Loading...
HomeMy WebLinkAboutContract 51709 CITY SECRETAR CONTRACT NO.Y 517 09 CITY OF FORT WORTH, TEXAS t STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and RPGA Design Group, Inc., authorized to do business in Texas, an independent contractor("Consultant'), for a PROJECT generally described as: Fire Station#45. i The Agreement documents shall include the following: 1. This Standard Agreement for Professional Services; 2. Attachment"A"—Scope of Services; 3. Attachment"B"—Verification of Signature Authority Form. Attachments A and B, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Attachments A or C and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with Fire Station #45, Harmon Road & Quail Grove Road / Fort Worth, Texas. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "A". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". E However the total fee paid by the City shall not exceed a total of $222,820.00 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. f The Consultant shall provide monthly invoices to the City. Payment for services rendered v y �✓ City of Fort Worth,Texas %tandard Agreement for Professional Services %gevoon Date:2/15/2018 t P ,of 10 OFFICIAL.RECORD CITY SECRETARY O � e FT WORTH,TX shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 18 Months, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:2/15/2018 Page 2 of 10 @i 4 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until i all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. t Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease -policy limit i $100,000 disease -each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Architectural Services, Attention: Brian R. Glass, 401 West 13th Street, Fort Worth, TX 76012, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. t e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:2/15/2018 Page 3 of 10 k f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. L Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article Vlll Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter City of fort Worth.Texas Standard Agreement for Professional Services Revision Date:2/15/2018 Page 4 of 10 (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article II of this Agreement. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub-consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub- consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub-consultant reasonable advance notice of intended audit. (3) Consultant and sub-consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:2/15/2018 Page 6 of 10 Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas -- Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:2/15/2018 Page 6of10 I Article XIV i Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. E Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth: f Attn: Brian R. Glass, AIA Architectural Services Manager 401 West 13th Street Fort Worth, Texas 76102 Consultant: RPGA Design Group, Inc. Attn: Javier Q. Lucio, Principal 101 S Jennings, Suite#100 Fort Worth, Texas 76104 t Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement. i G City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:2/15/2018 Page 7 of 10 Article XVII Immigration Nationality Act i City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Vendor shall verify the identity and employment eligibility of all employees who perform work under this Agreement. Vendor shall complete the Employment Eligibility Verification Form (1-9), I maintain photocopies of all supporting employment eligibility and identity documentation for all employees, and upon request, provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. Vendor shall provide City with a certification letter that it has complied with the verification requirements required by this Agreement. Vendor shall indemnify City from any penalties or liabilities due I to violations of this provision. City shall have the right to immediately terminate this Agreement for violations of this provision by Vendor. Article XVIII r House Bill 89 I Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott Israel;and(2) will not boycott Israel during the term of the contract. i f k I Y G P City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:2/15/2018 Page 8 of 10 F I i Article XIX Counterparts I This Agreement may be executed in one or more counterparts and each counterpart shall g Y P p , I for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. i Executed and effective this the. day of December, 2018. BY: BY: CITY OF FORT WORTH CONSULTAN RPG sign Grou In t t Jesus J. Chapa Javi cio Assistant City Manager P c' al Date: Date: APPROVAL RECOMMENDED: R ger V rubles In erim D recur, Property Management APPROVED AS TO FORM AND LEGALITY M&C No.: C-28941 By: Assistant City A ney�A F� M&C Date: December 4,2018 ATTEST: ; / 0 * Form 1295 Certification: 2018-389485 MaV.. Kayser r` City SecretaryTEX Pcj CONTRACT COMPLIANCE MANAGER:By signing I acknowledge that I am the person responsible for the monitoring and adminstratihis contract' cluding�all performance and reporting requirements. By. OWN- Brian Brian R.Glass,AIA k Architectural Services Manager Y B i City of Fort worth,Texas OFFICIAL RECORD Agreement for Professional Services Revision Dale:2/15/2018 Page 9 of 10 T CITY SECRETARY FT. WORTH, TX i I A DESIGN G R O U P, INC. s t i July 28, 2018 (Revised August 8, 2018) Ronald Clements, AIA Property Management Department City of Fort Worth 401 West 13th Street Fort Worth, Texas 76102 RE: Fire Station#45 Harmon Road & Quail Grove Road / Fort Worth, Texas Mr. Clements, It is with great enthusiasm that RPGA Design Group, Inc. presents the following Services and Fee Proposal for Fire Station #45 to the City of Fort Worth (Owner). This proposal reflects our anticipated Professional Services for the Site Adaption of the new Fire Station #45 to be on the northwest corner at the intersection of Harmon Road and Quail Grove Road in Fort Worth, Texas. We submit the following: L Project Description A. General Description: Fire Station#45 will be a site adaptation of Fire Station#43 with approximately 10,500 total square feet, located on approximately 1.760 acres. Fire Station F 045 will be a one (1) story, two (2) company fire station with 3 apparatus bays. The new fire station design will utilize the new Proto-type design currently in design for Fire Station#43 in west Fort Worth. As a site adaptation we understand that the design for FS 45 will be identical to FS 43 with the possibility of different exterior/interior colors and if necessitated by the site, an Opposite Hand orientation of the building plans. Additionally, it is understood that this Fire Station project will combined with Fire Station#43 and be bid together to be constructed by one (1) General Contractor. The construction delivery method is anticipated to be as a Construction Manager at Risk (CMR). i • Two (2) Company Fire Station (to be based on the approved Design of FS#43) o Entry Vestibule o Public Restroom o Watch Room o Computer Room o Kitchen/Dining room o Day room o Physical Training room o Two (2) Officer's Suites with restrooms o Five (5) private bedrooms o 3-4 Private Restrooms o Laundry room o Telecom room o EMT Storage room o Tornado Shelter-Tornado Shelter requirements for Critical Emergency Operations (International Building Code 2015): "/n areas where the shelter design wind speed for tornados in accordance with Figure 304.2(9) of ICC 500 is 250 MPH, 9 9 9 call stations, 101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA www.rpgaarr-hitects.com I I City of Fort Worth 2 Fire Station#45 emergency operation centers and fire, rescue, ambulance and police stations shall have a storm shelter constructed in accordance with ICC 500." In discussion with the City of Fort Worth Development Department we anticipate the size of the Tornado Shelter to be approximately 450 sq. ft. • Three full-size drive-thru Apparatus Bays o Bunker Gear room o Maintenance/Storage room o Lawn Equipment Storage room • Site Improvements o Provide City of Fort Worth iSWM compliance o Utility improvements on the site will be determined upon review of the further site information to be provided by the City. B. Site Requirements —Basic Services: The Fire Station #45 site is approximately a 1.76 acre site located on the northwest corner at the intersection of Harmon Road and Quail Grove Road in Fort Worth, Texas. The site design will provide for a "drive-through"fire station with separate employee parking and visitor parking. The visitor parking will accommodate accessible parking and accessible pedestrian access to the facility. The fire station will be sited to efficiently accommodate all necessary entities. The design of the apparatus aprons, entry and egress, shall endeavor to allow a minimum of 45 feet of depth from the property line to allow the apparatus to have adequate area for off street maneuverability. Structural foundation systems and soil stabilization procedures will be utilized to provide a structurally sound building. The Owner is aware of the extremely expansive clays prominent in the area and RPGA will strive to provide solutions that meet both the Owner's maintainability requirements and budget. It is anticipated that a structured slab with carton h forms will be utilized for this facility, Landscape and Irrigation Design services will be limited to compliance with the City of Fort Worth's minimum landscape, forestry and irrigation standards and any additional requirements or restrictions imposed by local regulations. Trees will be proposed as appropriate for this location and as required to assist in the passive solar design of this facility. Security and or privacy fencing will also be provided as necessary. I C. Additional Site Requirements; Additional Services (if required): Additional site information will be required to determine if additional services will required to bring utilities to the site. Electrical, telephone and gas utilities will be provided by the individual utility companies. Any engineering and associated construction costs for these utilities are not included in this proposal. D. Exterior Design Features: The design of the new fire station will feature a design and materials which complement its surroundings. In addition to the site requirements listed above,the building components will be oriented to take advantage of passive solar opportunities. Placement of trees, the placement of window and door openings and the t color of exterior materials will also be designed and selected with passive solar considerations. E. Interior Design Features: Interior spaces will maximize the use of natural lighting and create a fire station that facilitates the interactions of the fire fighters. Use of natural and N artificial lighting will be utilized to enhance the quality and usability of the spaces. Selection of materials will also consider the durability and maintainability of the material with life-cycle cost considerations. 101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(8 17)332-9487 (888)TRY-RPGA www.rpgaarchitects.com i i City of Fort Worth 3 Fire Station#45 The new fire station will also be designed to meet the American's with Disabilities Act(ADA) and the Texas Accessibility Standards (TAS). If required, a variance application will be submitted to TDLR for the design of an adaptable fire station. Any cost for filing TAS Review, Inspection and Variance reports will be submitted as reimbursable expenses. F. Project and Construction Budget: 1. Fire Station Site and Building Budget: Similar to Fire Station#43,we understand the Owner has established a total construction budget of$4,375,250.00 ($4,070,000.00 construction budget + $305,250.00 Owner Controlled Contingency = $4,375,250.00). 2. As previously stated, we understand that this project will be built simultaneously with Fire Station #43 by the same General Contractor as a CMR in an effort to expedite the process and potentially reduce costs. I 3. Professional architectural/engineering services, construction materials testing, geotechnical services, survey and reimbursable expenses are not included in the anticipated construction budget. It is understood that the Owner will work with RPGA and the selected CMR to modify the project requirements "if' it becomes necessary to meet the established construction budget. II. Scope of Services A. General Services: RPGA will meet with the Owner to clarify and define the Owner's requirements and budget prior to commencement of work. RPGA will supervise and coordinate consultants' activities, review all consultants' documents and review all pertinent consultant documents with the Owner. Consultants hired independently by the Owner are excluded from RPGA's supervision and coordination. RPGA will document all design meetings with the Owner. B. Schematic Design: RPGA will design the Project in conformance with the Owner's outlined program. The design team will prepare approaches to the design. Sketch plans will be developed, providing "broad brush" concepts to illustrate the potential of the given design. RPGA will prepare a package consisting of the following: floor plans at 1/8"scale and rendered sketch elevations and or perspectives sufficient to indicate the character of the proposed Project. RPGA will work with our cost estimating consultant to provide a preliminary estimate of Construction Cost at the conclusion of this phase. C. Design Development: Based on the approved Schematic Design Package as well as any further adjustments authorized by the Owner, RPGA will develop Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, civil, structural, mechanical and electrical systems, materials and such other elements as may be appropriate. These drawings will incorporate all floor plans, elevations, site plan, and all necessary drawings and details necessary to update the estimate of Construction Cost. z Before or during the Design Development Phase we will meet with the Development and Planning Department to review and discuss any Pre-Development issues that need to be F; addressed for the new Fire Station#43. E t D. Construction Documents: Based on the approved Design Development Documents and any further adjustments in the scope or quality of the Project or in the construction budget authorized by the Owner, RPGA shall prepare Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. RPGA will sign, stamp or impress the construction documents for use in the State of Texas. i 101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA www.rpgaarchitects.com City of Fort Worth 4 Fire Station#45 i i RPGA will provide the documents necessary for the cost estimator to develop a 95% Construction Documents estimate. i 3 E. Contract Administration: 1) RPGA shall visit the site to become generally familiar with the progress and quality of the work and to determine, in general, if the work is progressing in accordance with the contract documents. RPGA's site visits will be limited to one(1) site visit per week, as requested by the Owner, throughout the construction period. A twelve (12) month I construction period is anticipated for Fire Station#43. The site visits will include general observations of the construction and a meeting with the Owner and the Contractor to review and discuss conformance with the contract documents. A regular day and time for these meetings will be mutually established at the beginning of the construction period. Each site visit/meeting will include a written report identifying items of concern with anticipated resolutions. The Structural Engineer will be limited to six (6) site visits; the MEP Engineer will be limited to six (6) site visits The Civil Engineer will be limited to four(4) site visits; and the Landscape Arch itect/I migatio n Designer will be limited to four(4) site visits when requested by RPGA and/or the Owner. RPGA and our consultants shall endeavor to guard the Owner against defects and deficiencies in the construction. 2) RPGA shall not have control of, or charge of, and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions or programs in connection with the work, for the acts of omissions of the contractor, subcontractors, or any other persons performing any of the work, or for the failure of any of them to carry out the work in accordance with the contract documents. 3) RPGA shall, at all times, have access to the work wherever it is in preparation or progress. 4) As requested by the Owner, RPGA shall determine the amounts owed to the K contractor, based on observations at the site and on evaluations of the contractor's monthly application for payment, as provided in the approved schedule of values. 5) RPGA shall advise the Owner to reject work that does not conform to the contract documents. 6) RPGA shall review and take appropriate action on submittals such as shop drawings, product data and samples, but only for conformance with the design concept of the work and with the information given in the contract documents. All structural, civil, M.E.P. and landscape/irrigation shop drawings will be reviewed by the respective consultant and documented by RPGA. f 7) RPGA shall conduct inspections to determine the dates of substantial completion, and shall review the project for final certificate of payment. 8) The extent of the duties, responsibilities and limitations of authority of RPGA, as the Owner's representative during the construction shall not be modified or extended without written consent of both the Owner and RPGA. III. Compensation: A. Based on our understanding of the scope of services to be performed the fees are as stated below. if during the development of the project changes are made to the scope and/or construction budget of the project, the fees will be subject to revision. Fees as quoted are F good for a period of(90) ninety days from the date of this proposal. i 101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA www.rpgaarchitects.com I i City of Fort Worth 5 Fire Station#45 i Architectural/Engineering Fees for Fire Station#46 Site and Building Only Owner agrees to pay the Architect for all professional services rendered under this agreement. The Architect's fee for Basic Services shall be a flat fee based on the following understanding, plus allowable reimbursable expenses. Basic Services Architectural,-- --.. .............. 112,500.00 Program Verification Interior Design (excluding FF&E) ADA Compliance TAS (TDLR) Compliance COMcheck Compliance Construction Administration with Basic Services (40 meetings) r Structural Engineering,--------------------- ---------- ------------------- ------------ --------- $ 22,120.00 R. L. Woods and Associates Construction Administration with Basic Services (6 meetings) M.E.P. Engineering.---- .................. ..................--........... -------------- ------ $ 15,000.00 Wells Doak Engineers, Inc. COMcheck Compliance Construction Administration with Basic Services (6 meetings) Total Basic Services Fees $ 149,620.00 Basic Additional Services Civil Engineer........................................................................................... $ 31,700.00 AIM Engineering Construction Administration with Basic Services (4 meetings) Landscape and Irrigation.,........... .................. .........................................$ 9,500.00 Victory Parks Landscape Architect Construction Administration with Basic Services (4 meetings) Survey and Platting (TBD) Pacheco Koch Topographic Survey ........................................................................ $ 8,000.00 Minor Plat(if required)..................................................................... $ 6,000.00 Construction Cost Estimator..................................................................... $ 2,000.00 Riddle and Goodnight ` Total Basic Additional Services Fees $ 57,200.00 4 Additional Services for Utility Extensions 3 Additional Utility Design Services Civil Design—AIM Engineering (if required) $ 7,600.00 Total Additional Services for Utility Extensions $ 7,600.00 I i'. 4 �i R 9 101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA www.rpgaa rchilects-com ) i City of Fort Worth 6 Fire Station#45 Reimbursable Expenses TAS Registration and Inspection Fees $ 1,500.00 Geotechnical Services (Alpha Testing) $ 4,400.00 Anticipated Reimbursable Expenses: $ 2,500.00 Total Reimbursable Expenses $ 8,400.00 Total Consultant Fees for Fire Station #45 $ 222,820.00 B. Hourly Rates for Unscheduled or Requested Services (these additional services will only be provided with an authorized amendment in writing from the Owner): No Charge will be incurred for minor revisions to the plans during the design process prior to construction document phase. Compensation for major variances to the agreed-upon plans and specifications, time involved in additional services, but not initial site visits, will be billed on an hourly basis as follows: Principals: $165.00 Project Manager: $110.00 Production Personnel: $85.00 Clerical $45.00 4 The above listed hourly rates are subject to change with notice. The Owner can negotiate a set fee at the time, if and when needed. C. Reimbursable fees will be billed to the Owner at one and one tenth (1.10)the expense incurred by RPGA. Reimbursable expenses will include, but not be limited to, the following: a) cost of reasonable incidental charges exclusive of markup for delivery charges; cost of reproduction, postage and handling of drawings, specifications and other documents; and renderings, models and mock-ups requested by the Owner and as required in the normal preparation of Schematic Design, Design Development and Construction Documents as required for reviewing and developing the Documents for the project. b) cost of TDLR accessibility variance application fees, project filing fees, plan review and inspection fees. c) all necessary costs of printing andfor courier services for the purpose of bidding the Construction Documents and Specifications will be the responsibility of the Owner. IV. Schedule: Based on our understanding of the scope of services we estimate the schedule to be as follows: Schematic Design 3-4 Weeks Design Development Documents 3-4 Weeks Construction Documents (95%) 7-9 Weeks i' Bid Documents (100%) 2-3 Weeks Anticipated Design/Documentation Duration 15-20 Weeks This schedule anticipates a period of one week for review by the Owner for changes and clarifications at the completion of the Schematic Design, Design Development and the 95% Construction Documents phases. V. Changes: If a major change is made in the scope, approach or details of the Project at the Owner's request after construction documents are underway or finished, the cost of making changes will be billed k I 101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(8 17)332-9487 (888)TRY-RPGA www.rpgaerchitects.com r F City of Fort Worth 7 Fire Station#45 at the above hourly rates. This also applies to any changes required by new zoning or building E code requirements instigated after the Projects' inception. VI. Documents: All plans and drawings will be prepared and submitted by RPGA to the Owner for approval on 24" x 36" or 30"x 42" bond sheets, with all plotted lettering clearly legible when the sheets are reproduced and reduced to half size. It is to be implicitly understood that we, RPGA, will act in your best interests and, at all times, carry out duties with reasonable diligence and expedience. We look forward to discussing this proposal with you at your earliest convenience. Thank you again for this opportunity. Yours sincerely, ;Jier Q. Lu 'oPrincipal A Design Group, Inc. F i i i } I j,. k 101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA www.rpgaerchitects.com ATTACHMENT "B" VERIFICATION OF SIGNATURE AUTHORITY Consultant hereby agrees to provide City with independent audit basic financial statements, but also the fair presentation of the financial statements of individual funds. Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Consultant and to execute any agreement, amendment or change order on behalf of Consultant. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Consultant. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Consultant. Consultant will submit an updated Form within ten (10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Consultant. 1. Name: ck Garza Position: incipal Signatur 2. Na obert Garza Po ition: rinc pa G Signature 3. Name: Javier L cio Po ' 'on: Prind I Signature Name: ck Garza "gig natu f est O �j Other Title: Date: December 11, 2018 City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:2/15/2018 Page 10 of 10 M&C Review Page 1 of 3 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA Fa>RT H COUNCIL ACTION: Approved on 12/4/2018 DATE: 12/4/2018 REFERENCE NO.: **C-28941 LOG NAME: 21 FIRE STATION 45 DESIGN CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Architectural Design Contract in the Amount of$222,820.00 Including Reimbursable Expenses with RPGA Design Group, Inc., for Design and Construction Administration Services for Fire Station No. 45 Located in North Fort Worth, Estimated Total Cost for the Project, Including Land, Design, Construction, Land Purchase, Survey, Project Management, Bid Advertisement, Geotechnical, Testing, Materials Inspection, Surveying, Site Utilities, Contingency, etc., is $6,400,000.00 (COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council authorize execution of an architectural design contract in the amount of$222,820.00 including reimbursable expenses with RPGA Design Group, Inc., for design and construction administration services for Fire Station No. 45. (2018 Bond Program) DISCUSSION: The purpose of this M&C is to authorize execution of an architectural design contract in the amount of $222,820.00 including reimbursable expenses with RPGA Design Group, Inc., for design and construction administration services for Fire Station No. 45. Proposition D, Fire Safety Improvements, of the 2018 Bond Program authorized the construction of two new fire stations in the amount of$11,741,000.00. Fire Station 45 is the first of these two new stations to be designed and constructed. The City Council authorized the acquisition of the land for Fire Station No. 45 on August 7, 2018, (M&C L-16132). The site is located at 8747 Harmon Road, Tarrant County, Texas 76117. On July 15, 2003, (M&C C-19661) the City Council authorized the City Manager to execute an Agreement with RPGA Design Group, Inc., (RPGA) for the design of Fire Station No. 38 and the development of a prototype design for a two-company, three-bay fire station. Fire Station No. 45 will be a prototype facility that will be identical to the design of Fire Station No. 43 (Far West) except for site adaption. Using the same prototype design for both fire stations reduces the design costs by approximately $200,000.00. Estimated Costs - The overall project costs are expected to be as described in the table below: FIRE STATION PROJECT COSTS 45 Design Fees $ 222,820.00 Construction Fees (Inc. 7.5% Owner's Contingency Allowance) $ 4,020,000.00 Land Purchase, Survey, Project Management, Bid Advertisement, Geotechnical, Testing, Materials Inspection, Surveying, Site Utilities, $ 2,157,180.00 Contingency, etc. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26153&councildate=12/4/2018 12/17/2018 M&C Review Page 2 of 3 PROJECT TOTAL I $ 6,400,000.00 This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with this project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (M&C G-19306) and subsequent events taken by the Mayor and Council. Additional Costs -to make Fire Station No. 45 fully operational during Fiscal Year(FY) 2021 include: • Fire Apparatus - During Fiscal Year 2020, the one-time purchase of two fire apparatus is required for a total cost of $993,798.43. This amount has been included in the Fire Department's five year capital project request. • Staffing and Annual Operating Costs - 14 additional Staff members are required to operate the three 24-hour shifts, as well as typical operating costs for a single-company fire station. These costs are projected to total $1,748,219.93 and will be included in the Fire Department's Fiscal Year 2020 General fund requests. Costs for the recruit class needed to staff Fire Station No. 45 will be included in the Fire Department's Fiscal Year 2020 General fund request." Schedule - Construction is planned to begin during the second quarter of the calendar year of 2019 with an anticipated completion date during the third quarter of the calendar year of 2020. It is anticipated that both Fire Station 45 and Fire Station 43 will be bid at the same time and awarded to a single construction contractor, to take advantage of the prototype design and economy of scale. M/WBE Office - RPGA Design Group, Inc., is in compliance with the City's BIDE Ordinance by committing to 41.00% SBE participation on this project. The City's SBE goal on this project is 6%. Additionally, RPGA Design Group, Inc., is a certified M/WBE firm. In accordance with Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building, Trade Permit and Urban Forestry Fees are waived for this project. Fire Station 45 is located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available as appropriated of the 2018 Bond Fund. Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# ��unt ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Roger Venables (6334) Additional Information Contact: Brian Glass (8088) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=26153&councildate=12/4/2018 12/17/2018 M&C Review Page 3 of 3 Form 1295 Certificate FS 45 -signed.pdf FS 45 Site Map.pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=26153&councildate=12/4/2018 12/17/2018