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Home My WebLink AboutContract 34480 STATE OF TEXAS § COUNTY OF TEXAS § CITY SECRETARY CONTRACT NOZ(a WHEREAS, the City of Fort Worth ("City") and The Staubach Company Southwest, Inc. ("Consultant") made and entered into City of Fort Worth City Secretary Contract No. 33313, (the "Contract") which was authorized by the City Council by M&C C-21305 on February 21, 2006; and WHEREAS, the Contract involves professional services related to the Facilities Master Plan process; and WHEREAS, it has become necessary to amend the Contract to include an increased scope of work and/or revised maximum fee. NOW, THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into the following agreement that amends the contract: 1. Section I, Services of the Consultant, of the Contract is amended to include the additional consultant services specified in Attachment A (Consultant proposed amendment dated December 04, 2006), which is attached hereto and incorporated herein. The cost for these additional services to be performed by Consultant shall not exceed $14,700 for labor and mileage plus no more than $1,500 for direct costs such as printing and postage. 2. Section V, Compensation to the Consultant, of the Contract is amended to provide for an increase in the not-to-exceed maximum fee to be paid to Consultant for all work and services under the Contract, as amended, so that the total fee to be paid by City for all work and services shall not exceed the sum of$66,200 plus up to $15,000 for reimbursables. The additional fee is described in Attachment A. 3. In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of minority business enterprises and woman business enterprises in City contracts. Consultant acknowledges the M/WBE goal(5%)established for this agreement and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this agreement and debarment from participating in City contracts for a period of time of not less than three(3)years. 4. All other provisions of the Contract that are not expressly amended herein shall remain in full force and effect. OFFICIAL G° OID FY, l?,��,U w, TEX. Executed on this the day of December, 2006. APPROVAL RECOMMENDED: CITY OF FORT WORTH Department of Transportation and Public Works 04s /�C BY U' AQ) Robert D. Goode, P. E. Marc Ott Director �'' Assistant City Manager ATTEST: Approved as to Form and Legality Mart' Hendrix Assist ity ttorney City Secretary NO M&C ?-r-QULRED ATT T: The Staubach Company—Southwest, Inc. By: _ h"6.." CorporateS cretary George Duncan S 1-:Vice President OFFICIA1 W00 CITY M17JINTIAPY December 4,2006 Greg Simmons,P.E. Director of Storm Water Management Transportation and Public Works City of Fort Worth, TX 76102 Re: Contract Amendment Dear Greg, The following is our proposal for an amendment to our contract#33313. This amendment will provide for the Public Awareness Program to be implemented by Wyntress Ware and Associates. This will also bring our contract into M/WBE compliance as required. STAUBACH SERVICES AGREEMENT AMENDMENT TO CITY OF FORT WORTH SECRETARY CONTRACT NO. 33313 THIS STAUBACH SERVICES AGREEMENT AMENDMENT (the "Amendment") is entered into as of the 4th day of December,2006(the"Effective Date") between the City of Ft. Worth, Texas ("Client") and The Staubach Company — Southwest, Inc. ("Staubach"). Client and Staubach may sometimes each be referred to individually in this Amendment as a"Party"and collectively as the"Parties". Staubach provides a variety of real estate consulting and advisory services. Client desires to retain Staubach to provide the Community Awareness/Outreach services as set forth in this Amendment and Staubach has agreed to provide those services through Ware & Associates, Inc. In consideration of the mutual covenants and agreements set forth below, Client and Staubach agree as follows: Iry S J�e � `i0 1 1. ENGAGEMENT. 1.1 Services. Phase I of the City of Worth's Facilities Master Plan and City Hall Evaluation will heavily focus on reliable and up-to-date communication systems,public awareness and out reach initiatives. Ware&Associates in conjunction with The Staubach Company have developed a strategy to effectively satisfy the goals and objectives of the"Community Awareness Campaign"and more importantly, meet the needs of Fort Worth's diverse communities. STRATEGY: Community Advisory Committee It will be necessary that The Staubach Co. and Ware&Associates establish an ongoing line of communication with the Community Advisory Committee(CAC). The CAC has been established as the committee that will take information back to each organization they represent. Ware&Associates, Inc will attend all Community Advisory Committee meetings and will provide notes TEAM members. Attendance at Community Advisory Committee meetings • 8 hours Drafting and forwarding meeting notes • 3 hours COMMUNITY AWARENESS CAMPAIGN Community Briefings Contact Aids of City Council members and ask for a list of upcoming scheduled events that will allow the Master Plan Team to conduct presentations. • Calls and scheduling 10 hours • Attending meetings 16 hours AL END C1R71E(_a:,�ETAX�y l� 1 s' Media Relations Media relations will be critical to the success of the campaign.Ware will use the following methods and tools to ensure the messages are clear,concise and achieve the desired results. WA will set up meeting with City of Ft. Worth's Communications Officer —Eileen Houston-Stewart. WA will coordinate with the City on advertising on the City Page, City of Ft. Worth's Web Page and other means of media relations, • 16 hours Fact Sheets—one(1)fact sheet will be developed and distributed to the press. • 10 hours Media Releases—WA is to contact all Neighborhood Associations and distribute the"Fact Sheet"to the associations. • 15 hours Weekly Team Planning Meeting • 20 hours • mileage 200 miles TERMS OF AGREEMENT This contract will cover Phase I and will remain in effect until completion of Phase I. The labor cost and mileage expense for this project is not to exceed$ 14,700.00. Mileage will be calculated at City of Fort Worth's rate. The labor cost for this short-term contract will be billed under our agency rate of$150.00 per hour. All direct costs associated with this project will be pre-approved by The Staubach Company and are not a part of labor cost, (direct costs will include, but not be limited to printing,postage, advertising, etc.) The direct cost will not exceed$1,500.00 allowance during the duration of Phase 1. APPROVED AND AGREED: CLIENT: STAUBACH: The City of Ft. Worth The Staubach Company — Southwest, Inc. By: By: Name: Name: Title: Title: Date: Date: Please feel free to call me if any questions should arise. Jon i da , tanager i he Staubach Company cc: file CIT �� r�G°?�