HomeMy WebLinkAboutContract 45334-A3 17�i ARY
4533y-- 3
LEASE AMENDMENT NO. 3
BETWEEN THE CITY OF FORT WORTH AND
INTERNATIONAL SISTER CITIES ASSOCIATION OF FORT WORTH, INC.
WHEREAS,International Sister Cities Association of Fort Worth,Inc.,a non-profit Texas
Corporation ("Lessee") entered into a Lease Agreement ("Lease") (City Secretary Contract No.
45334) effective as of January 30, 2014, with City of Fort Worth, a Texas home rule municipal
corporation("Lessor") for leased premises located at 908 Monroe Street, Fort Worth, Texas, more
particularly described in the Lease ("Leased Premises");
WHEREAS, the Lessee and Lessor amended the Lease on November 14, 2017, to define
the Leased Premises,Common Area Space and Shared Space, (City Secretary Contract No.45334-
A1);
WHEREAS, the Lessee and Lessor amended the Lease on March 1, 2018, to replace
Exhibit A to incorporate revised room numbers for the Leased Premises (City Secretary Contract
No. 45334-A2); and
WHEREAS, the Lease expires on January 29, 2019, and the Lessee and Lessor desire to
amend the Lease to extend the Primary Term, as defined in the Lease, for one year and authorize
four(4) additional one-year renewals;
NOW THEREFORE, in consideration of the rentals set forth in the Lease, the parties
agree to amend the lease as follows:
Article 2.01 Term. is hereby deleted and replaced in its entirety with the following:
2.01 Term. The initial term for this Agreement ("Primary Term") shall commence on
January 30, 2014, and shall expire on January 29, 2020. This Lease will automatically renew for
four (4) additional one-year terms, unless terminated earlier by either party with thirty (30) days'
written notice. Each renewal term will also be included in the definition of"Primary Term" for
purposes of interpreting the terms and conditions of this Lease.
All other terms and conditions of the Lease remain unchanged and in full force and effect.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Ja�2Fo��`�P�t Amendment No. 3 to City Secretary Contract No.45334, Sister Cities OFFICIAL RECORD
1 CITY SECRETARY
FY WORTH,TX
EXECUTED this _� day o 2019.
i
LESSOR: LESSEE:
City of Fort Worth International Sister Cities Association
of Fort Worth, Inc.
By: By:
Jay Chapa Mae Fer n
Assistant City Manager President
CONTRACT COMPLIANCE MANAGER
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance d reporting requirements.
i
Name:
Title(
7
APPROVED TO FORM AND LE ALITY:
By'
Jessica Ssvg Y ORT
Senior A istant City Attorney C, ?
ATTEST:
By: n
Mary Kayser
City Secretary TE)(N
Form 1295: Required ' �S U
Contract Authorization:
M&C: L-16176
Date: January 15, 2019
Amendment No. 3 to City Secretary Contract No.45334, Sister Citi OFFICIAL.RECORD
CITY SECRETARY
2 FT. WORTH,TX
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTHIr`
COUNCIL ACTION: Approved on 1/15/2019
REFERENCE ** 21SISTER CITIES LEASE
DATE: 1/15/2019 NO.: L-16176 LOG NAME: AMENDMENT 3
CODE: L TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 3 to Lease Agreement with International Sister
Cities Association of Fort Worth, Inc., for Office Space in the City Hall Annex Building in
the Amount of$100.00 Per Year to Extend the Term for One Additional Year and Add
Four Additional One-Year Renewals (COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 3 to the lease
agreement with International Sister Cities Association of Fort Worth, Inc., for office space in the City
Hall Annex Building, 908 Monroe, in the amount of$100.00 per year to extend the initial term for one
year through January 29, 2020, and add four additional automatic one-year renewals.
DISCUSSION:
On December 17, 2013, (M&C C-26604) Council approved a lease agreement (CSC No. 45334)with
International Sister Cities Association of Fort Worth, Inc., (Sister Cities)for office space in the City
Hall Annex located at 908 Monroe Street in downtown Fort Worth. The term of the lease was for five
years beginning on January 30, 2014, at a cost of$100.00 per year, plus expenses for use outside of
normal business hours such as utilities, access cards and security. Sister Cities was responsible for
providing its own IT and phone service.
The lease has been subsequently amended two times to define and clarify the office and common
area spaces. The term of the current lease expires on January 29, 2019. Sister Cities staff have
requested to remain in the leased space in the City Annex for an additional five years. This third
amendment provides for an additional one (1) year term from January 30, 2019, to January 29, 2020,
with four additional one-year automatic renewals, unless terminated earlier by either party with thirty
days' notice. All other terms and conditions of the lease agreement will remain the same including
rent and additional costs outside of normal business hours and provision of its own IT and phone
service. The total space included in this lease is 2,678 square feet, plus shared conference room and
kitchen. Market value of this lease is approximately $48,000.00 annually.
The Sister Cities program was initiated in 1985 in the City of Fort Worth and has been instrumental in
cultivating relationships and international understanding among youth, adults, businesses, and
organizations through educational, leadership, and exchange programs that promote tourism and
commerce in the City of Fort Worth. Sister Cities also produces economic and public benefits for the
entire Fort Worth Community. Currently, the City of Fort Worth has relationships with eight cities
including Reggio Emilia, Italy; Trier, Germany; Nagaoka, Japan; Bandung, Indonesia; Budapest,
Hungary; Toluca, Mexico; Mbabane, Swaziland; and Guiyang, China.
The office space is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that Property Management Department is responsible for the
collection and deposit of funds due the City under this Agreement.
TO
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Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year Chartfield 2
Fund Department Account Project Program Activity Budget Reference# Amount
F ID I ID I I Year Chartfield 2
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Roger Venables (6334)
Additional Information Contact: Jean Petr (8367)
ATTACHMENTS
Form 1295 Certificate 100450747-signed Redacted.pdf