
1. Task technical memos for each TASK in electronic format.
2. Final Report and all Interim TASK reports. 10 hardcopies and 1 electronic copy
3. All tables and spreadsheets developed for the project in electronic format
4. Technical memos outlining the work conducted in each of the subtasks 5.1
through 5.4;
5. Leak Detection Reports of leaks found during study;
6. Best Management Practice report dedicated to Fort Worth Operations;
7. Three (3) operational District Metered Areas;
8. One (1) operational Pressure Management Zone;
9. Asset Condition Assessment report with analysis of data from pilot project and
strategy for reducing risk of failure within the transmission main system.
10. Dedicated Fort Worth Best Management Practices document for conservation
planning
11. Pilot study results for meter accuracy
12. System Demand projections for Northside II area
� 1CNN
Water Prospecting and Resource Consulting Page 11 of 11
Attachment B
TABLE 1. COST ESTIMATES AND SCHEDULE
TASK Budget Estimate Proposed Completion
TASK 1 $51,000 Up to October 2007
TASK 2 $28,250 October 2006
TASK 3 $54,150 May 15, 2006
TASK 4 $24,900 April 30, 2006
TASK 5 $198,800 October 2006
TASK 6 $9,600 March 15, 2006
TASK 7 $37,700 October 2006
TASK 8 $21,200 October 2006
TOTAL $425,600
END
CITY JE,`-j2FMy
R W"Na l 0.
Water Prospecting and Resource Consulting Page 1 of 1
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/2/2006
DATE: Tuesday, May 02, 2006
LOG NAME: 60WATER SYSTEM REFERENCE NO.: **C-21426
SUBJECT:
Authorize Execution of Agreement with Water Prospecting and Resource Consulting, LLC, for the
Water System Optimization Program, Phase II
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an agreement with Water
Prospecting and Resource Consulting, LLC, to conduct Phase II of the Water System Optimization Program
in an amount not to exceed $425,600.
DISCUSSION:
Fort Worth, working with the Tarrant Regional Water District, has developed a long-range water supply plan
to meet anticipated water demands for the next 50 years. The high cost of future sources of our water
supply makes conservation of existing supplies a priority. If customers are being asked to use water
efficiently, the Water Department should also take steps to optimize its operations.
In July 2002, (M&C C-19146) the City Council authorized an Engineering Agreement with Lockwood,
Andrews and Newnam, Inc. to review the City's residential water rate structure to provide for recovery of
higher incremental costs water during peak periods in a fair and equitable manner; to identify economically-
achievable leak reduction measures; to develop a model to optimize costs, revenues, and supply; and to
develop a public education program to encourage the efficient use of water.
This project will implement on a pilot scale some of the leak reduction measures identified in the Phase I
study. The primary purpose is to provide for better management of existing supplies by using available
technology to reduce leakage.
Water Prospecting and Resource Consulting, LLC, has the expertise and capability to design and
implement the optimization program and will complete the following tasks:
Conduct a target meter replacement pilot study;
Analyze indoor and outdoor residential water;
Conduct a System Demand Analysis; and
Conduct leak detection activities in identified areas and establish District Metered Areas (DMAs) and
Pressure Management Zones (PMZs) as methods to control leakage;
-Provide transminssion main condition assessment and leak detection;
-Prepare system water audit in accordance with Texas Water Development Board requirements;
-Conduct metering of selected irrigation sites to determine real-time Fort Worth data on which to base
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 8/25/2006
Page 2 of 2
reporting and aid with development of internal and external methodologies for irrigation audits and with
preparation of a manual of best practice; and
-Provide support for Water Conservation Advisory Committee meetings and activities.
Water Prospecting and Resource Consulting, Inc., is in compliance with the City's M/WBE Ordinance by
committing to 28% M/WBE participation. The City's goal on this project is 23%.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Water Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P162 539120 060162151040 $425,600.00
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: Mary Gugliuzza (8253)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 8/25/2006