The URL can be used to link to this page

Home My WebLink AboutContract 35106�ii`r SECF�kT�IF�Y�� QNTI�AC�T R3C� . _ � GOVERNOR'S DIVISION OF EM�RGENCY MANAGEMENT (GDEM) Grant Adjustment Notice For HOMELAND SECURITY GRANT PROGRAM (HSGP) City of Fort Wartlt 1. SUB-RECIPIENT NAME AND ADDRESS: 4. SUB-AWARD NUMBER:2005 HSGP — 27000 City of Fort Worth 5. PERFORNIANCE/BUDGET PERIOD FOR 1000 Throckmo��ton Street GRANTS: FROM Oct 1, 2004 — Mar 31, 2007 Fort Worth, Texas 76102 2. FEDERAL G12ANT TITL�: 6. DATE OF F�DERAL AWARD TO GDEM: 2005 HOMELAND SECURITY GRANT PROGRAM SEPTEMBER 27, 2005 3A. FED�RAL GRANT �1WARD NiJNIBER: 7. AIVIOUNT OF SUBAWARD: 2005-GE-TS-4025 $4,149,863.00 3B. FEDERAL GRANTING AG�NCY: S. SUBAWARD DATE 9. ACTION OFFICE OF GRANTS AND TRAINING (G&T) March 5, 2007 GRANT ADNSTMENT (3) DEPARTMENT OF HOMELAND SECURITY (DHS) This su ersedes all awards. 10. SPECIAL CONDITIONS This Sub award is subject to the ODP FY 2005 Homeland Security Grant Program Guidelines and Application Kit. The Guidelines and Kit can be accessed at http://w�vw.ojp.gov/fundopps.htm. The ODP periodically publishes Information Bulletins to release, update, amend or clarify grants and programs which it administers. ODP's Infonnation Bulletins can be accessed at http:/hvww.ojp.usdoj.gov/odp/docs/bulletins.htm and are incarporated by reference into this Sub award. This Sub a�vard is also subject to the current Tesas Homeland Security Grant Program (HSGP) Grant Instructions, the Federal Grant Award and to the grant guidance imposed upon GDEM by DHS. The current Texas HSGP Grant Instructions can be accessed at http:/hvw�v.tesasdpa.info. The Texas Grant Instructions are intended to complement rather than replace the Federal Program Guidelines published by the ODP and are incor orated by reference into this Sub-award together �vith the attached S ecial Conditions. 11. STATUTORY AUTHORITY FOR GRANT This ro'ect is su orted under Public Law 108-334, the De artment of Homeland Securi A ro riations Act of 2005. 12. A-133 ILEPORTING REQUIREMENT: All sub-recipients must submit an audit report to the Federal Audit Clearinghouse if they expended inore than $500,000 in federal funds in one fiscal year. The Federal Audit Clearinghouse submission requirements can be found at http://harvester.census.gov/sac/. A report must be submitted to GDEM - SAA each year this grant is active. Sub-recipient shall comply �vith the audit requirements set forth in OMB Circular A-133. 13. NIETHOD OF PAYMENT Primary method is reimbursement. See the 2005 Texas Homeland Security Grant Program Guidelines for further instructions on obtaining reimbursement (2005 Guide will be sent under se arate letter) 14. D�BARIVIENT / SUSP�NSION CERTIFICATION: By signing in block 19 below, the sub-recipient official certifies that any contractors utilized are not listed on the excluded parties listed s stem at htt :/hwv�v.e ls, ov. 15. NON-SUPPLANTING CERTIFICATION: By signing in block 19 belo�v, the sub-recipient official certifies federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Sub-recipient may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or espected receipt of federal funds. AGENCY APPROVAL SUB-RECIPIENT ACCEPTANCE 16. APPROVING GDE14I OFFICIAL 17.TYPED NANIE AND TITLE OF AUTHORIZED Jacic Colley, Chief SUB-RECIPIENT OFFICIAL Division of Emergency Management �(�� - ��i ✓i � v.c�� Office of the Governor � �� -��. , �� i �y� � , , - c ► �c` �-K 1,` 18. SIG OF APPROVING GDENI OFFICIAI, 19. SIG ATIJRE QF AUTHORIZED 20. DATE SUBiRFICIPI�N� OFFICIAI, � ,' - '` � l�l�� 21. AWARD R�AICDOWN CFDA 97.008 UASI 2005 $3,603,531.00 CFDA 97.073 SHSP 2005 $OO.Od �� CFDA 97.074 LETPP 2005 $318,740.00 � CFDA 97.071 MMRS 2005 $ 227,592.00 CFDA 97.053 CCP SHSP 2005 $ 00.00 -�'�""'�P`s"'� _ �� r)�;�i� 1 � �,.�;J;�:�� +��Y,�/ lil�\,i�� JsU� ��,� j�� ; `;r;:;;'1; �; � i j �; o :�'�%1.� 1l'� U �GUa APPf�OVED AS T� FORM A D LEC�A ITY: �,��f,Ct i'�� -�; (�; �1%(�� ASSIS�' NT CITY ATTORNEY ��-::,� ->;. 2_-_. —R. f_�-�i -„_ . _._ _ _ . . . ' i�.tl�cl:;,� ;,.r�'aiCi:.+, '.. 111� JCCi'CCCt> ,, GOVERNOR'S DNISION OF EMERGENCY MANAGEMENT (GDEM) HOMELAND SECURITY GRANT PROGRAM AWARD NUMBER 2005HSGP-27000 SPECIAL CONDITIONS Grant Adjustment Notice F'or City of Fort Worth 1) Purpose: Sub-gant funds will be used to provide law enforcement and emergency response communities with enhanced capabilities for preparing and responding to the potential threats of manmade and natural disasters. 2) Overview: Funds provided shall be used to provide law enforcement and emergency response communities with enhanced capabilities for detecting, deterring, disrupting, and preventing acts of terrorism as described in the Federal Program Guidelines, specifically: planning, equipment, training and exercise needs. All costs under these categories must be eligible under OMB Circular No. A-87 Attachment A, located at http://www.whitehouse. gov/omb/circulars/index.html. 3) The Notice of SuG-recipiettt Awnrd is only an offer until the sub-recipient returns the signed copy of the Notification of Sub-recipient Award in accordance with the date provided in the transmittal letter. 4) Sub-recipient agrees to comply with the applicable financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide located at http://www.ojp.usdoj.gov/oc/. 5) Sub-recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, as further described in the current edition of the OJP Financial Guide. 6) Sub-recipient agrees to make no request for reimbursement prior to return of this agreement and signed by the authorized sub-recipient representative. 7) Sub-recipient agrees to make no reyuest for reimbursement for goods or services procured by sub-recipient prior to the performance period start date of this agreement. 8) Sub-recipient agrees to comply with the U.S. Department of Homeland Security Fiscal Year 2005 Homeland Security Grant Program Guidelines and Application Kit and the Notice of Award from ODP to GDEM. 9) Sub-recipient agrees to monitor the activities of program participants as necessary to ensure that federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and that the performance goals are achieved. 10) Notwithstanding any other agreement provisions, the parties hereto understand and agree that GDEM's obligations under this agreement are contingent upon the receipt of adequate funds to meet GDEM's liabilities hereunder. GDEM shall not be liable to the Sub-recipient for costs under this Agreement which exceed the amount specified in the Notice of Sub-recipient Award. 11) Projects identified in the Domestic Preparedness Assessment website (www.texasdpa.com) must identify and relate to the goals and objectives indicated by the applicable Texas Homeland Security Strategic Plan for the grant period of performance. 12) Sub-recipient agrees to comply with all reporting requirements and shall provide such information as required to GDEM for reporting as noted in the 2005 Federal Grant Guidelines. 13) Sub-recipient must prepare and submit quarterly performance reports to GDEM for the duration of the grant performance period or until all grant activities are completed and the grant is formally closed. Sub-recipient may also be required to submit additional information and data requested by GDEM. 14) GDEM may pei%rm periodic reviews of sub-recipient performance of eligible activities and approved projects. These reviews mav include, without limitation: nerformance of on-site audit �nd` comd�liance 'moniforin� - .; d 1y � �'_. � '. . .. .. . . ;� � .� � ,- ��1� �..�,.��=.,.� �U� ..��,��::��1`�fl� Y��\e including inspection of all grant-related records and items, comparing actual sub-recipient activities to those approved in the sub-award application and subsequent modifications if any, ensuring that advances have been disbursed in accordance with applicable guidelines, confirming compliance with grant assurances, information provided on performance reports and payment requests, needs and threat assessments and strategies. 15) GDEM may suspend or terminate sub-award funding, in whole or in part, or other measures may be imposed for any of the following reasons: failing to comply with the requirements or statutory objectives of federal law, failing to make satisfactory progress toward the goals or objectives set forth in the sub-award application, failing to follow grant agreement requirements or special conditions, failing to submit required reports, filing a false certification in the application or other report or document. 16) GDEM will close a sub-award after receiving sub-recipient's final performance report indicating that all approved work has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the reported information, and reconciling actual costs to awards modiiications and payments. If the close out review and reconciliation indicates that the sub-recipient is owed additional funds, GDEM will send the final payment automatically to the sub-recipient. If the sub-recipient did not use all the funds received, GDEM will issue an invoice to recover the unused funds. 17) Sub-recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of ODP. 18) The sub-recipient agrees that all allocations and use of funds under this grant will be in accordance with the Fiscal Year 2005 Homeland Security Grant Program Guidelines and Application ICit and must support the goals and objectives included in the State Homeland Security Strategy and the Urban Area Homeland Security Strategies. 19) When implementing the Office of State and Local Government Coordination and Preparedness (SLGCP) fimded activities, the sub-recipient must comply with all federal civil rights laws, to include Title VI of the Civil Rights Act, as amended. The sub-recipient is required to take reasonable steps to ensure persons of limited English proficiency have meaningfiil access to language assistance services regarding the development of proposals and budgets and conducting SLGCP funded activities. 20) The sub-recipient agrees that all publications created with funding under this grant shall prominently contain the following statement: `This Document was prepared under a grant from the SLGCP, United States Department of Homeland Security. Point of view or opinions expressed in the document are those of the authors and do not necessarily represent the official position or policies of SLGCP or the U.S. Department of Homeland Security.' 21) The sub-recipient agrees that any equipment purchased with grant funding shall be prominently marked as follows: `Pu►•chased with funds provided by the U.S. Department of Homeland Security.' Exceptions to this requirement are limited to items where placing of the marking is not possible due to the nature of the equipment. 22) The sub-recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 23) Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed justification must be submitted to and approved by GDEM prior to obligation or expenditure of such funds. 24) Sub-recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive, and iirevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: (1) the copyright in any work developed undei• an award or sub-award; and (2) any rights of copyright to which a recipient or sub-recipient purchases ownership with Federal support. The Recipient agrees to consult with SLGCP regarding the allocation of any patent rights that arise from, or are purchased with, this funding. 25) Sub-recipient shall provide the assurances required by ODP. Failure to comply may result in the withholding of funds, termination of the award or other sanctions. 26) Sub-recipient must register as a user of the Texas Regional Response Network (TRRN) and identify all major resources such as vehicles and trailers, equipment costing $5,000 or more and specialized teams/response units equipped and/or trained using grant funds (i.e. hazardous material, decontaminati ��,Cs��tld_rescue, e4c.). This registration is to ensure jurisdictions or organizations are prepared to make gra t�f�ttZt��rl=rg�o�ucces available to other iurisdictions throu�h mutual aid. �`-� �� '-' �-• ' �Ji�'u' ��,, � _�., � '�:�.r �U'�u ;, ,�n, ^r'.1'i1, );� I r � .: ��r:�'ri', V �� 27) Sub-recipients must implement the National Incident Management System (NIMS) at the local level. The requirement to train personnel on the IS-700 course, National Incident Management System (NIlVIS), An Introduction, has been extended into FY 06. Grant recipients should still complete the following other four aspects of this task no later than October 1, 2005: (1) For�mally recognize the M�LiS and adopt the NIILIS principles and policies, (2) Establish a NIILIS baseline by deterrnining lvhich NI�LIS r�egtrirements are met, (3) Establish a timefi�arne and (4) Develop a strategy fof• fidl NIIvIS isr7plementation and instit:rtionalize the :rse of the Incident Connrrand System (ICS). 28) Sttb-recipients must maintain an updated inventory of equipment purchased through this grant program. 29) Sub-recipient may request an advance for expenditures incurred under this program. Requests must be made in writing from the chief elected official and submitted to GDEM. Letters for advance payments must be certified by the financial officer of the sub-recipient organization. GDEM will make the determination whether an advance will be made. Conditions for use and reporting of the advance payments will be available with the forms. If a sub-recipient is approved for an advance, the funds must be deposited in a separate interest bearing account and are subject to the rules outlined in the Uniform Rule 28 CFR Part 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, at http://www.access.gpo.gov/nara/cfr/waisidx 04/28cfrv2 04.html and the Uniform Rule 28 CFR Part 70, Uniform Administrative Requirements for Grants and Agreements (including sub-awards) with Institutions of Higher Education, Hospitals, and other Nonprofit Organizations, at http://www.access.gpo.gov/nara/cfr/waisidx_03/28cfi•70_03.htm1 . Any interest earned in excess of $100 must, on a quarterly basis, be remitted to: United States Department of Health and Human Services Division of Payment Management Services P.O. Box 6021 Rockville, MD 20852 Sub-recipients must report any interest remitted to GDEM. 30) Notice. All notices or communication required or permitted to be given by either party hereunder shall be deemed sufficiently given if mailed by registered mail or certified mail, return receipt requested, or sent by overnight courier, such as Federal Express, to the other party at its respective address set forth below ar to such other address as one party shall give notice of to the other from time to time hereunder. Mailed notices shall be deemed to be received on the third business day following the date of mailing. Notices sent by overnight courier shall be deemed received the following business day. City of Fort Worth 1000 Throckmorton Sri•eet Fort Worth, Texas 76102 Jack Colley, Chief Division of Emergency Management Office of the Governor PO Box 4087 Austin, TX 78773-0220 �� f � � 2005 HSGP - 27000 - City of Fort Worth GOVERNOR'S DIVISION OF EMERGENCY MANAGEMENT (GDEM) Grant Adjustment Notice For HOMELAND SECURITY GRANT PROGRAM (HSGP) City of Fort Worth 1. SUB-RECIPIENT NAME AND ADDRESS: 4. SUB-AWARD NITMBER:2005 HSGP — 27000 The Honorable Mike Moncrief Mayor, City of Fort Worth 5. PERFORMANCEBUDGET PERIOD FOR CCP: 1000 Throckmorton FROM Apri130, 2005 — Dec 30, 2006 Fort Worth, TX 76102-6311 PERFORMANCEBUDGET PERIOD FOR ALL OTHER GRANTS: FROM Oct 1, 2004 — Dec 3Q 2006 2. FEDERAL GRANT TITLE: 6. DATE OF FEDERAL AWARD TO GDEM: 2005 HOMELAND SECURITY GRANT PROGRAM AUGUST 27, 2005 3A. FEDERAL GRANT AWARD NUMBER: 7. AMOUNT OF SUBAWARD: 2005-GE-TS-4025 $3,925,463.00 3B. FEDERAL GRANTING AGENCY: 8. SUBAWARD DATE 9. ACTION OFFICE FOR DOMESTIC PREPAREDNESS (ODP) OCTOBER 11,2005 GRANT ADJUS'I'MENT (1) DEPART'MENT OF HOMELAND SECURTI'Y (DHS) ' Date of Performance and Granted Amount. 10. SPECIAL CONDITIONS This Sub award is subject to the ODP FY 2005 Homeland 5ecurity Grant Program Guidelines and Application Kit. The Guidelines and Kit can be accessed at http://www.ojp.gov/fundopps.htm. The ODP periodically publishes Information Bulletins to release, update, amend or clarify gants and programs which it administers. ODP's Information Bulletins can be accessed at http://www.ojp.usdoj.gov/odp/docs/bulletins.htm and are incorporated by reference into this Sub awazd. This Sub awazd is also subject to the current Texas Homeland Security Grant Program (HSGP) Grant Instructions, the Federal Grant Award and to the grant guidance imposed upon GDEM by DHS. The current Texas HSGP Grant Instructions can be accessed at http://www.texasdpa.info. T'he Texas Grant Instructions are intended to complement rather than replace the Federal Program Guidelines published by the ODP and are inco orated b reference into this Sub-award to ether with the attached S ecial Conditions. 11. STATUTORY AUTHORITY FOR GRANT This roject is su orted under Public Law 108-334, the De artment of Homeland Security A ro riations Act of 2005. 12. A-133 REPORTIlVG REQUIItEMENT: All sub-recipients must submit an audit report to the Federal Audit Clearinghouse if they expended more than $500,000 in federa] funds in one fiscal year. The Federal Audit Clearinghouse submission requirements can be found at http://harvester.census.gov/sac/. A report must be submitted to GDEM - SAA each year this grant is active. Sub-recipient shall comply with the audit requirements set forth in OMB Circular A-133. 13. METHOD OF PAYMENT Primary method is reimbursement. See the 2005 Texas Homeland Security Grant Program Guidelines for further instructions on obtainin reimbursement, (2005 Guide will be sent under se arate letter) 14. DEBARMENT / SUSPENSION CERTIFICAT'ION: By signing in block 19 below, the sub-recipient official certifies that any contractors utilized are not listed on the excluded parties listed s stem at ht ://www.e ls. ov. 15. NON-SUPPLANTIIVG CERTIFICATION: By signing in block 19 below, the sab-recipient official certifies federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Sub-recipient may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons okher than the receipt or expected receipt of federal funds. AGENCY APPROVAL SUB-RECIPIENT ACCEPTANCE 16. APPROVIIVG GDEM OFFICIAL 17.TYPED NAME AND TITZE OF AUTHORIZED Jack Colley, Chief SUB-RECIPIENT OFFiCIAL Division of Emergency Management Joe Paniagua Office of the Governor Assistant Ci y Manager, City of Fort Wor h 18. SIGNATT1uF nF aprunvnvr, r.DEM OFFICIAL 19. SIGN U O AUTHORIZED 20. DATE S IE OFFICIAL ��=0� G� �� ?� aS / 21. AWARD BREAKDOWN CFDA 97.008 UASI 2005 $3,379,131.00 CFDA 97.073 SHSP 2005 $ 0.00 CFDA 97.073 SHSP/CCP 2005 $ 0.00 CFDA 97.074 LETPP 2005 $318,740.00 CFDA 97.071 MMRS 2005 $227,592.00 CFDA 97.053 CCP 2005 $ 0.00 2005 SHGP Notice of Sub-Recipient Award Page 1 of 4 2005 HSGP - 27000 - City of Fort Worth 14) GDEM may perform periodic reviews of sub-recipient performance of eligible activities and approved projects. These reviews may include, without limitation: performance of on-site audit and compliance monitoring - including inspection of all grant-related records and items, comparing actual sub-recipient activities to those approved in the sub-award application and subsequent modifications if any, ensuring that advances have been disbursed in accordance with applicable guidelines, confirnung compliance with grant assurances, information provided on performance reports and payment requests, needs and threat assessments and strategies. 15) GDEM may suspend or terminate sub-award funding, in whole or in part, or other measures may be imposed for any of the following reasons: failing to comply with zhe requirements or statutory objectives of federal law, failing to make satisfactory progress toward the goals or objectives set forth in the sub-award application, failing to follow grant agreement requirements or special conditions, failing to submit required reports, filing a false certification in the application or other report or document. 16) GDEM will close a sub-award after receiving sub-recipient's final performance report indicating that all approved work has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the reported information, and reconciling actual costs to awards modifications and payments. If the close out review and reconciliation indicates that the sub-recipient is owed additional funds, GDEM will send the final payment automatically to the sub-recipient. If the sub-recipient did not use all the funds received, GDEM will issue an invoice to recover the unused funds. 17) Sub-recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of ODP. 18) The sub-recipient agrees that all allocations and use of funds under this grant will be in accordance with the Fiscal Year 2005 Homeland Security Grant Program Guidelines and Application Kit and must support the goals and objectives included in the State Homeland Security Strategy and the Urban Area Homeland Security Strategies. 19) When implementing the Office of State and Local Government Coordination and Preparedness (SLGCP) funded activities, the sub-recipient must comply with all federal civil rights laws, to include Title VI of the Civil Rights Act, as amended. The sub-recipient is required to take reasonable steps to ensure persons of limited English proficiency have meaningful access to language assistance services regarding the development of proposals and budgets and conducting SLGCP funded activities. 20) The sub-recipient agrees that all publications created with funding under this grant shall prominently contain the following statement: `This Document was prepared under a grant from the SLGCP, United States Department of Homeland Securiry. Point of view or opinions expressed in the document aze those of the authors and do not necEssarily represent the official position or policies of SLGCP or the U.S. Department of Homeland Security.' 21) The sub-recipient agrees that any equipment purchased with grant funding shall be prominendy marked as follows: `Purchased with funds provided by the U.S. Department of Homeland Security.' Exceptions to this requirement are limited to items where placing of the marl:ing is not possible due to the nature of the equipment. 22) The sub-recipient agrees to cooperate with any assessments, national evaluarion efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 23) Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed justification must be submitted to and approved by GDEM prior to obligation or expenditure of such funds. 24) Sub-recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: (1) the copyright in any work developed under an award or sub-award; and (2) any rights of copyright to which a recipient or sub-recipient purchases ownership with Federal support. The Recipient agrees to consult with SLGCP regarding the allocation of any patent rights that arise from, or are purchased with, this funding. 25) Sub-recipient shall provide the assurances required by ODP. Failure to comply may result in the withholding of funds, ternunation of the award or other sanctions. 2005 SHGP Notice of Sub-Recipient Award Page 3 of 4 2005 HSGP - 27000 - City of Fort Worth 26) Sub-recipient must register as a user of the Texas Regional Response Network (TRRN) and identify all major resources such as vehicles and trailers, equipment costing $5,000 or more and specialized teams/response units equipped and/or trained using grant funds (i.e. hazardous material, decontamination, search and rescue, etc.). This registration is to ensure jurisdictions or organizations are prepared to make grant funded resources available to other jurisdictions through mutual aid. 27) Sub-recipients must implement the National Incident Management System (NIlvIS) at the local level. The requirement to train personnel on the IS-700 course, National Incident Management System (NIMS), An Introduction, has been extended into FY 06. Grant recipients should still complete the following other four aspects of this task no later than October 1, 2005: (1) Formally recognize the NIMS and adopt the NIMS principles and policies, (2) Establish a NIMS baseline by determining which NIMS requirements are met, (3) Establish a timeframe and (4) Develop a strategy for full NIMS implementation and institutionalize the use of the Incident Command System (ICS). 28) Sub-recipients must maintain an updated inventory of equipment purchased through this grant program. 29) Sub-recipient may request an advance for expenditures incurred under this program. Requests must be made in writing from the chief elected official and submitted to GDEM. Letters for advance payments must be certified by the financial officer of the sub-recipient organization. GDEM will make the deternunation whether an advance will be made. Conditions for use and reporting of the advance payments will be available with the forms. If a sub-recipient is approved for an advance, the funds must be deposited in a separate interest bearing account and are subject to the rules outlined in the Uniform Rule 28 CFR Part 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, at http://www.access.gpo.gov/nara/c&/waisidx_04/28cfrv2_04.htm1 and the Uniform Rule 28 CFR Part 70, Uniform Administrative Requirements for Grants and Agreements (including sub-awazds) with Institutions of Higher Education, Hospitals, and other Nonprofit Organizations, at http://www.access.gpo.gov/nara/cfr/waisidx_03/28cfr70_03.htm1 . Any interest earned in excess of $100 must, on a quarterly basis, be remitted to: United States Department of Health and Human Services Division of Payment Management Services P.O. Box 6021 Rockville, MD 20852 Sub-recipients must report any interest remitted to GDEM. 30) Notice. All notices or communication required or pernutted to be given by either party hereunder shall be deemed sufficiently given if mailed by registered mail or certified mail, return receipt requested, or sent by overnight courier, such as Federal Express, to the other party at its respective address set forth below or to such other address as one party shall give notice of to the other from time to time hereunder. Mailed notices shall be deemed to be received on the third business day following the date of mailing. Notices sent by overnight courier shall be deemed received the following business day. The Honorable Mike Moncrief Mayor, City of Fort Worth 1000 Throcl�norton Fort Worth, TX 76102-6311 Jack Colley, Chief Division of Emergency Management Office of the Governor PO Box 4087 Austin, TX 78773-0220 2005 SHGP Notice of Sub-Recipient Award Page 4 of 4 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/15/2005 - Ordinance No. 16706-11-2005 DATE: Tuesday, November 15, 2005 LOG NAME: 02FY05 SHSGP REFERENCE NO.: **G-15001 SUBJECT: Authorize Acceptance of FY 2005 State of Texas Homeland Security Program Grant Award and Adopt Appropriations Ordinance RECOMMENDATION: It is recommended that the City Council authorize the City Manager to: 1. Accept from the State of Texas — Governor's Division of Emergency Management the FY 2005 State Homeland Security Grant Award consisting of three program allocations: 1. Urban Area Security Initiative (UASI) :$3,379,131.00 2. Law Enforcement Terrorism Prevention Program (LETPP): $318,740.00 3. Metropolitan Medical Response System (MMRS): $227,592.00 Combined Total Award: $3,925,463.00 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $3,925,463.00. DISCUSSION: The State Homeland Security Grant Program is awarded to jurisdictions on the basis of enhancing their jurisdictions' capability to prevent, respond to and recover from acts of terrorism and natural disasters. Over the past two years, this funding has migrated to a regional response approach requiring jurisdictions to work together at a regional level in project development. The project development is overseen and approved by the Regional Emergency Preparedness Advisory Committee (REPAC), comprised of various agencies and jurisdictional representation, in accordance with State Homeland Security Strategies. The City's Office of Emergency Management will coordinate with multiple City departments in the formation of projects in the areas of: threat and vulnerability assessment, plan development; training on equipment and concepts and regional exercises designed to test plans and procedures. This grant is 100% funded. There is no match requirement. FISCAL INFORMATIONlCERTIFICATION: The Finance Director certifies upon acceptance and execution of the grant contract and approval of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. Logname: 02FY05 SHSGP Page 1 of 2 TO Fund/Account/Centers GR76 451217 002442071000 GR76 5(VARIOUS) 002442071010 $3,925,463.00 $3,925.463.00 Submitted for City Manager's Office by_ Originating Department Head• Additional Information Contact: FROM Fund/Account/Centers Joe Paniagua (6140) Juan Ortiz (6173) Summer Wilhelm (6171) Logname: 02FY05 SHSGP Page 2 of 2 GOVERNOR'S DIVISION OF EMERGENCY MANAGEMENT (GD�lYn - Grant Adjustment Not�ca ;�. Eor,. „ _.. ...._.HOMEL-AND-SECi}RI-TY GitANT PROGRAM _ =- -� �--,- - ---- - : - - ,;.- - :� -- - (HSGP) Gity of Fort Worth _.... __.:,... 1. SUB-RECiPIENT NAME A1VD ADDRESS: 4. SUB-AWARD NUMB�R:20051ISGP — 27000 The Honorable Mike Moncrief, Mayor 5. PERFORMANCEIBUDGET PERIOA FOR City of Fort Worth, I 000 Throckmorton GRAN'I'S: FROM Oct I, 2004 — Feb 28, 2007 Fort Worth, Texas 76102-6311 2. F�DERAL GRANT TITLE: 6. DATE OF FEDERAL AWARD TO GDEM: 2005 HQMELAND SECCJRITY GRANT PROGRAM SEPTEMBER 27, 2005 3A. �'EDERAL GRANT AWARD NUMBER: 7. AMOUNT OF SUBAWARD: 2005-GE-TS-4025 $4 149,863.00 3B. rEDERAL GRANTING AG�NCY: S. 5UBAWARA DATE 9. ACTION OFFICE OF GRANTS AND TRAINING {G&T) August 14, 200G GRANT ADNS'I'MENT (2) DEPARTMENT OF HOMELAND SECURiTY DHS This su ersedes all awards. 10. SPECIAL CONDITIONS This Sub award is subject to the ODP PY 2005 Homeland Security Grant Program Gvidelines and Application Kit. The Guidelines and Kit can be accessed at hiip://www.ojp.gov/fundopps.htm. The ODP periodically publishes Information Bulletins to release, update, amend or clarify grants and programs which it administers. ODP's Infottnation Bulletins can be accessed at http://www.ojp.usdoj.gov/odp/docs/bulletins.htm and are incorp�rated by reference into this Sub award. This Sub awazd is also subject fo tha current Texas Homeland Security Grant Program (HSC'rP) Grant Instructions, the Federal Grant Award and to the grant guidance imposed upon GDEM by DHS. The current Texas HSGP Grant Instructions can be accessed at http:/hvww.texasdpa.info. The Texas Grant Instructions are intended to complement rather than replace the Federal Program Gaidelines published by the ODP and are inco orated b reference into this Sub-awazd to ether wifh the attached S ecial Conditions. 11. STATUTORY A.UTHORITY FOR GRANT This ro'ect is su orted under Public Law 108-334, the De artment of Homeland Securi A ro riarions Act of 2005. 12. A-]33 Y2EPORTING REQUIR�MENT: All sub-recipients must submit an audit report to the Federal Audit Clearinghouse if they expended more than $500,000 in federal funds in one fiscal year. The Federal Audit C]earinghouse submission requirements can be found at http://harvester.census.gov/sac/. A report must be submitted to GI7EM - SAA each year this grant is active. Sub-recipient shal] comply with the audit requirements set forth in OMB Circular A-133. 13. METHOD OF PAYMENT Primary method is reimbursement. See the 2005 Texas Homeland Security Grant Program Guidelines For further instructions on obtainin reimbursement. (2005 Guide will be sent under se arate letter 14. DEBAI2MENT / SU5P�N5ION CERTTFICATION: By signing in block 19 below, the sub-recipient official certifies that any contractors utilized are not listed on the excluded parties listed s stem at h J/www.e ls. ov. 15. NON-SUPPLANTING CERTTFICATION: By signing in block 19 Uelow, the sub-recipient official certifies federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Sub-recipient may be required to supply documentation certifying that a reduction in non-federa[ resources occurred for reasons other than the receipt or expected receipt of federal funds. AGENCY APPROVAL SUB-RECIPIENT ACCEPTANCE 16. APPROVING GDEM OFFICIAL 17.TYPED NAME AND T1TLE OF AUTI30RIZ�D Jacl{ Colley, Chief $UB-R�CIPIENT OFFICIAL Division of Emergency Management ,�oe Paniagua Office of the Governor 't r er 18. SIG OF APP120V1NG GDEM OFFICIAL 19. SIGN U F THORI2ED 20. DATE SUB- C IEN FFICIAL �z v� o�, 21. AWARI) R�AI�OWN ' � CFDA 97.008 UASI 2Q05 $3,603,531.00 CFDA 97.073 SHSP 2005 $00.00 CFDA 97.074 LETPP 2005 $318,740.00 CFDA 97.071 MMRS 2005 $ 227,592.00 CFDA 97.053 CCP SHSP 2005 $ 00.00 GOVERNOR'S DIVISION OF EMERGENCY MANAGEMENT (GDEM) Grant Ad�ustment Notxce For , , _ ...... .... ... ._HUMEI�AND SEGiJRITY GRA1�T PROGRAM -: - -- -.G-ity of�ort Woit� - _- -- . _ _ . . AWARD NUMBER 2005 HSGP-27000 SPECIAL CONDITIONS 1) Purpose: Sub-grant funds will be used to provide law enforcement and emergency response communities with enhanced capabilities for preparing and responding to the potential tlu•eats of manmade and natural disasters. 2} Overview: Funds provided shall be used to provide law enforcement and emergency response communities with enhanced capabilities for detecting, deterring, disrupting, and preventing acts of tetrorism as described vi the Federal Program Guidelines, specifically: pianning, equipment, training and exercise needs, All costs under these categories must be eligible under OMB Circular No. A-87 Attachment A, Iocated at http://www. whitehouse. gov/omb/circulars/index.html. 3) The Notice of Sub-recipierit Awarc! is only an offer until the sub-recipient returns the signed copy of the Notification of 5ub-recipient Award in accordance with the date provided in the transmittal letter. 4) Sub-recipient agrees to comply with the applicable financial and administrative requirements set forth in the ciurent edition of the Office of Justice Programs (OJP) Financial Guide located at hrip://www.ojp.usdoj.gov/oc1. 5) Sub-recipient agrees to comply with the organizational audit requirements of OMB Crrcular A-133, Audits of States, Local Governments, and Non-Profit Organizations, as further described in the current edition of the OJP Financial Guide. 6) Sub-reczpient agrees to make no request for reimbursement prior to return of this agreement and signed by the authorized sub-recipient representative. 7} Sub-recipient agrees to make no request for reimbursement for goods or services procured by sub-recipient prior to the performance period start date of this agreement. 8) Sub-recipient agrees to comply with the U.S. Deparhnent of Homeland Security Fiscal Year 2005 Homeland Security Gxant Program Guidelines and Application Kit and the Notice of Award from ODP to GDEM. 9) Sub-recipient agees to monitor the activities of program participants as necessaty to ensure that federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and that the performance goals are achieved. 10} Notwithstanding any other agreement provisions, the parties hereto understand and agree that GDEM's obligations under fhis agreement are contingent upon the receipt of adequate funds to meet GDEM's liabilities hereunder. GDEM shall not be liable to the Sub-recipient for costs under this Agreement which exceed the amount specified rn fhe Notice of Sub-recipient Award. 11) Frojects identified in the Domestic Preparedness Assessment website (www.texasdpa.com) must identify and relate to the goals and objectives indicated hy the applicable Texas Homeland Security Strategic Plan for the grant period of performance. 12) Sub-recipient agrees to comply with all reporting requirements and shall provide such information as required to GDEM for reporting as noted in the 2005 Federal Grant GuideIines. 13) Sub-recipient must prepare and submit quarterly performance reports to GDEM for the duration of the grant performance period or until all grant activities are completed and the grant is formally closed. Sub-recipient may also be required to submit additional information and data requested by GDEM. 14} GD�M may parfoim periodic reviews of sub-recipient performanca of eligible activities and approved projects. These reviews mav include, without limitation: uerformance of on-site audit and compliance monitorin� - including inspection of all grant-related records and items, comparing actual sub-recipient activities to those approved in the sub-award application and subsequent modifications if any, ensuring that advances have been disbursed in accordance with applicable guidelines, confit�ning compliance with gant assurances, information provided on performance reports and payment requests, needs and threat assessments and strategies. 15) GDEM may suspend or terrr►uaate sub-award funding, in whole or in pa��t, or other measures may be imposed for any of the following reasons: failing to comply with the requirements or statutory objectives of federal law, failing to make satisfactory progress toward the goals or objectives set forth in dle sub-award application, failing to follow grant agreement requirements or special conditions, failing to submit requia•ed reports, fling a false certification in the application or other repozt or document. 16) GDEM will close a sub-award after receiving sub-recipient's final performance report indicating that all approved work has heen completed and all funds have been disbursed, completing a review to confirm the accuracy of the reported information, and reconciling actual costs to awards modifications and payments. If the close out review and reconciliation indicates that the sub-recipient is owed additional funds, GDEM will send the final payment automatically to the sub-recipzent, I£ the sub-recipient did not use all tha funds received, GDEM will issue an invoice to recover the unused funds. 17) Sub-recipient understands and agrees that it cannot use any federal funds, either directty or indirectly, in support of the enactmen�, repeal, modifcation or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of ODP. 1 S) The sub-recipient agrees that all allocations and use of funds under this grant will be in accordance with the Fiscal Year 2005 Homeland Security Grant Prog�•am Guidelines and Application Kit and must support the goals and objectives included in the State Homeland Security Strategy and the Urban Area Homeland Security Strategies. 19) When implementing the Office of State and Local Govemment Coordination and Preparedness (SLGCP) funded activities, the sub-recipient must comply with all federal civil rights laws, to include Title VI of the Civil Rights Act, as amended. The sub-recipient is required to take reasonable steps to ensure persons of limited English proiiciency have meaningful access to language assistance se�vices regarding the development af proposals and budgets and conducting SLGCP funded activities. 20) The sub-recipient agrees that all publications created with fimding under this grant shall prominantly contain the following statement: `This Document was prepared under a grant from the SLGCP, United States Deparhnent of Homeland Security. Point of view or opinions expressed in the document are those of the authors and do not necessarily represent the official position or policies of SLGCP or the U.S. Deparhnent of Homeland Security.' 21) The sub-recipient agrees that any equipment purchased with grant funding shall be prominently marked as follows: `Purchased with funds provided by the U.S. Deparhment of Homeland Security.' Exceptions to this requirement are limited to items where placing of the marking is not possib(e due to the nature of the equipment. 22} The sub-recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any infotmation required for the assessment or evaluation of any activities within this project. 23) Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed justification must be submitted to and approved by GDEM prior to obligation or expenditure of such funds. 24) Sub-recipient aclrnowledges that SLGCP reserves a royalty-free, non-exclusive, and irrevocabie license to reproduce, publisli, or otherwise use, and authorize others to use, for Federal gove��nment purposes: (1} the copyright in any wotk developed under an award or sub-award; and (2) any rights of copyright to which a recipieni or sub-recipient purchases ownership wiih Federal support. The Recipient agrees to consult with SLGCP regarding the allocation of any patent rights that arise from, or ace purchased with, this ftmding. 25) Sub-recipient shall provide the assurances required by ODP. Failure to comply may i�esult in the withholding of funds, termination o£ the award or other sanctions. 26) Sub-recipient must register as a user of the Texas Regional Response Network (TRIZN) and identify all major resources such as vehicles and trailers, equipment costing $5,000 or more and specialized teams/response units equipped and/or trained using grant funds (i.e. hazardous material, decontamination, search and rescue, etc.). This regish�ation is to ensirre jurisdictions or organizations are prepared to make grant funded resources available to other jurisdictions through mutual aid. 27) Sub-recipients must implement the National Incident Management System (NIMS) at the local Ievel. The requirement to train personnel on the IS-700 course, National Incident Management System (NIMS}, An Introduction, has been extended into FY 06. Grant recipients should still complete the following other four aspects-of-this-task_-no-later-than--October 1, 2005c- (1) Forrnally-recognize-the-NIMS..and-adopt-th�NIMS- principles a�td policies, (2) Establish a NIMS baseline by determining which NIMS j•equirements are ntet, (3) Establish a timefra�rre antl (4) Develop a str•ategy for• full NIMS irnplententation and institutionalize the use of the Irrcident Conrrnand System (ICS). 2S) Sub-recipients must maintain an updated inventory of equipment purchased through this gratzt progam, 29) Sub-recipient may request an advance for expenditvres incurred under this program. Requests must be made in writing from the chief elected official and submitted to GDEM. Letters for advance payments must be certified by the financial o�cer of the sub-recipient organization. GDEM will make the determination whether an advance will be made. Conditions for use and reporting of the advance payments will be available with the forms. If a sub-recipient is approved for an advance, the funds must be deposited in a separate inte�•est bearing account and are subject to the rales outlined in the Uniform Rule 28 CFR Part 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to Skate and Local Governments, at http://www.access.gpo.gov/nara/cfr/waisidx 04/28cfi-v2 04.htm1 and the Unifoim Rule 28 CFR Part 70, Uniform Administrative Requirements for Grants and Agreeznents (including sub-awards) with Institutions of Higher Education, Hospitals, and otlier Nonpro�t Organizations, at hitp://www.access,gpo.gov/nara/cfr/waisidx_03/28efr70 03.htm1 . Any interest earned m excess of $l00 must, on a quarterly basis, be remitted to: v United States Department of Health and Human Services Division of Payment Management Services P.O. Box 6021 Rockville, MD 20852 Sub-recipients must report any interest remitted to GDEM. 30} Notice. All notices or communication required or permitted to be given by either pariy hereunder shall be deemed sufFiciently given if mailed by registered mail or certified mail, return receipt requested, or sent by ove�might courier, such as Federal Express, to the other party at its respective address set foath below or to such other address as one party shall give notice of to the other from time to time hereunder. Mailed notices shall be deemed to be received on the third business day following the date of mailing. Notices sent by overnight courier shall be deemed received the following business day. The Honorable Mike Moncrief, Mayor City of Fort Worth, 1000 T`hrockmorton Fort Worth, Texas 76102-6311 Jack Colley, Chief Division of Emergency Management Ofiice of the Govemor PO Box 4087 Austin, TX 78773-0220 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/28/2006 - Ordinance No. 17292-11-2006 �� s DATE: Tuesday, November 28, 2006 LOG NAME: 022005HSGPGAN2 REFERENCE NO.: **G-15495 SUBJECT: Authorize Acceptance of Additional FY 2005 State of Texas Homeland Security Grant Funds and Adopt Appropriation Ordinance ..F��._.__ � �__-..�� ...o�-= - � -� RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to accept from the State of Texas - Governor's Division of Emergency Management an additional award of $224,400 to the City of Fort Worth's FY 2005 Homeland Security Grant, and 2. Adopt the attached appropriation ordinance increasing estimated receipts and apprpriations in the Grants Fund by $224,400, subject to receipt of the additional award. DISCUSSION: The City Council approved and accepted the FY 2005 Homeland Security Grant administered by the State of Texas on November 11, 2005 (M&C G-15001). As a result of that action, the City was awarded a credit in the amount of $3,925,463.00 for the procurement of homeland security related equipment and services. The adjustment to the original grant award will provide funds to complete two regional projects. The $224,400 will be used for the following projects: 1. $175,000 will be applied to the Regional Public Education Project. The project will develop public education materials to inform and educate our citizens on hazards in our region. 2. $49,400 will be applied to the Interoperable Communications Project. The project will address additional costs related to ensuring Fort Worth communication systems reach a minimum level of interoperability with our regional partners. The new total of funds allocated to the City of Fort Worth for the FY 2005 Homeland Security Grant is $4,149,863.00. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies upon receipt, acceptance and execution of the Grant Adjustment Notice and approval of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/AccountJCenters FROM Fund/Account/Centers GR76 451217 002442071000 $224 400.00 T.nuname� n22005HSGPGAN2 Page 1 of 2 GR76 539120 002442071030 GR76 539120 002442071070 Submitted for City Manager's Office bv_ Originating Department Head: Additional Information Contact: Logname: 022005HS GPGAN2 175 000.00 �49,400.00 _. �... __ _-.., �.,� �,�...�� .� Joe Paniagua (6140) Juan Ortiz (6173) Eric Carter (2877) Page 2 of 2