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HomeMy WebLinkAboutContract 35333i;iTY ��=�.t,�E i��`�� � C: )f�{ �(�� � l! �� 9� �"� � ���������./ ^.�P uf T�,+ Governor's Division of Emergency Management y` - � I �,. 2005 Grant Adjustment Notice i �" .q�,.,.- . ,��n for � � 116r.a -- City of Fort Worth Date of Award April 30, 2007 i. Sub-Recipient Name and Address 2. Prepared by: Latham, John 3. Award Number: OS-GA 27000-01 4. Federal Grant Information Mayor Mike Moncrief Federal Grant Title: Homeland Security Grant Program City Of FOrt Worth Federal Grant Award Number: 2005-GE-TS-4025 1000 Throckmorton Date Federal Grant Awarded to GDEM: September 27, 2005 Fort Worth, TX 76102-6311 Federal Granting Agency: Office of Grants and Training U.S. Department of Homeland Security 5• Award Amount and Grant Breakdowns Note: Additional Budget Sheets (Attachment A): No Tota I Awa rd Amount CCP LETPP MMRS �HSP UASI Other 97.053 97.074 97.071 97.073 97.008 $4,203,703.14 go.00 ssia,�4o.0o gzv,s9z.00 �o.00 �3,6s�,371.14 �o.00 This award supersedes all previous awards. Performance Period: Sep 27, 2005 to Oct 31, 2007 6. Statutory Authority for Grant: This project is supported under Public Law 108-334, the Department of Homeland Security Appropriations Act of 2005. 7. Method of Payment: Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of invoices. S. Debarment/Suspension Certification: The Sub-Recipient certifies that the subgrantee and its' contractors/vendors are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency and do not appear in the Excluded Parties List System at http://www.epls.gov. 9• Agency Approval Approving GDEM Official: Signature of GDEM Official: Jack Colley, Chief Division of Emergency Management Office of the Governor 10. Sub-Recipient Acceptance I have read and understand the attached Terms and Conditions. Type name and title of Authorized Sub-Recipient official: Signature of Sub-Recipie i Official: Joe Paniagua / Assistant City Manager �' � City of Fort Worth � � ^�M � � li. Enter Employer ldentification Number (EIN) / Federal Tax Identification Number: 12. Date �igned t j. � � �> � -,- � , S g�nSd�vJ�4��an�� rV '1 e F �plicable) must he returned to GDEM on or before the above due date. ��L�C%K-/`--� J � . � ` 1 ' A�SISTANT CITY ATTORNEY �-«��������� � � ` 1._ �,��.������;� �:��,,;�i�-�,ti,� , ..., c�.,-.•r=�4-�:tr . GOVERNOR'S DIVISION OF EMERGENCY MANAGEMENT(GDEM) HOMELAND SECURITY GRANT PROGRAM (HSGP) AWARD NUMBER 2005 HSGP — 27000 2005 Grant Adjustment Notice For SPECIAL CONDITIONS City of Fort Worth 1) Purpose : Sub-grant funds will be used to provide law enforcement and emergency response communities with enhanced capabilities for preparing and responding to the potential threats of manmade and natural disasters. 2) Overview : Funds provided shall be used to provide law enforcement and emergency response communities with enhanced capabilities for detecting, deterring, disrupting, and preventing acts of terrorism as described in the Federal Program Guidelines, specifically: planning, equipment, training and exercise needs . All costs under these categories must be eligible under OMB Circular No. A-87 Attachment A, located at http://www.whitehouse.gov/omb/circulars/index.html. 3) The Notice ofSub-recipientAward is only an offer until the sub-recipient returns the signed copy of the Notification of Sub-recipient Award in accordance with the date provided in the transmittal letter. 4) Sub-recipient agrees to comply with the applicable financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide located at http://www.ojp. usdoj.gov/oc/. 5) Sub-recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, as further described in the current edition of the OJP Financial Guide. 6) Sub-recipient agrees to make no request for reimbursement prior to return of this agreement and signed by the authorized sub-recipient representative. 7) Sub-recipient agrees to make no request for reimbursement for goods or services procured by sub-recipient prior to the performance period start date of this agreement. 8) Sub-recipient agrees to comply with the U.S. Department of Homeland Security Fiscal Year 2005 Homeland Security Grant Program Guidelines and Application Kit and the Notice of Award from ODP to GDEM. 9) Sub-recipient agrees to monitor the activities of program participants as necessary to ensure that federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and that the perFormance goals are achieved. 10) Notwithstanding any other agreement provisions, the parties hereto understand and agree that GDEM's obligations under this agreement are contingent upon the receipt of adequate funds to meet GDEM's liabilities hereunder, GDEM shall not be liable to the Sub-recipient for costs under this Agreement which exceed the amount specified in the Notice of Sub-recipient Award. li) Projects identified in the Domestic Preparedness Assessment website (https://www.texasdpa.com) must identify and relate to the goals and objectives indicated by the applicable Texas Homeland Security Strategic Plan for the grant period of performance. 12) Sub-recipient agrees to comply with all reporting requirements and shall provide such information as required to GDEM for reporting as noted in the 2005 Federal Grant Guidelines. 13) Sub-recipient must prepare and submit quarterly performance reports to GDEM for the duration of the grant performance period or until all grant activities are completed and the grant is formally closed. Sub-recipient may also be required to submit additional information and data requested by GDEM. 14) GDEM may perform periodic reviews of sub-recipient performance of eligible activities and approved projects. These reviews may include, without limitation; performance of on-site audit and compliance monitoring - including inspection of all grant-related records and items, comparing actual sub-recipient activities to those approved in the sub-award application and subsequent modifications if any, ensuring that advances have been disbursed in accordance with applicable guidelines, confirming compliance with grant assurances, information provided on performance reports and payment requests, needs and threat assessments and strategies. } .� �• , ,'� �,' � �i �i;�, �a, ,� . ���3 � J � J � � I� '� V� ���, 1 C���6� f�;Ci�� ,.,'�„�� _��� �l, � �, �, � � �,�� '���� �y�'�J!��'• ' . _�.= Page 2 OF 4 15) GDEM may suspend or terminate sub-award funding, in whole or in part, or other measures may be imposed for any of the following reasons; failing to comply with the requirements or statutory objectives of federal law, failing to make satisfactory progress toward the goals or objectives set forth in the sub-award application, failing to follow grant agreement requirements or special conditions, failing to submit required reports, filing a false certification in the application or other report or document. 16) GDEM will close a sub-award after receiving sub-recipient's final performance report indicating that all approved work has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the reported information, and reconciling actual costs to awards modifications and payments. If the close out review and reconciliation indicates that the sub-recipient is owed additional funds, GDEM will send the final payment automatically to the sub-recipient. If the sub-recipient did not use all the funds received, GDEM will issue an invoice to recover the unused funds. 17) Sub-recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of ODP, 18) The sub-recipient agrees that all allocations and use of funds under this grant will be in accordance with the Fiscal Year 2005 Homeland Security Grant Program Guidelines and Application Kit and must support the goals and objectives included in the State Homeland Security Strategy and the Urban Area Homeland Security Strategies. 19) When implementing the Office of State and Local Government Coordination and Preparedness (SLGCP) funded activities, the sub-recipient must comply with all federal civil rights laws, to include Title VI of the Civil Rights Act, as amended. The sub-recipient is required to take reasonable steps to ensure persons of limited English proficiency have meaningful access to language assistance services regarding the development of proposals and budgets and conducting SLGCP funded activities. ZO) The sub-recipient agrees that all publications created with funding under this grant shall prominently contain the following statement: 'This Document was prepared under a grant from the SLGCP, United States Department of Homeland Security. Point of view or opinions expressed in the document are those of the authors and do not necessarily represent the official position or policies of SLGCP or the U,S. Department of Homeland Security.' 21) The sub-recipient agrees that any equipment purchased with grant funding shall be prominently marked as follows: 'Purchased with funds provided by the U.S. Department of Homeland Security.' Exceptions to this requirement are limited to items where placing of the marking is not possible due to the nature of the equipment. 22) The sub-recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 23) Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed justification must be submitted to and approved by GDEM prior to obligation or expenditure of such funds. 24) Sub-recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: (1) the copyright in any work developed under an award or sub-award; and (2) any rights of copyright to which a recipient or sub-recipient purchases ownership with Federal support. The Recipient agrees to consult with SLGCP regarding the allocation of any patent rights that arise from, or are purchased with, this funding. 25) Sub-recipient shall provide the assurances required by ODP. Failure to comply may result in the withholding of funds, termination of the award or other sanctions. 26) Sub-recipient must register as a user of the Texas Regional Response Network (TRRN) and identify all major resources such as vehicles and trailers, equipment costing $5,000 or more and specialized teams/response units equipped and/or trained using grant funds (i.e. hazardous material, decontamination, search and rescue, etc.). This registration is to ensure jurisdictions or organizations are prepared to make grant funded resources available to other jurisdictions through mutual aid. 27) Sub-recipients must implement the National Incident Management System (NIMS) at the local level. The requirement to train personnel on the IS-700 course, National Incident Management System (NIMS), An Introduction, has been extended into FY 06. Grant recipients should still complete the following other four aspects of this task no later than October 1, 2005: (1) Formally recognize the NIMS and adopt the NIMS principles and policies, (2) Establish a NIMS baseline by determining which NIMS requirements are met, (3) Establish a timeframe and (4) Develop a strategy for full NIMS implementation and institutionalize the use of the Incident Command System (ICS). '[�l'�• p,�'z"^oi` �;; �r :'�,1;'�; l. �.:? ��: eJ ��:,� .:�;IS'� :.'�ir/,-�r,�i.�.�l�;, '',��1 n I� ��'/ �1 � r-., i: �� <J � V 6 G ��S'�, � ��' - . _ ,�� : � �; � .,�a .J, �a .. - Page 3 OF 4 28) Sub-recipients must maintain an updated inventory of equipment purchased through this grant program. 29) Sub-recipient may request an advance for expenditures incurred under this program. Requests must be made in writing from the chief elected official and submitted to GDEM. Letters for advance payments must be certified by the financial officer of the sub-recipient organization. GDEM will make the determination whether an advance will be made. Conditions for use and reporting of the advance payments will be available with the forms. If a sub-recipient is approved for an advance, the funds must be deposited in a separate interest bearing account and are subject to the rules outlined in the Uniform Rule 28 CFR Part 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, at http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrvZ_04.html and the Uniform Rule 28 CFR Part 70, Uniform Administrative Requirements for Grants and Agreements (including sub-awards) with Institutions of Higher Education, Hospitals, and other Nonprofit Organizations, at http://www.access.gpo.gov/nara/cfr/waisidx_03/28cfr70_03.html. Any interest earned in excess of $100 must, on a quarterly basis, be remitted to; United States Department of Health and Human Services Division of Payment Management Services P,O. Box 60Z1 Rockville, MD Z0852 Sub-recipients must report any interest remitted to GDEM. 30) Notice. All notices or communication required or permitted to be given by either party hereunder shall be deemed sufficiently given if mailed by registered mail or certified mail, return receipt requested, or sent by overnight courier, such as Federal Express, to the other party at its respective address set forth below or to such other address as one party shall give notice of to the other from time to time hereunder. Mailed notices shall be deemed to be received on the third business day following the date of mailing. Notices sent by overnight courier shall be deemed received the following business day. Jack Colley, Chief Division of Emergency Management Office of the Governor PO Box 4087 Austin, TX 78773-0220 Pa9e 4 OF 4 City of Fort Worfh, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 5/15/2007 - Ordinance No. 17542-05-2007 DATE: Tuesday, May 15, 2007 LOG NAME: 022005HSGPGAN4 REFERENCE NO.: *�G-15719 SUBJECT: Authorize Acceptance of Additional FY 2005 State of Texas Homeland Security Grant Funds and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council authorize the City Manager to: 1. Accept additional grant adjustment funds of $53,840.14 from the State of Texas - Governor's Division of Emergency Man�gement to the City of Fort Worth's FY 2005 Homeland Security Grant; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $53,840.14, subject to receipt of the additional grant adjustment funds. DISCUSSION: The Urban Area Security Initiative (UASI) grant is awarded to cities across the country based on risk and other factors determined by the U.S. Department of Homeland Security. The grants are provided to enhance the jurisdiction's capability to prevent, respond to, and recover from acts of terrorism and natural disasters. The City has been awarded $4,149,863.00 to date under the 2005 Homeland Security Grant Program (see M&C G-15495). The additional award of $53,840.14 is being re-allocated to the City from funds remaining following the completion of several regional projects funded through the 2005 UASI grant. The Office of Emergency Management will coordinate with other City departments to apply the funds to one or more projects targeted to improve the City's overall readiness. With this grant adjustment award, the total of funds allocated to the City for the FY 2005 Homeland Security Grant is $4,203,703.14. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon acceptance and execution of the Grant Adjustment Notice and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. Logname: 022005HSGPGAN4 Page 1 of 2 TO Fund/Account/Centers FROM Fund/Account/Centers GR76 539120 002442071030 $53,840.14 GR76 451217 002442071000 Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: $53,840.14 Joe Paniagua (6140) Juan Ortiz (6173) Eric Carter (2877) f . ,, - -, , , � � : 1 J��'1 , ��� �'� 10'i�9 f � � �1 1� �:., �L. _ � i I�lti � � .�,'. ':�1� ._ ,. .. pn Logname: 022005HSGPGAN4 Page 2 of 2