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HomeMy WebLinkAboutContract 51795 City of Fort Worth & City of Fate Cooperative Purchasing Agreement FORT WORTH CITY SECRETARY CONTRACT NO. F COOPERATIVE PURCHASING AGREEMENT This Cooperative Purchasing Agreement("Agreement") is made and entered into as of the date written below between the City of Fate,Texas(Fate)and the City of Fort Worth,Texas ("Fort Worth"). WHEREAS, both Fate and Fort Worth have each determined a need for a cooperative agreement to purchase like goods and services to avoid duplicate procurement efforts and obtain the benefits of volume purchasing; and WHEREAS, Fate and Fort Worth are authorized by Section 271.102 of the Local Government Code to pursue mutually beneficial and cooperative purchasing programs. NOW, THEREFORE, for and in consideration of the mutual obligations and benefits contained herein, Fate and Fort Worth agree as follows: SECTION 1. The purpose of this Agreement is to provide Fate and Fort Worth with additional purchasing options by satisfying the provisions of Section 271.102 of the Local Government Code. SECTION 2. The parties agree that each of the parties shall respectively designate a person to act under the direction of,and on behalf of,the designating party(the"Designated Representative"). SECTION 3. At the request of the other party, a party that enters into a contract with a vendor for goods or services (the "First Purchasing Party") shall attempt to obtain the vendor's agreement to offer those goods and services to the other party (the "Second Purchasing Party") for the same price and on the same terms and conditions as have been offered to the First Purchasing Party. If the vendor so agrees,and if the Second Purchasing Party is agreeable to such terms and conditions, the Second Purchasing Party may enter into its own separate contract with the vendor for the purchase of such goods or services. SECTION 4. Unless otherwise agreed between the Designated Representatives, payments for a purchase made by the Second Purchasing Party shall be paid directly to the vendor and not to the First Purchasing Party. The Second Purchasing Party shall have the responsibility of determining whether the vendor has complied with any provisions in its contract with the vendor, including but not limited to those relating to the quality of items and terms of delivery, and shall be responsible for enforcement of its contract against the vendor, including all cost of enforcement. SECTION 5. This Agreement will be subject to all applicable federal, state and local laws,ordinances, rules and regulations. 4 OFFICIAL RECORD peg�P Page 1 of 3 CITY SECRETARY c�o�S�cQ FT. WORTH,TX g x City of Fort Worth & City of Fate Cooperative Purchasing Agreement SECTION 6. This Agreement may be terminated by either party, without cause or penalty, upon not less than thirty days written notice to the other party. SECTION 7. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. SECTION 8. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas - Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. SECTION 9. If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, the parties shall endeavor to agree to a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. SECTION 10. Execution of this Agreement does not obligate Fate or Fort Worth to make any purchase,to pay any membership fee or to otherwise or in any manner incur any cost or obligation. SECTION 11. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. SECTION 12. The undersigned officers and/or agents are properly authorized to execute this Agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary actions extending such authority have been duly passed and are now in full force and effect. SECTION 13. All notices, requests, demands, and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid,to the respective city representative set out below, or his/her designee. Page 2 of 3 City of Fort Worth & City of Fate Cooperative Purchasing Agreement EXECUTED this 7 t A . day of January,2019. CITY OF FORT WORTH CITY OF FATE 200 Texas Street 1900 CD Boren Parkway Fort Worth,Texas 76102 Fate,Texas 75087 "./IA, BY: I S jiir�is7 Michael Kovacs Title: Assistant City Manager Title: City Manager APPROVED AS TO FORM AND LEGALITY: tilsr�- Assistant Ci ttorney PA-M µMkj Brenda McDonald,City Attorney M&C P-12061. June 13-2017 - oig Contract Authorization ley©,� Contract Authorization yl 21 Mary J.Khj,tiSe Victoria Raduechel,City Secretary * f Date <y_"'= Date Reco ded By: thia Garcia,Assistant Director- Purchasing Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the mo 'toning administration of this contract, including ensuri a pe o e and reporting requirements. Cynthia Garcia,Assistant Director-Purchasing 16�AL RECORD .SECRETARY Page 3 of 3 !T WORTH,TX �� City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 6/13/2017 DATE: Tuesday, June 13, 2017 REFERENCE NO.: **P-12061 LOG NAME: 13P 17-COOP MJ FMS SUBJECT: Authorize Utilization of Cooperative Purchasing Agreements for Goods and Services Between the City of Fort Worth, Local Governments and Local Cooperative Organizations Authorized by the Texas Local Government Code (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Cooperative Purchasing Agreements for goods and services between the City of Fort Worth, local governments and local cooperative purchasing organizations authorized by the Texas Local Government Code. DISCUSSION: The Purchasing Division will use this authorization to contract with local governments and local cooperative organizations to obtain goods or services. The use of these Cooperative Agreements allows the City to take advantage of lower prices without the cost of competitive bidding by obtaining access to existing competitively procured contracts with entities such as Tarrant County, Houston-Galveston Area Council, Texas Association of School Boards' Local Government Purchasing Cooperative and U.S. Communities. This authorization will allow other local governments such as Tarrant County, the City of Arlington and the City of Grand Prairie to participate in contracts awarded by the City that may result in the addition of other entities' quantities at the next bidding opportunity. Increasing the volume of goods and services increases the possibility of lower prices to the City through greater economies of scale. Section 271.102(a)of the Texas Local Government Code allows local governments to participate in cooperative purchasing programs. Section 271.102(c)of the Code provides that a local government purchasing goods or services under a cooperative purchasing program satisfies any state law requiring that the local government seek competitive bids for purchase of the goods or services. The contracts for goods and services have been competitively bid to increase and simplify the purchasing power of local governments across the State of Texas. The last Mayor and Council Communication(M&C)regarding authorization to enter into Cooperative Agreements was approved on January 15, 2008 (M&C P-10710). The Purchasing Division will seek authorization to enter into Cooperative Agreements every five years. The Law Department recommends that the Purchasing Division review the Cooperative Agreements periodically and the Purchasing Division shall conduct such reviews. Approval of this Mayor and Council Communication will not commit the City to spend any funds. Purchases through a Cooperative Agreement that exceed the administrative procurement threshold provided in the City Code of Ordinances will be presented to City Council for authorization as required. This M&C does not request approval of a contract with a business entity. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that the authorization of this M&C will have no material effect on City funds. BQN\17-COOP\MJ FUND IDENTIFIERS(FIDs): TO Department Account Project Program Activity Budget Reference# Amount Fund ID ID year (Chartfield 2) FROM Department Account Project Program Activity Budget Reference# Amount Fund ID ID year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Jack Dale (8357) Marilyn Jackson (2059) ATTACHMENTS No attachments found.