HomeMy WebLinkAboutContract 33822 CITY SECRETARY
CONTRACT NO.
PROFESSIONAL SERVICES AGREEMENT FOR EMPLOYEE TRAINING
This agreement ("Agreement") sets forth the terms of the contractual relationship
between International Ford Group, L.L.C., hereinafter referred to as "IFG", and the City
of Fort Worth, hereinafter referred to as "City", with regard to IFG's provision to City of
certain employee training services, all of which services are more particularly described
in Exhibit A attached hereto (the "Services").
1. Scope of Services. In consideration for, and subject to, the mutual undertakings
set forth herein, IFG agrees to provide the Services described in this Agreement and as
outlined in Exhibit A, "Scope of Services", attached hereto, generally consisting of
teambuilding training for approximately 40 supervisors and section heads at Village
Creek WWTP. It is acknowledged and understood that the description of the Services set
forth in Exhibit A hereto, including the timeframes for performance and delivery,
represent good faith estimates and assume that City will take or provide whatever actions
may be necessary on City's part to support and facilitate the Services.
2. Term and Termination. The initial term of this Agreement will be for a period of
three months, beginning on the date of its execution and ending October 31, 2006. City
may terminate this Agreement upon a material breach of the Agreement by IFG that has
not been cured within thirty (30) days following its receipt of written notice of such
breach. This Agreement may be terminated by IFG upon a material breach of the
Agreement by City (including without limitation failure to pay all fees and expenses
when due) which has not been cured within thirty (30) days following its receipt of
written notice of such breach.
3. Fees and Expenses, Invoicing and Payment. For and during the term of this
Agreement, the City will pay IFG the Fees specified on Exhibit B hereto ("Schedule of
Fees") based on the completion of all of the services in each step of the fee schedule. In
the event the scope of services is modified, the City and IFG shall mutually agree in
writing of the cost for such modified services. Total compensation to be paid to IFG
under this Agreement shall not exceed $24,600 unless this agreement is amended in
writing.
4. Independent Contractor; Service Provider; Fiduciary Status. Nothing in this
Agreement is intended or shall be construed to give IFG discretionary authority or
discretionary responsibility in the management of the City's business operations or
administration of City's Plan. The relationship of IFG (or any of its officers, directors, or
employees) to City (or any of its officers, directors, or employees) is intended to be only
that of an independent contractor and service provider and not employee, agent, fiduciai y _
or other similar relationship. The doctrine of respondeat superior shall ha �N � , ,n,
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application as to the relationship between IFG and the City. ff� E PE�t��:
CC P11 E 1111`�
5. Complete Agreement, GoverningLaw,• Compliance with Laws; No Assi r�;�� .��,`Y"ji �5`��'
�: �, 7,
Amendment. This writing contains the entire agreement of the parties with respect
matters dealt with herein, supercedes all previous agreements between the parties with
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respect to the matters dealt with herein, and there are no promises, understandings, or
agreements of any kind pertaining to this Agreement other than stated herein. This
Agreement will be construed and enforced in accordance with the laws of the State of
Texas. The parties agree to comply with all provisions of law applicable to this
Agreement and the services to be performed hereunder and with all applicable rules,
regulations, orders, and directives of all governmental bodies having jurisdiction. IFG
may not voluntarily or involuntarily assign its rights or delegate its duties under this
Agreement to any person without the prior written consent of the City. This Agreement
may be amended only in writing and signed by the parties hereto.
6. Insurance. IFG shall secure and maintain insurance through an insurance
company authorized to write casualty insurance in the City of Fort Worth. Any such
policy shall protect the IFG and the City from fire and extended coverage losses, and
from claims for bodily injury, death or property damage that may arise from performance
under the contract. All insurance policies must be approved and accepted by the City, and
shall name the City of Fort Worth as an additional named insured. The policy shall be
issued by a Surety authorized to do business in the State of Texas and have an "A best"
rating of at least AA-". IFG will not commence performance under the agreement until it
has obtained all insurance required by this section and filed a certificate of insurance or
certified copy of the insurance policy with the City. Each insurance policy will contain a
clause providing that the insurance company will not cancel the policy without ten (10)
days prior written notice to the City of its intention to cancel. The amount of such
insurance coverage will not be less than the following:
a. Worker's Compensation and Employer's Liability Insurance
(unemployment compensation) as required by the State of Texas.
b. Public Liability, Bodily Injury and Property Damage: (I) Injury or death
of one or more persons in a single accident- $500,000.00
c. Property damage - $1,000,000.00
7. Indemnity. IFG will indemnify, save, and hold harmless the City, its officers,
agents and employees from all claims or damages or injuries sustained by persons or
properties that occur as a result of the acts or omissions on the part of the IFG, its agents
or employees in the performance of the agreement. This indemnification will include
payment of all costs and reasonable attorney fees.
8. Contract Construction. The parties acknowledge that each party and, if it so
chooses, its counsel have reviewed and revised this Agreement and that the normal rule
of construction to the effect that any ambiguities are to be resolved against the drafting
party must not be employed in the interpretation of this Agreement or any amendments or
exhibits hereto.
9. No Third-Party Beneficiaries. This Agreement shall inure only to the benefit of
the parties hereto and third persons not privy hereto shall not, in any form or manner, be
considered a third party beneficiary of this Agreement. Each party hereto shall be solely
responsible for the fulfillment of its own contracts or commitments.
10. Notices.
All written notices called for or required by this Agreement shall be addressed to
the following, or such other party or address as either party designates in writing, by
certified mail, postage prepaid, or by hand delivery:
City: IFG:
City of Fort Worth Water Department International Ford Group, LLC.
Attn: Director Attn: Michelle Ford
1000 Throckmorton 6050 Forest River Dr
Fort Worth, TX 76102 Fort Worth, TX 76112
11. Right to Audit. IFG agrees that the City shall, until the expiration of three (3)
years after final payment under this Agreement, have access to and the right to examine
any directly pertinent books, documents, papers and records of the Architect involving
transactions relating to this Agreement. IFG agrees that the City shall have access during
normal working hours to all necessary IFG facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of
this section. The City shall give IFG reasonable advance notice of intended audits.
IFG further agrees to include in all its subcontracts hereunder a provision to the effect
that the subconsultant agrees that the City shall, until the expiration of three (3) years
after final payment under the subcontract, have access to and the right to examine any
directly pertinent books, documents, papers and records of such subconsultant, involving
transactions to the subcontract, and further, that City shall have access during normal
working hours to all subconsultant facilities, and shall be provided adequate and
appropriate work space, in order to conduct audits in compliance with the provisions of
this article. City shall give subconsultant reasonable advance notice of intended audits.
IFG and subconsultants agree to photocopy such documents as may be requested by the
City. The City agrees to reimburse IFG and any subconsultants for the costs of copies at
the rate published in the Texas Administrative Code.
The Agreement set forth herein is hereby agreed to and accepted this day
of , 2006.
Attest: C TOF ORT O T
Y—\VlB
Marty Hendrix- Marc A. Ott
City Secretary- Assistant City Manager
Approvi dTas to Form and Legality: Approval Recommended:
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NO M&C REQUIRED v
Water Department
KL 23
Assista ity Attorney S. Frank Crumb, P.E.
Water Director
Attest: International Ford Group, LLC
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Exhibit A: Scope of Services
INTERNATIONAL FORD GROUP LLC
TEAM BUILDING TRAINING PROGRAM
"PLAYING TO WIN"
Water Department - Village Creek WWTP
Date Scope of Work
PHASE I
Development of Training Program
Goal: To develop a team building program that will assist leaders and
employees in working more productively as a team. To establish
good work ethics and relationships that will propel the team to
its highest level of customer service. To created a positive work
environment that produces superior results. To sustain the results
by establishing a long term strategy and plan.
Scope of the Project: Development of Training
August 2006 -Initial meeting with selected leaders
-Review previous and current training available
-On-site visits to determine relevant training needs
-Determine knowledge and skill level improvement areas
-Assess levels of learning
-Determine which learning techniques to apply
-Consult with leaders to determine time allocation/scheduling
-Develop customized content for the following areas:
1. Elements of teamwork
2. Code of conduct— policy review
3. Set departmental standards; (motto, rules, open door policy, etc.)
4. Appropriate team communication at work
5. Strategy for resolving team conflict
6. Development of an ongoing relationship management strategy
7. Development of a on-going continuous improvement plan
-Review and approval of course materials
-Development of course workbook
Budget Required: Consulting time required approximately 2 weeks =
70 hours at $150/per hour = $10,500
Printing of workbook (Can be done by the City)
Videos, training aids, and give aways to be purchased by the City at cost)
TOTAL PHASE I = $10,500
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Date Scope of Work
August - September 2006 PHASE II
Training Delivery
Conduct 7 training sessions (2 days per class, total 14 training days)
Order of Training Sessions:
1. Section Heads
2. Administrative Staff
3. Technical Services
4. Operations (Sup/Chiefs)
5. Maintenance (Sup/Chiefs)
6. Pre-Treatment/Residuals/Safety
7. I/E
Time Frame: August— October, 2006
Class times: (9am —3pm)
Budget Requirement: 14 days of training at $900.00./per day = $12,600.
Final Evaluation Report/Recommendations for Next Steps -10 hours at $150/per
hour = $1500.
TOTAL TRAINING PHASE - $14,100.
TOTAL INVESTMENT
Phase I — Development 10,500.
Phase II-Training Delivery 14,100.
Grand Total $24,600.
Payment Terms:
1/3 Upon signing Agreement - July 2006
1/3 August 2006
1/3 September 2006
Phase III
Implement On-Going Relationship Management Strategy
Exhibit B: Schedule of Fees
INTERNATIONAL FORD GROUP LLC
TEAM BUILDING TRAINING PROGRAM
"PLAYING TO WIN"
Water Department - Village Creek WWTP
Phase 1: Development of Training Program
70 hours at $150 per hour $10,500
City prints workbooks and provides incentive giveaways and training aids.
Phase II: Training Delivery
14 days at $900 per day $12,600
Seven training sessions with two classes per session for a total 14 training days.
Phase III: Implement Relationship Management Strategy
10 hours at $150 per hour $1,500
Develop report with recommendation for next steps
Total Investment $24,600
Payment Terms:
1/3 upon signing agreement July 2006
1/3 August 2006
1/3 September 2006
CITY r,IPIIN
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