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HomeMy WebLinkAboutContract 34445-A3 AMENDMENT NO. 3 STATE OF TEXAS S CITY SECRETARY CONTRACT NO. (M&C Needed) COUNTY OF TARRANT S WHEREAS, the City of Fort Worth (City) and Freese & Nichols, Inc., (Engineer) made and entered into City Secretary Contract No. 34445, (the Contract) in the amount of $263,346.00 which was authorized by the City Council by M&C C-21884 on the 12th day of December, 2006; and subsequently revised by Amendment Number 1 in the amount of $576,320.00 which was authorized by the City Council on the 9th day of October, 2007 (M&C C-22439); and subsequently revised by Amendment Number 2 in the amount of $53,210.00 which was authorized by the City Council on the 6th day of April, 2010 (M&C C-24149); WHEREAS, the Contract involves engineering services for the following project.- Precinct roject:Precinct Line Road from Hurst Boulevard (State Highway 10) to Concho Trail, Project No. 00147, WHEREAS, it has become necessary to execute Amendment No. 3 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the Contract: Article I Article I of the Contract is amended to include the additional engineering services specified in the proposal letter dated September 20, 2011, copies of which are attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $216,662.00. Article 11 City of Fort Worth,Texas Amendment to Engineering Agreement PMO Official Release Date: 11/29/2011 Page 1 of OFFICIAL RECOR® CITY SECRETARY 1 2-12-1 1 P03 :57 IN FT. iIVORTH, TX Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of$1,109,538.00. Article III All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. Executed and effective this the day of 72CbMUY2011. ATTEST: p 0FoF4/,�J. CITY OF FORT WORTH: Ay 00 I/ / ~ 00 0 0 � o 0 o 0 a onald P. Gonzales ��Jf �o 0 ,d Fernando Costa Assistant City Secretary �!4*8D � q��,000 a Assistant City Manager 00 vz! APPROVED AS TO FORM AND LEGALITY: APPROVAL RECOMMENDED: By t By: Douglas W. Black Doug W. Wiersig, P.E Assistant City Attorney Director, Transportation/ Public Works Department M&C No. C-25311 FREESE & NICHOLS, INC. M&C Date: December 6, 2011 By: John Pewar, P.E., S.E. Pri�pal City of Fort Worth,Texas Amendment to Engineering Agreement PMO Official Release Date: 11/29/2011 Page 2 of 2 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX w ■ i ■ 4055 International Plaza,Suite 200 • Fort Worth,Texas 76109 • 817-735-7300 • fax 817-735-7491 www.freese.com September 20,2011 Michael Weiss, P.E. Transportation and Public Works City of Fort Worth 1000 Throckmorton Street Fort Worth,TX 76102 Re: City Secretary Contract No.34445, M&C No.C-21884: Precinct Line Road: Proposal to provide engineering design for full reconstruction of Trinity Boulevard turn lane approaches. Dear Mr.Weiss: Based upon our meeting with the City and TOOT on April 181h regarding the Precinct Line Road project, we are submitting a proposal to perform additional services to prepare a full design of the intersection approach for Trinity Boulevard. Previously, FNl was asked to design an HMAC widening for these turn lanes as opposed to an urban section. We understand this scope to be the design for adding left turn lanes to Trinity Boulevard. We understand that the City wishes to use a concrete pavement section as opposed to the HMAC urban section as previously discussed.This would apply to both Trinity Boulevard and Precinct Line Road.Also, the scope of work would include Blanton updating the categorical exclusion environmental document and reapplying for the US Army Corps of Engineers Pre-Construction notification,as the previous approval expired in November 2010.We understand from the meeting on April 18th that TOOT confirmed their funding would be available for a funding in mid-2012 to early 2013. We have attached a preliminary schedule of work. Please note that this project would be resubmitted as part of the Precinct Line Road construction plans at the 95%level. FNI agreed to place this project on hold in January 2010 pending TOOT funding. We propose performing the additional services for$216,662.This fee includes a 29.6%DBE participation, meeting the DBE goal for this project. Mr. Michael Weiss, P.E. September 20,2011 Page 2 of 5 Project Scope—Trinity Boulevard turn lane approaches Civil Design and Environmental Task No. 1—Proiect Management This task will include managing the team,communications and reporting. Managing the team will include internal team meetings and QA/QC.Communications and reporting will be with both the City and TxDOT and will include project update meetings,design submittal review meetings, baseline schedule, monthly progress reports, schedule updates and invoicing. Task No.2—Conceptual Design This task will include data collection,drainage computations and map delineation, preparing conceptual roadway design drawings, updating the project decision log,and preparing a construction estimate. FNI will provide a 30%set of plans of Trinity Boulevard for the City to review.The Trinity Boulevard design will be for a 5-lane concrete intersection approach with transitions to the existing roadway.This set will include typical sections, horizontal alignment, profile,striping,drainage area maps,storm drain inlets, and identification of potential utility conflicts.Turn lane storage lengths will be determined from the previous traffic counts provided by NCTCOG and used on the Precinct Line Road storage length determination. Task No.3—Preliminary Design This task will include preparation of preliminary design drawings, conducting constructability review, attending a public meeting,coordinating with franchise utilities, preparing a traffic control plan, updating the project decision log and preparing a construction estimate. FNI will provide a 60%set of plans of Trinity Boulevard for the City to review.This set will include typical sections, horizontal alignment, profile,striping, revised traffic control plan,drainage area maps, storm drain inlets, storm drain pipe design,and identification of potential utility conflicts. Task No.4—Final Design This task will include preparation of final draft construction plans and specifications, preparation of final plans, updating the project decision log,and providing a construction estimate at the 90%and final submittal.This will include updating the Precinct Line Road traffic control plan to incorporate the construction of Trinity Boulevard. FNI will provide a 90%and 100%set of plans of Trinity Boulevard for the City and TxDOT to review.At this point,the drawings will be incorporated into the Precinct Line Road plan set.This set will include typical sections, horizontal alignment, profile,striping,traffic control plan, drainage area maps,storm drain inlets,storm drain pipe design, and required details,standard and special.This task will also include effort to obtain any design waivers if required by TxDOT. Task No.5—Bid Phase This task will include attendance at a Pre-bid conference and bid opening, responding to contractor's questions and issuing addenda.This contract assumes that TxDOT will handle the bulk of the letting process. Task No. 6—Construction Phase Services This task will include attending the preconstruction conference, attending a public meeting, making up to 6 project site visits, reviewing contractor submittals, responding to requests for information, reviewing change orders,attending a final walk through, preparing a final punch list, and preparation of record drawings.This contract assumes that TOOT or the City will handle the day to day management of the construction. Mr. Michael Weiss, P.E. September 20,2011 Page 3 of 5 Task No. 7—ROW/Easement Services Not used Task No.8—Survey Not used Task No.9-Permitting This task will include updating the TxDOT Categorical Exclusion document to the revised standard operating procedures and incorporating the changes to the Trinity Boulevard project.This includes updating the following: • Changes in Land Use • Incorporating new Hazardous Materials Database Information • Incorporate the new Traffic Data and Accident Data (to be provided by the State or Freese and Nichols) • Review and update noise section of document as necessary • Update demographics section to reflect current Standards of Uniformity • Complete initial site assessment form for hazardous materials,as required by TxDOT's Standards of Uniformity • Complete project coordination request forms for historic properties and archeology, as required by TxDOT's Standards of Uniformity • Update Threatened and Endangered Species evaluations for any new species added to the county list since the draft CE was submitted. • Update Texas Parks and Wildlife Department Natural Diversity Database for species of occurrence • Incorporate the new analyses and investigations based on the additional information in accordance with FHWA/STATE requirements for this type of highway improvement project.The other environmental studies, analyses and investigations will include the following: land use, farmlands, social,economic, environmental justice, displacements/relocations,water quality, floodplains,and vegetation inventory. • Update indirect and cumulative impact analyses to meet TxDOT's current guidance and requirements. Also included will be updating the US Army Corps of Engineers Pre-Construction Notification and obtaining approval for this again after it previously expired in November 2010. Electrical Design Code Compliance and Manuals: The Roadway Illumination design will be in accordance with the IES, American National Standard Practice for Roadway Lighting and TOOT Highway Illumination Manual. The electrical distribution for the Roadway Illumination will comply with the National Electrical Code and local ordinances. Standard City of Fort Worth details as well as standard TOOT specifications and details will be utilized in design wherever possible. Material schedules and quantities will be provided on each plan sheet per TOOT requirements. Illumination Levels and Design Approach: The areas selected to be illuminated will be illuminated as close as possible to the level of 06.foot-candles with approximately a 4:1 average to minimum ratio in accordance with the IES Lighting Handbook recommendations for low pedestrian traffic, collector type Mr. Michael Weiss, P.E. September 20,2011 Page 4 of 5 roadways. The illumination levels at lanes requiring a vehicle to stop for pedestrian or traffic conflict will be steadily increased from 0.6 foot-candles to a range of 0.9 to 1.2 foot candles approaching the stop and correspondingly decreased leaving the conflict area. Light Pole Spacing and Fixture Mounting Height:TxDOT requirements for clear falling zone restrict the maximum light pole height to 27.5 feet for the current 22 foot median.To achieve a more uniform light level, light poles will be placed along the outer edges of the roadway. This will allow the lighting design will place 35 to 40 foot tall light poles on either side of the roadway at a spacing of approximately 150 feet to 200 feet apart. Glare and Sky Glow:All lighting fixtures will be full cutoff type to limit glare and sky glow, unless specifically requested otherwise by the City of Fort Worth. Light Trespass: In all cases,the lighting system will be designed to minimize light trespass outside the roadway area. Special consideration will be given to residential areas. Power Design Approach: The power design for the project area will include the design for the electrical distribution system for the lighting system described above. The electrical distribution system will be designed to connect into the Electrical Utility Distribution System via an Electric Utility Company provided transformer. Freese and Nichols, Inc.will have a minimum of one site visit and a maximum of two site visits with the local Electric Utility Company for connection to the Electrical Utility Distribution System. The electrical distribution system will be designed using TOOT Electrical Service Center details, unless specifically requested otherwise by the City of Fort Worth. A total of two electrical service and distribution system are anticipated for design of the lighting system for this contract. The design will be based on 480VAC single phase circuits with two circuits per direction of traffic. Sequential light fixture per direction of traffic will alternate between the two electric circuits to minimize the effect of the loss of any single circuit. Project Understanding-Electrical The roadway illumination levels and uniformity ratio is key in public safety and security. To ensure that public safety and security are addressed the following will be implemented throughout the project: • Gathering pertinent field data • Computer Modeling • Writing specifications The above electrical scope does not include the following: 1. Relocation of existing utilities including existing electrical power and control circuits. 2.Coordination with electrical utilities to relocate distribution electrical lines. 3. Demolition of existing electrical facilities. 4.Coordination with building occupants, nor other community involvement. S.Construction Phase Services, i.e. shop drawing review,addressing RFI's,etc. 6.The creation of any TOOT Special Specifications for products or equipment not addressed in standard TOOT Specifications. Mr. Michael Weiss,P.E. September 20,2011 Page 5 of 5 Compensation The compensation for these services shall be a lump sum fee of$216,662.00 We appreciate the opportunity to work on this project and look forward to continued cooperation. If you have any questions, please call me at(817)735-7359 or email at cb@freese.com Sincerely, Chris Bosco,P.E. Associate cc: Attachments [FTWO6238)T:\Contract\Amendments\Contract Mod No 3\Cover Letter.doa Project Fee Summary DESIGN OF THE TRINITY BOULEVARD EXPANSION AND PRECINCT LINE ROAD Consulting Firm Prime Responsibility Total Fee M/WBE Fee Percent Freese and Nichols Basic Civil Design $ 78,088.00 Electrical & Lighting Design $ 45,508.00 Construction Phase Services $ 14,271.00 Project Meetings &Public Meeting $ 7,878.00 Expenses $ 245.00 Printing & Reproduction Subtotal $ 76.00 Total Civil Design Services $ 146,066.00 $0.00 0% Freese and Nichols FNI Markup on Subconsultants $ 6,418.00 DBE Sub-consultants Aguirre&Fields Traffic Control Plan $24,378.00 $24,378.00 Blanton &Associates Environmental $39,800.00 $39,800.00 Project Description Scope of Services Total Fee M/WBE Fee Percent Current Contract Precinct Line Road Design $ 892,876.00 $297,180.00 33.3% Trinity Expansion Civil Design,TCP, Additional Revise Environmental Document and Services Reacquire PCN from USACE $ 216,662.00 $64,178.00 29.6% Project Total Precinct Line Road $1,109,538.00 $361,358.00 32.6% We are using Gorrondona.Associates for Surveying and Aguirre &Fields for Traffic Control and Construction Phasing and Blanton and Assoc. is providing 404 permitting services on the Precinct Line Road project with TPW.With the additional services for Trinity Boulevard expansion, lighting and Environmental the project DBE percentage will change from 33.3%to 32.6%of the contract that will be performed by approved DBE firms,which exceeds our original goal of 28.0%for the Project. 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