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HomeMy WebLinkAboutContract 35394AMENDMENT NO. 2 TO AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES SPAY AND NEUTER SURGICAL CLINIC STATE OF TEXAS CITY SECRETARY CONTRACT NO.`�i,�,� LT COUNTY OF TARRANT WHEREAS, The City of Fort Worth and JRH Architects, Inc. (Architect) made and entered into City Secretary Contract No. 32294 (The Contract) which was authorized by the City Council by M&C C-20904, the 16th day of August, 2005; and WHEREAS, further amendment is necessary to reimburse the Architect for including three Additive Alternates for consultation area, field offices and exterior fenced area as part of the design services agreement; and NOW THEREFORE, City and Architect, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: Article 1.1, SECTION I— SERVICES OF THE ARCHITECT, a fourth paragraph is added to read as follows: "Provide additional design services to include three Additive Alternate construction documents for additional consultation area, field offices, and exterior fenced area. The cost of this additional service is $12,000.00. The scope of services is described more fully in the JRH letter dated March 9, 2007, subject: Architectural and Engineering Services Add Services No. 3 for City of Fort Worth Expansion for Spay & Neuter Surgical Clinic — 4900 Martin Street Fort Worth Animal Care and Control Center which is attached hereto as Attachment "A" and made a part of this Agreement." "Prepare presentations for and attend meetings for Arts Council of Fort Worth Community Arts Center for Public Art related to this project ($1,000.00). Texas Department of Licensing and Regulations fees for TAS/ADA plan review and inspection fees ($1,900.00) and reimbursable costs ($1,000.00). The cost for this additional service is $2,900.00 plus up to $1,000.00 for reimbursable costs. The scope of services is described more fully in the JRH letter dated December 4, 2006 and revised June 12, 2007, subject: Architectural and Engineering Services Add Services No. 2 for City of Fort Worth, 3,800 SF Expansion for Spay and Neuter Surgical center-4900 Martin Street, Fort Worth Animal Care and Control Center which is attached hereto as Attachment "B" and made a part of this Agreement." 2. Paragraph 1 of SECTION V- COMPENSATION TO ARCHITECT, is amended as follows: "The total compensation for all of the assignments to be performed by Architect as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES hereof shall be a fixed fee of $76,870.00, hereinafter referred to as the "total fee," plus up to $4,000.00 in reimbursable expenses." 3. All other provisions of this Contract which are not expressly amended herein shall remain in full force and effect. IT E M ------------------------------------------------------------------- r�' -... _.,'- ._..-__...v. .--"`�.., .. .... .__� a �`'.'i. C;,:�_.��t „ � I��,�r �� n��f �ji '�:i i ;r')�,,i;:1 J �5��7��:?�7utJ i��X�l�t�� �'1�����������`(�.7/ V�1L � V1l�i��'L� d ,-�nI' ,:n r� �,.- q L..�_ V''','r,l '' I 1I � l( . , Ua �J�: 'll) ,_��:o EXECUTED this fhe �'J_r th day of , 2007, in Fort Worth, Tarrant County, Texas. JRH_l�RCHITECTS, I x%l� APPROVED: `„ �� -'''� . ..._....., , — �� /'f,� By: �--�� _ . � �' gY; i J es VVinters Marc Ott � resident Assistant City Manager APPROVAL RECOMMENDED: RECORDED: /% %� /-� By: �/ By:1-' f� (.i f:7��� e/�-�L���'C• j � ��...� Robert Goode, P �6�j Marty�Hendrix Director, Transportation & Public Works Dept �� ` City ecretary s� APPROVED A FORM G ITY: �� ''� � ,�, By: � � � � Amy J. Ra ey � Assistant ity torney M&C not required for this amendment Contract Authorization Date: _....__. __.�.._.__,_-, -�, , � , � ,-, ;- .; y''�r'��''�-J�'.�� :;i��v;�,;�.;;i�i � , % '��;'�;�,,Ks�� � � ;;� �� V:i ��':; a� s L!'�,1�.� �� S� ;,;,1 �n.,��U �•�7 li� 1 '.i,l: �i j i� �I � 1 I� 1; U� "�-:i�J.1f�p G�_n ����Ckk r'I��!.� � � �h•-_ - ; -.� i_:` . '->.s,:=` ��' consuiting group 5728 LBJ Freeway, Suite 460 / Dallas, TX 75240 Office: 972.385.8292 / Fax: 972.385.3451 March 9, 2007 Mr. Dalton Murayama Architectural Services Manager City of Fort Worth Transportation and Public Works Department Facilities Management & Architectural Services Division 319 West 10�h Street Fort Worth, Texas 76102-4616 Re: Architectural and Engineering Services Add Services No. 3 for City of Fort Worth Expansion for Spay & Neuter Surgical Center - 4900 Martin Street Fort Worth Animal Care and Control Center Dear Dalton, We present this proposal for Additional services over and beyond approved scope under the current Owner/Architect Agreement for the above referenced project. We sincerely appreciate your consideration of these fees and additional services by JRH Architects, Inc. and our consultants. We submit this summary of costs for additional services for those responsibilities added or extended at the request of the City of Fort Worth for this project. This Adtl Service No. 3 represents approval for extended design and engineering services of an additional expansion spaces of approximately 500sf for Field Offices and another 500sf for a enlarged Consultation space connecting the existing Lobby to the new entry. It is requested to sign and return for our record and files for work requested and completed to date. SCOPE OF WORK The scope of the project is for expansion of approximately 2,800sf to the existing Animal Care and Control Center for new offices and Spay & Neuter Surgery Center. This proposal is for two (2) adtlitional expansion areas for Field Offices and Consultation Room connected to the new expansion in the original scope. CONSULTANTS We anticipate the following consultants will be used on this project: • MEP- • INTERIOR DESIGN • STRUCTURAL MEP Consulting Engineers, C2 Architecture + Interiors, INTEC Services, Inc., Sheila Nemati, P. E. Barb Caires, NCIDQ Mo Ramarapu, P.E. ADDITIONAL SERVICES The following services are not included as Basic Services. Compensation for additional services will be based on an hourly rate, or on an individual fixed fee basis. Add Services shall be provided if authorized or confirmed in writing by the Client, antl paid for as provided in this Agreement, in addition to the compensation for Basic Services. HOURLY RATE SCHEDULE Fees for Additional Services approved by The Client as described within this proposal will be computed on an hourly rate basis (2.5 multiplier) per the rate schedule listed below: Principal Project Manager Project Architect CADD/Architect Administrative 125.00/hr 95.00/hr 85.00/hr 65.00/hr 45.00/hr ADDITIONAL SERVICES SUMMARY — No. 3 a. Architectural services for Field Office and Consultation spaces totaling 1,OOOsf b. MEP Engineering services for the additional two (2) spaces c. Structural Engineering services for the additional two (2) spaces JRH Architects Total Additional Services No. 3 PAYMENT Invoices are due & payable upon receipt in accordance with Owner/Architect Agreement. $4,000 $5,000 $3,000 $12,000.00 CONCLUSION We are very excited about being a part of your team and we appreciate the opportunity to provide full services towards the successful completion of this project. Your signature of approval will indicate your acceptance of all conditions herein stated and will authorize JRH ARCHITECTS, Inc. to proceed with this project. Sincerely, JRHARCHITECTS, INC. Scott Cavaness, NCARB Representing JRH Architects, Inc. Approved and Accepted: This day of 2007 By: City of Fort Worth "The Texas Board of Architectural Examiners, 8213 Shoal Creek Boulevard, Suite 107, Austin, Texas, Telephone: 512-458-1363, has jurisdiction over individuals licensed under the Architects' Registration Law, Texas Civil Statues Article 249a° �_ <� � i, , �vd i'���,� 1 .. ; ���7��,i � 5� , � ":' � ��`;.i �_� uJ�> . s f "' ^,�„'lr , � 'i�iylr� i,(rII .. f �I;?1��. i 1. -' ,l.1 I' �� . � i i �, ��� �n��t..,� � �� -- � ��� consulting group 5728 LBJ Freeway, Suite 460 / Dallas, TX 75240 Office: 972.385.8292 / Fax: 972.385.3451 December 4, 2006 Revised June 12, 2007 Mr. Dalton Murayama Architectural Services Manager City of Fort Worth Transportation and Public Works Department Facilities Management & Architectural Services Division 319 West 10�h Street Fort Worth, Texas 76102-4616 Re: Architectural and Engineering Services Add Services No. 2 for City of Fort Worth 3,800sf Expansion for Spay & Neuter Surgical Center - 4900 Martin Street Fort Worth Animal Care and Control Center Dear Dalton, We present this proposal for Additional services over and beyond approved scope under the current Owner/Architect Agreement for the above referenced project. We sincerely appreciate your consideration of these fees and additional services by JRH Architects, Inc. and our consultants. We submit this summary of costs for additional services for those responsibilities added or extended at the request of the City of Fort Worth for this project. This Add Service No. 2 represents approval for extended reimbursable amount due to previously approvetl printing costs for City Review and Bidding and for presentations for ArtsCouncil involvement. Reimbursable limit exceeded which included TAS ADA Plan Review and Inspection services which are identified in the projected increased reimbursable amount. It is requested to sign and return for our record and files for work requestetl and completed to date. SCOPE OF WORK The scope of the project is for expansion of approximately 3,800sf to the existing Animal Care and Control Center for new offices and Spay & Neuter Surgery Center. CONSULTANTS We anticipate the following consultants will be used on this project: • MEP - MEP Consulting Engineers, Sheila Nemati, P. E. • INTERIOR DESIGN C2 Architecture + Interiors, Barb Caires, NCIDQ • STRUCTURAL INTEC Services, Inc., Mo Ramarapu, P.E. • COST ESTIMATING Riddle & Goodnight Mark Gootlnight ADDITIONAL SERVICES The following services are not included as Basic Services. Compensation for adtlitional services will be based on an hourly rate, or on an individual fixed fee basis. Add Services shall be provided if authorized or confirmed in writing by the Client, and paid for as provitled in this Agreement, in addition to the compensation for Basic Services. HOURLY RATE SCHEDULE Fees for Additional Services approved by The Client as tlescribed within this proposal will be computed on an hourly rate basis (2.5 multiplier) per the rate schetlule listed below: Principal 125.00/hr Project Manager 95.00/hr Project Architect 85.00/hr CADD/Architect 65.00/hr Atlministrative 45.00/hr ADDITIONAL SERVICES SUMMARY — No. 2 Additional services reimbursable amount to cover costs for extended reimbursable amounts for previously provitled presentation tlocuments and printing of 95% antl 100°/a bid documents. Current reimbursables exceed original reimbursable limit amount. This request is for adtlitional amount to cover projected costs for additional printing, extended fee for attendance of Arts Council presentations and printing, and for ADA/TAS Plan Review and Inspection services (see attached proposal from BUREAU Veritas). a. Arts Council extended services for presentations and printing $1,000 b. Estimated projected printing costs $1,000 c. TASIADA Plan Review and Inspection fees (see attachetl Proposal dated Dec. 4, 2006 BureauVeritas) $1,900 JRH Architects Total Additional Services No. 2 $ 3,900.00 COMPENSATION SUMMARY Compensation for Architectural, Interior Design, MEP, and Structural Services as outlined below based on estimated useable area of expansion of 3,800 sq. ft for Fort Worth Spay & Neuter Clinic. COMPENSATION —Architectural Basic Services Oriqinal Fees Add No. 1 Add No. 2 1. Programming & Design Phase 19 % $ 8,000 2. Design Development 21 % $ 8,800 3. Construction Documents 34 % $ 14,000 4 Bidtling/Negotiation 7 % $ 3,000 5. Construction Administration 19 % $ 8,000 Architectural Subtotal 100% $ 41,800 $ 1,200 Additional Reimbursables for extended printing ADA/TAS Plan Review and Inspection fees Added Fee for Arts Council Services Total Architecturai & interior Design Services $ 41,800 CONSULTANTS — MechanicallElectricallPlumbinq & Structural Enqineerinq 1. MEP Engineering (MEP Consulting) $ 12,000 2. Structural Engineering (INTEC) $ 3,000 3. Cost Estimating (Goodnight & Riddle) $ 2,000 Total Consultant/Engineering Services Subtotal for Additional Services No. 1 $1,000 $1,900 $1,000 ................................... $ 1,200 $3,900 $ 1,950 $ 1,020 $ 17,000 $ 2,970 $ 4,170 Total Fee $ 58,800 Revised Total Fee Amount including Add Services No.1 Revised Total Fee Amount including Add Services No. 2 $62,970 $66,870 K] PAYMENT Invoices are due & payable upon receipt in accordance with Owner/Architect Agreement. CONCLUSION We are very excitetl about being a part of your team and we appreciate the opportunity to provide full services towards the successful completion of this project. Your signature of approval will indicate your acceptance of all conditions herein stated and will authorize JRH ARCHITECTS, Inc. to proceed with this project. Sincerely, JRHARCHITECTS, INC. Scott Cavaness, NCARB Representing JRH Architects, Inc. Approved and Accepted: This day of 2007 � City of Fort Worth "The Texas Board of Architectural Examiners, 8213 Shoal Creek Boulevard, Suite 107, AusYin, Texas, Telephone: 512-458-1363, has jurisdiction over individuals licensed under the Architects' Registration Law, Texas Civil Statues Article 249a" �"" N �.� `.?� 6 �, �.% ' i�' j�' �' If" 1 H I�. � 11 �;'���vii��i. r��v��., � ;, r,.1-- nn.9 ni;��' ":F; t I'� ..� i, �j 1! ,��'��2 �;, ;;� ���t, ;%l �: c.,, , : ? ���I '�;�,' j�CjU�''� `Ui7i; o uo .... �. ��. _ L'7 Scott Cavaness, NCARB C2 Architecture + Interiors P.O. Box 191536 Dallas, TX 75219 Re: Proposal for third party services Spay & Neuter Clinic of Fort Worth Fort Worth, TK Dear Mr. Cavaness� December 4, 2006 Thank you for the invitation to submit a proposal for providing third party services for the above project. Please find enclosed information regarding our company. We are dedicated to ensuring public safety and to providing exceptional customer service to y�ur client, staff and the selected contractor. We enjoy working as a team with all parties to ensure a safe and durable built environment. We have performed building code plan review or building code inspections in over 100 different jurisdictions. We are a Certified Energy Provider and are approved by the City of Dallas and many otherjurisdictions. We are an approved third party company for the city of Fort Worth and we enjoy a good relationship with City of Fort Worth staff members, and work daily with them to provide our clients the best possible service. We have a thorough understanding of Fort Worth policies, procedures and codes, which further enhances our ability to provide exceptional quality of service. Our recent/current projects include the $650 million Dalias Cowboys Stadium; $21.5 million FedEx Package Disiribution Center in Hutchins; The new Parking Garage and Heart Center and Surgery Expansion and various other projects at Harris Methodist Fort Worth; The Canyons at River Park II apartments in Fort Worth; Cooks Lane apartments in Fort Worth; various projects for TCU totaling approximately $10 million; Highland High School, Saginaw Elementary School, and Wayside Middle School in Saginaw with a total valuation of $47.9 million; numerous other commercial project throughout the north Texas area; and over 2000 new single family residence projects started in 2005. All of our pian review and inspections are performed by full time certified employees. We have the most highly qualified plan review and inspection team. This enables us to attract the top candidates for new positions. We promote a team oriented environrnent and we take greai pride in our work. Sincerely, �.�� David Stanford Director of Fort Worth Division BURE.�U �'ERIT_�S 91U Hou;ronStreet,Suire 100 Fort Nor[h, Tesas 7G103 P:817-335-8111 F:817-335-8110 ���vw.grahanmarcus.com Buildinq Data: Project Description: Square Footage: Valuation: Services included; � u .. v �\ T BUREAU VERITAS Spay & Neuter Clinic Expansion TBD $950,000 Texas Accessibility Standards (TAS) Plan Review and Inspection . File project with TDLR in accordance with accessibility codes . Review plans for compliance with TAS . Provide inspection for compliance with TAS Services excluded: . Design, survey, or quality control of project documents • Platting, surveying, or attendance at public meetings . Review or inspection for civil or fire protection standards . Review or inspeciion for codes other than those mentioned zbove . Special inspections as required by Chapter 17 IBC . Reprographics, and travel outside D/FW metroplex . • Payment of fees other TAS filing fee Cost of services: • TAS Plan Review • TAS Inspection 95 OD.00 1 000.0 AUTHORIZATION If the scope of work is acceptable, please sign and retum the proposal to formalize the agreement All work shall be provided in accordance with the Terms and Conditions attached hereto and made a part of this agreement. ACCEPTED BY: Bureau Veritas North America Inc. CLIENT: i� � �,�. Q By: By: (Name oi person aulhorized to execute conlracls) Title: Director of Fort Worth Division Date: December 4. 2006 Attachment: Standard Terms and Condiiicns ticoct Cacancss, \C:1Rli C3:\rchitccmcc + [ntcnors P.O.I3o� 19153G Dallas, "1'\'�-19 Title: Date: Spay � Vcutcr Clinic (•:�pau�iou Spac & �ieurec Clinic of Pon \C'orch l�oct 1C'octh,'l1 Ucccmbcr 4, 2006 Pagc 3 of ?