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Home My WebLink AboutContract 34098-A1AMENDMENT NO. 1 S TATE OF TEXAS S C I TY SE CRE TARY CONTRAC T NO . 3�� (M&� Rec�ui�e�i) COUI+ITY OF TARRANT 8 WHEREAS, the City of Fort Worth (City) and Halff Associates, Inc.,("Engineer") made and entered into City Secretary Contract No. 34098, (the Contract) which was authorized by the City Council by M&C C-21635 on the 29th day of September, 2006; and WHEREAS, the Contract involves engineering services for the fallowing project: Sanitary Sewer Rehabilitation Contract, LXXII (72). WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; �i0�7 THEREFORE, �ity and Engineer, acting herein by anci �hrough their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I, of the Contract is amended to include the addition- al engineering services specified in M&C C-23241, adopted by the City Council on 16�' day of December, 2008, and further amplified in a proposal letter dated December 15, 2008, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $89,800. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $307,837.00. �FFf�I�� '�� ` CITY SEC�dEiARY , L 1s Y°Jiul�r�"�f F�! t , _ . --- '� - - _ - — --�- �ORIGINAL 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. �� E�CUTED on this the ��f" day of C�-i-�, , 200�8, in Fort Worth, Tarrant County, Texas. ATTEST: � � � , � �'e � � -' �� d ,i °� i' � ,n �.� .,�}. �,, � � `V�'�-' , '°� � Marty Hendr�x �='� City Secretary APPRQVAL RECOML�NDED : . �, ��°� � �� r�;( �� ,,A,,fl� .% :. .� S. Frank Crumb Director, Water Departsnent Halff Associates, Inc. ENGINEER % f I ��t'• I s.�aa�/��. Name:Stephen Crawford, P.E Team Leader 4000 Fossil Creek Blvd. Fort Worth, TX 76137 APPROVED Assis LEGALITY: -2 - .- �---a3a � �..�� __,�`'I.�9' �:"i_� �.,..""1��?'�l�Yk'�. 1� �_�,��._.�:.�►.�-�.c�_.� _�_ +�:-: ;� �� 3�:Z�IiI��i P'�.�.....,..sG Fernando Costa Assistant City Manager ;`" ��r�� C�� ` C�TY S�E�RETARY ° �': �r��A rx CUUNCIL ACTION': Approved ar� °I�!'[B/2008 - Ord. Na.184U4-12-�008 DATE: 12/16/2008 REFERENCE NO.: **C-23241 LOG NAME: 60A172-HA CODE: C TYPE: CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Amendment No. 1 in an Amount Not to Exceed $89,800.00 to City Secretary Contract No. 34098 with Halff Associates, Inc., for Sanitary Sewer Rehabilitation in the Vicinity of the Paschal High School Campus; Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer of $89,800.00 from the Sewer Operating Fund to Sewer Capital Projects Fund in the amount of $89,800.00; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Sewer Capital Projects Fund in the amount of $89,800.00 from available funds; 3. Authorize the City Manager to execute Amendment No. 1 to City Secretary Contract No. 34098 with Halff Associates, Inc., in an amount not to exceed $89,800.00 for additional engineering services on the project, thereby increasing the contract amount to $307,840.00. DISCUSSION: On August 29, 2006, (M&C C-21635) the City Council authorized the City Manager to execute an engineering agreement with Halff Associates, Inc., in the amount of $218,040.00 for Sanitary Sewer Rehabilitation Contract, LXXII (72). Amendment No. 1 will provide for the following: • Design for the replacement of additional severely deteriorated sanitary sewer mains within the project area; • The preparation of additional traffic control plans; • Additional design survey on the project; • Additional easement document preparation; and • Additional plan and contract document reproduction. Halff Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 34 percent M/WBE participation on this Amendment No. 1. The City's goal on this Amendment is 10 percent. This project is located in COUNCIL DISTRICT 9. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Sewer Capital Projects Fund. TO Fund/Account/Centers 1&2)P258 476045 7091700411ZZ $89,800.00 2)P258 531200 709170041133 $64,820.00 2)P258 531200 709170041151 $24,980.00 Submitted for Citv Manaqer's Office by: Originating Department Head: FROM Fund/Account/Centers 1)PE45 538040 0709020 $89.800.00 3)P258 531200 709170041133 $64,820.00 3)P258 531200 709170041151 $24,980.00 Fernando Costa (6122) S. Frank Crumb (8207) Additional Information Contact: Robert Sauceda (2387) ;;; HALFF December 15, 2008 AVO 24553 Mr. Robert Sauceda, P.E. City of Fort Worth Deparhnent of Engineering 1000 Throckmorton Fort Worth, Texas 76102 Re: Amendment No. 1- Sanitary Sewer Rehabilitation Contract LXXII (72) DOE No. 5333 Dear Mr. Sauceda: Halff Associates is pleased to have the opportunity to provide additional design services as an amendment to City Project No 00411. Amendment No. 1 shall include the following additional services: • Addition of lines M-82, L-1290, L-1308, L-1989, L-2239, L-2447 Sta 5+00 to 10+00, L-2477 Sta 14+50 to 18+50 o Design of approximately 5,700 LF of 8"-12" sanitary sewer; o Design survey; o Abandonment of public lines on private property; o Traffic control, easements, reproduction for additional sanitary sewer lines • Design of traffic control as required for the construction contained in the original contract. A preliminary opinion of probable construction cost for the additional lines is attached; also attached is a summary of the proposed budget for this amendment. Please note the M/WBE utilization up to and including Amendment No. 1 is about 31%, which exceeds the City's M/WBE goal of 24%. Supporting detail is included on the proposed budget for this amendment. Please review the enclosed information and do not hesitate to call me if you have any questions or require additional information regarding this proposal and our proposed M/WBE utilization for the referenced project. Sincerely, HALFF ASSOCIATES, INC. �. Stephen Crawford, P.E. Team Leader — Signatory Agent cc: Tony Sholola, P.E. HALFF ASSOCIATES, INC. 4000 FOSSIL CREEK BLVD. TEL (817) 847-7422 WWW.HALFF.COM FORT WORTH. TX 76137-2720 FAX (877) 232-9784 , � ,�, �� ;�a.. � Ronda Visintainer, P.E. Project Manager Sanitary Sewer Rehabilitation Contract, LXXII (72) Summary - Proposed Budget �� HALFF Amendment No 1 ■�■ City Project No. 00411 Contract 72 Additional Design: Cost X Curve A X 85% $570,783 x.084x.85 $40,754 5,725 LF additional SS design (8" & 12") 5,725 LF additional SS survey (8" & 12") 2,000 LF additional abandonment Preparation of thirteen (13) Temporary Right-of-Entry documents Reproduction (6 add'I sheets; preliminary, construction full and half size) Specials TxDOT Permit 6 monthly coordination meetings; 6 status reports; 2 pre-design coordination meetings Traffic control & signage - Berry Street SWPPP 10% Subconsultant Management Additional Survey - Existing Contract 50 LF - L-2404 (Cantey) 460 LF - L-7205 (Meadowbrook - tie house comers for reroute) 175 LF - L-1649 (Edgewood Terrace - reroute) 500 LF - M-161 (reroute) Traffic Control - Extsting Contract L-5020 - Killian Street L-5569 - Eastover Avenue M-161 - Long Avenue L-5422 - Ramey Drive TOTAL AMENDMENT No 1 Contract 72 Original Contract HalffAssociates, Inc Special Services Subconsultant Management MWBE: Gorrondona & Associates LA Blueline CITY MWBE Goal - 24% HALFF ASSOCIATES. INC. 4000 FOSSIL CREEK BIVD. TEL (817) 847-1422 WWW.HALFF.COM FORT WORTH, TX 76737-2720 FAX (817) 232-9784 $40,754 $24,331 $2,500 $650 $700 $750 $3,000 $750 $2,000 $3,007 $78,440 $213 $1,955 $744 $2,125 55,040 $1,250 $1,250 $2,500 $1,250 a6,250 $89,730 Fee Amount % Amendment 1 % Overall % $130,045 60 $43,904 49 57 $18,800 9 $12,750 14 10 $6,275 3 $3,007 3 3 $58,450 27 $29,371 33 29 $4,467 2 $700 1 2 $218,037 100% $89,732 100% 100% RESOLUTiON OF THE BOARD OF DIRECTORS OF HALFF ASSOCIATES, INC. Pursuant ta Article 9.Q1 B of the Texas Business Corporation Act (the "Act"), the undersigned, being the Secretary of Halff Associates, Inc., a Texas corporation (the "Carnpany") hereby certifies that the foliowing is an accurate adoption of the foilowing resolutions: RESOLVED: That the following individua! is authorized to sign contracts to perforr� professional services on behalf of the Company, Stephen B. Crawford FURTHER RESOLVED: That all action heretofore taken by the above individual in connection with the subject matter of the foregoing resolution by and hereby is approved, ratified and con�rmed in all respects. I, Gregory Kuhn, as Corporate Secretary of Halff Associates, Inc., certify that the above and foregoing is a true and correct copy of resolutions adopted by the Board of Directors, in a session held on #he 9�h of August, 2006_ Witness my Hand this 9�" day of August, 2006. ::,,,,,,,,, ��,��,, ,, ,�� . •.F �, �oaQ oRq� �',�:. ; �oo� in� ` SEAL ;f ; .�XAS , ��_ Gregory Ku Corporate Secretary