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HomeMy WebLinkAboutContract 51566 C'T`S SECRETARY 15�O � to CONTRACT N6. � �oQ�� INTERLOCAL AGREEMENT *0 o4�oPR� BETWEEN FORT WORTH INDEPENDENT SCHOOL DISTICT AND THE CITY OF FORT WORTH In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Jesus J. Chapa, its duly authorized Assistant City Manager, and FORT WORTH INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as ("District") acting by and through Dr. Kent P. Scribner, Superintendent, its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crime prevention in the City during Fiscal Year 2019 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, City Council of Fort Worth and the Fort Worth Independent School District Board of Trustees have determined that the security and well-being of students at elementary and middle schools during after-school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS, City and the District agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS, District proposes to continue an After School Program ("FWISD After School Program") in conjunction with City. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follow: AGREEMENT DOCUMENTS The Contract documents shall include the following: 1. This Agreement for the FWISD After School Program 2. Exhibit A— Scope of Work 3. Exhibit B —Budget EFT UAL t�&_r ® FY 2019 Interlocal Agreement FWISD After School Program TY R ��� CFW&FWISD W Rotr 4. Exhibit C—Request for Reimbursement 5. Exhibit D—Program Activities Report 6. Exhibit E—Program Effectiveness Measurement Report 7. Exhibit F—Request for Budget Modification All Exhibits attached hereto are incorporated herein and made a part of this Agreement for all purposes. In the event of any conflict between the documents, the terms and conditions of this Interlocal Agreement shall control. The term "City" shall include City, and its officers, agents, employees, and representatives. The term "District" shall include District, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or District. The term"Parties" shall refer to both City and District. 1. AGREEMENT District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A," Fort Worth ISD After-School Program Goals, Performance Measures and Outcomes Fiscal Year 2019 attached, and incorporated herein for all purposes incident to this Agreement. District agrees to spend the Program Funds in accordance with its approved Budget Summary and Budget Narrative, described in Exhibit "B," attached and incorporated herein for all purposes incident to this Agreement. City and District together covenant and agree to fully cooperate in the operation of this project and both parties agree that: A. A Coordinating Board shall continue to oversee the implementation and operation of the After-School Program. The Coordinating Board shall consist of thirteen positions. Members of the Board shall serve no more than two terms of three years each, however, positions with asterisks (*) are permanent board members and will not be affected by the term limit rule. Community members will be selected by the Coordinating Board. District—Four Positions 1. Representative of the Superintendent, District* 2. Director, Student Discipline and Placement* 3. Executive Director, Leadership* 4. Executive Director, Art Education or Instructional Music or Athletics City of Fort Worth—Four Positions 5. Representative of the City Manager, City of Fort Worth* FY 20I9 Interlocal Agreement FWISD After School Program CFW&FWISD Page 2 of 28 6. Chief of Police, City of Fort Worth or designated representative* 7. Director, Parks and Community Services, City of Fort Worth* 8. Representative of the City of Fort Worth Library Department. Community Members—Five Positions 9. President, Safe City Commission* 10. Director or Assistant Director, Tarrant County Juvenile Services* 11. At-large Community Member 12. At-large Community Member 13. At-large Community Member At-large Community members shall have experience that includes one of more of the following categories: • Fort Worth Council of PTAs • District Advisory Board • Child Care Management System (CCMS) • United Way of Metropolitan Tarrant County • Legal professions • Financial professions • Health and wellness professions • Marketing/media professions • Foundations or philanthropy • Evaluation The Coordinating Board shall have the following responsibilities; 1. Approve program-wide scope, goals and objectives 2. Approve site selection process 3. Select sites based on selection criteria 4. Evaluate reported results from campus programs 5. Evaluate funding needs 6. Recommend future direction and standards B. The District shall be responsible for day-to-day administration of the After-School Program and will at a minimum employ a Director and two Program Coordinators. C. The District shall establish a site-based advisory committee at each middle and elementary school that operates an After-School Program. This committee may be a new body, a group continued from a previous year of after-school operations, or the site-based management team provided it includes the principal and representatives of the community, faculty, and student body. FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD Page 3 of 28 D. The District shall continue to work with an independent entity to conduct an in- depth longitudinal evaluation of the After-School Program. The evaluator shall provide an overview and feedback on existing programs and recommendations for improvement. E. The City Council of Fort Worth and the Fort Worth Independent School District Board of Trustees shall meet annually to review the After-School Program. 2. ADMINISTRATION AND RECORDS /REPORTS A. The mission of the After-School Program shall be to enable needs-based after- school programs in a safe environment that result in educational,physical, and social development for elementary and middle school aged children. 1. The associated program goals, performance measures, and activities are listed in Exhibit A. 2. Operational Imperatives of the After-School Program are to ensure that program participants achieve improvement in core program outcomes through an accountable system of measurement. 3. To ensure that existing programs are not duplicated, or if appropriate, are expanded or complimented through an inventory and evaluation of existing programs. B. CITY will: 1. Ensure the implementation of the goals of the After-School Program. 2. Monitor sites to ensure quality and compliance of programs. 3. Monitor program compliance. 4. Make recommendations regarding programming. 5. Assist/participate with Campus Advisory Committees. 6. Subject to availability and appropriation, provide funding for program pursuant to the amounts identified in Exhibit B. 7. Approve the After-School Program Service Provider, but such approval shall not be unreasonably withheld. C. DISTRICT will: 1. Provide guidance and direction in the development of programs and activities on campus. 2. Supervise, monitor, and guide to ensure alignment of project activities with program guidelines. 3. Identify appropriate District students for referral and program participation. 4. Assist in the recruitment of students. 5. Obtain parental permission for student participation in program. FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD Page 4 of 28 6. Provide appropriate student orientation. 7. Provide access to necessary use of facilities that are conducive for program activities daily, including use of a telephone. 8. Provide regular program updates to respective Site-Based Management Teams. 9. Provide program compliance and project development assistance through the Campus Advisory Committee or Site-Based Management Team. 10. Coordinate planning for tutoring. 11. Ensure After-School staff is receiving support from teachers at the school. 12. Ensure the safety of students After-School. 13. Provide internal and external evaluation services. 14. Select a third-party After-School Program Service Provider. District shall provide the name of After-School Program Service Provider to the CITY for approval within ten (10) days after selection by District. The After- School Program Service Provider shall not provide any services under this Agreement until approved by the CITY. 15. Provide CITY with a copy of their Agreement with the approved After- School Program Service Provider. 16. Ensure that the approved After-School Program Service Provider is in full compliance with this Agreement. 3. RECORDS AND TRAINING A. Records to be submitted to CITY by DISTRICT: 1. Annually District shall submit a. A list of participating schools. The list shall include a contact person for each campus, a telephone number, and e-mail address. b. Current school year calendar c. Discipline Policy d. Staff Training Schedule e. Student Enrollment Procedure f. Student Recruitment Procedure g. Lesson plans,to include planned annual/monthly schedule of activities 2. Monthly a. Performance Activity Report showing success in meeting the goals and measurements as outlined in Exhibit A to this Agreement. b. Attendance records shall be taken daily and submitted monthly and shall include: 1)Number of students registered or enrolled. 2)Participation—average daily attendance. FY 20I9 Interlocal Agreement FWISD After School Program CFW&FWISD Page 5 of 28 c. Coordinating Board meeting schedule and minutes. B. Records to be maintained on site: 1. Participant registration 2. Parental consent forms 3. Written Safety Policy and Procedures 4. Disciplinary actions 5. Staff training records C. Reports that provide a method of evaluation for improvements in Academics, Social Skills,and Recreational Activities. 1. Pre-program 2. Mid-year 3. Post program 4. Responsibilities of District. District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A"—Program Scope of Work, attached, and incorporated herein for all purposes incident to this Agreement. District shall be responsible for day-to-day administration of the FWISD After School Program. District agrees to expend the Program Funds in accordance with its FWISD After School Program budget, described in Exhibit"B," attached. Program activities shall be reported in accordance with Exhibit "D," attached and effectiveness measurements shall be reported in accordance with Exhibit"E," attached. 5. Program Funds. 5.1 In no event shall the total distribution of Program Funds from City made to the District during the term of this Agreement exceed the total sum of$1,300,000.00. 5.2 Payment of the Program Funds from City to District shall be made on a cost- reimbursement basis following receipt by City from District of a signed Request for Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and support documentation. District shall deliver to City a written detailed Program Activities Report and Program Effectiveness Measurement Report as described in Section 7.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the District or duly authorized officer of the District. The RFR and monthly Program Activities Report shall be submitted to City no later than the 151h day following the end of the month. Submittal of a monthly RFR and Program Activities Report is required even if services are not provided. Submit the monthly RFR with an original signature by an authorized representative to the Financial Management Division — Grant Management Section of the Fort Worth Police Department, ATTENTION: Grant Specialist, 505 West Felix Street Fort Worth, Texas FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD Page 6 of 28 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Program Activities Report. In addition, a quarterly Program Effectiveness Measurement Report from the District will be required as described in section 7.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days receipt of said documents. 5.3 District is authorized to adjust any categories in the budget as outlined in Exhibit "B," in an amount not to exceed 5% of those particular categories without prior approval of City, as long as the total sum does not exceed the amount of the Program Funds; however, District must notify City in writing of any such adjustments. Any adjustment of more than 5% of any category must have written permission from City prior to any budget adjustment being made which shall be described in Exhibit "F." If the City gives written approval of the District's proposed Budget amendment, then the Amended Budget will take effect on the first day of the month following the month in which it was approved by City, unless otherwise specified in the amendment. Budget adjustments shall be submitted to the Financial Management Division - Grant Management Section of the Fort Worth Police Department, ATTENTION: Grant Specialist, 505 W. Felix Street, Fort Worth, Texas, 76115. 6. Term. This Agreement shall commence upon October 1, 2018, and shall end on September 30, 2019. All of District's expenditures under this Agreement must be completed no later than September 30, 2019. 7. Program Performance. 7.1 District agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 7.2 District agrees to provide a monthly Program Activities Report and quarterly Program Effectiveness Measurement Report to document the performance of the work described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measurements shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Program Effectiveness Measurement shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Program Activities Report submittals. Additionally, the Program Effectiveness Measurement Report must include any successes realized in descriptive detail. The monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later than the 15th day after the end of each month. 7.3 District agrees that the monthly Request for Reimbursement and Program Activities Report and quarterly Program Effectiveness Measurement Report will be submitted to City no later than the 15th day after the end of each month. If District is unable to provide the required reports by the deadline, District agrees to request an extension of time to submit the reports to City. District's request for an extension must be made in writing. If FY 2019 Interlocal Agreement FW1SD After School Program CFW&FWISD Page 7 of 28 the City, in its sole discretion, agrees to provide District with an extension, the extension shall not exceed a period of 15 days. Should District fail to timely submit the required reports or request an extension for submission, City will send a non-compliance letter notifying District's duly authorized representative of a possible suspension of program funding. If, at the end of this 15-day extension period, District has not submitted the required reports, City will send a non-compliance letter notifying District's duly authorized representative of a possible suspension of program funding. 8. Default and Termination. 8.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to District hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not timely received, in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by District under or in connection with this Agreement. 8.2 This Agreement may be terminated by City, in whole or in part, at any time and for any reason upon written notice as specified in section 8.3. 8.3 Termination will be effected by delivering to District a notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon District's receipt of notice of termination, District shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 8.4 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the District's sole remedy shall be reinstatement of this Agreement. District expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 8.5 Within thirty (30) days following the date of termination of this Agreement, District shall return to City any property provided hereunder. City will have no responsibility or liability for District's expenditures or actions occurring after the effective date of termination of the Agreement. 9. Equipment and Maintenance. All equipment purchased with Program Funds must meet all eligibility requirements of City. District shall maintain all equipment used in the FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD Page 8 of 28 administration and execution of the FWISD After School Program. District shall maintain, replace, or repair any item of equipment used in support of the FWISD After School Program and/or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement, or repair of any equipment used in support of the FWISD After School Program and/or for use under the terms of this Agreement is the sole responsibility of District. District shall not use Program Funds or City funds to repair or replace said equipment. District shall use any and all equipment purchased with Program Funds exclusively in support of the FWISD After School Program. Within 10 days following the purchase of equipment, District shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grant Management Section at the address set forth in paragraph 5.3 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 10. Administrative Requirements. 10.1 District agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of District under this Agreement. District, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all District's operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. District shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 10.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen(15) days after notice to District by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future contract(s)with District. 10.3 If, as a result of any audit, it is determined that District misused, misapplied, or misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount of such monies so misused, misapplied, or misappropriated, plus the amount of any sanction,penalty, or other charge levied against City because of such misuse, misapplication, or misappropriation. 10.4 District's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: providing final Program Activities Report and Program Effectiveness Measurement Reports, making final payments, disposing of FWISD After School Program assets as, if deemed required by City in its sole discretion. FY 20I9 Interlocal Agreement FWISD After School Program CFW&FWISD Page 9 of 28 10.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement, and City shall have access at all reasonable hours to offices and records of the District, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. Section 10 shall survive the expiration or termination of this Agreement. 11. Independent Contractor. 11.1 District shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. District shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and District, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and District. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by the City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of the District, and any program participant hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that no officer, member, agent, employee, subcontractor, licensee, or invitee of the District, nor any program participant hereunder is in the paid service of City and that City does not have the legal right to control the details of the tasks performed hereunder by District, its officers, members, agents, employees, subcontractors,program participants, licensees, or invitees. 11.2 City shall in no way nor under any circumstances be responsible for any property belonging to District, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged. 12. Liability. To the extent allowed by law, each of the parties shall be liable and responsible for any damages or loss caused by the negligent acts or omissions, or malfeasance or intentional misconduct of each of its respective officers, agents, servants, or employees. Nothing in the performance of this Agreement shall impose any liability for claims against District, other than claims that may arise as set forth in this section and Section 15, or for claims which the Texas Tort Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any liability for claims against the City of Fort Worth other than claims that may arise as set forth in this section or for which liability may be imposed by the Texas Tort Claims Act. FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD Page 10 of 28 District shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 12 shall survive the expiration or termination of this Agreement. 13. Non-Assignment. No assignment or delegation of duties under this Agreement by District shall be effective without City's prior written approval. 14. Prohibition Against Interest. 14.1 No member, officer, or employee of City, or its designees or agents; no member of the governing body of the locality in which the FWISD After School Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the FWISD After School Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder, if any. 14.2 No officer, employee, member, or program participant of District shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of District, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 15. Nondiscrimination. 15.1 In accordance with the federal, state, and local laws and ordinances, District covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 15.2 District will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD Page 11 of 28 16. Compliance. 16.1 District, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state, and local, including all ordinances, rules, and regulations of City. If City notifies District in writing of any such violation on the part of District or any of its officers, members, agents, employees, subcontractors, or program participants, then District shall immediately desist from and correct such violation. 16.2 District shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City notifies District in writing of any such violations on the part of District or any of its officers, members, agents, employees, program participants, or subcontractors, then District shall immediately desist from and correct such violation. 17. Waiver of Immunity. The Parties and their respective governing bodies do not waive any immunity by entering into this Agreement, and each fully retains all immunities and defenses provided by law or otherwise with respect to any action based on or occurring as a result of this Agreement. 18. Insurance Requirement. 18.1 District shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liabilily(CGL): $1,000,000 per occurrence, with a$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interests of the City. 18.2 District's insurer(s)must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 18.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD Page 12 of 28 18.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect District and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 19. Miscellaneous Provisions. 19.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 19.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 19.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance, or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas,Fort Worth Division. 19.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate, and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 19.5 This written instrument and the exhibits attached hereto constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 19.6 All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other parry at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY. Jesus J. Chapa,Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth,TX 76102 FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD Page 13 of 28 Copies To: Grant Management Section Fort Worth Police Department 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office ATTN: Police Contracts 200 Texas Street Fort Worth,TX 76102 DISTRICT: Dr. Kent P. Scribner, Superintendent Fort Worth Independent School District 100 N. University Fort Worth, TX 76107 Office of Legal Services 100 N. University, Ste. 172 Fort Worth, 76107 19.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 19.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 19.9 The provisions and conditions of this Agreement are solely for the benefit of City and District and are not intended to create any rights, contractual or otherwise, to any other person or entity. 19.10 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 19.11 District, District's Employees, Subcontractors, Agents, or Licensees shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, District shall allow City to inspect copies of all I-9 forms and supporting eligibility documentation for each employee of the District, Subcontractors, Agents, or Licensees who performs work under this Agreement. District shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any District, Subcontractor, Agent, or Licensee employee who is not legally eligible to perform such services. TO THE EXTENT PERMITTED BY LAW, DISTRICT, FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD Page 14 of 28 OR DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to District, shall have the right to immediately terminate this Agreement for violations of this provision by District. 19.12 District, Subcontractors, Agents, or Licensees are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. Districts will be responsible for conducting criminal background screening and for maintaining appropriate records, which will be subject to review by the City. TO THE EXTENT PERMITTED BY LAW, DISTRICT, OR DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY 20I9 Interlocal Agreement FWISD After School Program CFW&FWISD Page 15 of 28 IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas,to be effective this �'3 day of_ er- , 20/S). C Y OFF T WORTH FORT W RTHPENDENT JA\J SCH O 117, AA-- C �� Y es s J. a P. cribne Assistant Ci anager Supe in en t APPR VAL RECOMMENDED APPROVED AS TO FORM AND Chief 1 F. Fitzgerald LEGALITY FOR FWISD Chief of Police APPROVED AS TO FORM AND LEGALITY: FWISD Attorney Date: /o%/(k Thomas Royc ansen _ Assistant City Attorney ael Luebanos �F O � R)5 tary, Board of Education ATTEST: ary '�• �� City Secre ary / xAS Date: !Z��& M&CNumber: C'R$$7q Form 1295 Certification No:NOT REQUIRED Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensu in er e and reporting requirements. Ti A'1k Iban� Contract Compliance Specialist OFFICIAL.IYEC FY 2019 Interlocal Agreement FWISD After School Program .' CFW&FWISD CITY SECRETARY FT. wdkrft6pA21 EXHIBIT A SCOPE OF WORK The Scope of Work is to be performed and documented in compliance with the monthly program activities and quarterly effectiveness measurement reports outlined in exhibits D and E. The mission of Fort Worth After School (FWAS) is: To provide quality before and after school programs in a safe environment that result in educational, physical and social development for elementary and middle school students. Goals of the program include but are not limited to: A. Educational Competence • To provide homework assistance, tutorial, and relevant educational programs for participants which support the academic mission of the educational institution; • To improve the awareness of the importance of learning through the involvement of educators,professional programmers, mentors and volunteers; and, • To reduce the level of truancy through the provision of programs that foster an understanding of the importance of staying in school and that result in improved school attendance and reduction in dropouts. B. Physical and Social Development • To address physical needs through the provision of after school snacks, recreation, culture and wellness activities; and, • To involve program participants in activities that promote social development, which target specific community needs as identified by the stakeholders/grant, i.e. parents, students and educators. C. Crime Reduction • To reduce the number of juvenile arrests of students from targeted schools through the provision of effective programs and, • To reduce the number of juvenile victims of crime within the attendance zones of target schools during the school day between the hours of 8:00 a.m. to 9:00 a.m. and 3:00 p.m. to 6:30 p.m. (programming hours vary by campus). Project Base Learning(PBL) will take place at all FWAS campuses. PBLs will align with Texas Essential Knowledge and Skills (TEKS) that support and provide guidelines for successful completion of State of Texas Assessments of Academic Readiness (STAAR) test. Regular participants—defined as participating 45 days or more by Federal Government—will attend school more regularly, will receive fewer school office referrals and will earn improved grades. Well prepared adults will deliver structured afterschool enrichment programming a minimum of four days per week and a minimum of 10 -12 hours per week. FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit A Page 17 of 28 EXHIBIT B BUDGET NARRATIVE FY 2019 Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program. Please explain how costs are calculated. A. Program Personnel—Extra Duty pay for teachers at Rosemont Middle School ($34,132). These teacher; will provide all afterschool programming at this Site-based site. B. Supplies and Services— FWAS is proposing to contract with Clayton Youth Services ($690,924), YMCA ($420,304), City of Fort Worth ($115,980) and Camp Fire USA ($38,660) as Fort Worth After School Providers during the 2018-2019 school year. The total amount required for these providers is $1,265,868. Specific program dates and cost breakdown for elementary and middle school sites have been included below. These organizations would be responsible for full implementation of the FWAS program at each of their respective assigned campuses. A list of all school sites with respective contracted providers has been submitted to FWPD staff. FWAS/ FWISD would submit RFRs for up to, but not to exceed, $1,300,000 for the 2018 fiscal year. Reimbursable expenses include compensation for personnel, supplies, field trips, parent events, contracted fine arts and enrichment providers and administrative expenses. BUDGET - SY 2018-2019 ALLOCATION/JOB DESCRIPTIONS & COMPENSATION RATES ❑ Elementary School Totals for the 2018-2019 school year: Program dates—September 4, 2018—May 9, 2019 (124 Days/Program Re-start on Jan. 10, 2019) 50 Students 4 days a week(minimum) School dismissal—5:30 pm Ratios - 15:1 Elementary School, 20:1 Middle School Sixteen hours of Training with FWAS Staff for each employee 1 FWAS Site-Supervisor— $19.00**/hr x 128 days x 4.5 hrs./day= $10,944 3 FWAS Specialist - $14.00**/hr x 128 days x 3 hrs./day = $16,128 1 Teacher- $21.00/hr x 128 days x I hr/day x 10% fringe= $2,957 Supplies— $2,000 Fine Arts (Partial Provider or Agency Provided)— $2,117 Student Travel, Student Incentives, Parent Activities - $1,000 Total - $35,146 Administrative Fee 10% - $ 3,514 Grand Total - $38,660 FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit B Page 18 of 28 Middle School Totals for the 2018-2019 school year: Program dates—September 4, 2018—May 9, 2019 (124 Days/Program Re-start on Jan. 10, 2019) 50 Students 4 days a week(minimum) School dismissal—2.5 hours of out of school programming Ratios - 15:1 Elementary School, 20:1 Middle School Sixteen hours of Training with FWAS Staff for each employee 4 Teachers: $23.10/hr x 124 days x 2.5 hrs./day x 4 staff= $28,644 Supplies: $2,000 Fine Arts (Partial Provider or Agency Provided): $2,000 Student Travel, Student Incentives, Parent Activities: $1,000 Total- $33,644 Administrative Fee 10%: $ 3,364 Grand Total- $37,008 A cost breakdown per provide and by campus: Como ES CFW $38,660 Greenbriar ES CFW $38,660 DeZavala ES CFW (3 Sites) $38,660 $115,980 Camp Fire (1 $38,660 Diamond Hill ES Site) $38,660 Clarke, George C. $38,660 ES Clayton Glen Park ES Clayton $38,660 Howell,Natha ES Clayton $38,660 Hubbard Heights $38,660 ES Clayton Merrett, Luella ES Clayton $38,660 Moore, M.H. ES Clayton $38,660 John T White ES Clayton $38,660 Meadowbrook ES Clayton $38,660 Oakhurst ES Clayton $38,660 Oaklawn ES Clayton $38,660 Sagamore Hill ES Clayton $38,660 Western Hills $38,660 Primary Clayton Sims, T.A. ES Clayton $38,660 Worth Heights ES Clayton $38,660 FY 20I9 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit B Page 19 of 28 Riverside MS Clayton $37,008 YMLA Clayton $37,008 Handley MS Clayton $37,008 Clayton (18 $38,660 Wilson, Richard ES Sites) $690,924 Carroll Peak ES YMCA $38,660 Kirkpatrick, M.L. $38,660 ES YMCA Washington Heights $38,660 ES YMCA Dillow, S.S. ES YMCA $38,660 W.M. James MS YMCA $37,008 Lowery Road ES YMCA $38,660 Logan, Maude I. ES YMCA $38,660 Mitchell Blvd. ES YMCA $38,660 Forest Oak MS YMCA $37,008 Eastern Hills ES YMCA $38,660 JP Elder MS YMCA (11 Sites) $37,008 $420,304 The following cost parameters/guidelines have been established for full service contracted providers. All approved vendors have responded to a posted bid (Bid 15-100 ) through FWISD Purchasing Department. Program Costs Percent of Budy_et* Personnel May not be less than 70% and may not exceed 75% Fine Arts/ Supplies/Field Trips 15% -20% Administrative Costs Shall not exceed 10% Certified Teachers Shall be compensated at $21.00 per hour * Providers not within these percentages must provide additional information to explain the discrepancies (not to exceed one page). All Full Service/ Site-Based Providers will be required to submit funding reports on a monthly basis. All Full Service/ Site-Based Providers will be required to utilize the following job titles and descriptions as approved FWAS providers: FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit B Page 20 of 28 Job Title FW After School Program Coordinator Minimum Qualifications College Degree shall be required; Supervisory experience; Administrative experience; 5 years or more experience with school age children and/or educational equivalent experience Job Description Enhance goals of FWAS; evaluate sites through visits; administer budget; keep accurate attendance records; ensure program variety remains unique; communicate with principal and/or FWAS Supervisor to ensure goals of program are met; maintain attendance database and submit required paperwork; ensure program adheres to policies and guidelines set forth by FWAS. The program coordinator may be responsible for multiple sites. Job Title FW After School Site Supervisor Minimum Qualifications High School Diploma or equivalent; 21 years of age; 4 years or more experience with school age children and/or educational equivalent; prior supervisory experience Job Description Reports to FWAS Program Coordinator; responsible for on-site program delivery; provide daily administration of programs at school; plans, coordinates and implements high quality program; supervise after school staff; ensure positive working relationship with principal and school staff; maintain attendance database and submit required paperwork; ensure program adheres to policies and guidelines set forth by FWAS. Job Title FW After School Specialist Minimum Qualifications High School Diploma or equivalent; experience working with school age children and/or educational equivalent; 18 years of age or older Job Description Responsible for delivery of program; closely supervises students; provide constant visual supervision of all students; assist in developing and implementing after school programs; reports to FWAS Site Supervisor Job Title FW After School Specialist-Assistant Minimum Qualifications High School student; No unsupervised activities with student participants; currently enrolled in high school; 16 years of age or older FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit B Page 21 of 28 Job Description Supervises FWAS participants; assists in delivery of program;provide constant visual supervision of all students; reports to FWAS Site Supervisor C. Miscellaneous— There are no expenses associated with this category. D. Facility and Utilities—There are no expenses associated with this category. E. Direct Assistance—There are no expenses associated with this category. F. Indirect Costs—Administrative—Expenses charged by contracted providers for support services and various office expenses such as telephones and shared copier services. G. Indirect Costs—Legal, Financial, and Insurance—Insurance certificates for each of the sites. FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit B Page 22 of 28 Exhibit B Budget Summary Fiscal Year 2019 DIRECT PROGRAM COSTS 190%. Total E 5 ,300,ocx�c>o A. PERSONNEL Extra Duty pay for Teachers at Rosemont MS $34,132 PERSONNEI:TOTAL' `" $0:00 B. FRINGE BENEFITS None FRINGE BENEFITSTUTAL $tf.00 C.TRAVEL AND TRAINING None TRA1iEL AND TRAINING.TOTAL $0.00 D. EQUIPMENT None ERUIPMENT TOTAL $0.00 E.SUPPLIES None SUPPL#ES'COTAL` X0:00 F.CONTRACTS/CONSULTANTS Contracts and Consultants;contracted providers at $1,265,868 various sites(see budget narrative) ccA /cclusTrars icTl. Ef , G. OTHER APPROVED None OTHER;A VIED TOTAL $040 [NI!REGT.PRUGRAM CIDST 1t1 6"Ma iitituittj Total $0.00 A. PERSONNEL None PERSONNEL TOTAL. B. FRINGE BENEFITS None FRINGE BENEFITS TOTAL FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit B Page 23 of 28 C.TRAVEL AND TRAINING None TR AVEL ANC?TRAINING TOTAL D. EQUIPMENT None 'EQUIPMENT T, ; . . 0.00:; E.SUPPLIES None S;IPPLiE� "OTAL. :$0x00 F. CONTRACTS/CONSULTANTS None CONIfAS%C31tStJlrIl111�" G. OTHER APPROVED None APPR©1/ED TOTA!» $0:00 FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit B Page 24 of 28 FORT WORTH, Exhibit C _.. �..ll t WORTH. Fi I,"441-111111 Request for Reimbursement(RFR) FY 2019 ...........- CRIMECONTROL _AKD Pttk't TION Df$TRXT Submit To: Submitting Agency: FWISD/FWAS Bob Bolen Public Safety Complex Atte Akre Ibarra Contact Name: Miguel Garcia,Jr. Financial Management Division Phone Number. 817.871.3192 505 West Feloc St Finai mi wet oarcia24 sd oro Fort Worth,TX 76115 Rerni[Address: 29ot shoes Saar,FW,76107 Invoice Ntunbec MonthofRequest DIRECT COSTS(90%Nninum) r� Total of PreciousB A-D This Month's __-- Budget Category Budget Amount Reimbursements Total Requested Remaieing Balnuce - Requested Request ___....._..__ _. To-Date Mailable . A Personnel ,: rt " ' i �,. , , B Fringe Benefits , w ,'d '' s ,,., ;s'«.4 C Tavel&Training D Equipmentzq- ,,,, E Supplies F Contacts/Consuhants 'utstbi�6!l:+�I,O s'Ii• _... % Total Direct Cos ts3 .. s "., - .... ..... �� INDBiDCT COSTS(10%Maximum) �?.;. it. Total orPm%ious B+C A-D Budget This Month's _ -- -- dge gory Budget Amount Reimbursements Total Requested Remnioiug Balance Request Requested To-Date Available A Personnel S, `''; 3, .'6. i ;a .: ,.�. B Fringe Benefits S j .... C Travel&Taming q ' v ,f D Equipment E Supplies ` ` F Contacts/Consultants G Other Approved ,. - - -$ et.. Total InDirect Costs t, - .... .; S - S - ,.....az_ ",r. S:1 ..; • Supporting doamrn[s required wrth montfily Rquests s umm�sv: „ This cmludes,timeshoGs depicting CCPD funded activities, Total Budget S 1,300,000.00 W�H -copy of paycbccl s,invoices and receipts detading all CCPD Previous Requests: S - funded expenditures. This Request: S Total Requested To-Date S - RenninngFunds-S 1,300,000.00 1 have reviewed this request and certlry that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date .,a ..,4 .--. !dt`,� e✓ .. ,.�;, .„ .6.,s �,. tom..s;,z,., Fswwase INVIer# F.,vd .„ Dvt ID Amorirrt- RFR dpprovd For P ynsart'.. _. . Coot Staff Signature -Date _....._ .: __... - - -_..... __.... ...._ _.... Finance Received Stamp Placed Below I...._. .. ......... FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit C Page 25 of 28 FV-RT WORTli cI,.E CON,xot &Pmmmom Msnacr Exhibit D Fiscal Year 2019 Monthly Program Activities Report Current Reporting Month Submitting Agency Fort Worth ISD Contact Name Miguel Garcia Phone Number and Email 817-871-3192 miguel.garcia24@fwisd.org Remit Address 2901 Shotts Street Fort Worth, TX 76107 . ttvytzit `a Year MethsK R., a 1 Number of unduplicated participants at 34 CCPD funded sites: 2 Number of regular participants at 34 CCPD funded sites. Regular 2,650 participants attend the program 45 or more days of possible programming days. 3 Number of Homework Assistance/Tutoring hours provided to students at 10,835 34 CCPD funded sites. Each site will provide, at a minimum, one hour of homework assistance at each site. 4 Percent of CCPD funded sites (34 sites)that will meet required ADA of 50 100 students per site at end of program year- May 2019. 5 Number of school office referrals for regular participants with 120 days of 92 program participation(ES,MS) 6 Number of College Dream Plans created by regular students at 34 CCPD 2,012 funded sites. Each Regular Student will be required to complete and mange/update portfolio. 7 Number of Parent Activities at 34 CCPD funded sites (Each site is required 325 to host a minimum of 4 programs each year). 8 I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the CCPD goals set forth in the contract. Authorized Signatory Signatory Title Date FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit D Page 26 of 28 FORT WORTH '4*40� CRIME CONTROL �[Po VENT M Dmmcr Exhibit E Fiscal Year 2019 Quarterly Program Effectiveness Measurement Report Current Reporting Quarter Submitting Agency Fort Worth ISD Contact Name Miguel Garcia Phone Number and Email 817-871-3192 miguel.garcia24gfwisd.org Remit Address 2901 Shotts Street Fort Worth, TX 76107 Please include outcome narrative that describes how measure was accomplished for each quarter. Effect ae ess-M*ures and uarterl -Outcomes; Measure 1 Regular FWAS participants will attend school more often. They will attend school 95% (ES) and 90% (MS) or more of possible school days. Outcome Measure 2 75% of regular FWAS participants will pass 100% of enrolled courses at the end of the school year. Outcome Measure 3 Regular participants will receive fewer student office referrals than their counterparts. Baseline will be established and measures will include 60, 90 and 120 day participants. Outcome Measure 4 75%of parent respondents will indicate FWAS fostered a positive and educational environment on Satisfaction Surveys. Outcome I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the CCPD goals set forth in the contract. Authorized Signatory Signatory Title Date Report due each quarter: *I"Quarter(Oct-Dec)due January 15 *2nd Quarter(Jan-Mar)due April 1 * *3`d Quarter(Apr-June)due July 15 *4d'Quarter(Jul-Sep)due October 15 FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit E Page 27 of 28 FLIRT Vf ORTH .."lhrr"" CRIME COMrROL &P"VWMN DISTRICT • Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR • More than 5%of any budgeted line-item must have prior City approval • An increase in a zero line-item must have prior City approval • Modifications cannot be made between Direct and Indirect costs Exhibit F Request for Budget Modification Fiscal Year 2019 Date Submitting Agency Contact Name Phone Number and Email Remit Address �DI�CT CASTS 90%:minimum Budget Category Approved Budget Change Requested Revised Budget Personnel Fringe Benefits Travel and Training Equipment Supplies Contracts/Consultants Other Approved Total Direct Costs WDIRECT CUS'P'S„ 10%maximum Budget Category Approved Budget Change Requested Revised Budget Personnel Fringe Benefits Travel and Training Equipment Supplies Contracts/Consultants Other Approved Total Indirect Costs Modificatir�n Narrative clescr i .: n etai " hat than eis-for) 1 have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date E A Modification Approved Modification NOT Approved FWPD Staff Signature Date FY 2019 Interlocal Agreement FWISD After School Program CFW&FWISD—Exhibit F Page 28 of 28 r t Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA ruRTTI ORT_I] COUNCIL ACTION: Approved on 9/25/2018 DATE: 9/25/2018 REFERENCE C-28874 LOG NAME: 35AFTER SCHOOL NO.: PROGRAMS FOR FYI CODE: C TYPE: NOW PUBLIC CONSENT HEARING: NO SUBJECT: Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts for Operation of After-School Programs in the Total Program Amount of$1,600,000.00 for Fiscal Year 2019 (CCPD Funded) (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of Agreements with the Fort Worth, Keller, Crowley, and White Settlement Independent School Districts in the total program amount of $1,600,000.00 for the operation of After-School Programs at selected schools during Fiscal Year 2019. DISCUSSION: National research shows that adolescents are most at risk on school days between the hours of 3:00 p.m. and 6:00 p.m. of being a victim of a crime or of committing a crime. In response to this concept, a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District schools that documented juvenile crime patterns. Each year since 2001, the City of Fort Worth (City) has funded After-School Programs using appropriations from the Crime Control and Prevention District (CCPD). The participating school districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to-day administration of its after-school program and is required to establish program goals and objectives that are measurable and result in desired program outcomes. Today, the mission of the After-School Programs is to provide a safe environment for educational, physical, and social development leading to a reduction in juvenile crime. Funding will be allocated as follows to each district in Fiscal Year 2019 on a reimbursement basis: Fort Worth ISD funding in the amount of$1,300,000.00. Keller ISD funding in the amount of$125,000.00. Crowley ISD funding in the amount of$125,000.00. White Settlement ISD funding in the amount of$50,000.00. These Agreements will be effective October 1, 2018, and will end on September 30, 2019. This program serves ALL COUNCIL DISTRICTS. This contract will be with a governmental entity, state agency or public institution of higher education: Fort Worth ISD, Keller ISD, Crowley ISD, and White Settlement ISD. This M&C does not request approval of a contract with a business entity. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that, contingent upon adoption of the Fiscal Year 2019 Budget by City Council, funds will be available in the Fiscal Year 2019 Budget of the Crime Control and Prevention District Fund and the Police Department is responsible for verifying the availability of funds prior to an expenditure being made. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I I ID I I Year (Chartfield 2) Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Joel Fitzgerald (4231) Additional Information Contact: Tiffany Moore (4223) ATTACHMENTS