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HomeMy WebLinkAboutContract 33794-R1 CITY SECRETARY CONTRACT NO. FIRST RENEWAL OF CONTRACT BETWEEN THE CITY OF FORT WORTH AND OWENS SERVICE COMPANY FOR ELECTRIC,PLUMBING,AND COMPRESSED AIR SERVICE FOR THE FORT WORTH CONVENTION CENTER This First Contract Renewal is made and entered into by and between the City of Fort Worth, a home-rule municipal corporation of the State of Texas, located within Tarrant and Denton Counties, (hereinafter referred to as "City), acting by and through Tom Higgins, its duly authorized Assistant City Manager, and Owens Service Company, (hereinafter referred to as"Contractor"), acting by and through Ray Owens, its duly authorized General Manager,Tarrant County. WITNESSETH: WHEREAS, the Fort Worth Convention Center provides or makes available a multitude of services to meet the needs of both tenants and users of the facility; and WHEREAS, electric, plumbing, and compressed air services is an integral part of the success of the Fort Worth Convention Center; WHEREAS, on July 26, 2006 the City entered into an agreement with Owens Service Company to be the exclusive provider for Electric, Water and Compressed Air Services for exhibitors and facility users at the Fort Worth Convention Center(M&C C-21469,City Secretary Contract No. 33794); and WHEREAS, the primary term of the contract was for three years through June 20, 2009 with an option to renew for three one-year terms. This action does not require specific City Council approval; WHEREAS, on May 21, 2009, Owens Service Company submitted its request to exercise the first one(1)year option to renew the contract under the same terms and conditions as the original contract; and NOW THEREFORE, in consideration for the covenants and agreement hereafter set forth, the parties hereto agree as follows: Section I, "Term"is hereby amended in its entirety to read as follows: I. TERM The first renewal term shall be for one(1)year beginning on June 20,2009 and ending on June 19, 2010. In addition to the initial term hereof, the City and Contractor may mutually agree annually to exercise the option to use a one (1) year renewal of this Contract, not to exceed two (2) one-year renewal options. Either party wishing to renew this Contract shall provide a written notice of the request to renew for an additional one (1)year, no less than 120 days prior to the end of the then current term. If either party does not object within ninety (90) days after receipt of such notice, this Contract shall be renewed for the additional one (1)year period. The two(2)remaining one-year renewals of this Contract may be authorized by the City Manager's office(Approved by M&C C-21469). ­1 Z !.A_ ,wI- CITY SECRETE FT.WORTH,T;4 All of the terms and provisions of the original Contract between the City and the Contractor shall remain in full force and effect except as specifically amended herein. EXECUTED on this day of 2009. CITY OF FORT WORTH OWENS SERVICE COMPANY By: By: Tom Higgins, Assis City Manager fay;lens, General Manager RECOMMENDED: Pep- Kirk Slaughter,Director Public Events Department APPROVED AS TO FORM AND LEGALITY: Cherl K. Bytes Assistant City Attorney ATTEST: Marty Hendrix City Secretary Date M&C C-21469 OFFICIAL RECORD CITY SECRETARY FT WORTH,TX- Owens Service Company Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 5/23/2006 DATE: Tuesday, May 23, 2006 REFERENCE NO.: C-21469 LOG NAME: 250WENS SERVICE SUBJECT: Authorization to Enter Into a Contract with Owens Service Company to Provide Electric, Water and Compressed Air Services for Facility Users and Exhibitors at the Fort Worth Convention Center RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to execute a three-year agreement with Owens Service Company as the exclusive provider for Electric, Water and Compressed Air Services for exhibitors and facility users of the Fort Worth Convention Center (FWCC); and 2. Authorize the agreement to begin July 1, 2006 and expire June 30, 2009, with options to renew for three additional one-year periods. DISCUSSION: Owens Service Company is recommended as the exclusive provider of Electric, Water and Compressed Air Services at the Fort Worth Convention Center (FWCC) for exhibitors and facility users based on its overall commission structure, value to the customer and experience. Owens Service Company is a local company that has provided electric service for FWCC clients for 19 years; therefore, it is familiar with the FWCC facility and its customers. The FWCC hosts many events that require Electric, Plumbing and Compressed Air Services. In an effort to provide a higher level of customer service, an RFP was issued to consolidate all services under one contract. In addition to enhanced customer service, the City's General Fund will receive 15% of all gross receipts paid to Owens Service Company from $1.00 to $200,000. Beyond $200,000, the City will receive 20% of gross revenues. The FWCC estimates additional revenue to exceed $40,000 in FY2006-07. A Request for Proposal was issued on January 4, 2006 to solicit an exclusive provider of Electric, Water and Compressed Air Services. Proposals were received on February 2, 2006 from the following five companies: Edlen Electrical Exhibition Services, Inc. Harper Wood Electric Co. Inc. Lone Star Electric Owen Service Company Trade Show Electrical Proposals were evaluated and the top two proposers were interviewed based on a predetermined combination of qualitative and quantitative (point) measures to determine the recommendation for award of contract. These measures included evaluation of such factors as: experience, reputation, financial Logname: 250WENS SERVICE Page I of 2 solvency, general ability, and ability to start. Based on the total point distribution of those measures, City staff recommends award of contract to Owens Service Company. Additionally, the proposal by Owens Service Company contained a good commission structure to the FWCC and good value to the FWCC's customers. RENEWAL OPTIONS - This agreement may be renewed for up to three successive one-year terms at the City's option. This action does not require specific City Council approval. FISCAL INFORMATION /CERTIFICATION: The Finance Director certifies that the Public Events Department will be responsible for the collection of funds due to the City under this agreement. FUND CENTERS: TO Fund/Account/C enters FROM Fund/Account/Centers GG01 443443 0252000 $0.00 CERTIFICATIONS: Submitted for City Manager's Office by- Joe Paniagua (6140) Originating Department Head: Kirk Slaughter (2501) Additional Information Contact: Greg Jordan (2521) ATTACHMENTS No attachments found. Logname: 25OWENS SERVICE Page 2 of 2