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Home My WebLink AboutContract 35182CfTY ��Er�R� CC�NTFi,q�i Rf� . � +CITY OF FORT WORTH, TEXAS AGREEMENT FOR PLANNING AND DESIGN SERVICES This AGREEMENT is between the City of Fort Worth (the "CITY") and TCB, INC. (the "CONSULTANT"), for a PROJECT generally described as: Planning and Design Services to prepare redevelopment plans and implementation strategies for the Central Cluster of Urban Villages. The Central Cluster of Urban Villages consists of the following villages: ❖ Mercado Urban Village ❖ Six Points Urban Village ❖ South Main Urban Village Article I Scope of Services The CONSULTANT shall provide services for the City as set out in Exhibit A: Scope of Services. Exhibit A is attached hereto and incorporated herein by reference as though fully set forth. The CONSULTANT shall diligently pursue its work under this Agreement and shall complete the services as generally described in Exhibit A on or before the completion dates set out in Exhibit C. In the performance of the CONSULTANT's work, the CONSULTANT agrees to maintain such coordination with the City as may be requested and desirable, including primary coordination with the Planning Department official(s) designated by the City as project manager. The CONSULTANT agrees that any information or documents supplied by the CITY pursuant to Article V below, shall be used by the CONSULTANT for this project only, and shall not be reused or reassigned for any purpose. Article II Compensation The City shall pay the CONSULTANT a lump sum fee based on the estimates set forth in Exhibit B: Schedule of Compensation. Exhibit B is attached hereto and incorporated herein by reference as though fully set forth. The total compensation paid, including all fees and expenses, shall not exceed the amount of $150,000. Article III Terms of Payment Payments to the CONSULTANT will be made as follows: A. Invoice and Payment (1) The CONSULTANT shall provide the CITY sufficient documentation to reasonably substantiate the invoices. �!��L�),�!t �� 1�0 l��l� ��VG°�i��`�G°1`�7 �� :'��'v'��G�, �1��e (2) Monthly invoices will be issued by the CONSULTANT for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt and approval that the work performed as invoiced has been completed to the satisfaction of the CITY. The payments will be made according to the Schedule of Compensation and shall be invoiced for the percentage of work completed only. (3) Additional services not set forth in Exhibits A and B, changes in work, or incurred expenses in excess of the maximum fees and expenses for each task set forth in Exhibit B must be authorized in writing by the City or its designated project manager before the work is performed or the expenses are incurred. Claims for additional work or expenses must be submitted within thirty (30) days of the completion of the work or expenditure, and must be accompanied by a statement of itemized costs. (4) Upon completion of services enumerated in Exhibit A, the final payment of any balance will be due within 30 days of receipt of the final invoice. (5) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (6) If the CITY fails to make payment in full to the CONSULTANT for billings contested in good faith within 60 days of the amount due, the CONSULTANT may, after giving seven (7) days' written notice to CITY, suspend services under this AGREEMENT until paid in full, including interest. In the event of suspension of services, the CONSULTANT shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the CONSULTANT A. General The CONSULTANT will serve as the CITY's consulting representative under this Agreement, providing professional consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the CONSULTANT's services will be the degree of skill and diligence normally employed in the State of Texas by professional planning and economic development consultants performing the same or similar services at the time such services are performed. C. Preparation of Documents and Drawings Urban Villages: Central Cluster Professional Services Contract TCB, INC. Page 2 The CONSULTANT will provide to the CITY the original documents, including but not limited to, drawings, specifications, and written documents, pursuant to this agreement on disks, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the CONSULTANT shall not be liable for the use of such drawings for any project other than the PROJECT described herein. D. Consultant Composition The CONSULTANT shall be responsible for the completion of all work in accordance with Exhibits A, B and C, even though certain tasks may be actually carried out by subcontracting organizations, known as the "consultant team" as specified in Exhibit D: Composition of Consultant Team, TCB, INC. The "consultant team" organizations, project team members and roles of each member for the completion of the scope of services shall be in accordance with Exhibit D. Exhibit D is attached hereto and incorporated herein by reference as though fully set forth. E. Schedule The CONSULTANT shall perform the services described in Exhibit A on or before the completion dates set forth in Exhibit C, Project Schedule. Exhibit C is attached hereto and incorporated herein by reference as though fully set forth. The time limits established by this schedule shall not be exceeded except for reasonable cause as mutually agreed by the parties. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The CONSULTANT shall provide opinions of probable costs, economic feasibility projections, and schedules for the PROJECT based on the current available information at the time of preparation, in accordance with Exhibit A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the CONSULTANT has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality or performance by third parties; quality, time management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT feasibility or schedules. Therefore, the CONSULTANT makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the CONSULTANT's opinions, analyses, projections, or estimates. G. Disadvantaged Business Enterprise (DBE) Participation In accord with the City of Fort Worth Ordinance No. 11923, as amended by Ordinance 13471, the CITY has goals for the participation of minority business enterprises and woman business enterprises in CITY contracts. CONSULTANT acknowledges the DBE goal established for this contract is 25% from this area (9- County Metropolitan Area) and its commitment to meet that goal. Any Urban Villages: Central Cluster Professional Services Contract TCB, INC. Page 3 misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the CONSULTANT may result in the termination of this agreement and debarment from participating in CITY contracts for a period of time of not less than three (3) years. H. Right to Audit CONSULTANT agrees that the CITY shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the CONSULTANT involving transactions relating to this contract. CONSULTANT agrees that the CITY shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The CITY shall give CONSULTANT reasonable advance notice of intended audits. CONSULTANT agrees to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse CONSULTANT for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. I. CONSULTANT'S Insurance (1) Insurance coverage and limits: CONSULTANT shall provide to the CITY certificate(s) of insurance documenting policies of the following coverage at minimum limits, which are to be in effect prior to commencement of work on the PROJECT: Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the PROJECT. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease — policy limit $100,000 disease — each employee Professional Liability $1,000,000 per claim and aggregate. If coverage is written on a claims-made basis, the retroactive date shall be coincident with or prior to the date of the contractual agreement. The insurance shall be maintained for the duration of the contractual agreement and for five (5) years following completion of the service provided under the contractual agreement. The certificate of insurance shall state that the coverage is claims-made, and include the retroactive date. Urban Villages: Central Cluster Professional Services Contract TCB, INC. Page 4 (2) Certificates of insurance evidencing that the CONSULTANT has obtained all required insurance shall be delivered to the CITY prior to CONSULTANT proceeding with the PROJECT. (a) Applicable policies shall be endorsed to name the CITY an Additional insured thereon, as its interests may appear. The term CITY shall include its employees, officers, and officials, as respects the contracted services. (b) Certificate(s) of insurance shall document that insurance coverages specified according to subsection 1 above are provided under applicable policies documented thereon. (c) Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. (d) A minimum of thirty (30) days notice of cancellation, non-renewal or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto CONSULTANT's Insurance policies. Notice shall be sent to Fernando Costa, AICP, Director, Planning Department, City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. (e) Insurers for all policies must be authorized or approved to do business in the State of Texas or be otherwise approved by the CITY; and, such insurers shall be acceptable to the CITY in terms of their financial strength and solvency. (f) Deductible limits, or self insured retentions, affecting insurance required herein may be acceptable to the CITY at its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the CITY. (g) Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. (h) The CITY shall be entitled, upon its request and without incurring expense, to review the CONSULTANT's insurance policies including endorsements thereto and, at the CITY's discretion, the CONSULTANT may be required to provide proof of insurance premium payments. (i) The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. It is understood that insurance cost is an allowable component of CONSULTANT's overhead. Urban Villages: Central Cluster Professional Services Contract TCB, INC. Page 5 (j) All insurance required in this section, except for the Professional Liability insurance policy, shall be written on an occurrence basis in order to be approved by the CITY. (k) Subconsultants to the CONSULTANT shall be required by the CONSULTANT to maintain the same or reasonably equivalent insurance coverage as required for the CONSULTANT. When insurance coverage is maintained by subconsultants, CONSULTANT shall provide CITY with documentation thereof on a certificate of insurance. Notwithstanding anything to the contrary contained herein, in the event a subconsultant's insurance coverage is canceled or terminated, such cancellation or termination shall not constitute a breach by CONSULTANT of the Agreement. J. Independent Consultant The CONSULTANT agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. K. Conflict of Interest The CONSULTANT acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property owners. The CONSULTANT further acknowledges that it will make disclosure in writing of any conflicts of interest which develop subsequent to the signing of this contract and prior to final payment under the contract. L. Permitting Authorities — Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current planning or engineering practice standards which the CONSULTANT should have been aware of at the time this Agreement was executed, the CONSULTANT shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the CONSULTANT could not have been reasonably aware of, the CONSULTANT shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. Article V Obligations of the City A. City-Furnished Data The CITY will make available to the CONSULTANT all relevant and/or technical data in the CITY's possession relating to the CONSULTANT's services on the PROJECT. The CONSULTANT may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. Urban Villages: Central Cluster Professional Services Contract TCB, INC. Page 6 B. Prompt Notice The CITY will give prompt notice to the CONSULTANT whenever CITY observes or becomes aware of any development that affects the scope or timing of the CONSULTANT's services or of any defect in the work of the CONSULTANT. C. Litigation Assistance The Scope of Services does not include costs of the CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the CONSULTANT, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. D. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the CONSULTANT's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions A. Authorization to Proceed CONSULTANT shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the CONSULTANT, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the CONSULTANT will be at the CITY's sole risk. All designs, drawings, specifications, documents, and other work products of the CONSULTANT, whether in hard copy or in electronic form, shall be owned by the CITY. C. Force Majeure The CONSULTANT is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the CONSULTANT. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the Urban Villages: Central Cluster Professional Services Contract TCB, INC. Page 7 CITY or the CONSULTANT for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance within five (5) days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the CITY, the CONSULTANT will be paid for termination expenses as follows: (a) Cost of reproduction of partial or complete studies, plans, specifications or other forms of CONSULTANT's work product; (3) Prior to proceeding with termination services, the CONSULTANT will submit to the CITY an itemized statement of all termination expenses. The CITY's approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the CONSULTANT for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the CONSULTANT's personnel and subcontractors, and CONSULTANT's compensation will be made. F. Indemnification The CONSULTANT agrees to indemnify and defend the CITY, its officers, agents, servants and employees from and against any and all claims or suits for property damage and/or personal injury, to any and all persons, whether real or asserted, arising out of or in connection with the work and service performed hereunder by the CONSULTANT or subconsultants. The CONSULTANT shall defend at his own expense any suits or other proceedings brought against the City, its officers, agents and employees, or any of them, resulting from such negligent act, error or omission; and shall pay all expenses and satisfy all judgments which may be incurred by or rendered against them or any of them in connection therewith resulting from such negligent act, error or omission. G. Assignment Neither party will assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or Urban Villages: Central Cluster Professional Services Contract TCB, INC. Page 8 J. � unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles VI.B, VI.D, VI.H, and VI.I shall survive termination of this AGREEMENT for any cause. Observe and Comply CONSULTANT shall at all times observe and comply with all federal and State laws and regulations and with all CITY ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws, ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. CONSULTANT agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Notices All written notices called for or required by this Agreement shall be addressed to the following, or such other party or address as either party designates in writing, by certified mail, postage prepaid, or by hand delivery: Fernando Costa Director of Planning City of Fort Worth 1000 Throckmorton Fort Worth, Texas 76102 (817) 392-8042 Article VII Attachments, Schedules, and Signatures Ann Kovich Vice President TCB INC. 1200 Summit Avenue, Suite 600 Fort Worth, Texas 76102-4409 (817) 698-6718 This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT. Exhibit A: Scope of Services Exhibit B: Schedule of Compensation Exhibit C: Project Schedule Exhibit D: Composition of Consultant Team, TCB, INC. Urban Villages: Central Cluster Professional Services Contract TCB, INC. Page 9 ATTEST: Mart Hen 'x City Secretary APPROVED AS TO FORM AND LEGALITY ��'� �� Melinda Ramos Assistant City Attorney ATTEST: . �. �.�q8� COrtiaC'L e�u�}10�1 Z��iA� ,.��`� _� U��c.� — __ - Urban Villages: Central Cluster Professional Services Contract TCB, INC. Page 10 CITY OF FORT WORTH � � – — Bv: ��z� ��-� �' �, Libby Watson Assistant City Manager APPROVAL RECOMMENDED - --�. �...�..-... Fernando Costa, Director Planning Department TCB INC. , �^ �-V�-�-�� Ann Kovich, AI P Vice President ��1�,'�� J'll�' ,J�J�C� ��l;U°� /a}��, �`�, ':�`��`'vUG��, ��3, EXHIBIT A: PHASE 1- SCOPE OF SERVICES Urban Villages - Central Cluster Project Boundaries: See maps included as Attachment 1 for project boundaries for the Mercado Village, Six Points Village and South Main Village. Project Description: Within the project boundaries, TCB will develop an urban village plan for each village as outlined in the tasks below. Task 1: Project Start-Up and Project Management The TCB team will coordinate project initiation, data gathering, establishment of a public outreach program, and development of a comprehensive work program, budget and project schedule. City staff will define a City Staff Group (CSG) and Village Advisory Team (VAT) for each of the urban villages, and assist in gathering information and generating mapping products. Map products other pertinent documents will be produced in paper and/or electronic format as available. Market information from the Central City Commercial Corridors Revitalization Strategy and other sources will be gathered to determine the information lacking or requiring updating for each of the areas. �ubtasks: 1.1. Finalize the detailed work program pertaining to the TCB team and staff tasks, budget, and the project schedule. 1.2. Establish document formats, project directory and reporting requirements. The TCB team will create a project directory, and will utilize e-mail as a primary form of communication among team members and client contacts. Facsimile, conference calls and other means of communication will be used as appropriate. Document and mapping formats will also be established at this time between team members and with the City of Fort Worth. 1.3. Define roles and responsibilities for City Staff Group and Village Advisory Team's for each village and discuss project expectations. 1.4. Staff will give input on a comprehensive public participation process. The TCB team will review and enhance, as appropriate, following discussion with the City Staff Group. In general, the TCB team will assist staff in facilitating Village Advisory Team meetings, stakeholder interviews, City Staff Group study sessions, boards and commission's briefings, workshops and other public meetings. This will include the preparation of presentation materials, PowerPoint presentations and other handout information. 1.5 Provide coordination with the project manager assigned by the Fort Worth District of TxDOT, including submittal of monthly progress reports. Urban Villages: Central Cluster Professional Services Contract Exhibit A— Page 1 TCB INC. 1.6 Provide overall project management services for all tasks, including monthly progress reports, budget and schedule oversight, subconsultant coordination, submittal of monthly invoices, submittal of required MWBE documentation, and quality control of all deliverables. Duration: Seven months Deliverables: Detailed work program, budget, and project schedule Monthly progress reports prepared for TxDOT Monthly invoices prepared per City's specifications Required MWBE documentation for the City Task 2: Public Involvement The goal of the Public Involvement process is to create a forum to allow village stakeholders to reach a reasonable consensus on each village's vision, goals and ultimate village plan. Subtasks: 2.1 Develop Public Involvement Plan 2.1.1. Establish date, time, location and invitation directory for each of the 3 public work sessions. The City and Village Advisory Team will assist in providing information for this task. 2.1.2. Develop meeting framework and rules of engagement for a disciplined approach for each public forum. 2.1.3. Identify outcomes for each public work session with accountability check points and benchmarks for follow-up. 2.1.4. Identify roles and responsibilities for each Village Advisory Team and City Staff Group for each of the public work sessions. 2.1.5. The TCB team will identify "best practice" examples to the Village Advisory Team prior to any public work session to develop a list of agreed project comparisons. 2.1.6. The City Staff Group, Village Advisory Team and TCB team will agree on a public consensus model prior to holding the public work sessions as a way to continue moving the planning process forward. 2.2 Facilitate and conduct public meetings (3 meetings per village) and produce summary minutes of each meeting. Duration: Seven Months Deliverables: Public Involvement Plan Urban Villages: Central Cluster Professional Services Contract Exhibit A— Page 2 TCB INC. Summary minutes of work sessions Summary report of base plans and previous planning documents Presentation materials/exhibits for public work sessions Presentation report to City Planning Commission (2) and City Council (1) Task 3: Project Context, Inventory and Analysis The City Staff Group will develop an inventory of current conditions in each village using existing information, studies and previous work to date. The City will also generate the initial mapping of this information, including site plans and boundaries. The TCB team will focus on the analysis of this data and preparation of opportunity/constraint mapping. Subtasks: 3.1. A base map of each urban village will be created using digital imagery and GIS data provided by the City. 3.2. The City will provide the following information in ArcMap 9.1 format: Urban Village Study Area Boundaries Existing Urban Village Boundaries Aerial images of study areas 2007 Future Land Use Current land use plan Master Thoroughfare Plan Zoning Districts Village Boundaries Utility Information Water lines Sewer lines Existing Transportation Major arterial streets Local streets Bike trails Rail Parcel Boundaries Designated Historic Properties/Districts Parks and Open Space Topography (i.e. rivers, lakes, floodplains) Hydrology Schools Public Services Locations Fire Stations Police Stations Community Centers Vacant Parcel Information Urban Villages: Central Cluster Professional Services Contract Exhibit A— Page 3 TCB INC. Publicly owned parcels Financial incentive boundaries TIF NEZ PID Federal Target Areas Model Blocks Other information to be provided by the City (non-GIS format): Proposed and existing development projects Proposed CIP or other City improvement projects Policies and ordinances affecting Urban Villages 2006 Comprehensive Plan, City of Fort Worth Central City Commercial Corridors: Revitalization Strategy, Final Report of the Commercial Corridors Task Force (June 2002) Forf Worth's Mixed-Use Zoning Standards: An illustrated guide to Fort Worth's mixed-use development regulations (2005) 2004 Annual Report on Fort Worth's Urban Village Development Program Fort Worth's Urban Village Development Program (2005) Proposals submitted in response to the request for proposals to utilize the federal transportation funding Presentation to City Council designating and de-designating certain urban villages on November 15, 2005 Other pertinent studies specific to each urban village 3.3. Review existing inventory of GIS data, including land use information, property valuations, zoning, historical inventory, natural areas, habitat quality, floodplain boundaries and related information. Acquisition of available GIS data will be managed by City staff. TCB will assume that the City's GIS information is correct. 3.4. Review, inventory and evaluate existing information, relations to existing public master plans or private development plans, and context of adjoining areas. 3.5. Conduct strategic interviews with stakeholders, such as business and property owners, residents and service providers. (18 hours total) 3.6. Inventory the existing urban village patterns and conditions, pedestrian habits and roadway network through interviews with City staff and through windshield surveys. (15 hours total) 3.7 Review, inventory and evaluate the existing public services, including fire, police, school, library, etc. for existing service levels and the possibility for incurring additional service areas into their location. (3 hours) Urban Villages: Central Cluster Professional Services Contract Exhibit A— Page 4 TCB INC. 3.8 Facilitate interviews with key property owners and developers/investors to seek input and determine level of interest in village area. The stakeholder interviews will also include market and economic questions in order to understand the community's attitude toward the study area. (9 hours total) 3.9. Identify the location of historic resources within each village and do a"windshield" survey to summarize information. 3.10. Prepare constraint/opportunity maps depicting key planning issues, such as links, development issues, gathering places, transportation, and natural resources. 3.11. Village Advisory Team meeting will be held to present the Assessment and Analysis of Existing Conditions. 3.12. Public work session #1 Duration: 10 weeks Deliverables: 1 Draft and 1 Final Assessment (electronic and paper copy) Analysis of Existing Conditions Summary Report (maps, diagrams and sketches), to include: � Infrastructure Improvement Map ■ Land Use and Development Opportunity Site Map • Opportunities and Constraints Maps, e.g. transportation, economic, cultural etc. features ■ General Streetscape Analysis (Gateway opportunities, open sections of parkway, medians, and site distance-visual corridors for signage). ■ Improvement districts, Mixed-use Zoning, investment districts zones map ■ Market Summary Report Public Meeting: Work session #1 Task 4: Development Opportunities The TCB team will use the deliverables from Task 3.0 to begin solidifying relationships with potential private investors/developers. Subtasks: 4.1. Meet with existing investors and developers currently involved with projects in each of the village areas. (6 hours total) 4.2. Meet with potential new investors/developers about the prospects of each village. (6 hours total) Urban Villages: Central Cluster Professional Services Contract Exhibit A— Page 5 TCB INC. 4.3. Develop a framework for public/private partnership structuring to induce private sector investment. The public/private framework may be a menu of public tools available to entice private investment or it may recommend a RFP/RFQ process with the city and/or non-profit as a development partner. The TCB team will begin with the City's Incentive Policy list of available mechanisms and then supplement and customize this list for each village area. 4.4. Identify "catalyst" or "village core" projects for each village and prioritize for a public/private partnership 4.5. Introduce "best practice" examples of similar type projects from other U.S. cities to Village Advisory Teams to help design framework for catalyst public-private partnership projects. 4.6. Develop a Site Development Map and Concepts for each village based on the level of interest from private investors/developers 4.7. Meet with City Staff Group and Village Advisory Team on development scenarios and strategies for each village (1 meeting per village) 4.8. Public work session #2 Duration: 16 weeks Deliverables: Development of a concept plan of land uses and development recommendations including a framework strategy (2 copies). Public Meetings: Work session #2 Task 5: Transportation Needs and Priorities The TCB team will provide the information required to identify and prioritize transportation projects that may be carried into Phase 2 of the project as candidates for engineering design and construction. Subtasks: 5.1 For each village, prepare an inventory of transportation infrastructure facilities and provide an assessment of their condition. Transportation facilities are: streets (including medians, curbs and drainage facilities), sidewalks and pedestrian access, street lights, streetscape materials, bicycle paths/signage, and traffic control devices. 5.2. City staff will provide existing plans and studies for each village related to transportation infrastructure, including but not limited to existing condition assessments, CIP projects, maintenance schedules, public requests for service/facilities, etc. Urban Villages: Central Cluster Professional Services Contract Exhibit A— Page 6 TCB INC. 5.3. Stakeholders, via the public participation process, will provide input regarding transportation infrastructure conditions and priorities for improvements. 5.4 Prepare a draft and final list of transportation improvements with conceptual opinion of probable construction costs for each improvement. Duration: 16 weeks Deliverables: Draft and final list of prioritized transportation improvements and conceptual opinion of probable construction costs for each village. Task 6: Market Analysis (Mercado and South Main only) TCB will develop some initial forecasts for market demand for alternative uses for each village, such as a village anchors and mixed-use, mixed-income housing, specialty retail development and office. This analysis will lead to the development of a framework leading to a development strategy. The TCB team will produce a summary economic profile and general market analysis of the current village economies identifying market conditions, trends, opportunities and limitations, and activity patterns within each village. Subtasks: 6.1 Site Reconnaissance and Evaluation 6.1.1 Analyze physical factors which will affect the marketability of the each village 6.1.2 Meet with representatives of Development, Economic Development, Planning, TPW, Engineering and Water Departments to determine potential impacts from existing and planned infrastructure and planned developments 6.1.3 Consider access and visibility from regional transportation thoroughfares; and 6.1.4 Evaluate the effects of the market area's overall development image and political/ socio-economic climate of each village. 6.2 Economic and Demographic Assessment 6.2.1 Population projections by age and income 6.2.1 Household projections by household size 6.2.2 Median household income relative to housing affordability 6.2.3 Per capita income levels Urban Villages: Central Cluster Professional Services Contract Exhibit A— Page 7 TCB INC. 6.2.4 Employment by industry classification 6.2.5 Visitor profiles 6.2.6 General consumer spending patterns among select consumer good categories. 6.3 Village Trade Area Identification: Determine the trade area considering impacts from: 6.3.1 Physical barriers, such as highways, major arterials, etc. 6.3.2 Location of possible competition, both within and outside the market area; 6.3.3 Proximity to population and/or employment concentrations; 6.3.4 Zoning, infrastructure capacity and other restrictions potentially applicable to the village; and 6.3.5 Market factors which will set sale and lease prices for development. 6.4 Competitive Supply Analysis 6.4.1 Conduct interviews with planning and community development officials regarding village area trends/issues, planned projects and developments currently under construction; (3 meetings) 6.4.2 Prepare a list of comparable projects within and outside the market area - existing and planned 6.4.3 Conduct a comparative analysis based on location, size, character and theme, pricing, lease rates, sale prices, product type/mix, absorption rate, target market, and sources of demand 6.5 Market Demand/Development Absorption Estimates 6.5.1 Analyze factors which will impact future demand for development opportunities among various land uses and product types 6.5.2 Consider the village's competitive position and ability to capture market share 6.5.3 Identify opportunities for each village, including theme, potential market segment(s), trade area draw, future demand, and level of competition 6.5.4 Estimate market share based on demand and competitive supply Urban Villages: Central Cluster Professional Services Contract Exhibit A— Page 8 TCB INC. Duration Deliverables: 6.5.5 Forecast the demand for proposed uses in the market area and in the subject village over the next 5 to 10 years. 20 weeks Draft and Final copies of market summary analysis Task 7: Mixed-Use Zoning (Six Points only) The TCB team will utilize existing work completed by City staff as a starting point for the mixed- use zoning effort for Six Points village. We will utilize the public involvement process and VAT meetings to develop an understanding of the purpose and goals of mixed use zoning in an urban village. Specific discussions will be focused on the defensible application of MU-1 and MU-2 zoning districts. If funding as outlined in the adopted fee schedule remains after the completion of Task 7, TCB will provide a supplemental scope of services to perform a market analysis for the Six Points village. This supplemental scope will reflect the effort that can be completed with fees remaining from the completion of Task 7. Subtasks: 7.1 7.2 7.3 7.4 Duration: Deliverables: Determine boundaries for mixed-use zoning Outline goals & objectives for mixed-use zoning Utilize input from property owners and residents Design towards private sector investment 18 weeks Viable Zoning Boundaries Task 8: Urban Village Plan Subtasks: 8.1. Compile the results of all tasks performed 8.2. Integrate a phasing schedule for plan implementation 8.3. Public Work session #3 Duration: 16 Weeks Urban Villages: Central Cluster Professional Services Contract Exhibit A— Page 9 TCB INC. Deliverables: Urban Village Plan, fact sheet, promotional material, webpage information, maps, sketches and other graphic material. Public Meeting: Work session #3 Urban Villages: Central Cluster Professional Services Contract Exhibit A— Page 10 TCB INC. EXHIBIT B: SCHEDULE OF COMPENSATION Task 1: Project Start-Up and Project Management Task 2: Public Involvement Task 3: Project Context, Inventory and Analysis Task 4: Development Oppor�unities Task 5: Transportation Needs and Priorities Task 6: Market Analysis Task 7: Mixed-Use Zoning Task 8: Urban Village Plan $17, 768 $38,676 $25,511 $11,031 $24,501 $14,656 $9,057 , �::�� Total Compensation $150,000 Urban Villages: Central Cluster Professional Services Contract Exhibit B TCB INC. EXHIBIT C: PROJECT SCHEDULE Tasks Bepin Work Date Completion Date 1. Date of contract execution 2. Date of contract execution *City Plan Commission *City Plan Commission *City Council 3. Date of contract execution 4. Date of contract execution 5. Date of contract execution 6. Date of contract execution 7. Date of contract execution 8. Date of contract execution Date of contract execution: `� / S/�� *Milestone meetings during Task #2 November 6, 2007 November 6, 2007 July 25, 2007 October 24, 2007 November 13, 2007 June 15, 2007 September 1, 2007 July 25, 2007 August 17, 2007 September 15, 2007 October 1, 2007 Urban Villages: Central Cluster Professional Services Contract Exhibit C TCB INC. Exhibit D: Composition of Consultant Team, TCB, INC. Firm Tasks Performed TCB, INC. 1,2,5 1,2,3,4,5,6,7,8 Leland Consulting Group 1, 3, 4, 6 *Pavlik and Associates 1, 2 *Komatsu Architecture 3 *Berkenbile-Craig Landscape Architecture 5 *Disadvantaged Business Enterprise (DBE) Urban Villages: Central Cluster Professional Services Contract Exhibit D TCB INC. 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MAGNOUA J ,i Z � � m�) gi � ��, �i_ tv�ORPHYMOR HY� ,I l W MORF�HY � �' � N-a. � W� I � I � ' I a! g MOR NY u� I N Planning Depnrfment A 0 750 1,500 3,�Feet ��06-JR ORTWOROT � City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3/6/2007 DATE: Tuesday, March 06, 2007 LOG NAME: 22CENTRALCLUSTE REFERENCE NO.: **C-21988 SUBJECT: ' Authorize Execution of Contract with TCB Inc., to Prepare Redevelopment Plans and Implementation Strategies for the Central Cluster of Urban Villages RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a contract with TCB Inc., in an amount not to exceed $150,000 for the preparation of redevelopment plans and implementation strategies for the Central Cluster of Urban Villages (Mercado, Six Points, and South Main). DISCUSSION: On January 19, 2006, (M&C G-15065) the City Council authorized acceptance of Federal Highway Administration (FHWA) funds in the amount of $4,467,856.00 to be allocated in two phases for planning and for design and construction in certain designated urban villages. A total of 12 urban villages, organized in three clusters, will use this grant funding for planning activities (phase one) in the amount of $50,000 each. Of those 12 villages, five were selected to receive funding for a subsequent design and construction project (phase two) to be identified during the planning phase in the amount $740,571 each for a total of $3.7 million. Upon completion of phase one, the City will negotiate a new contract with the Consultant for phase two services. The recommended $150,000 of this grant will be used for planning activities in the Central Cluster, with $50,000 available for each of the three villages in that cluster: Mercado, Six Points, and South Main. City staff has negotiated a detailed scope of work (Exhibit A) in preparation to execute a contract for phase one in an amount not to exceed $150,000. The scope of work includes the following major tasks: Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Project Start-up & Management Public Involvement Project Context, Inventory and Analysis Development Opportunities Transportation Needs & Priorities Market Analysis Mixed-Use Zoning Urban Village Plan Phase two activities will be determined after completion of the planning process. Council has allocated $1,481,142 to the Central Cluster for design and construction of unspecified improvements for the Six Points and South Main urban villages. TCB Inc., is in compliance with the City's DBE Program by committing to 25 percent DBE participation. The City's goal on this project is 25 percent. Logname: 22CENTRALCLUSTE Page 1 of 2 This project is located in COUNCIL DISTRICTS 2 and 8. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GR76 531200 022456167100 $150,000.00 Submitted for City Manager's Office b�[' Libby Watson (6183) Originating Department Head• Fernando Costa (8042) Additional Information Contact: Scott Bellen (6942) Logname: 22CENTRALCLUSTE ' Page 2 of 2