The URL can be used to link to this page

Home My WebLink AboutContract 35313 (2)STATE OF TEXAS COUNTY OF TARRANT AMENDMENT NO. 1 CITY CONTRACT NO.`��1� M&C No. �`�� WHEREAS, the City of Fort Worth ("CLIENT") and MAXIMUS, Inc. ("MAXIMUS") made and entered into City Contract No. 34105, (the "Agreement") authorized by the City Council on the 26th day of September 2006, via M&C C-21706; and WHEREAS, tne Agreement involves the provision of professional services for implementation of certain recommendations developed during a Finance Department operational review; and WHEREAS, it has become necessary to execute Amendment No. 1 to said Agreement to increase the scope of services, term, and maximum fee. NOW THEREFORE, CLIENT and MAXIMUS, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the Agreement: 1. Section 1 of the Agreement is amended to expand the scope of services to include those in the MAXIMUS April 12, 2007 proposal letter attached hereto as Exhibit "A". 2. Section 2 of the Agreement is amended to provide for a$51,600.00 increase in the maximum fee to be paid to MAXIMUS for all work and services performed under the Agreement, as amended, so that the total fee paid by CLIENT for all work and services shall not exceed the sum of $111,900. 3. Section 3 of the Agreement is amended to be and read: Unless terminated pursuant to Section 7 and/or 8 hereof, the term of this Agreement shall be eighteen (18) months from the Effective Date, or until completion of the subject matter contemplated herein, whichever occurs first. 4. All other provisions of the Agreement, which are not expressly amended herein, shall remain in full force and effect. MAXIMUS AMEND NO. 1 Page 1 of 2 .n_.�__�_��__ . ti ��'.,;';�'� � �; � � :� l 'a� i� �: ��'� �; r� J � ,� '' :a�SG,'l��j� �� it? v��L' l�l:�!,?!li;:!•�� p ^' ^ _ w.a.._.� i�rr:�(1 �� Ui �5� �l��o .��J'.��;fl'p SG�:� EXECUTED on this the J��day of , 2007, in Fort Worth, Tarrant County, Texas. ATTEST: Marty Hendrix City Secretary - �� .�-� . cant-racL �l��i�ariz��io� � ----__--_,. ,e�- -----I --- — - - - f��.�. APPROVED AS TO FORM AND LEGALITY: MAXIMUS AMEND NO. 1 Page 2 of 2 CITY OF FORT WORTH ; .�� /�� , � � (�!��C.C_G��l `�' '- �(` F�� ' (�/'7,�.��t��., aren L. Montgomery � ;,/� �/� Assistant City Manager/Chief � Financial Officer APPROVAL RECOMMENDED: Ri ard Zavala, Acting Director Finance Department MAXIMUS, INC. D�vfd W. �isenlohr Senior Vice President �'' � l. �' [ �r ��- �:�J ,��'��I�I^ '!\ �1�S�il,l �a � �� : � u r, c1�'r : �2 (.^��1'r'QII� �i��! ��;, u'1� ;;�'�Y�'p��2 ��-.9� �� I� `,�L� ,1I� \1I�•'�3 ��G�, ..._.� ��f�� .,, `:'� ��....-.._.. EXHIBIT A April 12, 2007 Ms. Karen Montgomery City Manager's Office 1000 Throckmorton Street, Lower Level Forth Worth, Texas 76102 Dear Ms. Montgomery: IMus HELPING GOVERNMENT SERVE THE PEOPLE' As you requested, the following letter proposal provides a level of effort estimate and budget adjustment request to: 1) Extend the MAXIMUS involvement as an independent implementation project advisor for the next six months and; 2) Add Kristine Starr / Starr Solutions to our internal controls training team. Background The current City Council approved contract with M�IXIMLTS to furnish implementation support services in connection with recommendations included in our Operations Review report includes three care tasks and one optional task as follows: 1) Independent implementation support including review of implementation status and progress re- porting to the City Council (this task also includes the development of a master calendar for �- nance activities) 2) Support of the development of a comprehensive financial management procedures document 3) The development and delivery of an internal controls training program for city staff 4) At the city's option, a pool of up to 160 hours of additional support, at an agreed rate of $275, to provide additional support services as needed. For item 1) above, our budgeted services included: • Attendance at bi-weekly implementation status meetings • Monthly preparation of an independent report on implementation progress • Up to 20 hours per month • Three months of support Although the three months support limit has been exceeded at this point, meeting frequencies were less than anticipated. Our total allotment of hours is now exhausted and our last planned task under this item will be an appearance at the pre Council meeting of Apri14. The city has asked that we prepare a budget, under the authority approved under item 4) to extend that support for an additional six months, with a re- duction in the meeting frequency to monthly. For item 3) above, the city has requested that we add a second instructor / facilitator to the training team and has approved our proposal to bring Kristine Starr of Starr Solutions onto the training team. Ms. Starr has already commenced her involvement in the development, review and revision of trar�ng�a�� -� .-. �, � ; ;' ; 1 �:� ' � � , _ _ �' �;'�i� .� i �_,�_;�� -T.,,�,,; i�,;,�,^ 13601 PRESTON ROAD, SUITE 201E • DALLAS, TX 75240 � 972-490-9990 _� ; �� k� �� -, ��R� y ��'i `�:;iJ;f�^T� D;ll �� If �2 �\ a . �� . _�J'.UiL'� Ms. Karen Montgomery and Mr. Richard Zavala April 12, 2007 I Finance Implementation Support Extension / Expansion Page 2 Project Budget Impact My estimate is that the extension of the independent implementation support services, with a reduced fre- quency, will require 16 hours per month including team meeting attendance, pre council meeting atten- dance and reporting preparation. For six months extension of this support, totals 96 hour charged against the 160 hour available pool. At our agreed rate of $275, fees far this addition will total the fixed amount of $26,400 plus an estimated $500 not to exceed amount for direct expense reimbuisement. To add Starr Solutions to the training development and delivery team, we have estimated a total of 120 hours of preparation and instructional time. Ms. Starr's rate structure is somewhat lower than the MAXIMUS rate structure and we will bill her at a rate of $210. The additional budget impact for her in- volvement is therefore $25,200 plus expenses not to exceed $500. The total budget for the extension / expansion effort is a fixed professional service fee of $51,600 plus expense reimbursement not to exceed $1,000. Given that the previously authorized 160 hours at $275 equals $44,000 in fees, the incremental cost impact above that already reviewed by the City Council is $7,600 in fees and $1,000 in expenses. We look forward to our continued relationship with the City of Fort Worth. Should you have any ques- tions or desire any further information, please feel free to contact me at your convenience at (972) 490- 9990. Respectfully, David Eisenlohr Senior Vice President � �, � � �^� -� � il� I� � � Iryl�, 11�(; I:V �.�f'Y�v�:�i� '��r��r•.��:��' �.�j� ,• ;a,S�:��c��,��,in�j �v � U�,� � S'�:; �, l�•.1. ` ? S7 "%^�', r.`, q'f � i2 `n � r I ,',�; '!i: II� C� r, i � �� `:'J . �. L f � U l , �. '..t � ;..__�_.`__.-A>..=_._..._-�.. -.__,_ .i N��IMus HELPfNG GOVERNA/EN! SERVETHE PEOPZE° Online City Council Agenda Page 1 of 2 _ _ ___ _ � -- - r ��i�rt ��1t-#il, `i`�Xa�. ls�3 C#tl� f�ic�ls#Ilt,� fl'� Ri8 � � �?. � .,'�,`,�: �z'.�.�i?�,` (t�ttar�:. Tc�y�itt��', ;v� �r�: hlail�ir�c� str�nc� 1'JEATHER =.,�; < j r7�ic��c�rf��c��is, ��v�l�pir�r,� �� s��►�ti �c:�rt�tri�r �17c3 pr��,�;dir�c; � s�f� �an��a��t�i�y, �t�'.�� .��',� �t��- �� ,�'�r �� ';�� r�'��°�'�r, �'�.�� ie�� ; ��i�(�nts I �3usin��s ir� �ik �I�Jc��fih i Vis��t��s ; �ite �n�lex i Cca►�t�ct t�s Print M&C 3 . _'_.._ _........... ..__.__ ._- _ _. _ _...� . . . . COUNCIL ACTION: Approved on 5/1/2007 DATE: 5/1/2007 REFERENCE NO.: **G-15703 LOG NAME: 13MAXIMUS EX CODE: G TYPE: CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Amendment No. 1 to a Professional Services Agreement with MAXIMUS, Inc., for Additional Implementation Services Associated with its Operational Review of the Finance Department , — -- -... RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 to a professional services agreement with MAXIMUS, Inc., in the amount of $51,600 for additional implementation services associated with its operational review of the Finance Department for an authorized total fee of $111,900. DISCUSSION: On January 24, 2006, (M&C C-21269) the City Council authorized the City Manager to enter into an agreement with MAXIMUS, Inc., to conduct an operational and performance review of the Finance Department. The findings and recommendations from the review were presented to the City Council on August 22, 2006. On September 26, 2006, (M&C C-21706) the City Council authorized the City Manager to enter into a professional services agreement with MAXIMUS, Inc., in the amount of $60,300 to assist with the implementation of certain Finance Department operational review recommendations. Due to the magnitude of the implementation plan, staff recommends that the MAXIMUS agreement be amended to include additional implementation tasks, an extended term, and an increased maximum fee. The additional services under Amendment No. 1 will include: 1. Independent implementation support including review of implementation status and progress reporting to the City Council (including the development of a master calendar for finance activities); 2. Support of the development of a comprehensive financial management procedures document; and 3. The development and delivery of an internal controls training program for City staff. In addition, approval of Amendment No. 1 will provide six additional months of support services and add a second instructor/facilitator to the internal control training team. Approval of this extension will enable staff to continue its focus on other major recommended operational and control changes, as well as the completion of the 2005 and 2006 Comprehensive Annual Financial Report (CAFR). The proposed fee for services is $51,600. City staff considers this to be fair and reasonable. M/WBE - Maximus, Inc., is in compliance with the City's M/WBE Ordinance by committing to 50 percent M/WBE participation. The City's goal on this project is 5 percent. http://www.fortworthgov.org/council�acket/mc review.asp?ID=7627&councildate=5/1/2007 5/14/2007 Online City Council Agenda Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current operating budget, as appropriated, in the General Fund. TO Fund/Account/Centers Submitted for City Manager's Office bX; Oriqinating Department Head: Additional Information Contact: FROM Fund/Account/Centers GG01 539120 0132010 $51,600.00 Karen Montgomery (6222) Richard Zavala (Acting) (8313) Richard Zavala (Acting) (8313) ATTACHMENTS http://www.fortworthgov.org/council�acicet/mc_review.asp?ID=7627&councildate=5/1/2007 5/14/2007