HomeMy WebLinkAboutContract 51724 CITY SECRETARY
CONTRACT N0.
� LETTER OF AUTHORIZATION
ly
ARr North Central Texas
Regional Stormwater Monitoring Program
CONSULTANT Monitoring Program Assistance for Fiscal Year 2019
(FYI 9) North Central Texas Council of Governments (NCTCOG)
NCTCOG has coordinated the implementation of a cooperative Regional Stormwater Monitoring
Program on behalf of the region's seven largest cities (Arlington, Dallas, Fort Worth, Garland,
Irving, Mesquite, & Plano), and the North Texas Tollway Authority (NTTA), and with their support
through the Regional Stormwater Monitoring Task Force ("Task Force"). The Regional
Stormwater Monitoring Program, formally endorsed by the Texas Commission on Environmental
Quality (TCEQ), is designed assist participating entities comply with the TPDES (Texas Pollutant
Discharge Elimination System) stormwater monitoring requirements, including wet weather
monitoring, for each individual permit holder, while providing a more efficient, consistent, and
cost-effective regional effort.
The NCTCOG and the City of Fort Worth ("Participant"), collectively referred to as "Parties,"
have executed an Interlocal Agreement, dated March 15, 2018, that establishes the structure
through which participating entities have agreed to participate in the Fourth Permit Term of the
Regional Wet Weather Characterization Program, operating from October 1, 2017 through
September 30, 2022.
The Parties are executing this Letter of Authorization to allow the NCTCOG to enter into a
phased contract with the Consultant, Atkins North America, Inc. ("Consultant"), chosen by the
Task Force through a procurement process conducted by the NCTCOG, on behalf of the
Participant, whereby the Consultant will provide regional monitoring program assistance to the
Participant for FYI 9, from October 1, 2018 through Sept 30, 2019.
The Scope of Work (Attachment 1) for the duration of the Consultant contract, as approved by
the Task Force, is limited to those participating entities who have signed the Interlocal
Agreement and the Letter of Authorization, and submitted payment for the appropriate fiscal
year.
This Agreement seeks funding and authorization to proceed with the scheduled tasks for FY19
for the Participant. The scheduled tasks are outlined in the Detailed Task List (FY19) (Attachment
1, Part A). Further, execution of this Letter of Authorization obligates the Participant to pay its
cost-share portion of the Consultant Regional Monitoring Program Assistance for the specified
fiscal year. The costs associated with this Agreement are shown on the Cost Breakdown by Year
per Entity (FY18-22) (Attachment 2) and on the Cost-share Distribution by Year per Entity for
Chemical and Biological Monitoring (FY18-22) (Attachment 3).
NCTCOG will invoice the Participant for actual services expected to be received by the Participant
for that fiscal year no more frequently than annually. The Participant shall remit the invoiced
amount to NCTCOG within thirty (30) calendar days of receipt of the invoice.
In the event the Participant finds an error in the invoice, the Participant shall notify NCTCOG as
soon as possible within a thirty (30) calendar day period, and shall make payme7h1_f o-te—§§- Man
ten (10)calendar days after the problem(s) are corrected or the error is resolvE d...to the„satisfaction
CI "YIr. r,.,
FT, WORTgo YX
of all Parties. In the event that payment for invoiced goods or services is not received by the
NCTCOG within thirty (30) calendar days of receipt of the accepted invoice, NCTCOG is
authorized to charge the Participant interest in accordance with the Prompt Payment Act.
Work under this Agreement is for the time period of October 1, 2018 through September 30,
2019 to complete the work tasks for FYI 9, as outlined in Attachment 1. The City of Fort Worth's
share of the Consultant cost for FY19 Regional Stormwater Monitoring Program Assistance is
$6,314.00 (Attachment 3).
The undersigned, duly authorized to make such obligations, represent Parties' Agreement to
these provisions and hereby execute this Authonzatio in 'r iicate originals.
(Authorized Signature) Mie Eastland, Executive Director
North Central Texas Council of
a �� e, C ,fQl�1 Governments
(Typed Name)
Date: ��I�� (� Date: �A�
A"""Vv, AS T� FORM
AiVC�LEGALITY: AttCSt@d by:
N�Z J. Ka r i
i�ITY AT RNEY Y S 'Y
M&C: C-Z%13 ib/1019
1295: NR
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX�
ATTACHMENT 1 - Scope of Work for FY 2019
Field Sample Collection, Analysis of Stormwater Samples, and BMP
Analysis
The Consultant will conduct the following tasks to assist the contracting_ Participants in
performing monitoring at identified sites:
Tasks 1110-1510 will be conducted for Arlington, Garland, Irving, Mesquite, Plano, and
NTTA.
Task 1610-1710 will be conducted for Arlington, Dallas, Fort=Worth;- Garland, Irving,
Mesquite, Plano, and NTTA.
PROJECT MANAGEMENT AND COORDINATION
Task 1110— Project Management;
• Task 1120 — General Training; and
• Task 1130 —Annual Refresher Training.
SAMPLE ANALYSIS PROJECT PLAN (SAPP) / QUALITY ASSURANCE PROJECT
PLAN (QAPP)
• Task 1210 — Monitoring Plan Protocol Revision; and
• Task 1220 — Field Reconnaissance and Site Selection.
FIELD SAMPLING AND ANALYSIS
• Task 1310 — Storm Tracking;
• Task 1320 — Mobilization to Sampling Sites;
• Task 1330 —Auto-Sample Retrieval;
• Task 1340 — Equipment Maintenance;
• Task 1350 — Deployment and Decommissioning; and
• Task 1360 Analytical.
ELECTRONIC DATA MONITORING REPORTS
• Task 1410 — Data Management (Four Permit Years, 2018-2021).
ANNUAL REPORTS
• Task 1510 —Annual Report (Four Permit Years, 2019-2022).
FINAL SUMMARY REPORT
• Task 1610 — Final Summary Report (2022).
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BMP ANALYSIS AND EVALUATION PLAN
• Task 1710 — BMP Analysis and Evaluation Plan (2018-2022).
Each of the proposed tasks is described below.
PROJECT MANAGEMENT AND COORDINATION
Task 1110 — Project Management
-tip,
Consultant will perform project management activities to coordinate project activities,
staff, and subconsultants under this task. Project Management is expected to occur for
57 months starting October 1, 2017 and ending September 30, 2022. Consultant will
provide quarterly progress reports and invoices to NCTCOG and updates on sampling
events and maintenance as they occur. Project updates will be provided to Participants
via the NCTCOG. Project accounting, scheduling and coordination with internal staff,
subconsultants and contract laboratory will be conducted. Consultant will attend up to
four meetings with the Task Force per year to provide updates, scheduling and answer
questions about the program. Consultant will prepare for and attend up to three
meetings with the Texas Commission on Environmental Quality (TCEQ) and/or the
United States Environmental Protection Agency (EPA) related to permit renewal or
reapplication processes.
Task 1120 —General Training
Consultant sampling and maintenance staff will be trained in the revised monitoring
protocol. Training will include but is not limited to: refresher on monitoring software;
refresher on sampling procedures; quality assurance and quality control (QA/QC)
sample collection methods and frequency; sample documentation and laboratory
delivery protocol; maintenance tasks and required frequencies; and health and safety
issues. Training will be conducted in an office setting. New site locations will be
reviewed, but will not be visited until deployment of equipment.
Task-J11-- Annual Refresher Training
3`..y^'
Consultant will conduct brief annual refresher training sessions for field sampling and
data management staff. NCTCOG staff will be invited to attend. Training will allow for a
recap of health and safety issues for specific sites (if necessary), problematic sampling
sites, security issues, new sampling locations, and any changes to the SAPP/QAPP (if
they occur). Refresher training is expected to be one day annually and not exceed two
hours for team members for each year.
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SAPP/QAPP
Task 1210 — Monitoring Plan Protocol Revision
Consultant will revise the Regional Stormwater Monitoring Program: Monitoring
Program and Quality Assurance Project Plan for Wet Weather Equipment Deployment
and Sampling Program: 2011 - 2016. Revisions will include:
• Updating sampling and maintenance procedures, including updating procedures
based on the new list of analytes;
• Revising maps for new sites;
• Preparing new health and safety provisions;
• Verifying laboratory analyses methodology;
• Collecting watershed and rainfall information; and
• Estimating annual flows for watersheds.
Consultant will provide a draft; address one round of comments from the monitoring
program Participants to this Agreement and the NCTCOG, and produce a final
document to NCTCOG. Documents will be provided in electronic formats only (MS
Word and Adobe pdf).
Task 1220 — Field Reconnaissance and Site Selection
Consultant will perform field reconnaissance, in coordination with each Participant, to
identify "Wet Weather Candidate Storm Water Sampling Locations" in watersheds
selected by each Participant. Consultant will conduct on-site inspections of the sites,
where photographs will be taken at each potential sampling site, each with the specific
site ID. Latitude and longitude will be recorded using a handheld Global Positioning
System (GPS) unit. Detailed notes on the site, surrounding area and stream channel
conditions, and any other relevant information will be recorded using a pre-approved
"Candidate Wet Weather Sampling Site Evaluation Checklist and Data Collection Form."
Sketches will also be drawn of the sites showing the stream crossing, surrounding
roads, identified structures, and north arrow.
Consultant will perform field reconnaissance in the fall of 2017 through 2018 for
watersheds to be sampled. Consultant will repeat this reconnaissance in 2019 to
determine if the sites previously selected are still viable. Consultant will provide a brief
Wet Weather Sampling Site Selection Memorandum to the NCTCOG that describes the
physical site locations and the rationale for selecting specific sampling sites.
FIELD SAMPLING AND ANALYSIS
Task 1310 — Storm Tracking
Consultant will monitor meteorological conditions and storm fronts in order to anticipate
qualified storm events. During warm weather months when afternoon showers are
common, staff will check weather conditions at least twice a day to determine whether
precipitation is likely at the site. During cold weather months, Consultant will monitor the
approach of rain-producing cold and warm fronts. Consultant will not monitor weather
when proper antecedent dry period requirements have not been met at the site. For
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likely precipitation events, the staff will evaluate whether a qualified rain event may
occur and take necessary action as outlined in the monitoring plan.
When tracking storms, the depth of rainfall in the previous 72-hour period will be
obtained using the on-site rain gauges and by visiting the City of Dallas Flood Control
rain gauge network web site at http://www.ci.dallas.tx.us/sts/html/fc.html_,-the Intellicast
precipitation contour map at http://www.intellicast.com, and the Weather Underground
network of local weather stations. Weather forecasts will be obtained from the National
Weather Service web site http://www.srh.noaa.gov.
Task-1320 — Mobilization to Sampling Sites
When suitable conditions are identified at one or more sampling sites, Consultant will
mobilize to the appropriate sites to retrieve automatic samples, inspect sampling
equipment and to collect grab samples. Prior to mobilization,field personnel will gather
necessary equipment and data sheets, calibrate water quality meters, and travel to the
site when mobilization has been authorized. Field teams will consist of two people for
safety. Field personnel will attempt to arrive as soon as the storm starts. Consultant will
use internal resources to remotely program and turn on samplers (those with cellular
modems) to assist with mobilization_ efforts. Consultant will conduct tailgate safety
meetings, reviewing the anticipated site hazards prior to each sampling mobilization.
Task 1330 —Auto-Sample Retrieval
Consultant will collect quarterly storm water samples in accordance with the revised
monitoring plan protocol (Task 1210). Consultant will collect composite samples of the
storm event at 30-minute intervals for 120 minutes. Sampling will be initiated during the
first flush of a storm event. Each sampling event will include collection of a first-flush
grab sample and a time-weighted composite sample. The time-weighted composite
sample will include a minimum of five aliquots.
Physical water quality measurements will be collected for each storm water sample
collected. These measurements include water and air temperature, specific
conductance, and pH. This data will be recorded on field data forms.
Task 1340 - Equipment Maintenance
Consultant will perform routine maintenance on the monitoring equipment. Routine
maintenance will include decontaminating field equipment; replacing auto-sampler
composite containers; preparing sampling stations for next storm event; checking
integrity of shelters, conduit, bubbler and sampler lines and sample strainer; cleaning
on-site rain gauges where applicable, performing other site checks; and recording
maintenance activities. Maintenance activities will take place prior to each sampling
quarter and immediately after each storm water sampling event or dry run.
Maintenance activities are expected to continue for 48 months or until the sampling
activities have been completed.
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Task 1350— Deployment and Decommissioning
At the beginning of the project, Consultant will perform an evaluation on the storm water
quality monitoring equipment. Each monitoring program Participant, listed above, will
deliver their monitoring equipment to the Consultant at a time convenient to both the
equipment owner and Consultant. Consultant will subcontract with a qualified
technician to replace pump tubing, pump bushings, and internal desiccant for samplers
to be used during the permit term. Consultant will provide a summary of the equipment
evaluation and recommendations (if necessary) on further required maintenance
action(s) to take. Consultant will update and coordinate with the NCTCOG regarding
options for repairing or replacing equipment requiring service outside of the above-
mentioned items.
Consultant will deploy and install the monitoring equipment. Staff will place equipment in
the designated sites within a safe enclosure while striving to protect the equipment from
vandalism, flooding, insects, etc. The enclosures-will be anchored to the ground and
piping will be used to guide the suction and bubblertubing to the stream. Equipment
deployed may include:
• Automatic sampler;
• Tipping bucket rain gauge (specific locations only);
• Cellular modem (specific locations only);
• 12-V marine battery;
• Solar panel;
• Sampling containers;
• Bubbler tubing and bubbler.stainless steel line;
• Sample and pump tubing;
• Earth anchors and steel cables;
• Storm box sample shelter;
• Protective conduit; and
• Strainer.
Consultant will perform equipment deployment twice, once in the fall of 2017 and again
in December 2019.
At the conclusion of the sampling activities in Year 2021, Consultant will wipe clean
monitoring equipment and store the equipment for up to four weeks at the designated
Consultant facility. Each monitoring program Participant will pick up their equipment at a
time convenient for both the equipment owner and Consultant.
Task 1360 —Analytical
Over the course of the monitoring contract, Consultant will submit one quarterly sample
per monitoring station along with QA/QC samples (10% of the total number of samples)
to TTI Laboratories. Consultant will communicate with the laboratory regarding delivery
times, weather forecast, and expected number of samples per submittal. Samples will
be packed with ice and chain-of-custody forms will be filled out prior to submittal. A list
of the analytes may be found in the revised monitoring protocol.
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TTI will be available 24-hours a day and on holidays for sample submittal.
ELECTRONIC DATA MONITORING REPORT
Task 1410— Data Management (Four Permit Years)
Consultant will prepare quarterly summaries of the successful events including
laboratory analysis, water quality observations, and graphical representations of the
rainfall and water level data. Consultant will prepare one draft set-of summaries and
address one round of comments and then finalize. Consultant will submit`an-electronic
data deliverable in MS Excel format consistent with the NCTCOG data reporting
requirements and the regional program monitoring database format requirements and
digital documents of the quarterly summaries in MS Word and Adobe PDF formats.
ANNUALREPORT
Task 1510 —Annual Reports (Four Permit Years)
Consultant will assist in the preparation of four annual reports by providing the
NCTCOG with technical review and oversight for the report results and narrative.
Consultant will compile rainfall data, laboratory data, FLOWLINK data, annual flow and
loads into a pre-approved reporting format for Arlington, Garland, Irving, Mesquite,
NTTA, and Plano. The NCTCOG will summarize the annual program components and
sampling activities for the prior year, with assistance from the Consultant, and compile
GIS-based maps of the sample locations. Consultant will assist the NCTCOG with
addressing comments from Participants and finalizing the report. Consultant assistance
will include providing report templates, guidance text, and a review of the draft version
of the report. NCTCOG will conduct a final review of the annual reports and submit to
TCEQ. Digital copies will be provided for Participants by NCTCOG. Consultant and the
NCTCOG_will perform these activities for four permit years (2018 —2021).
FINAL SUMMARY REPORT
Task 1610 — Final Summary Report (One Time)
Consultant and NCTCOG will jointly develop a Final Regional Summary Report at the
conclusion of the monitoring efforts. Activities will support Arlington, Dallas, Fort Worth,
Garland, Irving, Mesquite, NTTA, and Plano. The report will allow for a statistical
analysis of the data, comparison of other data sets, and make recommendations for
future monitoring activities. The Final Summary Report will be due by September 30,
2022. The following is a breakdown of the activities/roles for Consultant and NCTCOG:
• Consultant
o Perform analyses of data from current and previous terms, including:
■ Summary statistics (number of samples, minimum, maximum,
median, arithmetic mean, geometric mean).
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■ Statistical comparisons (previous baseline data from all previous
terms, Clean River Program in-stream data, and watershed stations)
o Obtain and enter reference data (e.g. previous monitoring terms, the
National Storm Water Quality Database and the Texas Surface Water
Quality Criteria [30 TAC 307]) into statistical software package for
comparisons.
o Prepare statistical figures and tables including:
■ Summary table
■ Box-whisker plots
■ Results tables
o Jointly formulate results, data interpretation, and recommendations with
NCTCOG and Participants.
o Jointly address one round of comments and revisions from NCTCOG and
Participants.
o Jointly finalize the report with NCTCOG by.providing technical assistance
with narratives, descriptions of the program components and sampling
activities, and incorporating feedback from the NCTCOG and the
Participants.
• NCTCOG
o Facilitate the development of the final }report by conducting revisions,
providing the Consultant with feedback,and coordinating the incorporation
of Participant feedback.
o Prepare watershed maps.
o Distribute draft and final,digital copies to participants and post final copy to
NCTCOG website.
BMP ANALYSIS AND EVALUATION PLAN
Task 1710 — BMP Analysisand Evaluation Plan
Consultant will develop a BMP Analysis and Evaluation Plan that outlines a
recommended approach for evaluating BMPs through the regional program. The BMP
Analysis and Evaluation Plan will be a guidance document that outlines the approach to
analyze BMPs. The plan will build upon previous permit term efforts to create a more
robust inventory of BMP effectiveness.
The plan will provide a methodology for using BMP and water quality data to determine
BMP implementation effectiveness at the watershed scale. The plan will:
1. Identify pollutants of concern
2. Identify BMP evaluation metrics such as construction dates, implementation
timelines and frequencies, locations, drainage and/or coverage areas, and other
quantifiable parameters.
3. Document potential sources of BMP data (i.e., Permits, SWMPs, and Annual
Reports)
4. Provide a correlation between pollutant parameters and BMP metrics; and,
5. Recommend a methodology and evaluate BMP implementation effectiveness
indicators based on BMP data only, water quality data only, and a
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combination/aggregation of BMP and water quality data within monitored
watersheds.
The Consultant will complete a draft and final version of the BMP Analysis and
Evaluation Plan within the first year (2018) of the permit term. Submittals will include an
outline of the plan, a draft, and a final version of the plan for NCTCOG and participant
review.
Participants will be anticipated to use the plan to collect BMP data/metrics during the
second (2019) through the fourth (2021) years of the permit term and to report'B_._MP
data/metrics during annual reporting activities. Consultant assistance with BMP
data/metric collection will include providing guidance to NCTCOG and-answering
questions regarding data/metric requirements as described in the BMP Analysis and
Evaluation Plan, and recommendation of were BMP data,could be located. Consultant
will review annually collected data as part of Task 1510. Consultant will use the plan to
collect water quality data. NCTCOG will coordinate with participants to identify
appropriate sources of BMP data and create or initiate the creation of a database and
maps of collected BMP and water quality data in the monitored watersheds. Consultant
assistance with database creation and maps will include providing guidance to
NCTCOG and answering questions regarding data/metric requirements as described in
the BMP Analysis and Evaluation Plan.
Consultant will include in the final permit summary report, BMP implementation
effectiveness indicators for each monitored watershed for the time frame 2019 through
2021 based on the quality and quantity of data collected and reported by the
Participants. For BMP data not meeting the data format requirements as described in
the BMP Analysis and Evaluation Plan, the BMP effectiveness indicator will be
estimated based on water quality data only. The report will also include suggestions on
how to improve the BMP Analysis and Evaluation Plan to incorporate data from prior
permit terms and to correct any deficiencies identified during plan implementation. The
suggested improvements will be recommended for consideration during the next permit
term.
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Biological Monitoring
The Consultant will conduct the following tasks to assist the Participants in performing
biological monitoring:
PROJECT MANAGEMENT AND COORDINATION
• Task 2110 — Project Management;
SAMPLE ANALYSIS PROJECT PLAN (SAPP) / QUALITY ASSURANCE PROJECT
PLAN (QAPP) _ _
• Task 2210 — Monitoring Plan Revision; and _
• Task 2220 — Field Reconnaissance and Site Selection:
FIELD SAMPLING AND ANALYSIS
• Task 2310 —Sampling Preparation and Maintenance;
• Task 2320 — Field Sampling; and
• Task 2330 —Analytical
ELECTRONIC DATA MONITORING REPORTS
• Task 2410 — Data Management (Four Permit Years, 2018-2021).
ANNUAL REPORTS -
• Task 2510 —Annual Report"(Four Permit Years, 2019-2022).
FINAL SUMMARY REPORT
• Task 2610 ='Final Summary Report (Onetime only, 2022).
Each of theprposedtasks is described below.
PROJECT MANAGEMENT AND COORDINATION
Task 2110 — Project Management
Consultant will perform project management activities to coordinate project activities,
staff, and subconsultants under this task. Project management activities are expected to
last up to- 57 months. Quarterly progress reports and invoices will be submitted to
NCTCOG along with the Part B invoice (under this same Agreement)and progress report.
Invoice amounts and progress reports will be noted as different task items under one
invoice. Project accounting, scheduling and coordination with internal staff,
subcontractors, and contract laboratory, will be conducted. Consultant will attend up to
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four (4) meetings with the Task Force per year to provide updates, scheduling, and
answer questions about the program. The biomonitoring task leader will participate in one
of the four meetings.
SAPP/QAPP
Task 2210 —Monitoring Plan Revision
Consultant will revise the Regional Stormwater Monitoring Program: Bioassessment
Monitoring Plan 2011 - 2016. that will serve as a strict guide for data collection:: The
TCEQ Surface Water Quality Monitoring Procedures will provide the foundation for data
collection, although the methodology will be modified in accordance with -site-specific
conditions. The QAPP will provide specific details on criteria for site selection, field data
collection techniques, diel water quality monitoring, habitat assessment-protocols, and
data quality assurance. Consultant will prepare one draft, address one round of
comments, finalize, and provide electronically to NCTCOG and the Participants.
Task 2220 — Field Reconnaissance and Site Selection
Consultant will perform field reconnaissance with the Cities of Garland, Irving, and Plano
to identify two potential sites for each of these Participants for biological monitoring.
Station selection will be based on input from the three (3) listed Participants,
representativeness of typical habitats, site access, and prior sampling history. Consultant
will conduct on-site inspections for two watersheds for Garland, Irving, and Plano for
potential sites. During the site inspection, Consultant will collect photographs for each
potential biological monitoring site, latitude and longitude, and collect preliminary notes
describing each site. Once all sites have been chosen, a Biological Sampling Site
Selection Memorandum will be provided to NCTCOG, Garland, Irving, and Plano
describing the sites (total of six) selected.
Consultant will perform field reconnaissance in Year 2017 through 2018 for all watersheds
to be sampled. Consultant will repeat this reconnaissance in 2019 to determine if the
sites previously selected are still viable.
FIELD SAMPLING AND ANALYSIS
Task 2310 — Sampling Preparation and Maintenance
Consultant will notify the Cities of Garland, Irving, and Plano prior to each sampling event.
Consultant will attempt to perform biological monitoring for the three (3) Participants
during.one mobilization. Mobilizations and preparations will occur twice a year for four
years. Prior to mobilization, Consultant will (within a 72-24-hour pre-mobilization window)
notify the Texas Parks and Wildlife Department of impending biological sampling
activities. Field personnel will gather and inspect the necessary equipment and perform
the necessary preparatory and calibration activities. Field teams (comprising a minimum
of two for safety) will travel to the site when mobilization has been authorized. Consultant
will watch weather forecasts during expected dry periods for sampling. Consultant will
perform necessary equipment calibrations (pre-and post-), equipment maintenance, and
gather appropriate field data forms.
Task 2320 — Field Sampling
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Consultant will perform biological monitoring in accordance with the monitoring
plan/QAPP developed for Task 2210 under this Agreement. Field sampling will include
habitat attribute documentation; flow measurements; basic water chemistry; diel water
chemistry; and the collection of aquatic invertebrates, fish and mussels. Field sampling
will occur two times per year (spring and fall) for four years. At the end of two years,
Consultant will move to the second watershed (site) selected for each entity and schedule
sampling for those sites.
Task 2330 —Analytical
Consultant will collect a suite of water chemistry samples for each biological monitoring
site two times a year for four years. The specific water chemistry constituents will be
listed in the monitoring plan/QAPP. One set of QA/QC samples.will be collected during
each year of monitoring. Water chemistry samples will be delivered to-TTI.Laboratories,
where all samples will be packed with ice and chain-of-custody forms will be filled out
prior to submittal.
ELECTRONIC DATA MONITORING REPORT
Task 2410 — Data Management (Four Permit Years)
Consultant will prepare summaries for each successful biological monitoring event
performed for the Cities of Garland, Irving, and Plano. Each summary will include site
descriptions, data analysis including IBI metrics, tabulated data, figures, and maps (one
submittal per watershed). Consultant will prepare one draft set of summaries and address
one round of comments and then finalize. Consultant will submit an electronic data
deliverable in MS Excel format consistent with the NCTCOG data reporting requirements
and the regional program monitoring-database format requirements and MS Word
documents of the summaries.
ANNUAL REPORT
Task 2510 —Annual Reports (Four Permit Years)
Consultant will assist in the preparation of four annual reports. Annual report activities
will support the Cities of Garland, Irving, and Plano. Consultant will compile
meteorological data, summary tables, preliminary data analysis (including IBI metrics),
figures, and a brief summary of the results. Summary tables may include those for benthic
macroinve rteb rates, physical habitats, fish communities, physical/chemical data, and
mussels. Consultant will develop narratives and maps for the report. Consultant will also
work jointly with NCTCOG to address one round of comments and finalize the document.
Digital copies will be provided for all Participants.
FINAL SUMMARY REPORT
Task 2610 — Final Summary Report (One Time)
Consultant and NCTCOG will jointly develop a Final Regional Summary Report at the
conclusion of Part B. Final Summary Report activities will support Dallas, Fort Worth,
Garland, Irving, and Plano. The report will summarize all annual reports, analyze all data,
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and interpret aquatic life use designations and possible ecosystem stressors for each site.
The report will be structured to enhance local understanding by conveying information in
a manner that is readily adaptable to communicate results to the public and the respective
participating governing entities. The following is a breakdown of the specific
activities/roles for Consultant and NCTCOG:
• Consultant
o Input all data and perform data analysis.
o Obtain and prepare reference data for statistical comparisons.
o Prepare statistical figures and tables.
o Jointly formulate results, data interpretation, and recommendations with
NCTCOG and Participants.
o Jointly address one round of comments and revisions from NCTCOG_,and
Participants.
o Jointly finalize the report with NCTCOG by providing technical assistance
with narratives, descriptions of the program components and sampling
activities, and incorporating feedback from_tfie>N_CTCOG and the
Participants.
• NCTCOG ;.
o Facilitate the development of the final repL b'V%onducting revisions,
providing the Consultant with feedback, and coordinating the incorporation
of Participant feedback.
o Prepare all watershed maps.
o Distribute draft and final copies-for all Participants and post final copy to
NCTCOG web ite.
.i*
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PART A — Consultant Task List for FYI
Chemical Monitoring
FY19
Task Task Name Activities
1110 Project Coordinate work of internal team.
Management Prepare and provide progress reports.
• Project accounting and internal meetings.
1120 General Training • No action this FY.
1130 Annual Refresher • No action this FY.
Training
1210 Monitoring Plan . No action this FY.
Protocol Revision
1220 Field Recon and . No action this FY.
Site Selection
1310 Storm Tracking . No action this FY.
1320 Mobilization to . No action this FY.
Sampling Sites
1330 Auto-Sample . No action this FY.
Retrieval
1340 Equipment . No action this FY.
Maintenance
1350 Deployment and No action this FY.
Decommissioning
1360 Analytical No action this FY.
1410 Data No action this FY.
Management
1510 Annual Report No action this FY.
1610 Final Summary • No action this FY.
Report
1710 BMP Analysis . Develop outline of a recommended approach for
and Evaluation evaluating BMPs.
Plan • Prepare guidance document for BMPs analysis.
Prepare draft and final BMP Analysis and
Evaluation Report (electronic format).
Assist NCTCOG with coordinating the collection of
data on BMPs.
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Biological Monitoring
FY19
Task Task Name Activities
2110 Project . Provide continuous project management.
Management . Attend one monitoring meeting with NCTCOG and
participating entities.
2210 Monitoring Plan . No action this FY.
Revision
2220 Field . No action this FY.
Reconnaissance
and Site Selection
2310 Sampling . No action this FY.
Preparation and
Maintenance
2320 Field Sampling . No action this FY.
2330 Analytical . No action this FY.
2410 Data . No action this- .FY.
Management
2510 Annual Report . No action this-;FY._
2610 Final Summary . No action this FY.
Report
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ATTACHMENT 2 - Cost Breakdown by Year per Entity (FY18-22)
YEARLY DISTRIBUTION PER ENTITY(FY 18-22)
Permit Term Four
PART A: Stotmwater Monitoring
EntityGrand Total
Arlington $ 26,216 $ 271,538
Garland $ 81,437 $ 29,552 $ 341,845
Irving ; '`` $ 61,6Q7 $ 26,216 $ 271,540
Mesquite $ x57,21„ $ 22,307 $ 245,354
Plano $ 22,593 $ 223,293
NTTA $ _ y 57,2 a $ 22,307 $ 245,356
Dallas $ 5,517 $ 18,951
Fort Worth $ 3,95 $ 3,958 $ 19,790
Total $ 413,746 $ 346,356 $ 372,543 $ 346,3561 $ 158,6661 $ 1,637,667
PART B: Biological Monitoring
Entity i Grand Total
Garland '05 $
359,6
$ 53,619
$
Irving $ 72,0 $ 8,322 $ 55,582
Plano r:<<$, 12,05' $ 8,322 $ 55,582
Dallas $ 7,8531 $ 7,853
FortWorth $ 2,356 $ 11,780
Total $35,668 $38,5121 $38,512 $38,512 $33,2121 $ 184,416
Total $ 1,822,083
17
ATTACHMENT 3 - Cost-share Distribution by Year per Entity for
Chemical and Biological Monitoring (FY18-22)
YEARLY COST-SHARE DISTRIBUTION
PER ENTITY (FY 18-22)
Entity FY18__ FY19 FY20 - FY21 FY22
Arlington $ 68,881 $57,417 --$61,607 $57,417 $ 261216
Garland $ 91,656 $87,204 .$93,489 $87,204 _$. 35,911
Irving $ 79,986 $69,469 =$73,659 $69,470 $ 34,538
Mesquite $.59,773 $53,028 $57,218 $53,028 _$ 22,307
Plano $.69,596 $58,407 $61,550 $58,407 $ 30,915
NTTA $ 59,774 $53,029 -$57,218 $53,028 : $-,22;307
Dallas $-13,434 $ =13,370
Fort Worth $ -6,314 $ 6,314 $ 6,314 $ 6,314 $ 6,314
Grand Total: $1,822,083
18
1/4/2019 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FOR_ T� W�URIII
COUNCIL ACTION: Approved on 10/16/2018
DATE: 10/16/2018 REFERENCE.C-28893 LOG 23NCTCOG FY2019 REGIONAL STORM
NO.: NAME: WATER QUALITY PROGRAMS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize Execution of Letters of Authorization with the North Central Texas Council of
Governments for the Regional Storm Water Management Program and the Regional Wet
Weather Characterization Monitoring Program and Authorize Costs in the Total Amount of
$29,036.00 for Fiscal Year 2019(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1.Authorize the City Manager to execute a Letter of Authorization with the North Central Texas
Council of Governments(NCTCOG)which sets the City of Fort Worth's annual cost-share of
NCTCOG's administrative and implementation assistance for the Regional Storm Water Management
Program in the amount of$22,722.00 for Fiscal Year 2019;and
2.Authorize the City Manager to execute a Letter of Authorization with the NCTCOG which sets the
City of Fort Worth's annual cost-share of NCTCOG's monitoring assistance for the Regional Wet
Weather Characterization Program in the amount of$6,314.00 for Fiscal Year 2019.
DISCUSSION:
The cities of Fort Worth,Dallas,Arlington,Garland,Irving,Plano and Mesquite;the North Texas
Tollway Authority;and the Texas Department of Transportation have worked together for several
years through the NCTCOG's Regional Storm Water Management and Regional Wet Weather
Characterization Programs. These programs support compliance with storm water quality permit
requirements.Because all of these entities are required to implement many of the same program
elements,there is value in cost-sharing and coordinating programs across the Dallas-Fort Worth
Metroplex.
The City of Fort Worth entered into an initial Interlocal Agreement with the NCTCOG to provide
administrative support for regional initiatives in November 1993.The Interlocal Agreement was
extended for an additional five-year period from October 1,2017 through September 30,2022.
The Fiscal Year 2019 Letter of Authorization for the Regional Storm Water Management Program
allocates the City of Fort Worth's cost-share in the amount of$22,722.00 for the administrative costs
incurred by the NCTCOG in support of the regional program and its associated subcommittees.
The Fiscal Year 2019 Letter of Authorization for the Regional Wet Weather Characterization Program
allocates the City of Fort Worth's annual cost-share at$6,314.00 for inclusion with regional storm
water quality monitoring efforts.
This contract will be with a governmental entity,state agency or public institution of higher education:
North Central Texas Council of Governments(NCTCOG).
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds were appropriated in the fiscal year 2019 operating
budget,as appropriated,in the Environmental Protection fund for this purpose. Prior to an
expenditure being incurred,the participating department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by_ Valerie Washington(6199)
Originating Department Head: Brandon Bennett(6345)
Additional Information Contact: Cody Whittenberg(5455)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26303&councildate=10/16/2018 1/1