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Home My WebLink AboutContract 51493-A1 CITY SECRETARY CONTRACT NO. 5I1-9 3 -A I FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 51493 This First Amendment to Fort Worth City Secretary Contract No. 51493 ("Fust Amendment") is made between the City of Fort Worth ("FORT WORTH"), a municipal corporation,acting herein by and through Susan Alanis,its duly authorized Assistant City Manager and Performance Architects, Inc., a Massachusetts S corporation ("Consultant") acting herein through Elizabeth Kirby Lunger, its duly authorized Chief Sales and Marketing Officer. WHEREAS,FORT WORTH and Consultant entered into an Agreement identified as Fort Worth City Secretary Contract No. 51493 beginning November 2,2018 (the"Agreement');and WHEREAS, FORT WORTH wishes to subscribe to additional professional services of Consultant; and WHEREAS, it is the collective desire of both FORT WORTH and Consultant to amend the Agreement to include Hyperion Planning Enhancements. NOW THEREFORE, KNOWN ALL BY THESE PRESENT, FORT WORTH and Consultant, acting herein by the through their duly authorized representatives,enter into this First Amendment, which amends the Agreement as follows: 1. The Agreement is hereby amended by adding Exhibit F,Hyperion Planning Enhancements, Statement of Work, attached to this First Amendment as Exhibit F of the Agreement. 2. The total amount of the contract is increased by$54,000.00 to $99,900.00. 3. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. �� 8 91v y . �g + [Signature Page Follows] 4 � � o � y rL• — --- - -- �� qt g g b OFFICIAL RECORD First Amendment to Fort Worth City Secretary Contract No.51493 FT.W6"%'f X Executed this the�W—day o ,2019. CITY: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance By: L - and reporting requirements. Name: Sus s Title: A i si City Manager Date: r ( t I Ik ?lam(� By: i l o Ig Name: Steve Streiffe Approval Recommended: Title: Assistant Director,IT Solutions Approved as to Form and Legality: By: Name: ✓� Tide: By: A/ --) Name: On B.Strong Attest: Title: Assistant City Corney Contract Authorization: F�Rr�',�A&C: Name: qary J. Tide: City Secretary SELLER: PERFORMANCE ARCHITECTS, INC. By: 6 ,C Name: Elizab&Kirby runger Title: Chief Sales and Marketing Officer Date: 1/9/19 OFFICIAL RECORD CITY SECRETARY I� FT. WORTH,TX 3 First Amendment to Fort Worth City Secretary Contract No.51493 age oT8 EXHIBIT F PERFORMANCE A R C H I T E C T S FoRT WORTH NIr Hyperion Planning Enhancements Statement of Work PERFORMANCE �.J ARCHITECTS January 4, 2019 Proprietary & Confidential First Amendment to Fort Worth City Secretary Contract No. 51493 Page 3 of 8 Q� PERFORMANCE ARCHITECTS CONTENTS ProjectScope............................................................................................................................3 Project Description and Scope.............................................................................................3 Project Activities and delimmbles..............................................................................................3 Project Staffing.Rates,Timeline and Fees................................................................................4 Assumptions..............................................................................................................................5 PaymentTerm..........................................................................................................................5 ActualHours Waked...........................................................................................................5 Invoicing..............................................................................................................................5 Signaturesand Approval............................................................................................................6 Proprisary 3 Cwfwernhl -Pepe 2 d 6- First Amendment to Fort Worth City Secretary Contract No.51493 Page 4 of 8 PERFORMANCE ARCHITECTS This Statement of Work(this"SOW"or"Agreement")is made as of October 10,2018, ("Effective Date',by and between Performance Architects,Inc.,a Massachusetts corporation, with an address of 470 Atlantic Avenue,421 Floor,Boston,MA 02210("Performance Architects", "we"or"us' ,and City of Fort Worth with an address at 1000 Throckmorton Street,Fort Worth, TX 76102("Client'. For valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the parties agree as follows. PROJECT • The following section outlines the services to be performed by Performance Architects on behalf of Client. This Statement of Work(SOW)shall be governed by the Services Agreement(MSA) executed by the parties on November 2nd 2018.City Secretary Contract#51493 PROJECT DESCRIPTION AND SCOPE The City of Fort Worth has recently completed a review and assessment of the Hyperion Planning and Budgeting system. Based on the outcome and recommendations from the assessment,The City of Fort Worth would like Performance Architects'assistance in correcting a list of technical issues in the system as well as implementing several application enhancements prior to the start of the next budget cycle. PROJECT The following contains the objectives and scope associated with the technical issues: Technical Items • Investigate system stability issues and recommend performance improvement suggestions as it relates to both the server and Hyperion-speck components ■ Refresh the OA and Dev environments from PROD environment and document the procedure ■ Add nightly processing and increase monitoring components by implementing backups of Hyperion components as well as identifying system tasks and log files to monitor • Re-configure and implement SSL in the OA and PROD environment • Troubleshoot and resolve Reporting&Analysis no longer being expandable within Excel SmartVew • Troubleshoot and resolve web components not able to be exported into SmartView and native Excel,including Financial Reports and forms ■ Provide certified client configurations options for SmartView installation Proprietary&Confidential -Page 3 of 6- First Amendment to Fort Worth City Secretary Contract No. 51493 Page 5 of 8 PERFORMANCE ARCHII 17 • Troubleshoot and resolve Financial Reporting Web Studio no longer accessible(Note:only the desktop client is operationaD • Investigate hung reports that seem to become stuck at intermittent times and must be manually"killed"through Essbase The following contains the objectives and scope associated with application issues: Application Enhancement ftems • Add an integration to move Approved Positions(FTE and/or Headcount)to Lineltem and/or SalRpt to be able to report at an allocated level • Add an integration to move data between HCP and SalRpt,including the conversion of the Job Code SmartUst on the HCP side to the Job Code dimension on the Sa1Rpt side • Modify Job Code to be its own dimension instead of an attribute of Position as it currently resides • Demonstrate the use of ruleset functionality in Hyperion Planning. PROJECTti FEES Performance Architects assumes that the project will commence on January r 2019 for duration of 6 weeks. We expect to staff roles with the follovAnq allocation of effort(in hours). This staffing roster cannot be guaranteed until Performance Architects receives a signed S0W from client. Performance Architects Total Hours Fee Estimate Role Architect/Manager 100 NIA Senior Consultant 220 NIA Assuming a team comprised approximately of 1.5 FTE,Performance Architects assumes that project activities will require approximately 6 weeks of effort for fees of$50,000 All out-of-pocket expenses(e.g.travel,mileage,lodging,etc.)incurred by Performance Architects in connection with the Project will be invoiced net to Cfient. We estimate T&E will be approximately 8%of the project cost. Note: Total project cost(including expenses)shall not exceed$54K without prior written approval and consent from the client. proprw ay 8 cactidanw -P+PQ A of 6- First Amendment to Fort Worth City Secretary Contract No. 51493 Page 6 of 8 PERFORMANCE ARCHITECTS ,-ASSUMPTIONS While preparing this proposal,certain assumptions were made relating to the unique characteristics of this project.Identifying and carefully managing these assumptions will assist Client and Performance Architects in co-managing the project to a successful completion. • All technical items will be corrected as available;software and hardware limitations may result in unexpected issues • Performance Architects resources will have access to all three Hyperion environments (Production,QA,and Development),including server access • Performance Architects will be responsible for initial unit testing,and City of Fort Worth will be responsible for data validation • City of Fort Worth will be responsible for validating the environments once the synchronization process has completed • When needed, Performance Architects will work on location Monday through Thursday,and at Performance Architects offices on Friday. As appropriate, Performance Architects will also have the opportunity to work off-site at a Performance Architects office location • While on-site at the City of Fort Worth,Performance Architects will have the necessary access to work space with network connectivity, Internet connectivity and access to a printer and to a phone for each resource at the commencement of the project and throughout the duration of the project The payment and invoicing terms are based on standard Performance Architects financial policies asset forth below. ACTUAL HOURS WORKED All estimates of fees or time required to complete the Project are provided for convenience only and are approximations of the anticipated amount of time needed to complete the Project. Client will be invoiced based on the amount of time actually required to complete the Project. Billable hours are applicable only to actual hours expended. Billing is not applicable for absence due to holidays,illness,emergency leave,or vacation time. Performance Architects will use commercially practical efforts to minimize absences over which it may have control. INVOICING All work will be invoiced on time and materiels,hourly basis. Performance Architects will submit an invoice monthly to Client for all fees and direct expenses incurred hereunder. Client will pay Proprietary&Confidential —Page 5 of 6— First Amendment to Fort Worth City Secretary Contract No. 51493 Page 7 of 8 Q� PERFORMANCE ARCHITECTS all undisputed invoices on a net-30-day basis.Current industry standard interest rates will be assessed on amounts greater than 30 days past due. All out-of-pocket expenses(e.g.travel,mileage,lodging,etc.)incurred by Performance Architects in connection with the Project will be invoiced net to Client.All such expenses will be itemized when billed. Performance Architects will use commercially practical efforts to minimize those expenses over which it has control. SIGNATURES AND APPROVAL The undersigned parties do hereby agree and warrant that on the date that this document has been signed are duly authorized to act on behalf of their respective organizations and are duly able to take all appropriate action to execute this SOW. This SOW is valid for a period of 30 days following delivery to Client. THE CITY OF FORT WORTH PERFORMANCE ARCHITECTS,INC. L.� Kirby Lunger Na Name Susan Alanis Chief Sales & Marketing Officer Title Assistant City Manager The Arit�iy.L.cut�42 l I ( 1/9/19 Proprietary 3 CaftWdbl OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX First Amendment to Fort Worth City Secretary Contract No.51493 Page 8 of 8