The URL can be used to link to this page

Home My WebLink AboutContract 47473-R3 CSC No. 773-P 2v �pN29 2019 CITY OF FORT WORTH �`�SECR�P�Y CONTRACT RENEWAL NOTICE Premier Magnesia,LLC' 300 Barr Harbor Dr.,Ste.250 West Conshohocken.PA 19548 Re, NOTICE OF CONTRACT RENEWAL Odor Control Services Contract No.CSC'No.47473 3 Renewal Term No./.January 26,2019 to January 25.2020 The above referenced Contract will expire on January 25,2019.Pursuant to the Contract,contract renewals are at the sole option ofthe City.This letter is to inform you that the City is exercising its right to renew CSC No.47473 for an additional one year period,which will begin immediately upon the expiration ofthe current term and will end on January 25,2020 or expenditure of Funding,whichever occurs first.All other terms and conditions of CSC No. 47473 remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Notice of Contract Renewal. ['lease lo„onto PeopleSoft Online at http:J` nrttycjrilttexas.7s ov/purchasinu to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below. Sincerely yours, Darla Morales Parts Material Supervisor Village Creek Water Reclamation and Reuse Division 817-392-4932 By' }Il�- -.11La1 . ... ..�.._� C IZEGia��fjL }�GY, Date: Printed Name and Title Signathre I ��_ _ ✓ CITY 7OFF7`WORTH- AT"TF..S Jesus J. Chapa,Assistant City Manager 1 ar}J. s City Sec; ry ,{ Date: i _ _ M&C No.�P-11830 Y FC.`t t.IT`I. FFICUAL�RECORD C17Y SECRETARY y FT WORTH,TX I� F .,, x CSCO No. 47473 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE Contract compliance Manager: By signing I acknowledge that 1 am the person responsible For the monitoring and administration of the contract, including ensuring all performance and reporting requirements. Name of Employee Dee Title OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA ` " COUNCIL ACTION: Approved on 1/26/2016 DATE: 1/26/2016 REFERENCE NO.: P-11830 LOG NAME: 13P16-0006 ODOR CONTROL MJR CODE: P TYPE NOW PUBLIC CONSENT HEARING: NO SUBJECT: Authorize Execution of Contracts with D3W Industries, NRP Group, Inc., U.S. Peroxide, LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and Chemtrade Chemicals US, LLC, in the Amount Up to $3,960,000.00 for the Initial Term for Odor Control Services for the Water Department(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts with D3W Industries, NRP Group, Inc., U.S. Peroxide, LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and Chemtrade Chemicals US, LLC, in the amount up to $3,960,000.00 for the initial term for odor control services for the Water Department. DISCUSSION: The Water Department will use these contracts to provide odor control products and services in Field Operations wastewater collection systems and the Village Creek Reclamation Facility (Village Creek Wastewater Treatment Plant) on an as needed basis. RFP ADVERTISEMENT-A Request for Proposals(RFP)was advertised in the Fort Worth Star- Telegram every Wednesday from October 21, 2015 through November 18, 2015. The evaluation factors consisted of customer service, product quality and performance, monitoring systems or data availability and proposed contract price. Sixteen vendors were solicited from the purchasing vendor database system; seven responses were received. The proposals were reviewed by an evaluation committee consisting of staff from the Water Department Field Operations and Village Creek Wastewater Treatment Plant. The proposals from D3W Industries, NRP Group, Inc., U.S. Peroxide, LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and Chemtrade Chemicals US, LLC, were determined to present the best value to the City. PRICE ANALYSIS - Prices under these contracts present an overall 1.24 percent increase than previously awarded on November 15, 2011 (M&C P-11325). No guarantee was made that a specific amount of goods and services would be purchased. However, Water Department may spend up to $3,960,000.00 with the contractors during the initial term of this Agreement. ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager in the amount of up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. CONTRACT TERMS- Upon City Council's approval, the contracts will begin upon complete execution and expire on January 25, 2017. RENEWAL OPTIONS-These contracts may be renewed for up to four successive one-year periods under the same terms and conditions. The renewals will not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. http://apps.cfwnet.org/council_packet/mc review.asp?ID=21815&councildate=1/26/2016 1/7/2019 M&C Review Page 2 of 2 M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE office, in accordance with the BDE ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The approval of this action provides purchasing authority up to $3,960,000.00. The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Water Department and that prior to an expenditure being made, the participating Department has the responsibility to validate the availability of funds. BQ N\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I I ID I I Year Chartfield 2 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Jane Rogers (8385) Jack Dale (8357) ATTACHMENTS Form 1295 (13P16-0006).pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=21815&councildate=1/26/2016 1/7/2019 EXHIBIT A Magnesium Hydroxide Slurry Revision 2 ODOR CONTROL PROGRAM SCOPE OF SERVICES BID SHEET D. Manneslum Hydroxide Slurry.Technical Grade-solution of 5542%Mg(OH)2,minimum of 90%Mg(OH)2 dry solids. Description i specific %Mg(OH)2 Estimate 1 M� I Unit Cos GraviTotal Cost Magnesium Hydroxide Slurrv, Technical Grade,55-62% Mg(OH)2,(dry weight)minimum of 901'9 Mg(OH)2 dry solids,a specific surface area(SSA),m2fg of no less than 15 square meters per gram In order to Insure sufficient 12 6 5700 o surface area and reactivity within the wastewater,a 7,666,300 Pound 5,JQ $ Stabilized Residual Test result in grams of less than or equal to 15 grams,delivery Included. Estimate quantity is 505,890.00 based on feeding 4,620 pounds of Mg(OH)2(dry weight) per day,for 365 days. Feed Station Seluo Fee-lurnkey cost to set up a feed station,Including equipment,piping,appurtenances, ; Per Pound Bid labor.monitodng/elarmingllalemetry Instrumentation, 2,500 gallon storage lank and spill containment,etc. As needed,City , 1 EA $ will Install fencing and site concrete pad,obtain tank system" ; All Inclusive easements,build access roads,obtain property owner permissions,and provide water and electricity service, Feed Slatton Setup Fee-turnkey cost to set up a feed station,Including equipment,piping,appurtenances, Per Pound Bid labor,monilaring/alarming/telemetry instrumentation, 5,000 gallon storage lank and spill containment,etc. As needed,City t EA S will install fencing and site concrete pad,obtain tank system' easements,build access roads,obtain property owner Ali Inclusive permissions,and provide water and electricity service. Feed Station Setup Fee-lumkey cost to set up a feed ; station,including equipment,piping,appurtenances, Per Pound Bid labor,moniloring/alarmingllelemelry instrumentation, 10,000 gallon storage tank and spill containment,etc. As needed,City 1 EA $ will install fencing and site concrete pad,obtain tank system' All Inclusive easements,build access roads,obtain property owner permissions,end provide water and electricity service. _ "Vendor may bid on any or all of the different] sized systems _ Feed Station Monthly Fee-Monthly fee per vendor- installed feed station(does not include treatment product). 12 1 EA Per POUftd Bid Does not apply if feed station Is provided and maintained by City. _ All Inclusive His Monitoring Site Monthly Fee-Monthly fee per 12 EA Per PoundIiBId hydrogen sulfide monitoring site. t All Inclusive Odor Control Service Monthly Management Fee,including administration,web services,and reporting. i 1 12 EA Per Pound Bid All Inclusi. Total $505,690.0 NOTE:Bid per pound is inclusive of equipment and related services. EXHIBIT A Magnesium Hydroxide Slurry Revision 2 ODOR CONTROL PROGRAM SCOPE OF SERVICES BID SHEET D. Magnesium Hydroxide Slurry,Technical Grade-solution of 5542%Mg(OH)2,minimum of 90%Mg(OH)2 dry solids. Description i Specific ( %Mg(OH)2 u� MUn� I knit Cost I Total Cost Maonesium Hydroxide Slurry. Technical tirade,55-6295 i Mg(OH)2,(dry weight)minimum of 90%Mg(0)92 dry solids,a specific surface area(SSA),m2/g of no less than 15 square meters per gram In order to insure sufficient '�2.6 57% surface area and reactivity within the wastewater,a 1,666,300 Pound 0.30 s Stabilized Residual Test result in grams of less than or equal to 15 grams,delivery Included. Estimate quantity is 505,890.00 based on feeding 4,620 pounds of Mg(OH)2(dry weight) per day,for 365 days. Feed Station Seluo Flo-turnkey cost to set up a feed station,Including equipment,piping,appurtenances, ; Per Pound Bid labor,rnonilodnglalerming/lelemetry instrumentation, 2,500 gallon storage lank and spill containment etc. As needed,City 1 EA i will Install fencing and silo concrete pad,obtain i tank system' All Inclusive easements,build access roads,obtain property owner permissions,and provide water and electricity service, j Feed Station Setup Fee-turnkey cost to set up a feed station,including equipment.piping,appurtenances, Per Pound Bid labor,moniloringlalarming/telemetry instrumentation. 5,000 gallon storage tank and spill containment,eta As needed,City i 1 EA S will Install fencing and site concrete ped,obtain tank system' easements,build access roads,obtain property owner All Inclusive permissions,and provide water and electricity service. Feed Station Setup Fee-turnkey cost to set up a feed j station,including equipment,piping,appurtenances, Per Pound Bid labor,monitoringlalarmingllelemelry instrumentation, i storage tank and spill containment 10,000 gallon etc. As needed,City 1 EA S will Install fencing and site concrete pad,obtain tank system' All Inclusive easements,build access roads,obtain property owner permissions,and provide water and electricity service. _ "Vendor may bid on any or all of the diHerentl sized systems Feed Station Monthly Fee-Monthly fee per vendor- Installed feed station(does not include treatment product). 12 EA i Per Pound Bid Does not apply if feed station Is provided and maintained I by city. _ All Inclusive HoS Monilorino Site Monthly Fee-Monthly fee per 12 I Eq Per PoundjBid hydrogen sulfide monitoring site. j I _ All Inclusive Odor Control Service Monthly Manacement Fee,including administration,web services,and reporting. 1 i I 12 EA Per Pound Gid All Inclusi. Total i 505,890,0 NOTE:Bid per pound is inclusive of equipment and related services.