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AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT
WORTH, a home rule municipal coiporation of the State of Texas, ("City") acting by and
through Joe Paniagua, its duly authorized Assistant City Manager, and FORT WORTH
COUNTRY DAY SCHOOL, Inc., a Texas non-profit corporation ("Contractor") acting by and
through Mr. Joe Bi•eedlove, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary to
support crime prevention in City during FY 2007 to meet one or more of the Fort Worth Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen participation in
the CODE BLUE program; (2) to support the adoption of a prevention focus by the police
department and the community and (3) to provide a secure environment in which children can
receive an education; and
WHEREAS, City has determined that Community Based Programs are necessary to
support crime prevention in City during FY 2007 to meet one or more of the CCPD goals
WHEREAS, Contractor has agreed to operate a Community Based Program for students
that attend Eastern Hills High Schools in the FWISD area to provide a tuition-free "students
teaching students" program entitled "Summerbridge Program" to prepare economically
disadvantaged students to enter and succeed in college preparatory high schools. The program
supports the adoption of a prevention focus for the police department and the community, and
provides a secure environment in which children can receive an education; and
WHEREAS, City desires to contract with Contractor to operate the Summerbridge
Program; and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of $28,219.00 ("Program
Funds") to provide to the Contractor for the operation of the Summerbridge Program;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — Program Proposal,
attached, and incorporated herein for all purposes incident to this Agreement. Contractor shall
be r•esponsible for day-to-day administration of the Summerbridge Program. Contractor agrees
to expend the Program Funds in accordance with its Summerbridge Program budget, described in
Exhibit "A", attached.
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2. Pro�ram Funds
2.1 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $28,219.00. Contractor
shall keep all Program Funds in a specific account designated only for the Program Funds, and
shall not commingle the Program Funds with any other monies. In the event this Agreement is
terminated, for any reason at any time, Contractor shall return to City any unused portion of
Program Funds distributed hereunder.
2.2 Payment of the Program Funds fi•om City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed invoice. Contractor
shall deliver to City a written detailed Program Narrative with each invoice to support
expenditure of Program Funds. Such narrative shall be signed by the Contractor or duly
authorized officer of the Contractor. The invoice and monthly report shall be submitted to City
no latei• than the 15t�' day following the end of the month. Submittal of a monthly invoice and
Program Nanative is required even if services are not provided. When services are not provided
during a month, a negative invoice and Program Narrative is required.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to exceed
5% of those particular categories without prior approval of City, as long as the total sum does not
exceed the amount of the Program Funds; however, Contractor must notify City in writing of any
such adjustments. Any adjustment of more than 5% of each category must have written
permission from City prior to any budget adjustment being made. Any program income earned
directly as a result of the Summerbridge Program must be reported monthly and may be
expended on the Summerbridge Program with written permission from the program coordinator.
Invoices for payment, Program Narrative and budget adjustments shall be submitted to the
Research and Planning Section of the For-t Worth Police Department, ATTENTION: GERALD
L. CHANDLER, 350 W. Belknap, Fort Worth, Texas, 76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2006, and ending on
September 30, 2007. All expenditures and payments must be completed prior to September 30,
2007.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the worlc
and fulfillment of the objectives set forth in Exhibit "A" in its contract.
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the worlc described in Exhibit "A." The Performance Nai-�ative shall document
the program activity names, numbers of participants attending, details of the activities, and a
description of the goals achieved in support of the CCPD goals. Additionally, the Project
Narrative must include any successes realized in descriptive detail. The monthly Performance
Nanative shall be submitted to City no later than the 15��' day after the end of each month.
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5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not timely received, in whole or in part, City may, at its sole discretion,
terminate this Agreement and City shall not be liable for payment for any wark or services
performed by Contractor under or in connection with this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of City fails
to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may
terminate this Agreement to be effective on the later of (i) thirty (30) days following delivery by
City to Contractor by written notice of City's intention to teiminate or (ii) the last date for which
funding has been appropriated by City Council for the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor default,
inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
Contractor's receipt of notice of termination, Contractor shall:
(a) Stop worlc under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the worlc not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the Contractor's sole remedy shall be
reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary
damages, including but not limited to actual and punitive damages, court costs and attorney's
fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Agreement Administrator. City will have no responsibility or liability for Contractor's
expenditures or actions occurring after the effective date of termination of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of
City. Contractor shall maintain all equipment used in the administration and execution of the
Summerbridge Program. Contractor shall maintain, replace or repair any item of equipment used
in support of the Summerbridge Program and/or for use under the terms of this Agreement that
no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any
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equipment used in support of the Summerbridge Program and/or for use under the terms of this
Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or
City funds to repair or replace said equipment. Contractor shall use any and all equipment
purchased with Program Funds exclusively in support of the Summerbridge Program, Within 10
days following the purchase of equipment, Contractor shall submit to City a detailed inventory of
all equipment purchased with Program Funds. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was
purchased, the cost of purchase for each piece of equipment, and the location of each piece of
equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable
local, state and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three (3) years following the
tei•mination or completion of this Agreement. City or their representatives shall have the right to
investigate, examine and audit at anytime any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
Contractors' operations will be undertaken and may be conducted either by City or an
independent auditor of City's choice. Contractor shall submit a copy of any audit performed by
their independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Contractor by City. If questions are not resolved within
this period, City reserves the right to withhold further funding under this and/or future contract(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to: making
final payments, disposing of the Summerbridge Program assets as appropriate and as directed by
City's Agreement Administrator.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of the Contractor, its officeis,
members, agents, employees, and subcontractors for the purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
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persons perfoi•ming same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants, licensees
or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Contractor. It is expressly understood and agreed that no officer,
member, agent, employee, subcontractor, licensee or invitee of the Contractor, nor any program
participant hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members, agents,
employees, subcontractors, program participants, licensees or invitees,
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractoi•s, program
participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its own
expense, City and its officers, agents, servants and employees from and against any and all
claims or suits for property loss or damage and/or personal injury, including death, to any and
all persons, of whatsoever kind or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or nonperformance of
this agreement and/or the operations, activities and services of the program described herein,
WHETHER OR NOT CAUSED, 1N WHOLE OR IN PART, BY ALLEGED NEGLIGENCE
OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY; and Contractor hereby assumes all liability and
responsibility of City and its officers, agents, servants, and employees for any and all claims
or suits for property loss or damage and/or personal injury, including death, to any and all
persons, of whatsoever kinds or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or non-performance of
this contract and agreement and/or the operations, activities and services of the programs
described herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS
OR SUBCONTRACTORS OF CITY. Contractor likewise covenants and agrees to and does
hereby indemnify and hold harmless City from and against any and all injury, damage or
destruction of property of City, arising out of or in connection with all acts or omissions of
Contractor, its officers, members, agents, employees, subcontractars, invitees, licensees, or
program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY
ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and legal
representatives from all liability for injury, death, damage or loss to persons or property
sustained in connection with or incidental to performance under this Agreement, EVEN IF
THE INJURY, DEATH, DAMAGE OR LOSS IS CAUSED BY CITY'S SOLE OR
CONCURRENT NEGLIGENCE.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
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10. Non-Assi�nment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of the
governing body of the locality in which the Summerbridge Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities with
respect to the Summerbridge Program during his tenure or for one year thereafter, shall have any
interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be
performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language
prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
financially interested, directly or indirectly, in the sale to Contractor of any land, materials,
supplies, or seivices purchased with any funds transferred hereunder, except on behalf of
Contractor, as an officer, employee, member or program participant. Any willful violation of this
paragraph with the lcnowledge, expressed or implied, of Contractor or its subcontractors, shall
render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with federal, state, local laws and ordinances , Contractor covenants that
neither it nor any of its ofiicers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on
the basis of a bona fide occupational qualification, retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because of sex,
race, religion, age, disability, color, national origin, or familial status, nor will Contractor permit
its officers, members, agents, employees, subcontractors or program participants to engage in
such discrimination.
13. Comuliance
13.1 Contractor, its officers, membeis, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor any such
violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds and City funds strictly for those purposes and
goals intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers, members,
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agents, employees, program participants or subcontractors, then Contractor shall immediately
desist from and correct such violation.
13.3 City delegates authority for contract administration, compliance, and monitoring to
Gerald L. Chandler, Contract Compliance Specialist, 817-392-4219.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
b. Non-Profit Or�anization Liabilitv or Directors & Officers Liabilitv:
$1,000,000 per occurrence, with a$1,000,000 annual aggregate limit, in a form
that is acceptable to the City's Rislc Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
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16.2 City's failure to insist upon the perfoimance of any term or provision of this Agreement
or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said
action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated by
reference and made a part of this Agreement for all puiposes, constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior
or contemporaneous, oral or written agreement which purports to vary from the terms hereof
shall be void. Any amendments to the terms of this Agreement must be in writing and must be
approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party.
CITY: Joe Paniagua, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Gerald Chandler, Contract Compliance
Fort Worth Police Department
350 W, Bellcnap
Fort Worth, TX 76102
Leann Guzman, Assistant City Attorney
Law Department
1000 Throcicmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Joe Breedlove, Director
Fort Worth Country Day School
4200 Country Day Lane
Fort Worth, Texas 76109
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor
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shall said performance rendered or funds received be utilized so as to benefit, directly or
indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-
exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
C
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples
in Fort Worth, Tarrant County, Texas, to be effective October 1, 2006.
ATTEST:
,
APPROVED AS TO FORM
AND LEGALITY:
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CITY OF FORT �V�SRTH
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Joe Pania�ua '`
Assis'tant City Manager
Contract Authoriz io
Date
FORT WORTH COUNTRY DAY
SCHOOL Inc., a Texas Non-Profit
Coiporation
Mr. Joe Breedlove, Director
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PROPOSAL
for
Fort Worth
Crime Control and Prevention District
Summerbridge at Fort Wor�h Gountry
Day School
(BEST AND F/NAL)
"E�iibit A"
BOARD INFORMATION
1. Is your organization a registered non-profit? If yes, please attach documentation of
non-profit status. Yes
2. How many board members does your organization have? 24
3. How often does your board meet? Once a month during the school year and 1 time
during the summer
4. Who recruits board members? Current board members and staff conduct all
recruiting.
5. What portion of the board is elected annually? 1/3
6. How long is a board term? How many consecutive terms may be served?
5 year terms, with no more than 2 consecutive terms.
7. Please list the names and occupations of your board officers.
8. Please attach a copy of your board by-laws.
9. If any member of the board is related to one another or an employee of the nonprofit
corporation, please explain the relationship. N/A
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LEVERAGE OF FUNDS
Please describe other sources of funding that have been secured for the proposed project
• We have a program budget of $241,000.00. Below describes our sources for the entire Summebridge program
FUNDING SOURCE AMOUNT
Sid Richardson Foundation $40,00.00
Star-Telegram Employees Fund
10,000.00
Baird Foundation $5,000.00
McQueen Fuondation
$5000.00
Denkins Foundation
$8,000.00
Ronald McDonald Foundation 8,000.00
Colonial Charities
$2,000.00
City of Fort Worth (CDBG Grant) 24,000.00
Summerbridge Fun Run 12,000.00
Private Donations $15,000.00
Fancy Meal (our annual und raising lunchon) $30,000.00
Other Funding sources (request pending)
Amon G. Carter $25,000.00
Pier One
$10,0.00.00
Speedway Charities
$2,000.00
LGR Foundation
$25,000.00
Meadows Foundation $20,000.00
TOTAL ESTIMATED CONTRIBUTIONS:
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$241,000.00
BUDGET SUMMARY
A. Personnel $ 28,219.00
B. Frin e 0
C. Travel 0
D. E ui ment 0
E. Su lies 0
F. Contracts/Consultants 0
G. Other 0
TOTAL $ 28,219.00
A. Personnel
Name Position Rate of Pay x# of Hours
(See Attached)
TOTAL Personnel
B. Fringe Benefits
Name Position
TOTAL Fringe Benefits
C. Travel
Purpose of Travel
Description of Benefits
N/A
Location
N/A
Item
Cost
�
Cost
$
Cost
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TOTAL Travel $
D. Equipment
Item Cost per Item
TOTAL Equipment
E. Supplies
Item Cost per Item
TOTAL Supplies
F. Contracts/Consultants
Description of the Service
TOTAL Contracts/Consultants
G. Other Costs
Item Cost per Item
TOTAL Other Costs
Quantity
N/A
Quantity
N/A
N/A
Quantity
N/A
15
Cost
Cost
Cost
,,
Cost
2006-2007 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: Summerbridge at Fort Worth Country Day School
DIRECTOR: Joe Breedlove
PHONE NUMBER: 817.302.3294
ADDRESS:
CONTACT :
4200 Country Day Lane
Fort Worth, TX 76109
PHONE NUMBER: 817.302.3294
PROGRAM TITLE: Summerbridge
FUNDS REQUESTED: $ 28, 219.00
AGENCY STATUS:
X Private Nonprofit
❑ Public Nonprofit
EMAIL ADDRESS: jbreedlove@fwcds.org
FAX NUMBER: 817.302.3281
Crime Control and Prevention District GOALS: Mark the one(s) that your project addresses
❑ To increase citizen participation in the CODE BLUE program.
❑ To support the adoption of a prevention focus by the police department and the community.
X To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named agency's
operating plans and budget for the proposed program. I acknowledge that I have read and
understand the requirements and provisions of the Request For Proposal and that the above-
named agency will comply with all applicable rules and regulations relating to the procurement
process. I certify that I am authorized to sign this proposal and to enter into and execute a contract
with the City of Fort Worth to provide the services authorized.
TYPED NAME: Joe Breedlove
TITLE: Director of Summerbridge at Fort Worth Country Day School
SIGNATURE: 1���(�� � DATE:
2
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PROPOSAL NARRATIVE
Provide a 4-5 page description of your program. In this narrative, please address the
following questions:
1) Describe in detail the problem that your program addresses.
2) Describe what your program does to 1) support crime prevention, 2) increase citizen
participation in CODE BLUE or to 3) provide a secure environment in which children can
receive an education.
3) How will you measure the effectiveness of the program? Please describe evaluation
tools and the method of data collection that you will use. You must include specific
performance targets on the Activities and Outcomes Summary.
4) Who will the program benefit? How many people? What age group? What geographic
area will it serve?
5) What makes this program unique from any other crime prevention program in Fort Worth?
6) Is the program already in operation? If so, how long have you operated the program?
What resources are currently used to operate the program? Why are CCPD funds
necessary at this time?
7) Is this a new program? If so, what other funds have you applied for? Also, please
describe the sequence of steps needed to implement your project and the timeframe in
which this will occur.
8) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully
complete attached budget forms.
9) If funds are awarded, will this program continue beyond the CCPD funding period?
Proposal Narrative
Summerbridge at Fort Worth Country Day School a Breakthrough Program, is a tuition-free,
"students teaching students" program where talented high school and college students teach
promising young middle school students. The mission of Summerbridge is three-fold: to
prepare economically disadvantaged, public middle school students to enter and succeed in
college preparatory high schools; to provide support during their high school years and
facilitate their entrance to college; and to encourage talented and diverse high school and
college students to pursue careers in education. Students accepted into the Summerbridge
program make a six-year commitment to the program, 2 years as middle school students
attending the Summer Session and After School Program, and 4 years participating in the
Alumni Program.
Summerbridge recruits students from four public middle schools in the Fort Worth
Independent School District identified as serving an economically disadvantaged population:
E.M. Daggett, Rosemont, William James, and Morningside. Each Summerbridge class is
chosen to reflect the diversity of each middle school in terms of gender, ethnicity, and
socioeconomic background. The majority of Summerbridge students live in communities
where there is little information about academic opportunities and routes to success.
The ethnic breakdown of current Summerbridge middle school students is 69% Hispanic,
14% African-American, 7% Asian, and 3% Caucasian, and 7% multiracial. Summerbridge
participates in the Summer Federal Food Service Program. More than 80% of the students
in the program qualify for federal free or reduced meals.
Our goal is to have all Summerbridge students attend college. Summerbridge students are
informed of their educational options and empowered to make good choices. In addition,
Summerbridge seeks to expose its students to new people, new ideas, and new
opportunities. Students are exposed to new opportunities through field trips and community
service projects. Summerbridge also works to help students take responsibility for their
learning and themselves by emphasizing attendance, grades, and citizenship, as well as
organization, time management, and community service.
For teachers, participation in the Summerbridge program can begin as early as their
sophomore year in high school, or as late as their senior year in college. Summerbridge
teachers are diverse high school and college students, from Fort Worth and across the
United States who want to explore and experience the joys and challenges of teaching. A
prospective summer teacher completes an application to teach in a Summerbridge program
through the Summerbridge National Office. The application solicits personal and educational
information, as well as requiring references and a short sample of a lesson they would teach
a middle school student. The candidate then chooses four Summerbridge sites where they
are interested in teaching.
Summer teachers are responsible for developing their own curricula, choosing their own
subjects and creating their own lesson plans, supervising students throughout the day
(including mealtimes), and holding a staff leadership position. Summerbridge at Fort Worth
Country Day School employs 24 teachers for a 6 week summer session. During the
academic year Summerbridge teachers are high school and college volunteers who teach
academic enrichment courses or tutor students in need of assistance in their academic
classes. Summerbridge has volunteer teaching/tutoring opportunities for 50 high school
and/or college students each academic year.
Teachers reflect diversity in gender, age, ethnicity, background, and socioeconomic status.
Approximately 40% of Summerbridge's summer teaching staff is from outside the City of Fort
Worth. Bringing in teachers from across the United States offers students a broad
perspective on the world outside their community. An academic setting with people from
other schools and teachers representing various backgrounds has been very rewarding for
the students and teachers.
Although Summerbridge has traditionally been a middle school program, Summerbridge has
expanded its mission to include "Summerbridge Alumni," who are Summerbridge students in
grades 9-12. The Alumni Program assists students with their transition into high school,
makes peer tutors available, and helps them manage their time. In addition, Su °rr�br'rd��e ,� ,�
provides opportunities for community service, summer enrichment opportunitie ��'v)i,�!., ��'s��vU�1�
facilitates the college selection and application process. �(;��ti; ������/��,ir��7
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A new component added to our Alumni program is Breaking Through to High School"
(BTHS). Currently, 7t" and 8t" grade students attend the two 6 week summer programs, now
the rising 9t" grade will attend a 3 week summer program designed to provide them with the
tools necessary to succeed both in and out of the classroom. The 9t" grade is a critical time
and we feel it is important that Summerbridge continues to play a role in its student's lives.
The After-School Program is the year-round aspect of Summerbridge Fort Worth. During the
school year, high school and college students volunteer to teach and tutor the middle school
students who attended the summer session after school. The volunteer teachers and After
School Program Coordinator go to each middle school once a week for two hours. Study
skills are reviewed and students take academic elective courses. Students with below a"B"
average in any class are tutored during this time rather than participating in an elective.
Each After School Program term revolves around a theme so that students can participate in
project-based learning. Project-based learning empowers students to make choices in their
learning so they can gain valuable problem-solving skills that will help them in high school
and beyond. Together the students identify a need in their school community and propose a
solution.
Another aspect of the After-School Program is the high school application process. A major
goal of Summerbridge is to have our public middle school students apply to, be accepted at,
and succeed in college preparatory high schools. We encourage our students to apply to
public magnet programs, honors programs in public schools, and private schools. During the
winter months, each student and his/her family meets with a Summerbridge administrator to
choose three schools to which the students will apply. The After School Program Coordinator
helps the students individually with their applications and deadlines, and works with parents
on completing financial aid forms for private schools.
"Super Saturday" is an event that gives our staff an opportunity to bring the entire student body
together and celebrate fun learning. We have four "Super Saturday" events planned this year, one in
the fall and one in the spi•ing. Each "Super Saturday" event revolves around a theme and ends in some
fun activity such as a visit to the Kennedy Museum in Dallas followed by the TCU vs. SMU football
game. We use academic time to prepare our students to face a variety of challenges, which stem from a
scenario using the theme of the day. This is just another way to maintain the cohesiveness among our
students.
Uniqueness of Program
Although there are other organizations in the Dallas/Fort Worth Metroplex that incorporate
various aspects of the Summerbridge program into their summer or after school programs,
no group incorporates all the aspects, or the academic rigor, of Summerbridge. Core
academic subjects (English, math, social studies, and science) are the focus of both teaching
and tutoring. Summer electives are academic in nature, and students are given 2 hours of
homework each night.
Unlike many programs, students must apply to be part of Summerbridge. They must
complete a six-page application and attend a personal interview. We believe this insures
that only the most motivated students, students who want to be in the program, take the time
to go through the application process. Once selected, students agree to particip ��- -- _;, :-_
program for six-years (two middle school and through high school). �u` ��'��'�`�!l ����'��'����' �
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In addition, Summerbridge at Fort Worth Country Day School encourages talented and
diverse high school and college students to pursue careers in education by offering them the
opportunity to explore all aspect of teaching. During the Summer Session, Super Saturday,
and After School Program, these students are fully responsible for developing their own
curricula, choosing their own subjects and creating their own lesson plans, and managing
their own classrooms. Although, teachers are given a large amount of responsibility, they are
also given so much support by professional teachers who serve as mentors and by the
Summerbridge staff.
Another aspect that is unique to Summerbridge is the role professional teachers' play in the
process. These teachers serve as mentors to the student teachers, assisting and evaluating
them in all aspects of their teaching experiences. The mentor teachers return to their
classrooms with renewed energy and new ideas, as well as the knowledge that the teaching
profession will continue to recruit the best and the brightest among young adults.
Yet another aspect of Summerbridge that makes it unique from many area programs is the
amount of involvement we require from the students' families. Families are involved from the
initial recruitment phase (Parent Pep Rally) and are even asked to postpone a family
vacation if it coincides with the dates of the Summer Session. Parents are asked to attend
conferences and events, to supply snacks for events, and to arrange transportation for their
child to a number of Summerbridge activities.
Target Population
Summerbridge at Fort Worth Country Day recruits students from four public middle schools
in the Fort Worth Independent School District identified as serving an economically
disadvantaged population: E.M. Daggett, Rosemont, William James, and Morningside. Each
Summerbridge class is chosen to reflect the diversity of each middle school in terms of
gender, ethnicity, and socioeconomic background.
The ethnic breakdown of current Summerbridge middle school students is 43% Hispanic,
36% African-American, 7% Asian, and 7% Caucasian, and 7% multiracial. More than 80% of
the students in the program qualify for federal free or reduced lunches. The majority of
Summerbridge students live in communities where there is little information about academic
opportunities and routes to success. In addition, Summerbridge recruits talented and diverse
high school and college students to teach. Teachers reflect diversity in gender, age,
ethnicity, background, and socioeconomic status. All have references and are expected to
serve as strong role models. Summerbridge teachers know the importance of education in
their own lives, and are interested in learning about the many opportunities available in the
field of education.
Measuring Client Benefits
Summerbridge at Fort Worth Country Day reviews and evaluates its program on a regular
basis. After each term of the After School Program, Super Saturday and Summer Session,
students, teachers, and administrative staff complete evaluations. An annual evaluation of
the overall program goes to the Summerbridge National Collaborative.
The collaborative's evaluation asks for a general profile of the program. Including mission;
information on the host school; board chair; each program's content, training and events;
staff, enrollment statistics; program's greatest strengths, challenges, and priorities for the
upcoming year), a school year program profile, a summer program profile, information about
the director's background, student recruitment, parent involvement, and communication with
Summerbridge National and other Summerbridge sites.
0
As a member of the Summerbridge National Collaborative, Summerbridge at Fort Worth
Country Day participates in the Stanford University Longitudinal Study that evaluates the
short term and long-term benefits students receive by participating in the Summerbridge
program.
The study identifies the strengths and weaknesses of Summerbridge students using pre-
summer and post-summer assessments. In addition to evaluating the whole Summerbridge
program, assessment results can help programs set goals to improve their program. In
addition to these reviews and evaluations, we look to our statistics to continue evaluating
whether or not we are fulfilling our mission.
Program Resources
Summerbridge at Fort Worth Country Day is an on going entity, we are entering our 14
summer. Summerbridge operates out of Fort Worth Country Day School using their facilities
during the Summer Session and the facilities of Fort Worth Independent Schools (middle and
high schools) during the After School Program.
We receive funding from public and private sources. The majority of funding for
Summerbridge Fort Worth comes from private funding sources such as foundations, local
businesses, and individuals. Also, students, teachers, alumni and volunteers are asked to
make a financial commitment to the program.
Conclusion
Like any other educational institution, our teachers and volunteers drive our program. The
students need quality and quantity in learning. We give that to them during the course of
their 6 year involvement in Summerbridge. We have been a proud recipient of the CDBG
Grant. This grant has provided funding for our teacher salaries and administrative staff
through out the year. Now that we have graduated from their 5 year program, we look to the
City of Fort Worth and the Fort Worth Crime Control and Prevention District to join forces and
help educate a community that desperately needs support and resources. An amount of
$50,000.00 will completely cover the salaries of our summer teaching staff and
administrators.
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Position/Title
1
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Te�cher
Teacher
Teacher
Teacher
Teacher
GRANT BUDGET DETAIL,
GRANT FUNI)ED ITEMS ONL
[A]
Salary
Houi•ly Rate
.83
1.41
1.25
.83
.83
1.91
.83
.83
1.00
.83
4.16
4.16
1.25
416
.83
4.16
.83
4.16
4.16
,83
1.25
4.16
.83
1.44
fBl �: *
Annual
Hows X
600
600
600
600
600
600
b00
600
600
600
600
b00
600
600
600
600
600
600
G00
600
600
600
600
600
[C]
% of Time
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures. The
budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
[D]
Total
Amount
500
850
750
500
500
2
28,219
Like any other educational institution, our teachers and volunteers drive our program. The students need
quality and quantity in learning. We give that to them during the course of their 6 year involvement in
Summerbridge. We have been a proud recipient of the CDBG Grant. This grant has provided funding for
our teacher salaries and administrative staff through out the year. Now that we have graduated from their
5 year program, we look to the City of Fort Worth and the Fort Worth Crime Control and Prevention District
to join forces and help educate a community that desperately needs support and resources. An amount of
$28,219.00.00 will completely cover the salaries of our summer teaching staff and administrators. We
assign salaries according to experience and school classification. The national Summerbridge office sets
the salary ranges for our summer teaching staff. The salaries range from $500.00 -$2,500.00. Please
examine the attachment titled "Grant Budget Detail" to show our normal salary breakdown.
LICENSING
List all licenses required to carry out the project and indicate whether the license has been
approved or if it is pending. For example, the project may require a childcare license, health
certificate for food preparation, chauffeurs license for transportation services, etc. Licensed
childcare center applicants must attach a copy of current license. Attachments should be
labeled Licensing. SEE ATTACHMENT
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who
will be working with children under the proposed program. Automatic disqualification of a
potential worker or volunteer is appropriate when screening indicates that the individual, as an
adult, perpetrated any crime involving a child and/or a dependent adult, regardless of how
long ago the incident occurred, and/or any violent crime within the past 10 years. Applicants
will be responsible for conducting background screening and for maintaining appropriate
records, which will be subject to review by the Police Department.
We do background checks on all volunteers and staff inembers. We use Kress
Employment Screening.
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CCPD
COIVIMUNITY BASED
CONTRACi
FY 2007
n��tEs:
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/10/2006
DATE: Tuesday, October 10, 2006
LOG NAME: 35CCPD NON-PROF
Page 1 of 2
REFERENCE NO.: C-21762
SUBJECT:
Authorize the Execution of Contracts with Community-Based Organizations that Meet and Support
One or More Goals of the Crime Control and Prevention District
. ..::: _ . . _ _.. : ,.. . . �. � � � . � .�__,. 4 �...�,..,�
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute contracts with nine
community-based organizations to conduct programs in support of the CCPD goals.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Camp Fire USA First Texas Council - Diamond Hill Station -$10,000.00
Crestwood Crime Control - Code Blue Enhancement -$6,019.00
The Women's Center of Tarrant County - Sexual Abuse Education (Adults and Children) -$18,197.00
Latin Arts Association of Fort Worth - Teatro de la Rosa Outreach -$22,000.00
YMCA of Metro Fort Worth - Y-Teen Force -$26,010.00
HIKIDS - Helping Inner City Kids in Danger -$17,300.00
UMOJA - Behavior Modification Program - $16,929.00
Fort Worth County Day School - Summerbridge Program -$25,219.00
The Cultural Center of the Americas - ART As The Bridge To Changes in Youth -$45,600.00
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board included funds totaling $200,000 in its FY2006-07
budget for community-based crime prevention programs in response to requests made during the Phase III
renewal of the CCPD. Community programs were solicited through a Request for Proposals (RFP) issued
March 1, 2006. Twelve requests for funding were received totaling $364,586.10.
A panel made up of City staff and community representatives was assembled to review the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the goals
of the CCPD. The CCPD Board reviewed the proposals and panel recommendations at its August 17, 2006
meeting. The Board subsequently endorsed the recommendation to fund nine of the proposing agencies as
indicated above for a total of $190,274. The term of each contract shall be October 1, 2006- September 30,
2007. A short synopsis of each of the programs is attached.
http:Uwww.cfwnet.org/council�acket/Reports/mc�rint.asp 10/20/2006
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, funds wiil be available in
the FY2007 Crime Control and Prevention District budget for the execution of the contracts.
TO Fund/Account/Centers
Submitted for City Manager's Office b�
Originating Department Head:
Additional Information Contact:
FROM Fund/AccountlCenters
GR79 539120 0359504 $190,274.00
Joe Paniagua (6575)
Ralph Mendoza (4210)
Kara Shuror (4221)
http://www.cfwnet.org/council�acket/Reports/mc�rint.asp 10/20/2006